https://policy.appstate.edu/api.php?action=feedcontributions&user=Mcnaneym&feedformat=atomAppalachian State University Policy Manual - User contributions [en]2024-03-29T05:14:29ZUser contributionsMediaWiki 1.24.1https://policy.appstate.edu/index.php?title=Substantive_Change_for_Accreditation_Purposes&diff=12488Substantive Change for Accreditation Purposes2023-02-20T14:49:17Z<p>Mcnaneym: </p>
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<div>Policy 107<br />
== Introduction ==<br />
1.1 Member institutions are required to notify the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC or “Commission”) of changes in accordance with the Commission’s Substantive Change Policy and, when required, seek approval prior to the initiation of changes.<br />
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1.2 Member institutions are required to have a policy and procedures to ensure that all substantive changes are reported to the Commission in a timely fashion.<br />
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== Scope ==<br />
2.1 This policy applies to programs and actions relevant to SACSCOC accreditation of Appalachian State University.<br />
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== Definitions ==<br />
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=== Distance Education ===<br />
:SACSCOC defines distance education as a formal educational process in which the majority of the instruction (interaction between students and instructors and among students) in a course occurs when students and instructors are not in the same place.<br />
=== Institutional Accreditation Liaison ===<br />
:the individual appointed by the Chancellor of the University to help ensure the University remains in compliance with SACSCOC accreditation requirements and policies.<br />
=== Off-Campus Instructional Site ===<br />
:A location geographically apart from an institution’s sole main campus and where instruction is delivered.<br />
=== Prospectus ===<br />
:A concisely worded narrative that describes a proposed substantive change according to a format specified by the Commission.<br />
=== Significant Change in Program Length ===<br />
:Program credit hours increase or decrease by 25% or more, and students’ expected time to completion increases or decreases by more than one term or its equivalent or comparable measure.<br />
=== Significant Departure in Program ===<br />
:one in which the proposed new program has no closely related counterpart among the previously approved programs in the curriculum. To determine whether a new program is a significant departure, the university will consider whether the new program requires:<br />
#New faculty:<br />
#50-100% new content;<br />
#New library or other learning resources;<br />
#New equipment or facilities;<br />
#A new resource base.<br />
<br />
=== Substantive Change ===<br />
:according to the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) Substantive Change Policy a significant modification or expansion of the nature and scope of an accredited institution. Under federal regulations, substantive change includes, but is not limited to:<br />
#Any change in the established mission or objectives of the institution;<br />
#Any change in legal status, form of control, or ownership of the institution;<br />
#The addition of courses or programs that represent a significant departure from existing offerings of educational programs, or method of delivery, from those that were offered when the [accrediting] agency last evaluated the institution;<br />
#The addition of programs of study at a degree or credential level different from that which is included in the institution’s current accreditation or pre-accreditation;<br />
#A change from clock hours to credit hours;<br />
#A substantial increase in the number of clock or credit hours awarded for successful completion of a program;<br />
#The entering into a contract under which an institution or organization not certified to participate in the title IV, HEA programs offers more than 25 percent of one or more of the accredited institution's educational programs;<br />
#The establishment of an additional location geographically apart from the main campus at which the institution offers at least 50 percent of an educational program;<br />
#The acquisition of any other institution or any program or location of another institution;<br />
#The addition of a permanent location at a site at which the institution is conducting a teach-out for students of another institution that has ceased operating before all students have completed their program of study;<br />
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<br />
=== Teach-out Plan ===<br />
:a written plan developed by an institution for students to complete their programs of study because it decided to end a program, off-campus instructional site, method of delivery, or to close the institution. A teach-out plan provides an orderly process, the equitable treatment of students, minimal disruption and additional costs to students, and covers all enrolled students regardless of their progress to completion.<br />
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== Policy and Procedure Statements ==<br />
<br />
=== Notification ===<br />
4.1.1 Appalachian State University, a member institution of the Southern Association of Colleges and Schools (SACS), will notify the SACSCOC of substantive changes in accordance with the SACS Substantive Change Policy and, when required, seek approval prior to the initiation of such changes. <br />
<br />
4.1.2 Notification by the University means that the Chancellor or the Provost and Executive Vice Chancellor shall send a letter to the President of the SACSCOC that describes the proposed substantive change, identifies the implementation date, and includes the physical address when the change involves an off-campus site.<br />
<br />
4.1.3 Depending upon the substantive change, as directed in the SACSCOC Substantive Change Policy, communications with SACSCOC may include either:<br />
#only notification from the University in the form of a letter describing the substantive change prior to implementation, or,<br />
#notification from the University and approval by SACSCOC prior to implementation, which may be as many as 12 months before implementation.<br />
<br />
=== Assigned Responsibility ===<br />
<br />
4.2.1 The Chancellor or the Provost and Executive Vice Chancellor, in coordination with the Institutional Accreditation Liaison, will submit all substantive change correspondence from the University to the President of the SACSCOC. <br />
<br />
4.2.2 Overall responsibility for ensuring the University’s compliance with the SACSCOC Substantive Change Policy is assigned to the Institutional Accreditation Liaison. <br />
<br />
4.2.3 Campus Processes<br />
:4.2.3.1 Monitoring campus substantive changes and initiating reporting of substantive changes are the responsibilities of the Institutional Accreditation Liaison. This includes working with the Academic Policies and Procedures Committee, Council of Chairs, Deans Council, Chancellor’s Cabinet, and other University bodies as appropriate to ensure that the University is in compliance with the SACSCOC Substantive Change Policy. The Liaison shall regularly inform campus agencies of the substantive change policy and institutional substantive changes, and in the same communication request instances of substantive changes anticipated or planned for the upcoming 12-month period. The Liaison shall prepare appropriate letters of communication to the President of SACSCOC for execution by the Chancellor or Provost and Executive Vice Chancellor. If a Prospectus is required by SACSCOC, the Liaison will coordinate with the deans and other senior administrators to prepare the prospectus for the Chancellor or the Provost and Executive Vice Chancellor to submit to the President of SACSCOC. <br />
<br />
=== Procedures ===<br />
<br />
4.3.1 The SACSCOC Substantive Change Policy specifies procedures for addressing different types of substantive change. The Policy includes detailed information and procedures to assist in determining whether a substantive change requires approval or only notification.<br />
<br />
== Additional References == <br />
:[http://www.sacscoc.org/SubstantiveChange.asp Substantive Change Policy]<br />
:[https://sacscoc.org/app/uploads/2019/07/DistanceCorrespondenceEducation.pdf SACCOC Policy Statement on Distance Education and Correspondence Courses]<br />
<br />
== Authority ==<br />
:University Institutional Accreditation Liaison | 828-262-4090 | [https://irap.appstate.edu/ Office of Institutional Research, Assessment and Planning]<br />
<br />
== Contact Information ==<br />
<br />
== Original Effective Date ==<br />
:August 29, 2012<br />
<br />
== Revision Dates ==<br />
:February 20, 2023<br />
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[[Category:Governance and Administration]]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Policy_Manual&diff=12485Policy Manual2023-02-14T20:44:14Z<p>Mcnaneym: </p>
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<div>__NOTOC__<br />
Welcome to the Appalachian State University Online Policy Manual. These policies and procedures are periodically updated or revised. Efforts are made to keep this online version current. If any questions arise about the authenticity of the online version, please contact the Office of General Counsel (828-262-2751). In the event of any discrepancy between the online version and printed documents approved by the Chancellor, the printed documents shall govern. Departments have forms on their web pages and at the [https://www.webapp.appstate.edu/electronicforms/newdefault.asp ASU Electronic Forms page]. Many departments have provided the forms related to the associated policies and procedures in Portable Document Format (.pdf). To view PDF documents, you must have Acrobat Reader installed on your computer. [http://get.adobe.com/reader/ Acrobat Reader] is available from Appalachian State University's application explorer icon on university-owned computers.<br />
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Comments, suggestions or questions regarding the Policy Manual should be directed to the Office of General Counsel at ogc@appstate.edu or to the department with primary responsibility for implementation.<br />
<br />
<br />
''':NOTE: For purposes of all Appalachian State University policies, references to SPA (subject to the State Personnel Act [former terminology]) shall be interchangeable with SHRA (subject to the State Human Resources Act [current terminology]); and references to EPA (exempt from the State Personnel Act [former terminology]) shall be interchangeable with EHRA (exempt from the State Human Resources Act [current terminology]).'''<br />
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<br />
== Table of Contents ==<br />
<div id="no-bullet"><br />
* [[:Category:Governance and Administration|100 Governance and Administration]]<br />
** [[Policy on Policies|101 Policy on Policies]]<br />
** [[University Organization and Administration|102 University Organization and Administration]]<br />
*** [[University Contracts and Delegation of Signature Authority|102.1 University Contracts and Delegation of Signature Authority]]<br />
** [[Board of Trustees|103 Board of Trustees]]<br />
*** [[Bylaws|103.1 Bylaws]]<br />
*** [[Audit Committee Charter|103.2 Audit Committee Charter]]<br />
*** [[Naming of Facilities and Programs|103.3 Naming of Facilities and Programs]]<br />
*** [[Honorary Degrees|103.4 Honorary Degrees]] <br />
** [[Facility Use|104 Facility Use]]<br />
** [[:Category:Records|105 Records]]<br />
*** [[Record Retention Policy|105.1 Record Retention Policy]]<br />
*** [[University Archives|105.2 University Archives]] <br />
*** [[Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended|105.3 Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended]] <br />
*** [[Identity Theft Prevention Plan|105.5 Identity Theft Prevention Plan]]<br />
*** [[Public Records Requests|105.6 Public Records Requests]]<br />
** [[Drugs and Alcohol|106 Drugs and Alcohol]]<br />
*** [[Alcohol at University Events|106.1 Alcohol at University Events]]<br />
*** [[Tailgating|106.2 Tailgating]]<br />
**[[Substantive Change for Accreditation Purposes|107 Substantive Change for Accreditation Purposes]]<br />
**[[Equal Opportunity|108 Equal Opportunity]]<br />
**[[Debt Management|109 Debt Management]]<br />
**[[Discrimination and Harassment|110 Discrimination and Harassment]]<br />
**[[:Category:Protection of Minors|111 Protection of Minors]]<br />
***[[Protection of Minors|111.1 Protection of Minors]]<br />
***[[Reporting Suspected Child Abuse and Neglect|111.2 Reporting Suspected Child Abuse and Neglect]]<br />
**[[Title_IX_and_Sex/Gender-Based_Misconduct|112 Title IX and Sex/Gender-Based Misconduct]]<br />
**[[Chalking|113 Chalking]]<br />
* [[:Category:Academic Affairs|200 Academic Affairs]]<br />
** [[Faculty Handbook|201 Faculty Handbook]] <br />
** [[Undergraduate Bulletin|202 Undergraduate Bulletin]] <br />
** [[Graduate Bulletin|203 Graduate Bulletin]]<br />
** [[Buyout Policy for Externally Sponsored Projects|204 Buyout Policy for Externally Sponsored Projects]]<br />
** [[Academic Integrity Code|205 Academic Integrity Code]]<br />
** [[Final Grade Appeal Procedure|206 Final Grade Appeal Procedure]]<br />
** [[Intellectual Property Transfer|207 Intellectual Property Transfer]]<br />
** [[Review of Research Involving Human Subjects|209 Review of Research Involving Human Subjects]]<br />
** [[Payments to Human Subjects|210 Payments to Human Subjects]]<br />
** [[Research Misconduct|211 Research Misconduct]]<br />
** [[Use of Recombinant DNA in Research and Teaching Laboratories|212 Use of Recombinant DNA in Research and Teaching Laboratories]]<br />
** [[Care and Use of Animals for Research Teaching or Demonstration|213 Care and Use of Animals for Research Teaching or Demonstration]]<br />
** [[Credit Hours|214 Credit Hours]]<br />
** [[Internet/Web-Based Courses|215 Internet/Web-Based Courses]]<br />
** [[Human Subject Research Recruitment|216 Human Subject Research Recruitment]]<br />
** [[Export Controls Compliance|217 Export Controls Compliance]]<br />
** [[Policy on Independent Studies|218 Policy on Independent Studies]]<br />
** [[Policy on Faculty Workload|219 Policy on Faculty Workload]]<br />
** [[Facilities and Administrative Cost Policy|220 Facilities and Administrative Cost Policy]]<br />
** [[Fellowship Policy|221 Fellowship Policy]]<br />
** [[Global Learning Management System Policy|222 Global Learning Management System Policy]]<br />
** [[Campus Survey Policy|223 Campus Survey Policy]]<br />
* [[:Category:Public Safety| 300 Public Safety]]<br />
** [[:Category:Police|301 Police]] <br />
*** [[Special Services|301.1 Special Services]] <br />
*** [[University Police Services|301.2 University Police Services]] <br />
*** [[Criminal Trespass|301.3 Criminal Trespass Warning]] <br />
*** [[Clery_Act_Compliance_Policy|301.4 Clery Act Compliance Policy]]<br />
*** [[Bicycle Helmets|301.5 Bicycle Helmets]]<br />
*** [[University Security Camera Policy|301.6 University Security Camera Policy]]<br />
** [[:Category:Emergency Management|302 Emergency Management]]<br />
*** [[Emergency Management Program|302.1 Emergency Management Program]]<br />
*** [[Communication Guidelines|302.2 Communication Guidelines for Emergencies and Campus Issues]]<br />
*** [[Emergency Operations Plan|302.3 Emergency Operations Plan]]<br />
*** [[Building Emergency Plans|302.4 Building Emergency Plans]]<br />
*** [[Infectious Disease Plan|302.5 Pandemic Infectious Disease Plan]]<br />
*** [[International Crisis Management|302.6 International Crisis Management]]<br />
*** [[Emergency Notification System|302.7 Emergency Notification System]]<br />
** [[:Category:Environmental Health and Safety|303 Environmental Health and Safety]]<br />
*** [[Office of Occupational Safety and Health Introduction|303.1 Office of Occupational Safety and Health Introduction]]<br />
*** [[OSHA Regulations|303.2 OSHA Regulations]] <br />
*** [[Safety Committees|303.3 Safety Committees]] <br />
*** [[Personal Protective Equipment|303.4 Personal Protective Equipment]] <br />
*** [[Accident Reports|303.5 Accident Reports]] <br />
*** [[Safety Hazards|303.6 Safety Hazards]] <br />
*** [[Hazardous Communication Program|303.7 Hazardous Communication Program]] <br />
*** [[Exposure Control Plan For Bloodborne Pathogens|303.8 Exposure Control Plan for Bloodborne Pathogens]]<br />
*** [[Chemical Hygiene Plan|303.9 Chemical Hygiene Plan]] <br />
*** [[Open Flame Policy|303.10 Open Flame Policy]] <br />
*** [[Fall Protection Plan|303.11 Fall Protection Plan]] <br />
*** [[Respiratory Protection Program|303.12 Respiratory Protection Program]] <br />
*** [[Multi-Passenger Vehicles|303.13 Multi-Passenger Vehicles]] <br />
*** [[Lockout/Tagout Procedures|303.14 Lockout/Tagout Procedures]] <br />
*** [[Pre-Purchase Review of Products|303.15 Pre-Purchase Review of Products]] <br />
*** [[Hazardous Chemical Spill Response|303.16 Hazardous Chemical Spill Response]] <br />
*** [[Automated External Defibrillator Protocol|303.17 Automated External Defibrillator Protocol]] <br />
*** [[Safety Inspections|303.18 Safety Inspections]]<br />
*** [[Fire Prevention and Emergency Action|303.19 Fire Prevention and Emergency Action]]<br />
*** [[Industrial Hygiene Assistance Request Form|303.20 Industrial Hygiene Assistance Request Form]]<br />
*** [[Emergency Telephone Number|303.21 Emergency Telephone Numbers]]<br />
*** [[Radiation Safety Manual|303.22 Radiation Safety Manual]]<br />
*** [[Confined Space Program|303.23 Confined Space Program]]<br />
*** [[Animals on Campus|303.24 Animals On Campus]]<br />
*** [[Tobacco_and_Related_Product_Restrictions_on_University_Property|303.25 Tobacco and Related Product Restrictions on University Property]]<br />
*** [[Unmanned Aircraft Systems Policy|303.26 Unmanned Aircraft Systems Policy]]<br />
*** [[Theatrical Simulated Firearms Policy|303.27 Theatrical Simulated Firearms Policy]]<br />
*** [[Controlled Substance Research Policy|303.28 Controlled Substance Research Policy]]<br />
** [[:Category:Parking and Traffic|304 Parking and Traffic]]<br />
*** [[Rules and Regulations|304.1 Rules and Regulations]] <br />
*** [[Use of Skateboards and Similar Devices|304.2 Use of Skateboards and Similar Devices]]<br />
* [[:Category:Students|400 Students]]<br />
** [[Code of Student Conduct|401 Code of Student Conduct]]<br />
*** <s>401.2 Harassment and Discrimination</s> [[Discrimination, Harassment and Retaliation|See Policy #110]]<br />
** [[:Category:Student Organizations|402 Student Organizations]]<br />
*** [[Organizational Student Conduct Policy|402.1 Organizational Student Conduct Policy]] <br />
*** [[Student Organization Web Sites|402.2 Student Organization Web Sites]]<br />
*** [[Recognized Student Organization Food Sales|402.3 Recognized Student Organization Food Sales]]<br />
** [[:Category:Student Health|403 Student Health]]<br />
*** [[Administrative Health Officer|403.1 Administrative Health Officer]] <br />
*** [[Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors|403.2 Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors]] <br />
*** [[Medical Withdrawals|403.3 Medical Withdrawals]]<br />
*** [[Student Death Policy|403.4 Student Death Policy]]<br />
*** [[Awarding Degrees Posthumously|403.5 Awarding Degrees Posthumously]]<br />
** [[:Category:Housing|404 Housing]]<br />
*** [[Right of Entry/Search and Seizure|404.1 Right of Entry/Search and Seizure]]<br />
** [[:Category:Miscellaneous Student Policies|405 Miscellaneous Student Policies]]<br />
*** [[Tunnel Painting|405.1 Tunnel Painting]]<br />
** [[:Category:Student Withdrawal|406 Student Withdrawal]]<br />
*** [[Withdrawal Policy|406.1 Withdrawal Policy]]<br />
** [[Military Call to Service|407 Military Call to Service]]<br />
* [[Business Operations|500 Business Operations]]<br />
