Personal tools
Navigation
Tools

Difference between revisions of "Travel and Expense Reimbursement Policy"

From Appalachian State University Policy Manual

Jump to: navigation, search
(Scope)
(Definitions)
Line 11: Line 11:
 
: Definition summary
 
: Definition summary
  
 +
=== State Funds ===
 +
:Any funds deposited with the North Carolina State Treasurer whether derived from appropriations or other receipts (including but not limited to: grants, foundation supported funds, endowed professorships, auxiliary receipts and student fees). State funds do not include agency funds on deposit with the University.
 +
 +
=== Agency Fund ===
 +
:Funds held on behalf of another organization where the University acts as a fiscal agent.
 +
 +
=== State Employee ===
 +
:Any employee of the State of North Carolina who is full-time, part-time, temporary, or permanent who is paid through the North Carolina State Payroll.  This includes University faculty, staff, student employees, and non-student temporary employees at Appalachian State University.
 +
 +
=== Non-State Employee ===
 +
:Any person that is not employed by the State of North Carolina. Examples of non-state employees that may receive payments under this policy include but are not limited to independent contractors, a prospective employee, or students who are not employed by Appalachian.
 +
 +
=== Official State Business ===
 +
:Official state business is any activity engaged in by a State employee within the scope of their employment or any activity where a non-state employee is working on behalf of, officially representing or incurring expenses on behalf of the Appalachian State University or the State of North Carolina.
  
 
== Policy and Procedure Statements  ==
 
== Policy and Procedure Statements  ==

Revision as of 17:05, 9 June 2016

Policy 510.1

1 Introduction

1.1 This policy establishes uniform guidance for campus as it relates to the reimbursement of travel and other business related expenses.

2 Scope

2.1 This Policy applies to all individuals requesting advances, reimbursement of travel, and business expense reimbursements from funds on deposit with the North Carolina State Treasurer (“State Funds”).

3 Definitions

3.1 Definition phrase or word

Definition summary

3.2 State Funds

Any funds deposited with the North Carolina State Treasurer whether derived from appropriations or other receipts (including but not limited to: grants, foundation supported funds, endowed professorships, auxiliary receipts and student fees). State funds do not include agency funds on deposit with the University.

3.3 Agency Fund

Funds held on behalf of another organization where the University acts as a fiscal agent.

3.4 State Employee

Any employee of the State of North Carolina who is full-time, part-time, temporary, or permanent who is paid through the North Carolina State Payroll. This includes University faculty, staff, student employees, and non-student temporary employees at Appalachian State University.

3.5 Non-State Employee

Any person that is not employed by the State of North Carolina. Examples of non-state employees that may receive payments under this policy include but are not limited to independent contractors, a prospective employee, or students who are not employed by Appalachian.

3.6 Official State Business

Official state business is any activity engaged in by a State employee within the scope of their employment or any activity where a non-state employee is working on behalf of, officially representing or incurring expenses on behalf of the Appalachian State University or the State of North Carolina.

4 Policy and Procedure Statements

4.1 Example policy 1

4.2 Example policy 2

5 Additional References

6 Authority

7 Contact Information

8 Effective Date

9 Revision Dates