** [[Management and Use of University Funds| 501 Management and Use of University Funds]]<br />
*** [[Departmental Bookkeeping|501.7 Departmental Bookkeeping]]<br />
*** [[Fixed Asset System|501.17 Fixed Asset System]]<br />
** [[Bookstore|502 Bookstore]]<br />
** [[University Treasurer|503 University Treasurer]] <br />
*** [[State Policies Regarding The Receipt of Funds|503.1 State Policies Regarding the Receipt of Funds]] <br />
*** [[Receipting and Depositing Funds|503.2 Receipting and Depositing Funds]]<br />
*** [[Collection of Cash Outside University Cashier's Office|503.3 Collection of Cash Outside University Cashier's Office]] <br />
*** [[Storage and Safeguarding of Funds|503.4 Storage and Safeguarding of Funds]] <br />
*** [[Imprest Change Funds|503.5 Imprest Change Funds]]<br />
*** [[Collection of Accounts Receivable|503.6 Collection of Accounts Receivable]]<br />
*** [[Collection of Checks Returned for Insufficient Funds|503.7 Collection of Checks Returned for Insufficient Funds]]<br />
*** [[Payment Card Services Policy|503.8 Payment Card Services Policy]]<br />
*** [[Collection and Write-Off of University Accounts Receivable|503.9 Collection and Write-Off of University Accounts Receivable]] <br />
** [[Central Warehouse|504 Central Warehouse]] <br />
*** [[Warehouse Stock Items|504.1 Warehouse Stock Items]] <br />
*** [[Central Receiving|504.2 Central Receiving]] <br />
*** [[Central Shipping|504.3 Central Shipping]] <br />
*** [[Purchasing Items from the Central Warehouse|504.4 Purchasing Items from the Central Warehouse]] <br />
** [[Campus Dining|505 Campus Dining]] <br />
*** [[APPCARDS|505.1 APPCARDS]]<br />
*** [[Catering Service and Special Events|505.2 Catering Service and Special Events]]<br />
** [[Payroll|506 Payroll]] <br />
*** [[ASU Payroll Policies|506.1 ASU Payroll Policies]]<br />
** [[Facilities and Property Management|507 Facilities and Property Management]] <br />
*** [[Association with other University Departments|507.1 Association with other University Departments]] <br />
*** [[Funding and Types of Services|507.2 Funding and Types of Services]] <br />
*** [[Services Provided by the Physical Plant|507.3 Services Provided by the Physical Plant]] <br />
*** [[Requests for Physical Plant Services|507.4 Requests for Physical Plant Services]] <br />
*** [[Emergency Maintenance and Repair Service|507.5 Emergency Maintenance and Repair Service]] <br />
*** [[Renovations and Alterations|507.6 Renovations and Alterations]] <br />
*** [[Key and Lock Security|507.7 Key and Lock Security]] <br />
*** [[Heating and Cooling/Environmental Control|507.8 Heating and Cooling/Environmental Control]] <br />
*** [[Buildings and Grounds Regulations|507.9 Buildings and Grounds Regulations]] <br />
*** [[Motor Vehicle Management|507.10 Motor Vehicle Management]] <br />
*** [[Recycling Programs|507.11 Recycling Program]]<br />
*** [[Surplus Property|507.12 Surplus Property]]<br />
*** [[Borrowing Computer Equipment|507.13 Borrowing Computer Equipment]]<br />
*** [[University Space Management|507.14 University Space Management]]<br />
*** [[Campus Wayfinding and Signage|507.15 Campus Wayfinding and Signage]]<br />
** [[Post Office|508 Post Office]] <br />
** [[Purchasing|509 Purchasing]] <br />
*** [[Purchasing Office|509.1 Purchasing Office]] <br />
*** [[Purchase Authorizations|509.2 Purchase Authorizations]] <br />
*** [[Solicitation by Salesmen|509.3 Solicitation by Salesmen]] <br />
*** [[Product and Service Demonstrations by Vendors|509.4 Product and Service Demonstrations by Vendors]] <br />
*** [[State Purchase Contracts|509.5 State Purchase Contracts]] <br />
*** [[Solicitation of Bids and Quotations|509.6 Solicitation of Bids and Quotations]] <br />
*** [[Single Source Purchases|509.7 Single Source Purchases]] <br />
*** [[Purchases from Commercial Vendors|509.8 Purchases from Commercial Vendors]] <br />
*** [[Changes to Purchase Orders|509.9 Changes to Purchase Orders]] <br />
*** [[Correspondence with Vendors|509.10 Correspondence with Vendors]] <br />
*** [[Return of Merchandise to Vendors|509.11 Return of Merchandise to Vendors]] <br />
*** [[Purchases from University Facilities|509.12 Purchases from University Facilities]] <br />
*** [[Emergency Purchases|509.13 Emergency Purchases]] <br />
*** [[Blanket Purchase Orders|509.14 Blanket Purchase Orders]] <br />
*** [[Rental and Lease of Equipment|509.15 Rental and Lease of Equipment]] <br />
*** [[Purchase and Rental of Office Machines|509.16 Purchase and Rental of Office Machines]] <br />
*** [[Service Contracts/Maintenance Agreements|509.17 Service Contracts/Maintenance Agreements]] <br />
*** [[Purchase or Rental of EDP and Computer Related Equipment|509.18 Purchase or Rental of EDP and Computer Related Equipment]] <br />
*** [[Excise and Sales Tax|509.19 Excise and Sales Tax]] <br />
*** [[Personal and Professional Service Contracts|509.20 Personal and Professional Service Contracts]] <br />
*** [[Indefinite Quantity Contracts|509.21 Indefinite Quantity Contracts]] <br />
*** [[Small Purchases|509.22 Small Purchases]] <br />
*** [[Procurement Card Program|509.23 Procurement Card Program]]<br />
*** [[Pre-Payments|509.24 Pre-Payments]] <br />
** [[:Category:Travel, Transportation, and Expense Reimbursements|510 Travel, Transportation, and Expense Reimbursements]] <br />
*** [[Travel and Expense Reimbursement Policy|510.1 Travel and Expense Reimbursement Policy]] <br />
*** [[Travel to Destinations of Elevated Risk|510.2 Travel to Destinations of Elevated Risk]]<br />
*** [[International Travel Insurance|510.3 International Travel Insurance]]<br />
** [[Printing and Publications|511 Printing and Publications]]<br />
*** [[Printing Responsibilities|511.1 Printing Responsibilities]]<br />
*** [[Printing Services and Charges|511.2 Printing Services and Charges]]<br />
*** [[Graphic Identity Program|511.3 Graphic Identity Program]]<br />
** [[Budget Administration|512 Budget Administration]]<br />
* [[Human Resources|600 Human Resources]]<br />
** [[Hiring and Separation|601 Hiring and Separation]]<br />
*** [[SHRA Employee Hiring|601.1 SHRA Employee Hiring]]<br />
*** [[SHRA Employee Merit-Based Recruitment and Selection Plan|601.2 SHRA Employee Merit-Based Recruitment and Selection Plan]]<br />
*** [[SHRA Employee Requesting Position Actions|601.3 SHRA Employee Requesting Position Actions]]<br />
*** [[SHRA Employee Separation from Service|601.4 SHRA Employee Separation from Service]]<br />
*** [[SHRA Employee Terminating Employment|601.5 SHRA Employee Terminating Employment]]<br />
*** [[SHRA Grievance and Appeal|601.6 SHRA Grievance and Appeal]]<br />
*** [[SHRA Employee Reduction-in-Force|601.7 SHRA Employee Reduction-in-Force]]<br />
*** [[EHRA Employees|601.8 EHRA Employees]]<br />
*** [[Student Employees|601.9 Student Employees]]<br />
** [[:Category:Terms and Conditions of Employment|602 Terms and Conditions of Employment]]<br />
*** <s>602.1 Equal Opportunity</s> [[Equal Opportunity|See Policy #108]]<br />
*** <s>602.2 Harassment, Discrimination and Retaliation</s> [[Discrimination, Harassment and Retaliation|See Policy #110]]<br />
*** [[Employee Abuse of Alcohol and Other Drugs|602.3 Employee Abuse of Alcohol and Other Drugs]] <br />
*** [[Software Use on Non-State Computers|602.4 Use of Software on Non-State Owned Personal Computers]] <br />
*** [[Age Limitation for Employment and Employee Retention|602.5 Age Limitation for Employment and Employee Retention]] <br />
*** [[Position Management|602.6 Position Management]] <br />
*** [[Personnel Records and Information Disclosure|602.7 Personnel Records and Information Disclosure]]<br />
*** [[Pay and Compensation|602.8 Pay and Compensation]] <br />
*** [[In-Range Adjustment|602.9 In-Range Adjustment]] <br />
*** [[Supplemental Pay|602.10 Supplemental Pay]]<br />
*** [[Employee Responsibilities|602.11 Employee Responsibilities]] <br />
*** [[Work Schedule|602.12 Work Schedule]] <br />
*** [[Changes Affecting Employment|602.13 Changes Affecting Employment]] <br />
*** [[Employee Relations|602.14 Employee Relations]] <br />
*** [[Employee Safety|602.15 Employee Safety]] <br />
*** [[Disciplinary Action Suspension and Dismissal|602.16 Disciplinary Action, Suspension and Dismissal]] <br />
*** [[Disciplinary Suspension Without Pay|602.17 Disciplinary Suspension Without Pay]]<br />
*** [[Demotion|602.18 Demotion]]<br />
*** [[Pre-Disciplinary Conference|602.19 Pre-Disciplinary Conference]]<br />
*** [[Appeal to State Human Resource Commission|602.20 Appeal to State Human Resource Commission]]<br />
*** [[Improper Relationships between Students and Employees|602.21 Improper Relationships between Students and Employees]] <br />
*** [[Mediation for Faculty and EHRA Administrative Personnel|602.22 Mediation for Faculty and EHRA Administrative Personnel]] <br />
*** [[EHRA Non-Faculty Grievances|602.23 EHRA Non-Faculty Grievances]] <br />
*** [[Evaluating Staff Employees|602.24 Evaluating Staff Employees]]<br />
*** [[Daylight Savings Time|602.25 Daylight Savings Time]]<br />
*** [[Adverse Weather and Emergency Closing|602.26 Adverse Weather and Emergency Closing]]<br />
*** [[EHRA Non-faculty Employment|602.27 EHRA Non-faculty Employment]]<br />
*** [[Critical and Essential Staff|<s>602.28 Critical and Essential Staff</s>]] (Repealed)<br />
*** [[On-Call/Emergency Callback Pay|602.29 On-Call/Emergency Callback Pay]]<br />
*** [[Criminal Background Reports|602.30 Criminal Background Reports]]<br />
*** [[EHRA Non-Faculty Performance Management|602.31 EHRA Non-Faculty Performance Management]]<br />
*** [[Workplace Violence|602.32 Workplace Violence]]<br />
*** [[Sponsorship of Employees For United States Permanent Residence|602.33 Sponsorship of Employees For United States Permanent Residence]]<br />
*** [[Non-Salary and Deferred Compensation|602.34 Non-Salary and Deferred Compensation]]<br />
*** [[Employee Relocation Expenses|602.35 Employee Relocation Expenses]]<br />
*** [[Flexible Work Arrangements|602.36 Flexible Work Arrangements]]<br />
** [[:Category:Benefits|603 Benefits]]<br />
*** [[Leave|603.1 Leave]] <br />
*** [[Voluntary Shared Leave Program|603.2 Voluntary Shared Leave Program]]<br />
*** [[Insurance and Retirement Benefits|603.3 Insurance and Retirement Benefits]] <br />
*** [[Tuition Waiver|603.4 Tuition Waiver]] <br />
*** [[Tuition Reimbursement|603.5 Tuition Reimbursement]] <br />
*** [[Filing the Supervisor's Accident Report Form|603.6 Filing the Supervisor's Accident Report Form]]<br />
*** [[Filing Worker's Compensation Claims|603.7 Filing Worker's Compensation Claims]]<br />
*** [[EHRA Benefits|603.8 EHRA Benefits]]<br />
*** [[SHRA Benefits|603.9 SHRA Benefits]]<br />
*** [[Vacation Leave|603.10 Vacation Leave]]<br />
*** [[Sick Leave|603.11 Sick Leave]]<br />
*** [[Leave without Pay Administration|603.12 Leave without Pay Administration]]<br />
*** [[Holiday Leave Administration|603.13 Holiday Leave Administration]]<br />
*** [[FMLA Leave Administration|603.14 FMLA Leave Administration]]<br />
*** [[Family Illness Leave Administration|603.15 Family Illness Leave Administration]]<br />
*** [[Community Service Leave|603.16 Community Service Leave]]<br />
*** [[Military Service Leave and Differential Pay Procedures|603.17 Military Service Leave and Differential Pay Procedures]]<br />
*** [[Emergency Loan Fund|603.18 Emergency Loan Fund]]<br />
*** [[Services to Employees|603.19 Services to Employees]] <br />
** [[:Category:Conflicts of Interest and Commitment|604 Conflicts of Interest and Commitment]]<br />
*** [[Dual Employment|604.1 Dual Employment]] <br />
*** [[Processing Dual Employment Assignments|604.2 Processing Dual Employment Assignments]]<br />
*** [[External Professional Activities of Faculty and Other Professional Staff|604.3 External Professional Activities of Faculty and Other Professional Staff]] <br />
*** [[Secondary Employment|604.4 Secondary Employment]] <br />
*** [[Staff (SHRA) Employee Request for Approval to Engage in Outside Work|604.5 Staff (SHRA) Employee Request for Approval to Engage in Outside Work]]<br />
*** [[Conflict of Interest and Commitment|604.6 Conflict of Interest and Commitment]]<br />
*** [[Political Activities and Public Office Holding|604.7 Political Activities and Public Office Holding]]<br />
* [[Athletics|700 Athletics]] <br />
** [[Department of Athletics Policies and Procedures Manual|701 Department of Athletics Policies and Procedures Manual]]<br />
** [[Trademark/Service Mark Licensing|702 Trademark/Service Mark Licensing]]<br />
* [[University Communications|800 University Communications]]<br />
** [[Responses to Requests|801 Responses to Requests]] <br />
*** [[Media Requests|801.1 Media Requests]]<br />
* [[:Category:Information Technology|900 Information Technology]]<br />
** [[Information Technology Governance Policy|901 Information Technology Governance Policy]]<br />
** [[Data Governance|902 Data Governance]]<br />
** [[Information Security Policy|903 Information Security Policy]]<br />
** [[Infrastructure and Architecture Policy|904 Infrastructure and Architecture Policy]]<br />
** [[Identity and Access Management Policy|905 Identity and Access Management Policy]]<br />
** [[Acceptable Use of Computing and Electronic Resources Policy|906 Acceptable Use of Computing and Electronic Resources Policy]] <br />
** [[General Web Standards|907 General Web Standards]]<br />
** [[E-Mail As Official Means of Communication|908 E-Mail As Official Means of Communication]]<br />
** [[Digital Accessibility|909 Digital Accessibility]]<br />
** [[Statement of Confidentiality|910 Statement of Confidentiality]]<br />
** [[Privacy and Confidentiality of Individually Identifiable Health Care Information under HIPAA | 911 Privacy and Confidentiality of Individually Identifiable Health Care Information under HIPAA]]<br />
* [[Audits|1000 Audits]]<br />
** [[Financial and Operational Audits|1001 Financial and Operational Audits]] <br />
** [[Information Systems Audits|1002 Information Systems Audits]] <br />
** [[Bank Accounts, Cash Funds, and Investments|1003 Bank Accounts, Cash Funds, and Investments]] <br />
** [[Accounting_Systems_and_Procedures|1004 Accounting Systems and Procedures]] <br />
** [[Audit Follow-Up Policy|1005 Audit Follow-Up Policy]]<br />
</div><br />
<br />
[[Category:Contents]]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Research_Misconduct&diff=12484Research Misconduct2023-02-14T20:37:23Z<p>Mcnaneym: </p>
<hr />
<div>Policy 211<br />
<br />
== Purpose ==<br />
Integrity in research is the basis for the academic search for knowledge. Activities which interfere with an honest search for the truth cannot be tolerated in a university setting. The University requires all persons involved in scholarly and creative activities to maintain the utmost integrity. The purpose of this policy is to address allegations of research misconduct and establish processes to ensure that the accuracy and reliability of the research record is maintained.<br />
<br />
== Scope ==<br />
This policy applies to all employees and students of Appalachian State University engaged in research as well as any individual engaged in a contractual relationship with the University who is engaged in research, regardless of sponsorship, including but not limited to, interns, postdoctoral fellows, visiting researchers, affiliate faculty and collaborators.<br />
<br />
== Definitions ==<br />
=== Research ===<br />
All basic and applied research, demonstration inquiry and all forms of creative activity or scholarship. <br />
<br />
=== Research ===<br />
Misconduct - plagiarism, falsification, fabrication of data, or other forms of deliberate misrepresentation. It does not include honest error or honest differences in interpretations or judgments of data.<br />
<br />
=== Plagiarism ===<br />
the appropriation of another person’s ideas, processes, results, or words without giving appropriate credit.<br />
<br />
===Falsification ===<br />
manipulating research materials, equipment, or processes, or changing or omitting data or results such that the research is not accurately represented in the research record.<br />
<br />
===Fabrication ===<br />
making up data or results and recording or reporting those data or results<br />
<br />
=== Complainant ===<br />
An individual who reports allegations of Research Misconduct pursuant to this policy. <br />
<br />
=== Respondent ===<br />
An individual(s) alleged to have engaged in Research Misconduct. <br />
<br />
=== Research Integrity Officer (RIO) ===<br />
The individual responsible for implementation of the institution’s policies and procedures on research misconduct. At any time, any individual with concerns regarding possible misconduct may have a confidential discussion with the RIO and receive information regarding appropriate procedures for reporting and/or responding to such allegations. <br />
<br />
=== Preponderance of Evidence ===<br />
means that the weight and credibility of the evidence shows that it is more likely than not that Research Misconduct has occurred. <br />
<br />
== Policy Statements ==<br />
=== Responsibility to Report Misconduct ===<br />
All individuals covered by this policy shall have a duty to report observed, suspected, or apparent research misconduct to the Research Integrity Officer (“RIO”).<br />
<br />
=== Filing a Complaint ===<br />
Complaints regarding allegations of Research Misconduct shall be in writing and provided to the RIO or reduced to writing by the RIO. Individuals reporting such conduct must provide sufficient detail to describe the allegations, including but not limited to the following: names, dates, places, events that took place, the reason(s) the individual believes the events constitute Research Misconduct. The Complainant should also include any documentation or evidence that supports the allegations. <br />
<br />
=== Assessment of Complaint ===<br />
The RIO shall review the Complaint to determine whether, if taken as true, the allegation(s) would constitute Research Misconduct. If the allegation(s) would not constitute Research Misconduct, the RIO may refer the individual to another office or officials responsible for addressing the allegations made. <br />
<br />
If the RIO determines that the allegation, if taken as true, would constitute Research Misconduct, the RIO shall form an Inquiry Committee. <br />
<br />
=== Interim Administrative Action ===<br />
If the nature of the allegations is such that there may be need to protect the health and safety of research subjects or the interests of students and colleagues, the RIO may take interim administrative action to restrict or suspend the activities of the Respondent, if necessary. <br />
<br />
=== Inquiry Committee/Initiation of the Inquiry ===<br />
The Inquiry Committee shall consist of at least three members: (1) the RIO; (2) an internal or external expert in the field of research; and (3) an internal member of the University in the same class as the Respondent (e.g. student, SHRA employee, EHRA Non-Faculty employee, or Faculty). Each member of the Inquiry Committee shall be required to sign a confidentiality agreement prior to review of the complaint. <br />
<br />
The Inquiry Committee shall within seven (7) calendar days notify the Respondent(s) in writing of the allegation(s) received. At the same time, the RIO shall notify the Respondent(s)’ supervisor, chair, dean or other administrative official that a complaint has been received and an inquiry is beginning. The Respondent(s) shall have fourteen (14) calendar days to respond in writing to the allegations. <br />
<br />
=== Sequestration of Research Records/Conducting the Inquiry ===<br />
The Inquiry Committee shall have the right to ensure that all original research records and materials relevant to the allegation are secured and sequestered. The sequestration of research records shall take place before or concurrently with notification to the Respondent(s) that an inquiry has been initiated. <br />
<br />
The Inquiry Committee shall consider the allegation(s) contained in the complaint, any supporting documentation or evidence provided with the complaint, the written response of the Respondent(s) and any research records or materials sequestered. The Committee shall have sixty (60) days from initiating an inquiry to make a determination regarding whether an investigation is warranted. <br />
<br />
In the event the Inquiry Committee determines that an investigation is warranted, the Respondent shall be notified in writing within seven (7) days that an investigation will be conducted. This notice shall be copied to the Respondent(s) supervisor, chair, dean, or other administrative official. In addition, in accordance with federal regulations, all agencies sponsoring a research project in which misconduct is suspected will be notified immediately upon the decision to undertake an investigation. <br />
<br />
=== Cooperation with Inquiry and Investigation ===<br />
Respondents shall cooperate fully with the RIO and other institutional officials in the review and investigation of any Complaint of Research Misconduct. Failure to cooperate may subject the Respondent(s) to disciplinary action, up to and including termination. In addition, any individual that may have relevant information regarding an allegation shall fully cooperate with the RIO throughout the process. <br />
<br />
=== Confidentiality ===<br />
The RIO, Inquiry Committee members, Investigation Committee members and all other institutional officials engaged in the investigation of a Complaint shall maintain the confidentiality of information received throughout the process. <br />
<br />
=== Appointment of the Investigation Committee ===<br />
The RIO shall appoint an Investigation Committee for the purpose of investigating the allegation(s) contained in the Complaint. The Investigation Committee will consist of the three members of the Inquiry Committee and up to two additional members, as deemed necessary by the RIO to ensure that there is the necessary expertise to evaluate the evidence and issues related to the allegation(s), interview witnesses, and conduct a full and thorough investigation. The RIO, or their designee, shall serve as the committee chair. Members of the Investigation Committee may not have a conflict of interest as determined by the RIO. All committee members shall be trained by the RIO on investigation procedures and shall be required to sign a confidentiality statement before beginning the investigation. <br />
:'''4.9.1 Committee Duties'''<br />
:The committee shall interview the Complainant, Respondent, and all other potential witnesses; will examine relevant research records; and will gather and review all relevant documentation, evidence, and data related to the research to ensure the committee has conducted a thorough investigation. <br />
:'''4.9.2 Recommendation of the Investigation Committee'''<br />
:Investigations shall generally be completed within sixty (60) days unless extenuating circumstances delay the process. After completion of the investigation, the committee shall meet to discuss all evidence received and submit a written report including their recommendation regarding whether or not misconduct has occurred. The committee report, all relevant supporting documentation, and evidence shall be provided to the Vice Provost for Research (“VPR”) within fourteen (14) calendar days after a determination is made.<br />
<br />
=== Vice Provost for Research Determination ===<br />
Within thirty (30) days of receipt the committee final report, recommendation and supporting materials, the VPR shall review all information and make a final determination regarding whether or not Research Misconduct has occurred. The VPR shall notify the Respondent(s) in writing of the determination with a copy to the Respondent’s supervisor, chair, dean, or other administrative official. The notice shall include any appeal rights and shall be sent via certified mail. <br />
In addition to making the determination regarding whether Research Misconduct has occurred, the VPR shall also have the right to impose administrative sanctions against the Respondent(s) including, but not limited to, (1) requiring withdrawal or correction of all pending or published abstracts or other publications emanating from the research where the research misconduct was found; (2) removal of the Respondent from the particular research project; (3) restitution of funds, as appropriate; and (4) requiring special monitoring of future work on the project. <br />
All federal agencies, sponsors, or other entities initially informed of the investigation also must be notified promptly by the VPR of the outcome of the investigation. Appalachian will retain the findings of the investigation and the final committee report in a confidential and secure file.<br />
<br />
=== Enforcement ===<br />
Appalachian will take appropriate administrative actions against individuals when allegation(s) of Research Misconduct have been substantiated. Appalachian will enforce violations of this policy in accordance with applicable federal and state law, UNC System Policies and other applicable University policies. Violations of this policy or the failure to disclose information pursuant to this policy may result in disciplinary action, up to and including termination or expulsion. <br />
<br />
=== Appeals ===<br />
Appeals of University decisions will be in accordance with the applicable disciplinary policy for the individual (e.g. Faculty Handbook, SHRA Disciplinary Action Policy, EHRA Non-Faculty Disciplinary Policy, Student Code of Conduct and any other policies regarding disciplinary action that may be promulgated in the future).<br />
<br />
=== Termination of Employment Prior to Completing Inquiry or Investigation ===<br />
If a Respondent’s employment at Appalachian is terminated, by resignation or otherwise, the inquiry or investigation will proceed. If the Respondent refuses to participate in the process after resignation, the Investigation Committee will use its best efforts to reach a conclusion concerning the allegations, noting in its report the Respondent's failure to cooperate and its effect on the Investigation Committee's review of all the evidence.<br />
<br />
== Additional References ==<br />
42 U.S.C. 289b; 42 CFR Part 93<br />
<br />
== Administrative Unit Contact ==<br />
Vice Provost for Research | 828-262-7459 | [https://research.appstate.edu Office of Research]<br />
<br />
[[Category:Contents]]<br />
[[Category:Academic Affairs]]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Research_Misconduct&diff=12482Research Misconduct2023-02-14T20:15:37Z<p>Mcnaneym: Mcnaneym moved page Integrity in Scholarship and Scientific Research to Research Misconduct</p>
<hr />
<div>Policy 211<br />
<br />
This policy is currently under revision. It will be restored after final approval.<br />
<br />
[[Category:Contents]]<br />
[[Category:Academic Affairs]]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Integrity_in_Scholarship_and_Scientific_Research&diff=12483Integrity in Scholarship and Scientific Research2023-02-14T20:15:37Z<p>Mcnaneym: Mcnaneym moved page Integrity in Scholarship and Scientific Research to Research Misconduct</p>
<hr />
<div>#REDIRECT [[Research Misconduct]]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Facility_Use&diff=12465Facility Use2022-10-26T16:07:16Z<p>Mcnaneym: /* Revision Dates */</p>
<hr />
<div>Policy 104<br />
<br />
== Introduction ==<br />
1.1 The primary use of any Appalachian State University (“Appalachian”) facility shall be for purposes<br />
related to and consistent with the University’s missions. Appalachian’s mission, as it relates to the use<br />
of related facilities, is to encourage the free exchange of ideas on campus while assuring that other<br />
important University interests and activities are not infringed upon or disrupted.<br />
<br />
1.2 Except as provided by federal and state law, University property is not a place of unrestricted public<br />
access. The instructional, research, and service needs of the University shall take precedence over any<br />
other prospective use of University facilities. <br />
<br />
1.3 The purpose of this policy is to set forth the conditions under which Appalachian facilities may be<br />
used by persons or organizations for purposes other than their primary function. There may be<br />
additional policies specific to certain facilities or for specific events that may include more restrictive<br />
provisions than this policy. Persons or organizations seeking to use any University Facility are<br />
advised to inquire about the existence of any such additional policies at the time they reserve its use.<br />
<br />
== Scope ==<br />
2.1 This policy applies to any and all Facilities owned, leased, or under the authority of Appalachian.<br />
<br />
== Definitions ==<br />
=== Facilities ===<br />
:All buildings and structures, grounds, sidewalks, recreation areas, and streets considered to be part of the campus owned, leased or under the authority of Appalachian. Appalachian Facilities are divided into two general categories: Publicly Available Facilities and Non-Publicly Available Facilities.<br />
<br />
=== Publicly Available Facilities ===<br />
:Facilities which Appalachian makes available for Use by students, faculty, staff, and officially recognized Appalachian organizations, as well individuals and groups that are not otherwise affiliated with Appalachian. A list of Publicly Available Facilities may be viewed in the following document [https://policy.appstate.edu/images/f/f4/Appendix_A_-Facilty_Use_Policy_-_Publicly_Reservable_Spaces_10.21.20.pdf Publicly Available Facilities] (hereinafter “Appendix A”).<br />
<br />
=== Non-Publicly Available Facilities ===<br />
:Facilities of Appalachian which are not publicly available and are only available to University students, faculty, and staff and officially recognized Appalachian organizations. Facilities not listed in Appendix A are not available for Use by individuals or groups not affiliated with the University.<br />
<br />
=== Use ===<br />
:An individual or group’s presence, occupancy, activity, or event, in or upon Appalachian’s Facilities.<br />
:Examples of events and activities that constitute “Use” under this policy include, but are not limited to:<br />
:* meetings and activities of students and student organizations;<br />
:* solicitations, fundraising, sales, and other commercial activities;<br />
:* conducting polls, surveys, or interviews;<br />
:* display of signs, message boards, chalking or similar items;<br />
:* demonstrations, protests, rallies, vigils, and assemblies; and<br />
:* meetings, activities, conferences, speeches, performances, and other events by nonUniversity affiliated groups or individuals.<br />
<br />
=== Unscheduled Public Speaking Area ===<br />
:Areas on campus at which Appalachian permits assemblies and gatherings of University affiliated and non-affiliated persons and groups without prior approval, for noncommercial purposes, on a first-come first-served basis, unless the Use of such area(s) have been previously scheduled pursuant to other provisions of this Policy. Appalachian’s Unscheduled Public Speaking Areas only include Sanford Mall and Durham Park.<br />
<br />
=== Authorized Designee ===<br />
: A University official responsible for reviewing and approving the Use of Appalachian Facilities, as referenced in Appendix A, or as otherwise identified by the University.<br />
<br />
== Policy and Procedure Statements ==<br />
<br />
=== Publicly Available Facilities ===<br />
'''4.1.1 General'''<br />
:Any individual or group, including Appalachian students, faculty and staff, may reserve and use Publicly Available Facilities for any lawful purpose, subject to the provisions of this policy.<br />
<br />
'''4.1.2 Reservations'''<br />
: Reservation of indoor locations is required for any Use by individuals or groups whether affiliated or nonaffiliated with Appalachian. Some Publicly Available Facilities, both indoor and outdoor, may be open to ordinary pedestrian traffic. However, if those areas are used for scheduled events, reservations are required.<br />
<br />
:'''4.1.2.1 Reservations by Non-Affiliated Organizations or Individuals'''<br />
:: Non-affiliated organizations or individuals may only make reservations of Publicly Available Facilities when made with a University-affiliated organization or department. In all cases, non-affiliated organizations or individuals are required to reimburse Appalachian for reservation fees (Section 4.1.2.5) and safety and security costs (Section 4.1.2.6). Non-Publicly Available Facilities are limited for Use by Appalachian faculty, students, staff and officially recognized University Organizations for activities related to the University’s education, research and service missions. Appalachian faculty, students, staff and organizations may not reserve a Non-Publicly Available Facility on behalf of or for the Use of an outside organization. The Authorized Designee of Appalachian for a Non-Publicly Available Facility may deny or rescind permission to Use that Facility if it is determined that the Use is not primarily for the benefit of the faculty, student, staff or officially-recognized organization making the reservation. The faculty, student, or staff making the reservation:<br />
::* must be a current student, staff, or faculty member;<br />
::* must be making the reservation on behalf of the student-organization or other University affiliated organization or department (if made by a faculty or staff member, the employee must be making the reservation in connection to the University’s mission; and if by an officially-recognized organization, the reservation must be for the benefit of the organization);<br />
::* all communications regarding event plans and preparations must be completed by the student member, faculty, or staff, as applicable; and<br />
::* the student organization or University-affiliated organization must be listed as a sponsor on all publicity.<br />
<br />
:'''4.1.2.2 Fronting for Non-Affiliated Individuals and Groups'''<br />
::Appalachian faculty, students, staff and organizations also may not reserve Publicly Available Facilities on behalf of or for the Use of an outside organization so the outside organization can use the Facility at a reduced rate. This conduct constitutes “Fronting” and is prohibited. The Authorized Designee of Appalachian for a Publicly Available Facility may apply the public rate for Use of the Facility if it is determined that the Use is not primarily for the benefit of the faculty, student, staff or officially recognized organization making the reservation.<br />
<br />
:'''4.1.2.3 Fronting for Faculty, Staff or University Departments'''<br />
::A student organization may not place a reservation for faculty, staff or University department in order to receive free or reduced fees. A faculty or staff member or University department may not use the name of a student/student organization to place a reservation in order to receive free or reduced fees.<br />
<br />
:'''4.1.2.4 Limitation of Liability'''<br />
::Appalachian shall not be liable or responsible for financial or other damages incurred by an individual or organization whose permission to Use a Facility is denied, rescinded or modified (including a rate change), pursuant to Fronting.<br />
<br />
:'''4.1.2.5 Reservation Fees'''<br />
::There may be fees associated with the reservation and use of any Publicly Available Facility (fees may differ for affiliated and non-affiliated individuals and groups), which shall be objectively determined based on content-neutral criteria including, but not limited to, the anticipated attendance, security, maintenance, staffing, cleaning and equipment requirements.<br />
<br />
:'''4.1.2.6 Safety & Security'''<br />
::Any affiliated or non-affiliated group that requires security, emergency management services, or other safety staffing for its registered event, is responsible for paying reasonable costs for those services. Information regarding fees and reservations for these Facilities can be obtained by contacting the Authorized Designee. Please note that many of these Facilities have specific restrictions as to occupancy, hours of use, and other requirements, and may not be available or suitable for every requested use. Use of alcohol at any event at a Publicly Available Facility is subject to Appalachian Policy 106.1 – Alcoholic Beverages.<br />
<br />
=== Non-Publicly Available Facilities ===<br />
'''4.2.1 General'''<br />
:Use of Non-Publicly Available Facilities shall be restricted to activities related to the education, research and service missions of the University.<br />
<br />
'''4.2.2 Types of Non-Publicly Available Facilities'''<br />
:Unless otherwise specified, the following are Non-Publicly Available Facilities:<br />
:* all Facilities not identified in Appendix A;<br />
:* all private offices and laboratories; and<br />
:* the Dining Hall Bridge (because this space is limited to the public as a walkway).<br />
<br />
=== Requests for the Use of Publicly Available Facilities ===<br />
'''4.3.1 General'''<br />
:Requests for the Use of Appalachian Facilities must be submitted to the Authorized Designee for that Facility.<br />
<br />
'''4.3.2 Requests Must be in Writing'''<br />
:All requests should be in writing on the [https://appstate.campuslabs.com/engage/submitter/form/step/1?Guid=b710004d-d565-4a3e-9106-5451ca39d52e Appalachian Facility Use Request Form] (hereinafter, “Appendix B”). Certain Facilities have additional registration or Use requirements. Please check with the Authorized Designee when making reservations for a specific Facility to ensure all requirements are met.<br />
<br />
'''4.3.3 Submission of Written Requests'''<br />
:The completed Facility Use Request Form, Appendix B, should be submitted in accordance with the time frames set by the particular Facility. If no time frame is set for the Facility, Appalachian requests submission of the form to the Authorized Designee at least seven (7) days prior to the anticipated Use to allow sufficient time to review and respond to the request. Submissions that are made within six (6) days of the anticipated Use will be considered, but there is no guarantee that Use of the Facilities requested will be accommodated if the time, place, or manner of the requested Use is not compatible with the Facility. This holds true for all requests. Also, any competing requests for Use of a Facility will be resolved on a “first come, first served” basis, with preference given to individuals or groups affiliated with the University.<br />
<br />
'''4.3.4 Initial Determination of Facility Use'''<br />
:When reserving space for events or activities, assuming that no scheduling conflicts with another event, the Authorized Designee in consultation with the appropriate University official(s) will consider:<br />
:*whether the requested location is suitable for the event or activity;<br />
:*whether the event or activity is compatible with the mission of the University;<br />
:*whether the event meets the appropriate University time, manner, and place restrictions; and<br />
:*whether health and safety concerns require special precautions or arrangements for this location.<br />
<br />
'''4.3.5 Facility Use Considerations'''<br />
:In making these considerations, the following factors shall also be considered, in addition to any other content-neutral factors that may be relevant to a particular Facility:<br />
:*the anticipated size of the proposed event or activity;<br />
:*noise likely to be generated by the proposed event or activity, and the impact, if any, on academic activities or other University activities in the vicinity;<br />
:*impact of the proposed event or activity on traffic;<br />
:*whether the accommodations provided in the requested location are suitable and adequate for the proposed event or activity;<br />
:*whether the proposed event or activity complies with applicable laws, rules, regulations, and policies;<br />
:*whether the proposed event or activity poses any risk to the health or safety of participants, observers, or others in the vicinity of the event or activity; and<br />
:*whether the proposed event or activity conflicts with any pending exclusive rights contracts of the University.<br />
<br />
'''4.3.6 Denial of a Facility Use Request'''<br />
:The Authorized Designee may deny a request to reserve space for an event or activity if:<br />
:*the applicant has not completed a reservation request form as expressed under this policy;<br />
:*the request to reserve space contains a material misrepresentation or materially false statement;<br />
:*the request is not submitted within the time frames identified in Section 4.3.3;<br />
:*the applicant has been notified of damage to University Facilities or grounds from Use in the past in violation of University rules, regulations, or policies, and has not paid for repairs;<br />
:*the applicant has an outstanding balance for previous reservations or services with the University;<br />
:*the request to Use Facilities or grounds is scheduled at a time that conflicts with the time of another preexisting scheduled reservation; or<br />
:*the Use or activity would present an unreasonable health or safety danger.<br />
<br />
=== Insurance ===<br />
All nonaffiliated individuals or groups requesting space for any reason at Appalachian will be required to<br />
obtain and provide proof of liability insurance based on the insurance requirements set by the University’s<br />
Risk Manager<br />
<br />
=== Scheduling Priorities ===<br />
'''4.5.1 General'''<br />
:Generally, Facilities will be reserved on a first come, first serve basis. However, official activities of Appalachian itself have precedence over all extracurricular events and all activities of other users.<br />
<br />
'''4.5.2 Scheduling Priority'''<br />
:Activities of recognized student organizations and groups have scheduling priority over those of other users except the University. Occasions may arise when, in order to accommodate official University activities and functions, an official University activity takes precedence for Use of an already scheduled space. In the event rescheduling is necessary, the Vice Chancellor for Student Affairs (or his or her designee) will work with the sponsors or organizers of the displaced activity to find suitable alternative locations and times, and otherwise to provide all assistance that is reasonable under the circumstances.<br />
<br />
'''4.5.3 Scheduling Conflicts'''<br />
:In the event of conflict with multiple or competing individuals or groups desiring to Use the same space at the same time, the University reserves the right to resolve the conflict in a peaceable and orderly manner. While reasonable effort will be made to allow each individual or group to Use the space at their desired time, if the space cannot reasonably accommodate such Use, then the University reserves the right to require one or more individuals or groups to Use a different permissible space or to Use the space at a different time. If multiple individuals or entities register to use the same space at the same time, priority will be granted in the order of registration.<br />
<br />
=== Policy Implementation and Compliance ===<br />
'''4.6.1 General'''<br />
:All individuals or groups, as well as all events and activities, using Appalachian Facilities are responsible for complying with all applicable laws, regulations, and Appalachian policies. Failure to adhere to these requirements is a basis for revoking permission to use Facilities and space and may result in disciplinary action.<br />
<br />
'''4.6.2 Destruction of Property'''<br />
:If any activity or event, in or upon a University Facility, is causing damage or destruction of property, or is imminently threatening to cause such damage or destruction, the University may require the activity or event to be relocated to an alternative space at the University. If it is not possible or appropriate to relocate the activity or event, the Vice Chancellor for Student Affairs (or his or her designee) or a member of the Appalachian Police Department may require the activity or event to cease immediately, and the individual(s) or group(s) participating in the activity or event may seek to reschedule it as long as the activity or event complies with all applicable laws and University policies.<br />
<br />
'''4.6.3 Refusing to Leave University Facilities During Hours When They Are Regularly Closed'''<br />
:Any person who continues to occupy any Appalachian Facility without prior permission of the Authorized Designee during hours when that Facility is regularly closed to the public may be subject to all civil and criminal penalties under North Carolina law.<br />
<br />
'''4.6.4 Termination of Use of University Facility'''<br />
:The University reserves the right to immediately terminate any Use of University Facilities or grounds if continuation of such Use will result in: (a) danger to participants or others; (b) unlawful conduct or violation of University policies by participants or others; or (c) interference with, disruption or disturbance of the University's educational mission, operations, business, or functions.<br />
<br />
'''4.6.5 Use of Amplifying System Prohibited'''<br />
:No public address or amplifying system may be used at any time in any Facility, or on University grounds, without written approval in advance from the appropriate Authorized Designee. Use of sound amplification equipment must comply with the University's and the Town of Boone's noise regulations.<br />
<br />
'''4.6.6 Authority and Oversight'''<br />
:The Chancellor has delegated authority and oversight for the administration and implementation of this policy to the Vice Chancellor for Student Affairs, which shall include updating and revising Appendix A and Appendix B as needed.<br />
<br />
== Additional References ==<br />
:[https://policy.appstate.edu/images/6/6b/Publicly_Available_Facilities_%28Appendix_A%29_10.26.22.pdf Publicly Available Facilities (“Appendix A”)]<br />
:[https://policy.appstate.edu/images/c/cd/LLHS_Room_Reservation_Policies.pdf Leon Levine Hall Room Reservation Policies]<br />
:[https://appstate.campuslabs.com/engage/submitter/form/step/1?Guid=b710004d-d565-4a3e-9106-5451ca39d52e Appalachian Facility Use Request Form (“Appendix B”)]<br />
:[https://www.northcarolina.edu/offices-and-services/governance-legal-and-risk/campus-free-speech-and-free-expression/ UNC System Campus Free Speech and Free Expression]<br />
:[[Alcoholic Beverages|Appalachian Policy 106.1 – Alcoholic Beverages]]<br />
:[[University Police Services|Appalachian Policy 301.2 – University Police Services]]<br />
:[[Food Services|Appalachian Policy 505 – Food Services]]<br />
<br />
== Authority ==<br />
:UNC System Policy - Chapter 1300.8<br />
<br />
== Contact Information ==<br />
:Office of Student Affairs 828.262.2060<br />
:Office of Academic Affairs 828.262.2070<br />
:Appalachian Department of Public Safety 828.262.2150<br />
<br />
== Original Effective Date ==<br />
:September 22, 2004<br />
<br />
== Revision Dates ==<br />
<br />
:January 22, 2015<br />
:September 23, 2016<br />
:June 21, 2017<br />
:August 18, 2017<br />
:September 30, 2020<br />
:October 26, 2022<br />
<br />
[[Category:Contents]]<br />
[[Category:Governance and Administration]]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Facility_Use&diff=12464Facility Use2022-10-26T16:06:49Z<p>Mcnaneym: Updated Publicly Available Facilities document</p>
<hr />
<div>Policy 104<br />
<br />
== Introduction ==<br />
1.1 The primary use of any Appalachian State University (“Appalachian”) facility shall be for purposes<br />
related to and consistent with the University’s missions. Appalachian’s mission, as it relates to the use<br />
of related facilities, is to encourage the free exchange of ideas on campus while assuring that other<br />
important University interests and activities are not infringed upon or disrupted.<br />
<br />
1.2 Except as provided by federal and state law, University property is not a place of unrestricted public<br />
access. The instructional, research, and service needs of the University shall take precedence over any<br />
other prospective use of University facilities. <br />
<br />
1.3 The purpose of this policy is to set forth the conditions under which Appalachian facilities may be<br />
used by persons or organizations for purposes other than their primary function. There may be<br />
additional policies specific to certain facilities or for specific events that may include more restrictive<br />
provisions than this policy. Persons or organizations seeking to use any University Facility are<br />
advised to inquire about the existence of any such additional policies at the time they reserve its use.<br />
<br />
== Scope ==<br />
2.1 This policy applies to any and all Facilities owned, leased, or under the authority of Appalachian.<br />
<br />
== Definitions ==<br />
=== Facilities ===<br />
:All buildings and structures, grounds, sidewalks, recreation areas, and streets considered to be part of the campus owned, leased or under the authority of Appalachian. Appalachian Facilities are divided into two general categories: Publicly Available Facilities and Non-Publicly Available Facilities.<br />
<br />
=== Publicly Available Facilities ===<br />
:Facilities which Appalachian makes available for Use by students, faculty, staff, and officially recognized Appalachian organizations, as well individuals and groups that are not otherwise affiliated with Appalachian. A list of Publicly Available Facilities may be viewed in the following document [https://policy.appstate.edu/images/f/f4/Appendix_A_-Facilty_Use_Policy_-_Publicly_Reservable_Spaces_10.21.20.pdf Publicly Available Facilities] (hereinafter “Appendix A”).<br />
<br />
=== Non-Publicly Available Facilities ===<br />
:Facilities of Appalachian which are not publicly available and are only available to University students, faculty, and staff and officially recognized Appalachian organizations. Facilities not listed in Appendix A are not available for Use by individuals or groups not affiliated with the University.<br />
<br />
=== Use ===<br />
:An individual or group’s presence, occupancy, activity, or event, in or upon Appalachian’s Facilities.<br />
:Examples of events and activities that constitute “Use” under this policy include, but are not limited to:<br />
:* meetings and activities of students and student organizations;<br />
:* solicitations, fundraising, sales, and other commercial activities;<br />
:* conducting polls, surveys, or interviews;<br />
:* display of signs, message boards, chalking or similar items;<br />
:* demonstrations, protests, rallies, vigils, and assemblies; and<br />
:* meetings, activities, conferences, speeches, performances, and other events by nonUniversity affiliated groups or individuals.<br />
<br />
=== Unscheduled Public Speaking Area ===<br />
:Areas on campus at which Appalachian permits assemblies and gatherings of University affiliated and non-affiliated persons and groups without prior approval, for noncommercial purposes, on a first-come first-served basis, unless the Use of such area(s) have been previously scheduled pursuant to other provisions of this Policy. Appalachian’s Unscheduled Public Speaking Areas only include Sanford Mall and Durham Park.<br />
<br />
=== Authorized Designee ===<br />
: A University official responsible for reviewing and approving the Use of Appalachian Facilities, as referenced in Appendix A, or as otherwise identified by the University.<br />
<br />
== Policy and Procedure Statements ==<br />
<br />
=== Publicly Available Facilities ===<br />
'''4.1.1 General'''<br />
:Any individual or group, including Appalachian students, faculty and staff, may reserve and use Publicly Available Facilities for any lawful purpose, subject to the provisions of this policy.<br />
<br />
'''4.1.2 Reservations'''<br />
: Reservation of indoor locations is required for any Use by individuals or groups whether affiliated or nonaffiliated with Appalachian. Some Publicly Available Facilities, both indoor and outdoor, may be open to ordinary pedestrian traffic. However, if those areas are used for scheduled events, reservations are required.<br />
<br />
:'''4.1.2.1 Reservations by Non-Affiliated Organizations or Individuals'''<br />
:: Non-affiliated organizations or individuals may only make reservations of Publicly Available Facilities when made with a University-affiliated organization or department. In all cases, non-affiliated organizations or individuals are required to reimburse Appalachian for reservation fees (Section 4.1.2.5) and safety and security costs (Section 4.1.2.6). Non-Publicly Available Facilities are limited for Use by Appalachian faculty, students, staff and officially recognized University Organizations for activities related to the University’s education, research and service missions. Appalachian faculty, students, staff and organizations may not reserve a Non-Publicly Available Facility on behalf of or for the Use of an outside organization. The Authorized Designee of Appalachian for a Non-Publicly Available Facility may deny or rescind permission to Use that Facility if it is determined that the Use is not primarily for the benefit of the faculty, student, staff or officially-recognized organization making the reservation. The faculty, student, or staff making the reservation:<br />
::* must be a current student, staff, or faculty member;<br />
::* must be making the reservation on behalf of the student-organization or other University affiliated organization or department (if made by a faculty or staff member, the employee must be making the reservation in connection to the University’s mission; and if by an officially-recognized organization, the reservation must be for the benefit of the organization);<br />
::* all communications regarding event plans and preparations must be completed by the student member, faculty, or staff, as applicable; and<br />
::* the student organization or University-affiliated organization must be listed as a sponsor on all publicity.<br />
<br />
:'''4.1.2.2 Fronting for Non-Affiliated Individuals and Groups'''<br />
::Appalachian faculty, students, staff and organizations also may not reserve Publicly Available Facilities on behalf of or for the Use of an outside organization so the outside organization can use the Facility at a reduced rate. This conduct constitutes “Fronting” and is prohibited. The Authorized Designee of Appalachian for a Publicly Available Facility may apply the public rate for Use of the Facility if it is determined that the Use is not primarily for the benefit of the faculty, student, staff or officially recognized organization making the reservation.<br />
<br />
:'''4.1.2.3 Fronting for Faculty, Staff or University Departments'''<br />
::A student organization may not place a reservation for faculty, staff or University department in order to receive free or reduced fees. A faculty or staff member or University department may not use the name of a student/student organization to place a reservation in order to receive free or reduced fees.<br />
<br />
:'''4.1.2.4 Limitation of Liability'''<br />
::Appalachian shall not be liable or responsible for financial or other damages incurred by an individual or organization whose permission to Use a Facility is denied, rescinded or modified (including a rate change), pursuant to Fronting.<br />
<br />
:'''4.1.2.5 Reservation Fees'''<br />
::There may be fees associated with the reservation and use of any Publicly Available Facility (fees may differ for affiliated and non-affiliated individuals and groups), which shall be objectively determined based on content-neutral criteria including, but not limited to, the anticipated attendance, security, maintenance, staffing, cleaning and equipment requirements.<br />
<br />
:'''4.1.2.6 Safety & Security'''<br />
::Any affiliated or non-affiliated group that requires security, emergency management services, or other safety staffing for its registered event, is responsible for paying reasonable costs for those services. Information regarding fees and reservations for these Facilities can be obtained by contacting the Authorized Designee. Please note that many of these Facilities have specific restrictions as to occupancy, hours of use, and other requirements, and may not be available or suitable for every requested use. Use of alcohol at any event at a Publicly Available Facility is subject to Appalachian Policy 106.1 – Alcoholic Beverages.<br />
<br />
=== Non-Publicly Available Facilities ===<br />
'''4.2.1 General'''<br />
:Use of Non-Publicly Available Facilities shall be restricted to activities related to the education, research and service missions of the University.<br />
<br />
'''4.2.2 Types of Non-Publicly Available Facilities'''<br />
:Unless otherwise specified, the following are Non-Publicly Available Facilities:<br />
:* all Facilities not identified in Appendix A;<br />
:* all private offices and laboratories; and<br />
:* the Dining Hall Bridge (because this space is limited to the public as a walkway).<br />
<br />
=== Requests for the Use of Publicly Available Facilities ===<br />
'''4.3.1 General'''<br />
:Requests for the Use of Appalachian Facilities must be submitted to the Authorized Designee for that Facility.<br />
<br />
'''4.3.2 Requests Must be in Writing'''<br />
:All requests should be in writing on the [https://appstate.campuslabs.com/engage/submitter/form/step/1?Guid=b710004d-d565-4a3e-9106-5451ca39d52e Appalachian Facility Use Request Form] (hereinafter, “Appendix B”). Certain Facilities have additional registration or Use requirements. Please check with the Authorized Designee when making reservations for a specific Facility to ensure all requirements are met.<br />
<br />
'''4.3.3 Submission of Written Requests'''<br />
:The completed Facility Use Request Form, Appendix B, should be submitted in accordance with the time frames set by the particular Facility. If no time frame is set for the Facility, Appalachian requests submission of the form to the Authorized Designee at least seven (7) days prior to the anticipated Use to allow sufficient time to review and respond to the request. Submissions that are made within six (6) days of the anticipated Use will be considered, but there is no guarantee that Use of the Facilities requested will be accommodated if the time, place, or manner of the requested Use is not compatible with the Facility. This holds true for all requests. Also, any competing requests for Use of a Facility will be resolved on a “first come, first served” basis, with preference given to individuals or groups affiliated with the University.<br />
<br />
'''4.3.4 Initial Determination of Facility Use'''<br />
:When reserving space for events or activities, assuming that no scheduling conflicts with another event, the Authorized Designee in consultation with the appropriate University official(s) will consider:<br />
:*whether the requested location is suitable for the event or activity;<br />
:*whether the event or activity is compatible with the mission of the University;<br />
:*whether the event meets the appropriate University time, manner, and place restrictions; and<br />
:*whether health and safety concerns require special precautions or arrangements for this location.<br />
<br />
'''4.3.5 Facility Use Considerations'''<br />
:In making these considerations, the following factors shall also be considered, in addition to any other content-neutral factors that may be relevant to a particular Facility:<br />
:*the anticipated size of the proposed event or activity;<br />
:*noise likely to be generated by the proposed event or activity, and the impact, if any, on academic activities or other University activities in the vicinity;<br />
:*impact of the proposed event or activity on traffic;<br />
:*whether the accommodations provided in the requested location are suitable and adequate for the proposed event or activity;<br />
:*whether the proposed event or activity complies with applicable laws, rules, regulations, and policies;<br />
:*whether the proposed event or activity poses any risk to the health or safety of participants, observers, or others in the vicinity of the event or activity; and<br />
:*whether the proposed event or activity conflicts with any pending exclusive rights contracts of the University.<br />
<br />
'''4.3.6 Denial of a Facility Use Request'''<br />
:The Authorized Designee may deny a request to reserve space for an event or activity if:<br />
:*the applicant has not completed a reservation request form as expressed under this policy;<br />
:*the request to reserve space contains a material misrepresentation or materially false statement;<br />
:*the request is not submitted within the time frames identified in Section 4.3.3;<br />
:*the applicant has been notified of damage to University Facilities or grounds from Use in the past in violation of University rules, regulations, or policies, and has not paid for repairs;<br />
:*the applicant has an outstanding balance for previous reservations or services with the University;<br />
:*the request to Use Facilities or grounds is scheduled at a time that conflicts with the time of another preexisting scheduled reservation; or<br />
:*the Use or activity would present an unreasonable health or safety danger.<br />
<br />
=== Insurance ===<br />
All nonaffiliated individuals or groups requesting space for any reason at Appalachian will be required to<br />
obtain and provide proof of liability insurance based on the insurance requirements set by the University’s<br />
Risk Manager<br />
<br />
=== Scheduling Priorities ===<br />
'''4.5.1 General'''<br />
:Generally, Facilities will be reserved on a first come, first serve basis. However, official activities of Appalachian itself have precedence over all extracurricular events and all activities of other users.<br />
<br />
'''4.5.2 Scheduling Priority'''<br />
:Activities of recognized student organizations and groups have scheduling priority over those of other users except the University. Occasions may arise when, in order to accommodate official University activities and functions, an official University activity takes precedence for Use of an already scheduled space. In the event rescheduling is necessary, the Vice Chancellor for Student Affairs (or his or her designee) will work with the sponsors or organizers of the displaced activity to find suitable alternative locations and times, and otherwise to provide all assistance that is reasonable under the circumstances.<br />
<br />
'''4.5.3 Scheduling Conflicts'''<br />
:In the event of conflict with multiple or competing individuals or groups desiring to Use the same space at the same time, the University reserves the right to resolve the conflict in a peaceable and orderly manner. While reasonable effort will be made to allow each individual or group to Use the space at their desired time, if the space cannot reasonably accommodate such Use, then the University reserves the right to require one or more individuals or groups to Use a different permissible space or to Use the space at a different time. If multiple individuals or entities register to use the same space at the same time, priority will be granted in the order of registration.<br />
<br />
=== Policy Implementation and Compliance ===<br />
'''4.6.1 General'''<br />
:All individuals or groups, as well as all events and activities, using Appalachian Facilities are responsible for complying with all applicable laws, regulations, and Appalachian policies. Failure to adhere to these requirements is a basis for revoking permission to use Facilities and space and may result in disciplinary action.<br />
<br />
'''4.6.2 Destruction of Property'''<br />
:If any activity or event, in or upon a University Facility, is causing damage or destruction of property, or is imminently threatening to cause such damage or destruction, the University may require the activity or event to be relocated to an alternative space at the University. If it is not possible or appropriate to relocate the activity or event, the Vice Chancellor for Student Affairs (or his or her designee) or a member of the Appalachian Police Department may require the activity or event to cease immediately, and the individual(s) or group(s) participating in the activity or event may seek to reschedule it as long as the activity or event complies with all applicable laws and University policies.<br />
<br />
'''4.6.3 Refusing to Leave University Facilities During Hours When They Are Regularly Closed'''<br />
:Any person who continues to occupy any Appalachian Facility without prior permission of the Authorized Designee during hours when that Facility is regularly closed to the public may be subject to all civil and criminal penalties under North Carolina law.<br />
<br />
'''4.6.4 Termination of Use of University Facility'''<br />
:The University reserves the right to immediately terminate any Use of University Facilities or grounds if continuation of such Use will result in: (a) danger to participants or others; (b) unlawful conduct or violation of University policies by participants or others; or (c) interference with, disruption or disturbance of the University's educational mission, operations, business, or functions.<br />
<br />
'''4.6.5 Use of Amplifying System Prohibited'''<br />
:No public address or amplifying system may be used at any time in any Facility, or on University grounds, without written approval in advance from the appropriate Authorized Designee. Use of sound amplification equipment must comply with the University's and the Town of Boone's noise regulations.<br />
<br />
'''4.6.6 Authority and Oversight'''<br />
:The Chancellor has delegated authority and oversight for the administration and implementation of this policy to the Vice Chancellor for Student Affairs, which shall include updating and revising Appendix A and Appendix B as needed.<br />
<br />
== Additional References ==<br />
:[https://policy.appstate.edu/images/6/6b/Publicly_Available_Facilities_%28Appendix_A%29_10.26.22.pdf Publicly Available Facilities (“Appendix A”)]<br />
:[https://policy.appstate.edu/images/c/cd/LLHS_Room_Reservation_Policies.pdf Leon Levine Hall Room Reservation Policies]<br />
:[https://appstate.campuslabs.com/engage/submitter/form/step/1?Guid=b710004d-d565-4a3e-9106-5451ca39d52e Appalachian Facility Use Request Form (“Appendix B”)]<br />
:[https://www.northcarolina.edu/offices-and-services/governance-legal-and-risk/campus-free-speech-and-free-expression/ UNC System Campus Free Speech and Free Expression]<br />
:[[Alcoholic Beverages|Appalachian Policy 106.1 – Alcoholic Beverages]]<br />
:[[University Police Services|Appalachian Policy 301.2 – University Police Services]]<br />
:[[Food Services|Appalachian Policy 505 – Food Services]]<br />
<br />
== Authority ==<br />
:UNC System Policy - Chapter 1300.8<br />
<br />
== Contact Information ==<br />
:Office of Student Affairs 828.262.2060<br />
:Office of Academic Affairs 828.262.2070<br />
:Appalachian Department of Public Safety 828.262.2150<br />
<br />
== Original Effective Date ==<br />
:September 22, 2004<br />
<br />
== Revision Dates ==<br />
<br />
:January 22, 2015<br />
:September 23, 2016<br />
:June 21, 2017<br />
:August 18, 2017<br />
:September 30, 2020<br />
[[Category:Contents]]<br />
[[Category:Governance and Administration]]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=File:Publicly_Available_Facilities_(Appendix_A)_10.26.22.pdf&diff=12463File:Publicly Available Facilities (Appendix A) 10.26.22.pdf2022-10-26T16:05:00Z<p>Mcnaneym: </p>
<hr />
<div></div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Research_Misconduct&diff=12462Research Misconduct2022-10-20T19:01:59Z<p>Mcnaneym: Replaced content with "Policy 211 This policy is currently under revision. It will be restored after final approval. Category:Contents Category:Academic Affairs"</p>
<hr />
<div>Policy 211<br />
<br />
This policy is currently under revision. It will be restored after final approval.<br />
<br />
[[Category:Contents]]<br />
[[Category:Academic Affairs]]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Military_Call_to_Service&diff=12451Military Call to Service2022-09-19T18:30:05Z<p>Mcnaneym: /* Policy Statements */</p>
<hr />
<div>Policy 407<br />
<br />
== Purpose ==<br />
Pursuant to the provisions of North Carolina’s General Statutes (SL [https://www.ncleg.gov/Sessions/2005/Bills/Senate/PDF/S1117v6.pdf 2005-445]; [https://www.ncleg.gov/Sessions/2003/Bills/Senate/PDF/S936v3.pdf 2003-300]; [https://www.ncleg.net/Sessions/2017/Bills/House/PDF/H486v5.pdf 2017-155]) and the University of North Carolina System Policy Manual ([https://www.northcarolina.edu/apps/policy/doc.php?type=pdf&id=852 700.7.1(R)]), the following policy provides guidelines for all Appalachian State University (Appalachian) constituents when Appalachian students who are admitted and enrolled, are required to participate in active military service.<br />
<br />
== Scope ==<br />
This policy applies to active military service members and to family members of individuals called to active service. For the purpose of this policy, Appalachian students impacted by this policy are referred to as service members, or, in the case of family members, military affiliated students.<br />
<br />
== Definitions ==<br />
:'''3.1 Active military service''' - any circumstance, other than pre-planned training exercises, requiring a service member to report for duty. Active military service (duty) may include deployment abroad, deployment stateside, activation within the state, and/or response to a national emergency.<br />
:'''3.2 Admitted and enrolled''' - refers to any currently enrolled student or a student who has been offered admission to Appalachian, who has accepted the offer of admission, and has begun enrollment steps.<br />
:'''3.3 Appalachian student''' - any student who is admitted and enrolled at Appalachian State University. <br />
:'''3.4 Feasible''' - for the purpose of this policy, feasibility refers to both the convenience and probability relative to providing accommodations. For example, it may not be feasible to expect laboratories (or other hands-on courses) to be converted to an online modality. <br />
:'''3.5 Military affiliated student''' – any person who is the dependent child (biological, adoptive, or step) or spouse of a service member.<br />
:'''3.6 Service member''' - any person who is contractually obligated to a component of the United States Armed Forces. This contractual obligation may be for service in an active duty component or in a reserve component (including the national guard).<br />
:'''3.7 United States Armed Forces''' - represent the military forces of the United States of America. There are six branches: Army, Navy, Air Force, Space Force, Marines, and Coast Guard, and each branch has both active duty (full time obligation) and reserve (part time obligation) components.<br />
<br />
== Policy Statements ==<br />
=== Service Member/Military Affiliated Student ===<br />
Service Members or Military Affiliate Students are required to contact Student Veteran Services as soon as possible, but in no event longer than seventy-two hours, after notification of requirement for active service.<br />
<br />
: 4.1.1 Notification must also include an official copy of the service member’s orders.<br />
: 4.1.2 A service member who does not have time to make the necessary arrangements prior to departure for active service may authorize another person to act on his/her behalf. A letter signed by the student or a power of attorney is required and must be attached to the military orders.<br />
<br />
=== Student Veteran Services ===<br />
Upon receipt of the notification of required active service and a copy of their official orders, the Program Director of Student Veteran Services shall:<br />
# Notify the service member or military affiliated student of the receipt of all required documentation.<br />
# Submit a Class Absence Notification Request Form to the Office of the Dean of Students (Case Management) on behalf of the student.<br />
<br />
=== Accommodations ===<br />
4.3.1 In accordance with North Carolina General Statutes, Appalachian State University, and its representatives, shall provide support and accommodations to service members and military affiliated students whose enrollment is disrupted by active military service. Such accommodations include, but may not be limited to:<br />
# Excused absences.<br />
# Making up missed assignments.<br />
# Revised due dates, including permitting the service member to turn assignments in early OR submitting assignments past the original due date.<br />
# Conversion of course materials to online modalities (where possible).<br />
# Provision of an Incomplete (I) at the conclusion of the term when necessary.<br />
## Incomplete grades must be resolved by the end of the next semester, per published university guidelines.<br />
# Individual course drops or complete withdrawal without academic or financial penalty when applicable.<br />
<br />
=== Service Member/Military Affiliated Student Obligations ===<br />
4.4.1 To the greatest extent possible, service members and military affiliated students are expected to maintain open communication channels with their faculty, Case Management and Student Veteran Services. If the nature/conditions of the active service will not permit the student to complete academic work, the service member/military affiliated student must make that known as early as possible. When requesting accommodations listed above, the service member/military affiliated student must:<br />
<br />
#Notify their faculty, in writing, of any requests, other than a course drop or withdrawal, for accommodations stemming from their active military service. <br />
## Carbon copy Case Management and Student Veteran Services on all requests.<br />
## Articulate their request and include the specific type of accommodation(s) they are seeking.<br />
# When requesting a course drop or complete withdrawal, the service member/military affiliated student must contact Student Veteran Services.<br />
<br />
=== Faculty Obligations ===<br />
4.5.1 Faculty members shall: <br />
# Provide accommodation(s), when feasible, in consultation with the student’s request(s) and Student Veteran Services for accommodation(s).<br />
# If the faculty is unable to provide the requested accommodation(s), they shall:<br />
## Provide the service member/military affiliated student, in writing, with any available alternatives and/or<br />
## Provide, in writing, an explanation for why requested accommodations are not feasible. <br />
## If accommodation is denied, documentation must be provided to the Office of Student Veteran Services which includes: (i) the accommodation sought, (ii) efforts made to accommodate, and (iii) reasons why accommodation is not feasible.<br />
<br />
=== Timing of Service Obligation ===<br />
'''4.6.1 Before the term:'''<br />
:4.6.1.1 In the event a service member or military affiliated student shall miss the beginning of a term, the student shall be given the opportunity to make up missed work and shall be provided with any course materials they miss due to their service obligation. <br />
:4.6.1.2 In the event service members/military affiliated students are eligible to engage in their coursework in alternative modalities, the service member/military affiliated student and their faculty shall discuss options for alternative course delivery.<br />
:4.6.1.3 In the event the service member/military affiliated student, in conjunction with their faculty, determines they will be unable to catch up on missed course work, the student shall be granted the option of dropping the course(s) without penalty.<br />
<br />
'''4.6.2 During the Term:'''<br />
:4.6.2.1 When service members are called for active military service during a term, the student (service member/military affiliated student) has three options:<br />
::Option 1: Continue working on coursework through alternative modalities. The student may still need modified due dates and/or other accommodations.<br />
::Option 2: Complete the course early or take an incomplete. The service member and their faculty are responsible for determining completion timelines, assignment due dates, and when the course is to be completed.<br />
::Option 3: Drop the course (or courses). If the student, and their faculty, determine that completing the course is not in the student’s best interests, individual courses, or all courses may be dropped.<br />
:Decisions regarding which option is most appropriate, must be decided in conjunction with the faculty member teaching the course, and Student Veteran Services.<br />
<br />
'''4.6.3 At the end of the term:'''<br />
<br />
:4.6.3.1 If a service member is called for active military service at the conclusion of the term (within one week of the last day of exams), every effort should be made to permit the service member/military affiliated student to complete their courses in advance of their departure. If time constraints prohibit early completion of the courses, a grade of incomplete shall automatically be granted to the student. If the student is unable to complete the courses, a retroactive withdrawal may be requested for the term.<br />
<br />
== Administrative Unit Contact ==<br />
:Student Veteran Services | 828-262-7473<br />
<br />
== Original Effective Date ==<br />
:September 19, 2022<br />
<br />
[[Category:Contents]]<br />
[[Category:Students]]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Military_Call_to_Service&diff=12450Military Call to Service2022-09-19T18:27:15Z<p>Mcnaneym: /* Timing of Service Obligation */</p>
<hr />
<div>Policy 407<br />
<br />
== Purpose ==<br />
Pursuant to the provisions of North Carolina’s General Statutes (SL [https://www.ncleg.gov/Sessions/2005/Bills/Senate/PDF/S1117v6.pdf 2005-445]; [https://www.ncleg.gov/Sessions/2003/Bills/Senate/PDF/S936v3.pdf 2003-300]; [https://www.ncleg.net/Sessions/2017/Bills/House/PDF/H486v5.pdf 2017-155]) and the University of North Carolina System Policy Manual ([https://www.northcarolina.edu/apps/policy/doc.php?type=pdf&id=852 700.7.1(R)]), the following policy provides guidelines for all Appalachian State University (Appalachian) constituents when Appalachian students who are admitted and enrolled, are required to participate in active military service.<br />
<br />
== Scope ==<br />
This policy applies to active military service members and to family members of individuals called to active service. For the purpose of this policy, Appalachian students impacted by this policy are referred to as service members, or, in the case of family members, military affiliated students.<br />
<br />
== Definitions ==<br />
:'''3.1 Active military service''' - any circumstance, other than pre-planned training exercises, requiring a service member to report for duty. Active military service (duty) may include deployment abroad, deployment stateside, activation within the state, and/or response to a national emergency.<br />
:'''3.2 Admitted and enrolled''' - refers to any currently enrolled student or a student who has been offered admission to Appalachian, who has accepted the offer of admission, and has begun enrollment steps.<br />
:'''3.3 Appalachian student''' - any student who is admitted and enrolled at Appalachian State University. <br />
:'''3.4 Feasible''' - for the purpose of this policy, feasibility refers to both the convenience and probability relative to providing accommodations. For example, it may not be feasible to expect laboratories (or other hands-on courses) to be converted to an online modality. <br />
:'''3.5 Military affiliated student''' – any person who is the dependent child (biological, adoptive, or step) or spouse of a service member.<br />
:'''3.6 Service member''' - any person who is contractually obligated to a component of the United States Armed Forces. This contractual obligation may be for service in an active duty component or in a reserve component (including the national guard).<br />
:'''3.7 United States Armed Forces''' - represent the military forces of the United States of America. There are six branches: Army, Navy, Air Force, Space Force, Marines, and Coast Guard, and each branch has both active duty (full time obligation) and reserve (part time obligation) components.<br />
<br />
== Policy Statements ==<br />
=== Service Member/Military Affiliated Student ===<br />
Service Members or Military Affiliate Students are required to contact Student Veteran Services as soon as possible, but in no event longer than seventy-two hours, after notification of requirement for active service.<br />
<br />
: 4.1.1 Notification must also include an official copy of the service member’s orders.<br />
: 4.1.2 A service member who does not have time to make the necessary arrangements prior to departure for active service may authorize another person to act on his/her behalf. A letter signed by the student or a power of attorney is required and must be attached to the military orders.<br />
<br />
=== Student Veteran Services ===<br />
Upon receipt of the notification of required active service and a copy of their official orders, the Program Director of Student Veteran Services shall:<br />
# Notify the service member or military affiliated student of the receipt of all required documentation.<br />
# Submit a Class Absence Notification Request Form to the Office of the Dean of Students (Case Management) on behalf of the student.<br />
<br />
=== Accommodations ===<br />
4.3.1 In accordance with North Carolina General Statutes, Appalachian State University, and its representatives, shall provide support and accommodations to service members and military affiliated students whose enrollment is disrupted by active military service. Such accommodations include, but may not be limited to:<br />
# Excused absences.<br />
# Making up missed assignments.<br />
# Revised due dates, including permitting the service member to turn assignments in early OR submitting assignments past the original due date.<br />
# Conversion of course materials to online modalities (where possible).<br />
# Provision of an Incomplete (I) at the conclusion of the term when necessary.<br />
## Incomplete grades must be resolved by the end of the next semester, per published university guidelines.<br />
# Individual course drops or complete withdrawal without academic or financial penalty when applicable.<br />
<br />
=== Service Member/Military Affiliated Student Obligations ===<br />
4.4.1 To the greatest extent possible, service members and military affiliated students are expected to maintain open communication channels with their faculty, Case Management and Student Veteran Services. If the nature/conditions of the active service will not permit the student to complete academic work, the service member/military affiliated student must make that known as early as possible. When requesting accommodations listed above, the service member/military affiliated student must:<br />
<br />
#Notify their faculty, in writing, of any requests, other than a course drop or withdrawal, for accommodations stemming from their active military service. <br />
## Carbon copy Case Management and Student Veteran Services on all requests.<br />
## Articulate their request and include the specific type of accommodation(s) they are seeking.<br />
# When requesting a course drop or complete withdrawal, the service member/military affiliated student must contact Student Veteran Services.<br />
<br />
=== Faculty Obligations ===<br />
4.5.1 Faculty members shall: <br />
# Provide accommodation(s), when feasible, in consultation with the student’s request(s) and Student Veteran Services for accommodation(s).<br />
# If the faculty is unable to provide the requested accommodation(s), they shall:<br />
## Provide the service member/military affiliated student, in writing, with any available alternatives and/or<br />
## Provide, in writing, an explanation for why requested accommodations are not feasible. <br />
## If accommodation is denied, documentation must be provided to the Office of Student Veteran Services which includes: (i) the accommodation sought, (ii) efforts made to accommodate, and (iii) reasons why accommodation is not feasible.<br />
<br />
=== Timing of Service Obligation ===<br />
'''4.6.1 Before the term:'''<br />
:4.6.1.1 In the event a service member or military affiliated student shall miss the beginning of a term, the student shall be given the opportunity to make up missed work and shall be provided with any course materials they miss due to their service obligation. <br />
:4.6.1.2 In the event service members/military affiliated students are eligible to engage in their coursework in alternative modalities, the service member/military affiliated student and their faculty shall discuss options for alternative course delivery.<br />
:4.6.1.3 In the event the service member/military affiliated student, in conjunction with their faculty, determines they will be unable to catch up on missed course work, the student shall be granted the option of dropping the course(s) without penalty.<br />
<br />
'''4.6.2 During the Term:'''<br />
:4.6.2.1 When service members are called for active military service during a term, the student (service member/military affiliated student) has three options:<br />
::Option 1: Continue working on coursework through alternative modalities. The student may still need modified due dates and/or other accommodations.<br />
::Option 2: Complete the course early or take an incomplete. The service member and their faculty are responsible for determining completion timelines, assignment due dates, and when the course is to be completed.<br />
::Option 3: Drop the course (or courses). If the student, and their faculty, determine that completing the course is not in the student’s best interests, individual courses, or all courses may be dropped.<br />
:Decisions regarding which option is most appropriate, must be decided in conjunction with the faculty member teaching the course, and Student Veteran Services.<br />
<br />
'''4.6.3 At the end of the term:'''<br />
<br />
:4.6.3.1 If a service member is called for active military service at the conclusion of the term (within one week of the last day of exams), every effort should be made to permit the service member/military affiliated student to complete their courses in advance of their departure. If time constraints prohibit early completion of the courses, a grade of incomplete shall automatically be granted to the student. If the student is unable to complete the courses, a retroactive withdrawal may be requested for the term.</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Military_Call_to_Service&diff=12449Military Call to Service2022-09-19T18:26:54Z<p>Mcnaneym: /* Timing of Service Obligation */</p>
<hr />
<div>Policy 407<br />
<br />
== Purpose ==<br />
Pursuant to the provisions of North Carolina’s General Statutes (SL [https://www.ncleg.gov/Sessions/2005/Bills/Senate/PDF/S1117v6.pdf 2005-445]; [https://www.ncleg.gov/Sessions/2003/Bills/Senate/PDF/S936v3.pdf 2003-300]; [https://www.ncleg.net/Sessions/2017/Bills/House/PDF/H486v5.pdf 2017-155]) and the University of North Carolina System Policy Manual ([https://www.northcarolina.edu/apps/policy/doc.php?type=pdf&id=852 700.7.1(R)]), the following policy provides guidelines for all Appalachian State University (Appalachian) constituents when Appalachian students who are admitted and enrolled, are required to participate in active military service.<br />
<br />
== Scope ==<br />
This policy applies to active military service members and to family members of individuals called to active service. For the purpose of this policy, Appalachian students impacted by this policy are referred to as service members, or, in the case of family members, military affiliated students.<br />
<br />
== Definitions ==<br />
:'''3.1 Active military service''' - any circumstance, other than pre-planned training exercises, requiring a service member to report for duty. Active military service (duty) may include deployment abroad, deployment stateside, activation within the state, and/or response to a national emergency.<br />
:'''3.2 Admitted and enrolled''' - refers to any currently enrolled student or a student who has been offered admission to Appalachian, who has accepted the offer of admission, and has begun enrollment steps.<br />
:'''3.3 Appalachian student''' - any student who is admitted and enrolled at Appalachian State University. <br />
:'''3.4 Feasible''' - for the purpose of this policy, feasibility refers to both the convenience and probability relative to providing accommodations. For example, it may not be feasible to expect laboratories (or other hands-on courses) to be converted to an online modality. <br />
:'''3.5 Military affiliated student''' – any person who is the dependent child (biological, adoptive, or step) or spouse of a service member.<br />
:'''3.6 Service member''' - any person who is contractually obligated to a component of the United States Armed Forces. This contractual obligation may be for service in an active duty component or in a reserve component (including the national guard).<br />
:'''3.7 United States Armed Forces''' - represent the military forces of the United States of America. There are six branches: Army, Navy, Air Force, Space Force, Marines, and Coast Guard, and each branch has both active duty (full time obligation) and reserve (part time obligation) components.<br />
<br />
== Policy Statements ==<br />
=== Service Member/Military Affiliated Student ===<br />
Service Members or Military Affiliate Students are required to contact Student Veteran Services as soon as possible, but in no event longer than seventy-two hours, after notification of requirement for active service.<br />
<br />
: 4.1.1 Notification must also include an official copy of the service member’s orders.<br />
: 4.1.2 A service member who does not have time to make the necessary arrangements prior to departure for active service may authorize another person to act on his/her behalf. A letter signed by the student or a power of attorney is required and must be attached to the military orders.<br />
<br />
=== Student Veteran Services ===<br />
Upon receipt of the notification of required active service and a copy of their official orders, the Program Director of Student Veteran Services shall:<br />
# Notify the service member or military affiliated student of the receipt of all required documentation.<br />
# Submit a Class Absence Notification Request Form to the Office of the Dean of Students (Case Management) on behalf of the student.<br />
<br />
=== Accommodations ===<br />
4.3.1 In accordance with North Carolina General Statutes, Appalachian State University, and its representatives, shall provide support and accommodations to service members and military affiliated students whose enrollment is disrupted by active military service. Such accommodations include, but may not be limited to:<br />
# Excused absences.<br />
# Making up missed assignments.<br />
# Revised due dates, including permitting the service member to turn assignments in early OR submitting assignments past the original due date.<br />
# Conversion of course materials to online modalities (where possible).<br />
# Provision of an Incomplete (I) at the conclusion of the term when necessary.<br />
## Incomplete grades must be resolved by the end of the next semester, per published university guidelines.<br />
# Individual course drops or complete withdrawal without academic or financial penalty when applicable.<br />
<br />
=== Service Member/Military Affiliated Student Obligations ===<br />
4.4.1 To the greatest extent possible, service members and military affiliated students are expected to maintain open communication channels with their faculty, Case Management and Student Veteran Services. If the nature/conditions of the active service will not permit the student to complete academic work, the service member/military affiliated student must make that known as early as possible. When requesting accommodations listed above, the service member/military affiliated student must:<br />
<br />
#Notify their faculty, in writing, of any requests, other than a course drop or withdrawal, for accommodations stemming from their active military service. <br />
## Carbon copy Case Management and Student Veteran Services on all requests.<br />
## Articulate their request and include the specific type of accommodation(s) they are seeking.<br />
# When requesting a course drop or complete withdrawal, the service member/military affiliated student must contact Student Veteran Services.<br />
<br />
=== Faculty Obligations ===<br />
4.5.1 Faculty members shall: <br />
# Provide accommodation(s), when feasible, in consultation with the student’s request(s) and Student Veteran Services for accommodation(s).<br />
# If the faculty is unable to provide the requested accommodation(s), they shall:<br />
## Provide the service member/military affiliated student, in writing, with any available alternatives and/or<br />
## Provide, in writing, an explanation for why requested accommodations are not feasible. <br />
## If accommodation is denied, documentation must be provided to the Office of Student Veteran Services which includes: (i) the accommodation sought, (ii) efforts made to accommodate, and (iii) reasons why accommodation is not feasible.<br />
<br />
=== Timing of Service Obligation ===<br />
'''4.6.1 Before the term:'''<br />
:4.6.1.1 In the event a service member or military affiliated student shall miss the beginning of a term, the student shall be given the opportunity to make up missed work and shall be provided with any course materials they miss due to their service obligation. <br />
:4.6.1.2 In the event service members/military affiliated students are eligible to engage in their coursework in alternative modalities, the service member/military affiliated student and their faculty shall discuss options for alternative course delivery.<br />
:4.6.1.3 In the event the service member/military affiliated student, in conjunction with their faculty, determines they will be unable to catch up on missed course work, the student shall be granted the option of dropping the course(s) without penalty.<br />
<br />
'''4.6.2 During the Term:'''<br />
:4.6.2.1 When service members are called for active military service during a term, the student (service member/military affiliated student) has three options:<br />
::Option 1: Continue working on coursework through alternative modalities. The student may still need modified due dates and/or other accommodations.<br />
::Option 2: Complete the course early or take an incomplete. The service member and their faculty are responsible for determining completion timelines, assignment due dates, and when the course is to be completed.<br />
::Option 3: Drop the course (or courses). If the student, and their faculty, determine that completing the course is not in the student’s best interests, individual courses, or all courses may be dropped.<br />
Decisions regarding which option is most appropriate, must be decided in conjunction with the faculty member teaching the course, and Student Veteran Services.<br />
<br />
'''4.6.3 At the end of the term:'''<br />
<br />
:4.6.3.1 If a service member is called for active military service at the conclusion of the term (within one week of the last day of exams), every effort should be made to permit the service member/military affiliated student to complete their courses in advance of their departure. If time constraints prohibit early completion of the courses, a grade of incomplete shall automatically be granted to the student. If the student is unable to complete the courses, a retroactive withdrawal may be requested for the term.</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Military_Call_to_Service&diff=12448Military Call to Service2022-09-19T18:26:34Z<p>Mcnaneym: /* Timing of Service Obligation */</p>
<hr />
<div>Policy 407<br />
<br />
== Purpose ==<br />
Pursuant to the provisions of North Carolina’s General Statutes (SL [https://www.ncleg.gov/Sessions/2005/Bills/Senate/PDF/S1117v6.pdf 2005-445]; [https://www.ncleg.gov/Sessions/2003/Bills/Senate/PDF/S936v3.pdf 2003-300]; [https://www.ncleg.net/Sessions/2017/Bills/House/PDF/H486v5.pdf 2017-155]) and the University of North Carolina System Policy Manual ([https://www.northcarolina.edu/apps/policy/doc.php?type=pdf&id=852 700.7.1(R)]), the following policy provides guidelines for all Appalachian State University (Appalachian) constituents when Appalachian students who are admitted and enrolled, are required to participate in active military service.<br />
<br />
== Scope ==<br />
This policy applies to active military service members and to family members of individuals called to active service. For the purpose of this policy, Appalachian students impacted by this policy are referred to as service members, or, in the case of family members, military affiliated students.<br />
<br />
== Definitions ==<br />
:'''3.1 Active military service''' - any circumstance, other than pre-planned training exercises, requiring a service member to report for duty. Active military service (duty) may include deployment abroad, deployment stateside, activation within the state, and/or response to a national emergency.<br />
:'''3.2 Admitted and enrolled''' - refers to any currently enrolled student or a student who has been offered admission to Appalachian, who has accepted the offer of admission, and has begun enrollment steps.<br />
:'''3.3 Appalachian student''' - any student who is admitted and enrolled at Appalachian State University. <br />
:'''3.4 Feasible''' - for the purpose of this policy, feasibility refers to both the convenience and probability relative to providing accommodations. For example, it may not be feasible to expect laboratories (or other hands-on courses) to be converted to an online modality. <br />
:'''3.5 Military affiliated student''' – any person who is the dependent child (biological, adoptive, or step) or spouse of a service member.<br />
:'''3.6 Service member''' - any person who is contractually obligated to a component of the United States Armed Forces. This contractual obligation may be for service in an active duty component or in a reserve component (including the national guard).<br />
:'''3.7 United States Armed Forces''' - represent the military forces of the United States of America. There are six branches: Army, Navy, Air Force, Space Force, Marines, and Coast Guard, and each branch has both active duty (full time obligation) and reserve (part time obligation) components.<br />
<br />
== Policy Statements ==<br />
=== Service Member/Military Affiliated Student ===<br />
Service Members or Military Affiliate Students are required to contact Student Veteran Services as soon as possible, but in no event longer than seventy-two hours, after notification of requirement for active service.<br />
<br />
: 4.1.1 Notification must also include an official copy of the service member’s orders.<br />
: 4.1.2 A service member who does not have time to make the necessary arrangements prior to departure for active service may authorize another person to act on his/her behalf. A letter signed by the student or a power of attorney is required and must be attached to the military orders.<br />
<br />
=== Student Veteran Services ===<br />
Upon receipt of the notification of required active service and a copy of their official orders, the Program Director of Student Veteran Services shall:<br />
# Notify the service member or military affiliated student of the receipt of all required documentation.<br />
# Submit a Class Absence Notification Request Form to the Office of the Dean of Students (Case Management) on behalf of the student.<br />
<br />
=== Accommodations ===<br />
4.3.1 In accordance with North Carolina General Statutes, Appalachian State University, and its representatives, shall provide support and accommodations to service members and military affiliated students whose enrollment is disrupted by active military service. Such accommodations include, but may not be limited to:<br />
# Excused absences.<br />
# Making up missed assignments.<br />
# Revised due dates, including permitting the service member to turn assignments in early OR submitting assignments past the original due date.<br />
# Conversion of course materials to online modalities (where possible).<br />
# Provision of an Incomplete (I) at the conclusion of the term when necessary.<br />
## Incomplete grades must be resolved by the end of the next semester, per published university guidelines.<br />
# Individual course drops or complete withdrawal without academic or financial penalty when applicable.<br />
<br />
=== Service Member/Military Affiliated Student Obligations ===<br />
4.4.1 To the greatest extent possible, service members and military affiliated students are expected to maintain open communication channels with their faculty, Case Management and Student Veteran Services. If the nature/conditions of the active service will not permit the student to complete academic work, the service member/military affiliated student must make that known as early as possible. When requesting accommodations listed above, the service member/military affiliated student must:<br />
<br />
#Notify their faculty, in writing, of any requests, other than a course drop or withdrawal, for accommodations stemming from their active military service. <br />
## Carbon copy Case Management and Student Veteran Services on all requests.<br />
## Articulate their request and include the specific type of accommodation(s) they are seeking.<br />
# When requesting a course drop or complete withdrawal, the service member/military affiliated student must contact Student Veteran Services.<br />
<br />
=== Faculty Obligations ===<br />
4.5.1 Faculty members shall: <br />
# Provide accommodation(s), when feasible, in consultation with the student’s request(s) and Student Veteran Services for accommodation(s).<br />
# If the faculty is unable to provide the requested accommodation(s), they shall:<br />
## Provide the service member/military affiliated student, in writing, with any available alternatives and/or<br />
## Provide, in writing, an explanation for why requested accommodations are not feasible. <br />
## If accommodation is denied, documentation must be provided to the Office of Student Veteran Services which includes: (i) the accommodation sought, (ii) efforts made to accommodate, and (iii) reasons why accommodation is not feasible.<br />
<br />
=== Timing of Service Obligation ===<br />
4.6.1 Before the term:<br />
:4.6.1.1 In the event a service member or military affiliated student shall miss the beginning of a term, the student shall be given the opportunity to make up missed work and shall be provided with any course materials they miss due to their service obligation. <br />
:4.6.1.2 In the event service members/military affiliated students are eligible to engage in their coursework in alternative modalities, the service member/military affiliated student and their faculty shall discuss options for alternative course delivery.<br />
:4.6.1.3 In the event the service member/military affiliated student, in conjunction with their faculty, determines they will be unable to catch up on missed course work, the student shall be granted the option of dropping the course(s) without penalty.<br />
<br />
4.6.2 During the Term:<br />
:4.6.2.1 When service members are called for active military service during a term, the student (service member/military affiliated student) has three options:<br />
::Option 1: Continue working on coursework through alternative modalities. The student may still need modified due dates and/or other accommodations.<br />
::Option 2: Complete the course early or take an incomplete. The service member and their faculty are responsible for determining completion timelines, assignment due dates, and when the course is to be completed.<br />
::Option 3: Drop the course (or courses). If the student, and their faculty, determine that completing the course is not in the student’s best interests, individual courses, or all courses may be dropped.<br />
Decisions regarding which option is most appropriate, must be decided in conjunction with the faculty member teaching the course, and Student Veteran Services.<br />
<br />
4.6.3 At the end of the term:<br />
<br />
:4.6.3.1 If a service member is called for active military service at the conclusion of the term (within one week of the last day of exams), every effort should be made to permit the service member/military affiliated student to complete their courses in advance of their departure. If time constraints prohibit early completion of the courses, a grade of incomplete shall automatically be granted to the student. If the student is unable to complete the courses, a retroactive withdrawal may be requested for the term.</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Military_Call_to_Service&diff=12447Military Call to Service2022-09-19T18:25:25Z<p>Mcnaneym: /* Faculty Obligations */</p>
<hr />
<div>Policy 407<br />
<br />
== Purpose ==<br />
Pursuant to the provisions of North Carolina’s General Statutes (SL [https://www.ncleg.gov/Sessions/2005/Bills/Senate/PDF/S1117v6.pdf 2005-445]; [https://www.ncleg.gov/Sessions/2003/Bills/Senate/PDF/S936v3.pdf 2003-300]; [https://www.ncleg.net/Sessions/2017/Bills/House/PDF/H486v5.pdf 2017-155]) and the University of North Carolina System Policy Manual ([https://www.northcarolina.edu/apps/policy/doc.php?type=pdf&id=852 700.7.1(R)]), the following policy provides guidelines for all Appalachian State University (Appalachian) constituents when Appalachian students who are admitted and enrolled, are required to participate in active military service.<br />
<br />
== Scope ==<br />
This policy applies to active military service members and to family members of individuals called to active service. For the purpose of this policy, Appalachian students impacted by this policy are referred to as service members, or, in the case of family members, military affiliated students.<br />
<br />
== Definitions ==<br />
:'''3.1 Active military service''' - any circumstance, other than pre-planned training exercises, requiring a service member to report for duty. Active military service (duty) may include deployment abroad, deployment stateside, activation within the state, and/or response to a national emergency.<br />
:'''3.2 Admitted and enrolled''' - refers to any currently enrolled student or a student who has been offered admission to Appalachian, who has accepted the offer of admission, and has begun enrollment steps.<br />
:'''3.3 Appalachian student''' - any student who is admitted and enrolled at Appalachian State University. <br />
:'''3.4 Feasible''' - for the purpose of this policy, feasibility refers to both the convenience and probability relative to providing accommodations. For example, it may not be feasible to expect laboratories (or other hands-on courses) to be converted to an online modality. <br />
:'''3.5 Military affiliated student''' – any person who is the dependent child (biological, adoptive, or step) or spouse of a service member.<br />
:'''3.6 Service member''' - any person who is contractually obligated to a component of the United States Armed Forces. This contractual obligation may be for service in an active duty component or in a reserve component (including the national guard).<br />
:'''3.7 United States Armed Forces''' - represent the military forces of the United States of America. There are six branches: Army, Navy, Air Force, Space Force, Marines, and Coast Guard, and each branch has both active duty (full time obligation) and reserve (part time obligation) components.<br />
<br />
== Policy Statements ==<br />
=== Service Member/Military Affiliated Student ===<br />
Service Members or Military Affiliate Students are required to contact Student Veteran Services as soon as possible, but in no event longer than seventy-two hours, after notification of requirement for active service.<br />
<br />
: 4.1.1 Notification must also include an official copy of the service member’s orders.<br />
: 4.1.2 A service member who does not have time to make the necessary arrangements prior to departure for active service may authorize another person to act on his/her behalf. A letter signed by the student or a power of attorney is required and must be attached to the military orders.<br />
<br />
=== Student Veteran Services ===<br />
Upon receipt of the notification of required active service and a copy of their official orders, the Program Director of Student Veteran Services shall:<br />
# Notify the service member or military affiliated student of the receipt of all required documentation.<br />
# Submit a Class Absence Notification Request Form to the Office of the Dean of Students (Case Management) on behalf of the student.<br />
<br />
=== Accommodations ===<br />
4.3.1 In accordance with North Carolina General Statutes, Appalachian State University, and its representatives, shall provide support and accommodations to service members and military affiliated students whose enrollment is disrupted by active military service. Such accommodations include, but may not be limited to:<br />
# Excused absences.<br />
# Making up missed assignments.<br />
# Revised due dates, including permitting the service member to turn assignments in early OR submitting assignments past the original due date.<br />
# Conversion of course materials to online modalities (where possible).<br />
# Provision of an Incomplete (I) at the conclusion of the term when necessary.<br />
## Incomplete grades must be resolved by the end of the next semester, per published university guidelines.<br />
# Individual course drops or complete withdrawal without academic or financial penalty when applicable.<br />
<br />
=== Service Member/Military Affiliated Student Obligations ===<br />
4.4.1 To the greatest extent possible, service members and military affiliated students are expected to maintain open communication channels with their faculty, Case Management and Student Veteran Services. If the nature/conditions of the active service will not permit the student to complete academic work, the service member/military affiliated student must make that known as early as possible. When requesting accommodations listed above, the service member/military affiliated student must:<br />
<br />
#Notify their faculty, in writing, of any requests, other than a course drop or withdrawal, for accommodations stemming from their active military service. <br />
## Carbon copy Case Management and Student Veteran Services on all requests.<br />
## Articulate their request and include the specific type of accommodation(s) they are seeking.<br />
# When requesting a course drop or complete withdrawal, the service member/military affiliated student must contact Student Veteran Services.<br />
<br />
=== Faculty Obligations ===<br />
4.5.1 Faculty members shall: <br />
# Provide accommodation(s), when feasible, in consultation with the student’s request(s) and Student Veteran Services for accommodation(s).<br />
# If the faculty is unable to provide the requested accommodation(s), they shall:<br />
## Provide the service member/military affiliated student, in writing, with any available alternatives and/or<br />
## Provide, in writing, an explanation for why requested accommodations are not feasible. <br />
## If accommodation is denied, documentation must be provided to the Office of Student Veteran Services which includes: (i) the accommodation sought, (ii) efforts made to accommodate, and (iii) reasons why accommodation is not feasible.<br />
<br />
=== Timing of Service Obligation ===</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Military_Call_to_Service&diff=12446Military Call to Service2022-09-19T18:24:55Z<p>Mcnaneym: /* Service Member/Military Affiliated Student Obligations */</p>
<hr />
<div>Policy 407<br />
<br />
== Purpose ==<br />
Pursuant to the provisions of North Carolina’s General Statutes (SL [https://www.ncleg.gov/Sessions/2005/Bills/Senate/PDF/S1117v6.pdf 2005-445]; [https://www.ncleg.gov/Sessions/2003/Bills/Senate/PDF/S936v3.pdf 2003-300]; [https://www.ncleg.net/Sessions/2017/Bills/House/PDF/H486v5.pdf 2017-155]) and the University of North Carolina System Policy Manual ([https://www.northcarolina.edu/apps/policy/doc.php?type=pdf&id=852 700.7.1(R)]), the following policy provides guidelines for all Appalachian State University (Appalachian) constituents when Appalachian students who are admitted and enrolled, are required to participate in active military service.<br />
<br />
== Scope ==<br />
This policy applies to active military service members and to family members of individuals called to active service. For the purpose of this policy, Appalachian students impacted by this policy are referred to as service members, or, in the case of family members, military affiliated students.<br />
<br />
== Definitions ==<br />
:'''3.1 Active military service''' - any circumstance, other than pre-planned training exercises, requiring a service member to report for duty. Active military service (duty) may include deployment abroad, deployment stateside, activation within the state, and/or response to a national emergency.<br />
:'''3.2 Admitted and enrolled''' - refers to any currently enrolled student or a student who has been offered admission to Appalachian, who has accepted the offer of admission, and has begun enrollment steps.<br />
:'''3.3 Appalachian student''' - any student who is admitted and enrolled at Appalachian State University. <br />
:'''3.4 Feasible''' - for the purpose of this policy, feasibility refers to both the convenience and probability relative to providing accommodations. For example, it may not be feasible to expect laboratories (or other hands-on courses) to be converted to an online modality. <br />
:'''3.5 Military affiliated student''' – any person who is the dependent child (biological, adoptive, or step) or spouse of a service member.<br />
:'''3.6 Service member''' - any person who is contractually obligated to a component of the United States Armed Forces. This contractual obligation may be for service in an active duty component or in a reserve component (including the national guard).<br />
:'''3.7 United States Armed Forces''' - represent the military forces of the United States of America. There are six branches: Army, Navy, Air Force, Space Force, Marines, and Coast Guard, and each branch has both active duty (full time obligation) and reserve (part time obligation) components.<br />
<br />
== Policy Statements ==<br />
=== Service Member/Military Affiliated Student ===<br />
Service Members or Military Affiliate Students are required to contact Student Veteran Services as soon as possible, but in no event longer than seventy-two hours, after notification of requirement for active service.<br />
<br />
: 4.1.1 Notification must also include an official copy of the service member’s orders.<br />
: 4.1.2 A service member who does not have time to make the necessary arrangements prior to departure for active service may authorize another person to act on his/her behalf. A letter signed by the student or a power of attorney is required and must be attached to the military orders.<br />
<br />
=== Student Veteran Services ===<br />
Upon receipt of the notification of required active service and a copy of their official orders, the Program Director of Student Veteran Services shall:<br />
# Notify the service member or military affiliated student of the receipt of all required documentation.<br />
# Submit a Class Absence Notification Request Form to the Office of the Dean of Students (Case Management) on behalf of the student.<br />
<br />
=== Accommodations ===<br />
4.3.1 In accordance with North Carolina General Statutes, Appalachian State University, and its representatives, shall provide support and accommodations to service members and military affiliated students whose enrollment is disrupted by active military service. Such accommodations include, but may not be limited to:<br />
# Excused absences.<br />
# Making up missed assignments.<br />
# Revised due dates, including permitting the service member to turn assignments in early OR submitting assignments past the original due date.<br />
# Conversion of course materials to online modalities (where possible).<br />
# Provision of an Incomplete (I) at the conclusion of the term when necessary.<br />
## Incomplete grades must be resolved by the end of the next semester, per published university guidelines.<br />
# Individual course drops or complete withdrawal without academic or financial penalty when applicable.<br />
<br />
=== Service Member/Military Affiliated Student Obligations ===<br />
4.4.1 To the greatest extent possible, service members and military affiliated students are expected to maintain open communication channels with their faculty, Case Management and Student Veteran Services. If the nature/conditions of the active service will not permit the student to complete academic work, the service member/military affiliated student must make that known as early as possible. When requesting accommodations listed above, the service member/military affiliated student must:<br />
<br />
#Notify their faculty, in writing, of any requests, other than a course drop or withdrawal, for accommodations stemming from their active military service. <br />
## Carbon copy Case Management and Student Veteran Services on all requests.<br />
## Articulate their request and include the specific type of accommodation(s) they are seeking.<br />
# When requesting a course drop or complete withdrawal, the service member/military affiliated student must contact Student Veteran Services.<br />
<br />
=== Faculty Obligations ===<br />
=== Timing of Service Obligation ===</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Military_Call_to_Service&diff=12445Military Call to Service2022-09-19T18:24:11Z<p>Mcnaneym: /* Accommodations */</p>
<hr />
<div>Policy 407<br />
<br />
== Purpose ==<br />
Pursuant to the provisions of North Carolina’s General Statutes (SL [https://www.ncleg.gov/Sessions/2005/Bills/Senate/PDF/S1117v6.pdf 2005-445]; [https://www.ncleg.gov/Sessions/2003/Bills/Senate/PDF/S936v3.pdf 2003-300]; [https://www.ncleg.net/Sessions/2017/Bills/House/PDF/H486v5.pdf 2017-155]) and the University of North Carolina System Policy Manual ([https://www.northcarolina.edu/apps/policy/doc.php?type=pdf&id=852 700.7.1(R)]), the following policy provides guidelines for all Appalachian State University (Appalachian) constituents when Appalachian students who are admitted and enrolled, are required to participate in active military service.<br />
<br />
== Scope ==<br />
This policy applies to active military service members and to family members of individuals called to active service. For the purpose of this policy, Appalachian students impacted by this policy are referred to as service members, or, in the case of family members, military affiliated students.<br />
<br />
== Definitions ==<br />
:'''3.1 Active military service''' - any circumstance, other than pre-planned training exercises, requiring a service member to report for duty. Active military service (duty) may include deployment abroad, deployment stateside, activation within the state, and/or response to a national emergency.<br />
:'''3.2 Admitted and enrolled''' - refers to any currently enrolled student or a student who has been offered admission to Appalachian, who has accepted the offer of admission, and has begun enrollment steps.<br />
:'''3.3 Appalachian student''' - any student who is admitted and enrolled at Appalachian State University. <br />
:'''3.4 Feasible''' - for the purpose of this policy, feasibility refers to both the convenience and probability relative to providing accommodations. For example, it may not be feasible to expect laboratories (or other hands-on courses) to be converted to an online modality. <br />
:'''3.5 Military affiliated student''' – any person who is the dependent child (biological, adoptive, or step) or spouse of a service member.<br />
:'''3.6 Service member''' - any person who is contractually obligated to a component of the United States Armed Forces. This contractual obligation may be for service in an active duty component or in a reserve component (including the national guard).<br />
:'''3.7 United States Armed Forces''' - represent the military forces of the United States of America. There are six branches: Army, Navy, Air Force, Space Force, Marines, and Coast Guard, and each branch has both active duty (full time obligation) and reserve (part time obligation) components.<br />
<br />
== Policy Statements ==<br />
=== Service Member/Military Affiliated Student ===<br />
Service Members or Military Affiliate Students are required to contact Student Veteran Services as soon as possible, but in no event longer than seventy-two hours, after notification of requirement for active service.<br />
<br />
: 4.1.1 Notification must also include an official copy of the service member’s orders.<br />
: 4.1.2 A service member who does not have time to make the necessary arrangements prior to departure for active service may authorize another person to act on his/her behalf. A letter signed by the student or a power of attorney is required and must be attached to the military orders.<br />
<br />
=== Student Veteran Services ===<br />
Upon receipt of the notification of required active service and a copy of their official orders, the Program Director of Student Veteran Services shall:<br />
# Notify the service member or military affiliated student of the receipt of all required documentation.<br />
# Submit a Class Absence Notification Request Form to the Office of the Dean of Students (Case Management) on behalf of the student.<br />
<br />
=== Accommodations ===<br />
4.3.1 In accordance with North Carolina General Statutes, Appalachian State University, and its representatives, shall provide support and accommodations to service members and military affiliated students whose enrollment is disrupted by active military service. Such accommodations include, but may not be limited to:<br />
# Excused absences.<br />
# Making up missed assignments.<br />
# Revised due dates, including permitting the service member to turn assignments in early OR submitting assignments past the original due date.<br />
# Conversion of course materials to online modalities (where possible).<br />
# Provision of an Incomplete (I) at the conclusion of the term when necessary.<br />
## Incomplete grades must be resolved by the end of the next semester, per published university guidelines.<br />
# Individual course drops or complete withdrawal without academic or financial penalty when applicable.<br />
<br />
=== Service Member/Military Affiliated Student Obligations ===<br />
=== Faculty Obligations ===<br />
=== Timing of Service Obligation ===</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Military_Call_to_Service&diff=12444Military Call to Service2022-09-19T18:23:17Z<p>Mcnaneym: /* Student Veteran Services */</p>
<hr />
<div>Policy 407<br />
<br />
== Purpose ==<br />
Pursuant to the provisions of North Carolina’s General Statutes (SL [https://www.ncleg.gov/Sessions/2005/Bills/Senate/PDF/S1117v6.pdf 2005-445]; [https://www.ncleg.gov/Sessions/2003/Bills/Senate/PDF/S936v3.pdf 2003-300]; [https://www.ncleg.net/Sessions/2017/Bills/House/PDF/H486v5.pdf 2017-155]) and the University of North Carolina System Policy Manual ([https://www.northcarolina.edu/apps/policy/doc.php?type=pdf&id=852 700.7.1(R)]), the following policy provides guidelines for all Appalachian State University (Appalachian) constituents when Appalachian students who are admitted and enrolled, are required to participate in active military service.<br />
<br />
== Scope ==<br />
This policy applies to active military service members and to family members of individuals called to active service. For the purpose of this policy, Appalachian students impacted by this policy are referred to as service members, or, in the case of family members, military affiliated students.<br />
<br />
== Definitions ==<br />
:'''3.1 Active military service''' - any circumstance, other than pre-planned training exercises, requiring a service member to report for duty. Active military service (duty) may include deployment abroad, deployment stateside, activation within the state, and/or response to a national emergency.<br />
:'''3.2 Admitted and enrolled''' - refers to any currently enrolled student or a student who has been offered admission to Appalachian, who has accepted the offer of admission, and has begun enrollment steps.<br />
:'''3.3 Appalachian student''' - any student who is admitted and enrolled at Appalachian State University. <br />
:'''3.4 Feasible''' - for the purpose of this policy, feasibility refers to both the convenience and probability relative to providing accommodations. For example, it may not be feasible to expect laboratories (or other hands-on courses) to be converted to an online modality. <br />
:'''3.5 Military affiliated student''' – any person who is the dependent child (biological, adoptive, or step) or spouse of a service member.<br />
:'''3.6 Service member''' - any person who is contractually obligated to a component of the United States Armed Forces. This contractual obligation may be for service in an active duty component or in a reserve component (including the national guard).<br />
:'''3.7 United States Armed Forces''' - represent the military forces of the United States of America. There are six branches: Army, Navy, Air Force, Space Force, Marines, and Coast Guard, and each branch has both active duty (full time obligation) and reserve (part time obligation) components.<br />
<br />
== Policy Statements ==<br />
=== Service Member/Military Affiliated Student ===<br />
Service Members or Military Affiliate Students are required to contact Student Veteran Services as soon as possible, but in no event longer than seventy-two hours, after notification of requirement for active service.<br />
<br />
: 4.1.1 Notification must also include an official copy of the service member’s orders.<br />
: 4.1.2 A service member who does not have time to make the necessary arrangements prior to departure for active service may authorize another person to act on his/her behalf. A letter signed by the student or a power of attorney is required and must be attached to the military orders.<br />
<br />
=== Student Veteran Services ===<br />
Upon receipt of the notification of required active service and a copy of their official orders, the Program Director of Student Veteran Services shall:<br />
# Notify the service member or military affiliated student of the receipt of all required documentation.<br />
# Submit a Class Absence Notification Request Form to the Office of the Dean of Students (Case Management) on behalf of the student.<br />
<br />
=== Accommodations ===<br />
=== Service Member/Military Affiliated Student Obligations ===<br />
=== Faculty Obligations ===<br />
=== Timing of Service Obligation ===</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Military_Call_to_Service&diff=12443Military Call to Service2022-09-19T18:22:38Z<p>Mcnaneym: /* Service Member/Military Affiliated Student */</p>
<hr />
<div>Policy 407<br />
<br />
== Purpose ==<br />
Pursuant to the provisions of North Carolina’s General Statutes (SL [https://www.ncleg.gov/Sessions/2005/Bills/Senate/PDF/S1117v6.pdf 2005-445]; [https://www.ncleg.gov/Sessions/2003/Bills/Senate/PDF/S936v3.pdf 2003-300]; [https://www.ncleg.net/Sessions/2017/Bills/House/PDF/H486v5.pdf 2017-155]) and the University of North Carolina System Policy Manual ([https://www.northcarolina.edu/apps/policy/doc.php?type=pdf&id=852 700.7.1(R)]), the following policy provides guidelines for all Appalachian State University (Appalachian) constituents when Appalachian students who are admitted and enrolled, are required to participate in active military service.<br />
<br />
== Scope ==<br />
This policy applies to active military service members and to family members of individuals called to active service. For the purpose of this policy, Appalachian students impacted by this policy are referred to as service members, or, in the case of family members, military affiliated students.<br />
<br />
== Definitions ==<br />
:'''3.1 Active military service''' - any circumstance, other than pre-planned training exercises, requiring a service member to report for duty. Active military service (duty) may include deployment abroad, deployment stateside, activation within the state, and/or response to a national emergency.<br />
:'''3.2 Admitted and enrolled''' - refers to any currently enrolled student or a student who has been offered admission to Appalachian, who has accepted the offer of admission, and has begun enrollment steps.<br />
:'''3.3 Appalachian student''' - any student who is admitted and enrolled at Appalachian State University. <br />
:'''3.4 Feasible''' - for the purpose of this policy, feasibility refers to both the convenience and probability relative to providing accommodations. For example, it may not be feasible to expect laboratories (or other hands-on courses) to be converted to an online modality. <br />
:'''3.5 Military affiliated student''' – any person who is the dependent child (biological, adoptive, or step) or spouse of a service member.<br />
:'''3.6 Service member''' - any person who is contractually obligated to a component of the United States Armed Forces. This contractual obligation may be for service in an active duty component or in a reserve component (including the national guard).<br />
:'''3.7 United States Armed Forces''' - represent the military forces of the United States of America. There are six branches: Army, Navy, Air Force, Space Force, Marines, and Coast Guard, and each branch has both active duty (full time obligation) and reserve (part time obligation) components.<br />
<br />
== Policy Statements ==<br />
=== Service Member/Military Affiliated Student ===<br />
Service Members or Military Affiliate Students are required to contact Student Veteran Services as soon as possible, but in no event longer than seventy-two hours, after notification of requirement for active service.<br />
<br />
: 4.1.1 Notification must also include an official copy of the service member’s orders.<br />
: 4.1.2 A service member who does not have time to make the necessary arrangements prior to departure for active service may authorize another person to act on his/her behalf. A letter signed by the student or a power of attorney is required and must be attached to the military orders.<br />
<br />
=== Student Veteran Services ===<br />
=== Accommodations ===<br />
=== Service Member/Military Affiliated Student Obligations ===<br />
=== Faculty Obligations ===<br />
=== Timing of Service Obligation ===</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Military_Call_to_Service&diff=12442Military Call to Service2022-09-19T18:22:06Z<p>Mcnaneym: /* Definitions */</p>
<hr />
<div>Policy 407<br />
<br />
== Purpose ==<br />
Pursuant to the provisions of North Carolina’s General Statutes (SL [https://www.ncleg.gov/Sessions/2005/Bills/Senate/PDF/S1117v6.pdf 2005-445]; [https://www.ncleg.gov/Sessions/2003/Bills/Senate/PDF/S936v3.pdf 2003-300]; [https://www.ncleg.net/Sessions/2017/Bills/House/PDF/H486v5.pdf 2017-155]) and the University of North Carolina System Policy Manual ([https://www.northcarolina.edu/apps/policy/doc.php?type=pdf&id=852 700.7.1(R)]), the following policy provides guidelines for all Appalachian State University (Appalachian) constituents when Appalachian students who are admitted and enrolled, are required to participate in active military service.<br />
<br />
== Scope ==<br />
This policy applies to active military service members and to family members of individuals called to active service. For the purpose of this policy, Appalachian students impacted by this policy are referred to as service members, or, in the case of family members, military affiliated students.<br />
<br />
== Definitions ==<br />
:'''3.1 Active military service''' - any circumstance, other than pre-planned training exercises, requiring a service member to report for duty. Active military service (duty) may include deployment abroad, deployment stateside, activation within the state, and/or response to a national emergency.<br />
:'''3.2 Admitted and enrolled''' - refers to any currently enrolled student or a student who has been offered admission to Appalachian, who has accepted the offer of admission, and has begun enrollment steps.<br />
:'''3.3 Appalachian student''' - any student who is admitted and enrolled at Appalachian State University. <br />
:'''3.4 Feasible''' - for the purpose of this policy, feasibility refers to both the convenience and probability relative to providing accommodations. For example, it may not be feasible to expect laboratories (or other hands-on courses) to be converted to an online modality. <br />
:'''3.5 Military affiliated student''' – any person who is the dependent child (biological, adoptive, or step) or spouse of a service member.<br />
:'''3.6 Service member''' - any person who is contractually obligated to a component of the United States Armed Forces. This contractual obligation may be for service in an active duty component or in a reserve component (including the national guard).<br />
:'''3.7 United States Armed Forces''' - represent the military forces of the United States of America. There are six branches: Army, Navy, Air Force, Space Force, Marines, and Coast Guard, and each branch has both active duty (full time obligation) and reserve (part time obligation) components.<br />
<br />
== Policy Statements ==<br />
=== Service Member/Military Affiliated Student ===<br />
=== Student Veteran Services ===<br />
=== Accommodations ===<br />
=== Service Member/Military Affiliated Student Obligations ===<br />
=== Faculty Obligations ===<br />
=== Timing of Service Obligation ===</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Military_Call_to_Service&diff=12441Military Call to Service2022-09-19T18:19:05Z<p>Mcnaneym: Created page with "Policy 407 == Purpose == Pursuant to the provisions of North Carolina’s General Statutes (SL [https://www.ncleg.gov/Sessions/2005/Bills/Senate/PDF/S1117v6.pdf 2005-445]; [h..."</p>
<hr />
<div>Policy 407<br />
<br />
== Purpose ==<br />
Pursuant to the provisions of North Carolina’s General Statutes (SL [https://www.ncleg.gov/Sessions/2005/Bills/Senate/PDF/S1117v6.pdf 2005-445]; [https://www.ncleg.gov/Sessions/2003/Bills/Senate/PDF/S936v3.pdf 2003-300]; [https://www.ncleg.net/Sessions/2017/Bills/House/PDF/H486v5.pdf 2017-155]) and the University of North Carolina System Policy Manual ([https://www.northcarolina.edu/apps/policy/doc.php?type=pdf&id=852 700.7.1(R)]), the following policy provides guidelines for all Appalachian State University (Appalachian) constituents when Appalachian students who are admitted and enrolled, are required to participate in active military service.<br />
<br />
== Scope ==<br />
This policy applies to active military service members and to family members of individuals called to active service. For the purpose of this policy, Appalachian students impacted by this policy are referred to as service members, or, in the case of family members, military affiliated students.<br />
<br />
== Definitions ==<br />
:'''3.1 Active military service''' - any circumstance, other than pre-planned training exercises, requiring a service member to report for duty. Active military service (duty) may include deployment abroad, deployment stateside, activation within the state, and/or response to a national emergency.<br />
:'''3.2 Admitted and enrolled''' - refers to any currently enrolled student or a student who has been offered admission to Appalachian, who has accepted the offer of admission, and has begun enrollment steps.<br />
:'''3.3 Appalachian student''' - any student who is admitted and enrolled at Appalachian State University. <br />
:'''3.4 Feasible''' - for the purpose of this policy, feasibility refers to both the convenience and probability relative to providing accommodations. For example, it may not be feasible to expect laboratories (or other hands-on courses) to be converted to an online modality. <br />
:'''3.5 Military affiliated student''' – any person who is the dependent child (biological, adoptive, or step) or spouse of a service member.<br />
:'''3.6 Service member''' - any person who is contractually obligated to a component of the United States Armed Forces. This contractual obligation may be for service in an active duty component or in a reserve component (including the national guard).<br />
:'''3.7 United States Armed Forces''' - represent the military forces of the United States of America. There are six branches: Army, Navy, Air Force, Space Force, Marines, and Coast Guard, and each branch has both active duty (full time obligation) and reserve (part time obligation) components.</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Policy_Manual&diff=12440Policy Manual2022-09-19T18:12:44Z<p>Mcnaneym: /* Table of Contents */</p>
<hr />
<div>__NOTOC__<br />
Welcome to the Appalachian State University Online Policy Manual. These policies and procedures are periodically updated or revised. Efforts are made to keep this online version current. If any questions arise about the authenticity of the online version, please contact the Office of General Counsel (828-262-2751). In the event of any discrepancy between the online version and printed documents approved by the Chancellor, the printed documents shall govern. Departments have forms on their web pages and at the [https://www.webapp.appstate.edu/electronicforms/newdefault.asp ASU Electronic Forms page]. Many departments have provided the forms related to the associated policies and procedures in Portable Document Format (.pdf). To view PDF documents, you must have Acrobat Reader installed on your computer. [http://get.adobe.com/reader/ Acrobat Reader] is available from Appalachian State University's application explorer icon on university-owned computers.<br />
<br />
Comments, suggestions or questions regarding the Policy Manual should be directed to the Office of General Counsel at ogc@appstate.edu or to the department with primary responsibility for implementation.<br />
<br />
<br />
''':NOTE: For purposes of all Appalachian State University policies, references to SPA (subject to the State Personnel Act [former terminology]) shall be interchangeable with SHRA (subject to the State Human Resources Act [current terminology]); and references to EPA (exempt from the State Personnel Act [former terminology]) shall be interchangeable with EHRA (exempt from the State Human Resources Act [current terminology]).'''<br />
<br />
<br />
== Table of Contents ==<br />
<div id="no-bullet"><br />
* [[:Category:Governance and Administration|100 Governance and Administration]]<br />
** [[Policy on Policies|101 Policy on Policies]]<br />
** [[University Organization and Administration|102 University Organization and Administration]]<br />
*** [[University Contracts and Delegation of Signature Authority|102.1 University Contracts and Delegation of Signature Authority]]<br />
** [[Board of Trustees|103 Board of Trustees]]<br />
*** [[Bylaws|103.1 Bylaws]]<br />
*** [[Audit Committee Charter|103.2 Audit Committee Charter]]<br />
*** [[Naming of Facilities and Programs|103.3 Naming of Facilities and Programs]]<br />
*** [[Honorary Degrees|103.4 Honorary Degrees]] <br />
** [[Facility Use|104 Facility Use]]<br />
** [[:Category:Records|105 Records]]<br />
*** [[Record Retention Policy|105.1 Record Retention Policy]]<br />
*** [[University Archives|105.2 University Archives]] <br />
*** [[Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended|105.3 Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended]] <br />
*** [[Identity Theft Prevention Plan|105.5 Identity Theft Prevention Plan]]<br />
*** [[Public Records Requests|105.6 Public Records Requests]]<br />
** [[Drugs and Alcohol|106 Drugs and Alcohol]]<br />
*** [[Alcohol at University Events|106.1 Alcohol at University Events]]<br />
*** [[Tailgating|106.2 Tailgating]]<br />
**[[Substantive Change for Accreditation Purposes|107 Substantive Change for Accreditation Purposes]]<br />
**[[Equal Opportunity|108 Equal Opportunity]]<br />
**[[Debt Management|109 Debt Management]]<br />
**[[Discrimination and Harassment|110 Discrimination and Harassment]]<br />
**[[:Category:Protection of Minors|111 Protection of Minors]]<br />
***[[Protection of Minors|111.1 Protection of Minors]]<br />
***[[Reporting Suspected Child Abuse and Neglect|111.2 Reporting Suspected Child Abuse and Neglect]]<br />
**[[Title_IX_and_Sex/Gender-Based_Misconduct|112 Title IX and Sex/Gender-Based Misconduct]]<br />
**[[Chalking|113 Chalking]]<br />
* [[:Category:Academic Affairs|200 Academic Affairs]]<br />
** [[Faculty Handbook|201 Faculty Handbook]] <br />
** [[Undergraduate Bulletin|202 Undergraduate Bulletin]] <br />
** [[Graduate Bulletin|203 Graduate Bulletin]]<br />
** [[Buyout Policy for Externally Sponsored Projects|204 Buyout Policy for Externally Sponsored Projects]]<br />
** [[Academic Integrity Code|205 Academic Integrity Code]]<br />
** [[Final Grade Appeal Procedure|206 Final Grade Appeal Procedure]]<br />
** [[Intellectual Property Transfer|207 Intellectual Property Transfer]]<br />
** [[Review of Research Involving Human Subjects|209 Review of Research Involving Human Subjects]]<br />
** [[Payments to Human Subjects|210 Payments to Human Subjects]]<br />
** [[Integrity in Scholarship and Scientific Research|211 Integrity in Scholarship and Scientific Research]]<br />
** [[Use of Recombinant DNA in Research and Teaching Laboratories|212 Use of Recombinant DNA in Research and Teaching Laboratories]]<br />
** [[Care and Use of Animals for Research Teaching or Demonstration|213 Care and Use of Animals for Research Teaching or Demonstration]]<br />
** [[Credit Hours|214 Credit Hours]]<br />
** [[Internet/Web-Based Courses|215 Internet/Web-Based Courses]]<br />
** [[Human Subject Research Recruitment|216 Human Subject Research Recruitment]]<br />
** [[Export Controls Compliance|217 Export Controls Compliance]]<br />
** [[Policy on Independent Studies|218 Policy on Independent Studies]]<br />
** [[Policy on Faculty Workload|219 Policy on Faculty Workload]]<br />
** [[Facilities and Administrative Cost Policy|220 Facilities and Administrative Cost Policy]]<br />
** [[Fellowship Policy|221 Fellowship Policy]]<br />
** [[Global Learning Management System Policy|222 Global Learning Management System Policy]]<br />
** [[Campus Survey Policy|223 Campus Survey Policy]]<br />
* [[:Category:Public Safety| 300 Public Safety]]<br />
** [[:Category:Police|301 Police]] <br />
*** [[Special Services|301.1 Special Services]] <br />
*** [[University Police Services|301.2 University Police Services]] <br />
*** [[Criminal Trespass|301.3 Criminal Trespass Warning]] <br />
*** [[Clery_Act_Compliance_Policy|301.4 Clery Act Compliance Policy]]<br />
*** [[Bicycle Helmets|301.5 Bicycle Helmets]]<br />
*** [[University Security Camera Policy|301.6 University Security Camera Policy]]<br />
** [[:Category:Emergency Management|302 Emergency Management]]<br />
*** [[Emergency Management Program|302.1 Emergency Management Program]]<br />
*** [[Communication Guidelines|302.2 Communication Guidelines for Emergencies and Campus Issues]]<br />
*** [[Emergency Operations Plan|302.3 Emergency Operations Plan]]<br />
*** [[Building Emergency Plans|302.4 Building Emergency Plans]]<br />
*** [[Infectious Disease Plan|302.5 Pandemic Infectious Disease Plan]]<br />
*** [[International Crisis Management|302.6 International Crisis Management]]<br />
*** [[Emergency Notification System|302.7 Emergency Notification System]]<br />
** [[:Category:Environmental Health and Safety|303 Environmental Health and Safety]]<br />
*** [[Office of Occupational Safety and Health Introduction|303.1 Office of Occupational Safety and Health Introduction]]<br />
*** [[OSHA Regulations|303.2 OSHA Regulations]] <br />
*** [[Safety Committees|303.3 Safety Committees]] <br />
*** [[Personal Protective Equipment|303.4 Personal Protective Equipment]] <br />
*** [[Accident Reports|303.5 Accident Reports]] <br />
*** [[Safety Hazards|303.6 Safety Hazards]] <br />
*** [[Hazardous Communication Program|303.7 Hazardous Communication Program]] <br />
*** [[Exposure Control Plan For Bloodborne Pathogens|303.8 Exposure Control Plan for Bloodborne Pathogens]]<br />
*** [[Chemical Hygiene Plan|303.9 Chemical Hygiene Plan]] <br />
*** [[Open Flame Policy|303.10 Open Flame Policy]] <br />
*** [[Fall Protection Plan|303.11 Fall Protection Plan]] <br />
*** [[Respiratory Protection Program|303.12 Respiratory Protection Program]] <br />
*** [[Multi-Passenger Vehicles|303.13 Multi-Passenger Vehicles]] <br />
*** [[Lockout/Tagout Procedures|303.14 Lockout/Tagout Procedures]] <br />
*** [[Pre-Purchase Review of Products|303.15 Pre-Purchase Review of Products]] <br />
*** [[Hazardous Chemical Spill Response|303.16 Hazardous Chemical Spill Response]] <br />
*** [[Automated External Defibrillator Protocol|303.17 Automated External Defibrillator Protocol]] <br />
*** [[Safety Inspections|303.18 Safety Inspections]]<br />
*** [[Fire Prevention and Emergency Action|303.19 Fire Prevention and Emergency Action]]<br />
*** [[Industrial Hygiene Assistance Request Form|303.20 Industrial Hygiene Assistance Request Form]]<br />
*** [[Emergency Telephone Number|303.21 Emergency Telephone Numbers]]<br />
*** [[Radiation Safety Manual|303.22 Radiation Safety Manual]]<br />
*** [[Confined Space Program|303.23 Confined Space Program]]<br />
*** [[Animals on Campus|303.24 Animals On Campus]]<br />
*** [[Tobacco_and_Related_Product_Restrictions_on_University_Property|303.25 Tobacco and Related Product Restrictions on University Property]]<br />
*** [[Unmanned Aircraft Systems Policy|303.26 Unmanned Aircraft Systems Policy]]<br />
*** [[Theatrical Simulated Firearms Policy|303.27 Theatrical Simulated Firearms Policy]]<br />
*** [[Controlled Substance Research Policy|303.28 Controlled Substance Research Policy]]<br />
** [[:Category:Parking and Traffic|304 Parking and Traffic]]<br />
*** [[Rules and Regulations|304.1 Rules and Regulations]] <br />
*** [[Use of Skateboards and Similar Devices|304.2 Use of Skateboards and Similar Devices]]<br />
* [[:Category:Students|400 Students]]<br />
** [[Code of Student Conduct|401 Code of Student Conduct]]<br />
*** <s>401.2 Harassment and Discrimination</s> [[Discrimination, Harassment and Retaliation|See Policy #110]]<br />
** [[:Category:Student Organizations|402 Student Organizations]]<br />
*** [[Organizational Student Conduct Policy|402.1 Organizational Student Conduct Policy]] <br />
*** [[Student Organization Web Sites|402.2 Student Organization Web Sites]]<br />
*** [[Recognized Student Organization Food Sales|402.3 Recognized Student Organization Food Sales]]<br />
** [[:Category:Student Health|403 Student Health]]<br />
*** [[Administrative Health Officer|403.1 Administrative Health Officer]] <br />
*** [[Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors|403.2 Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors]] <br />
*** [[Medical Withdrawals|403.3 Medical Withdrawals]]<br />
*** [[Student Death Policy|403.4 Student Death Policy]]<br />
*** [[Awarding Degrees Posthumously|403.5 Awarding Degrees Posthumously]]<br />
** [[:Category:Housing|404 Housing]]<br />
*** [[Right of Entry/Search and Seizure|404.1 Right of Entry/Search and Seizure]]<br />
** [[:Category:Miscellaneous Student Policies|405 Miscellaneous Student Policies]]<br />
*** [[Tunnel Painting|405.1 Tunnel Painting]]<br />
** [[:Category:Student Withdrawal|406 Student Withdrawal]]<br />
*** [[Withdrawal Policy|406.1 Withdrawal Policy]]<br />
** [[Military Call to Service|407 Military Call to Service]]<br />
* [[Business Operations|500 Business Operations]]<br />
** [[Management and Use of University Funds| 501 Management and Use of University Funds]]<br />
*** [[Departmental Bookkeeping|501.7 Departmental Bookkeeping]]<br />
*** [[Fixed Asset System|501.17 Fixed Asset System]]<br />
** [[Bookstore|502 Bookstore]]<br />
** [[University Treasurer|503 University Treasurer]] <br />
*** [[State Policies Regarding The Receipt of Funds|503.1 State Policies Regarding the Receipt of Funds]] <br />
*** [[Receipting and Depositing Funds|503.2 Receipting and Depositing Funds]]<br />
*** [[Collection of Cash Outside University Cashier's Office|503.3 Collection of Cash Outside University Cashier's Office]] <br />
*** [[Storage and Safeguarding of Funds|503.4 Storage and Safeguarding of Funds]] <br />
*** [[Imprest Change Funds|503.5 Imprest Change Funds]]<br />
*** [[Collection of Accounts Receivable|503.6 Collection of Accounts Receivable]]<br />
*** [[Collection of Checks Returned for Insufficient Funds|503.7 Collection of Checks Returned for Insufficient Funds]]<br />
*** [[Payment Card Services Policy|503.8 Payment Card Services Policy]]<br />
*** [[Collection and Write-Off of University Accounts Receivable|503.9 Collection and Write-Off of University Accounts Receivable]] <br />
** [[Central Warehouse|504 Central Warehouse]] <br />
*** [[Warehouse Stock Items|504.1 Warehouse Stock Items]] <br />
*** [[Central Receiving|504.2 Central Receiving]] <br />
*** [[Central Shipping|504.3 Central Shipping]] <br />
*** [[Purchasing Items from the Central Warehouse|504.4 Purchasing Items from the Central Warehouse]] <br />
** [[Campus Dining|505 Campus Dining]] <br />
*** [[APPCARDS|505.1 APPCARDS]]<br />
*** [[Catering Service and Special Events|505.2 Catering Service and Special Events]]<br />
** [[Payroll|506 Payroll]] <br />
*** [[ASU Payroll Policies|506.1 ASU Payroll Policies]]<br />
** [[Facilities and Property Management|507 Facilities and Property Management]] <br />
*** [[Association with other University Departments|507.1 Association with other University Departments]] <br />
*** [[Funding and Types of Services|507.2 Funding and Types of Services]] <br />
*** [[Services Provided by the Physical Plant|507.3 Services Provided by the Physical Plant]] <br />
*** [[Requests for Physical Plant Services|507.4 Requests for Physical Plant Services]] <br />
*** [[Emergency Maintenance and Repair Service|507.5 Emergency Maintenance and Repair Service]] <br />
*** [[Renovations and Alterations|507.6 Renovations and Alterations]] <br />
*** [[Key and Lock Security|507.7 Key and Lock Security]] <br />
*** [[Heating and Cooling/Environmental Control|507.8 Heating and Cooling/Environmental Control]] <br />
*** [[Buildings and Grounds Regulations|507.9 Buildings and Grounds Regulations]] <br />
*** [[Motor Vehicle Management|507.10 Motor Vehicle Management]] <br />
*** [[Recycling Programs|507.11 Recycling Program]]<br />
*** [[Surplus Property|507.12 Surplus Property]]<br />
*** [[Borrowing Computer Equipment|507.13 Borrowing Computer Equipment]]<br />
*** [[University Space Management|507.14 University Space Management]]<br />
*** [[Campus Wayfinding and Signage|507.15 Campus Wayfinding and Signage]]<br />
** [[Post Office|508 Post Office]] <br />
** [[Purchasing|509 Purchasing]] <br />
*** [[Purchasing Office|509.1 Purchasing Office]] <br />
*** [[Purchase Authorizations|509.2 Purchase Authorizations]] <br />
*** [[Solicitation by Salesmen|509.3 Solicitation by Salesmen]] <br />
*** [[Product and Service Demonstrations by Vendors|509.4 Product and Service Demonstrations by Vendors]] <br />
*** [[State Purchase Contracts|509.5 State Purchase Contracts]] <br />
*** [[Solicitation of Bids and Quotations|509.6 Solicitation of Bids and Quotations]] <br />
*** [[Single Source Purchases|509.7 Single Source Purchases]] <br />
*** [[Purchases from Commercial Vendors|509.8 Purchases from Commercial Vendors]] <br />
*** [[Changes to Purchase Orders|509.9 Changes to Purchase Orders]] <br />
*** [[Correspondence with Vendors|509.10 Correspondence with Vendors]] <br />
*** [[Return of Merchandise to Vendors|509.11 Return of Merchandise to Vendors]] <br />
*** [[Purchases from University Facilities|509.12 Purchases from University Facilities]] <br />
*** [[Emergency Purchases|509.13 Emergency Purchases]] <br />
*** [[Blanket Purchase Orders|509.14 Blanket Purchase Orders]] <br />
*** [[Rental and Lease of Equipment|509.15 Rental and Lease of Equipment]] <br />
*** [[Purchase and Rental of Office Machines|509.16 Purchase and Rental of Office Machines]] <br />
*** [[Service Contracts/Maintenance Agreements|509.17 Service Contracts/Maintenance Agreements]] <br />
*** [[Purchase or Rental of EDP and Computer Related Equipment|509.18 Purchase or Rental of EDP and Computer Related Equipment]] <br />
*** [[Excise and Sales Tax|509.19 Excise and Sales Tax]] <br />
*** [[Personal and Professional Service Contracts|509.20 Personal and Professional Service Contracts]] <br />
*** [[Indefinite Quantity Contracts|509.21 Indefinite Quantity Contracts]] <br />
*** [[Small Purchases|509.22 Small Purchases]] <br />
*** [[Procurement Card Program|509.23 Procurement Card Program]]<br />
*** [[Pre-Payments|509.24 Pre-Payments]] <br />
** [[:Category:Travel, Transportation, and Expense Reimbursements|510 Travel, Transportation, and Expense Reimbursements]] <br />
*** [[Travel and Expense Reimbursement Policy|510.1 Travel and Expense Reimbursement Policy]] <br />
*** [[Travel to Destinations of Elevated Risk|510.2 Travel to Destinations of Elevated Risk]]<br />
*** [[International Travel Insurance|510.3 International Travel Insurance]]<br />
** [[Printing and Publications|511 Printing and Publications]]<br />
*** [[Printing Responsibilities|511.1 Printing Responsibilities]]<br />
*** [[Printing Services and Charges|511.2 Printing Services and Charges]]<br />
*** [[Graphic Identity Program|511.3 Graphic Identity Program]]<br />
** [[Budget Administration|512 Budget Administration]]<br />
* [[Human Resources|600 Human Resources]]<br />
** [[Hiring and Separation|601 Hiring and Separation]]<br />
*** [[SHRA Employee Hiring|601.1 SHRA Employee Hiring]]<br />
*** [[SHRA Employee Merit-Based Recruitment and Selection Plan|601.2 SHRA Employee Merit-Based Recruitment and Selection Plan]]<br />
*** [[SHRA Employee Requesting Position Actions|601.3 SHRA Employee Requesting Position Actions]]<br />
*** [[SHRA Employee Separation from Service|601.4 SHRA Employee Separation from Service]]<br />
*** [[SHRA Employee Terminating Employment|601.5 SHRA Employee Terminating Employment]]<br />
*** [[SHRA Grievance and Appeal|601.6 SHRA Grievance and Appeal]]<br />
*** [[SHRA Employee Reduction-in-Force|601.7 SHRA Employee Reduction-in-Force]]<br />
*** [[EHRA Employees|601.8 EHRA Employees]]<br />
*** [[Student Employees|601.9 Student Employees]]<br />
** [[:Category:Terms and Conditions of Employment|602 Terms and Conditions of Employment]]<br />
*** <s>602.1 Equal Opportunity</s> [[Equal Opportunity|See Policy #108]]<br />
*** <s>602.2 Harassment, Discrimination and Retaliation</s> [[Discrimination, Harassment and Retaliation|See Policy #110]]<br />
*** [[Employee Abuse of Alcohol and Other Drugs|602.3 Employee Abuse of Alcohol and Other Drugs]] <br />
*** [[Software Use on Non-State Computers|602.4 Use of Software on Non-State Owned Personal Computers]] <br />
*** [[Age Limitation for Employment and Employee Retention|602.5 Age Limitation for Employment and Employee Retention]] <br />
*** [[Position Management|602.6 Position Management]] <br />
*** [[Personnel Records and Information Disclosure|602.7 Personnel Records and Information Disclosure]]<br />
*** [[Pay and Compensation|602.8 Pay and Compensation]] <br />
*** [[In-Range Adjustment|602.9 In-Range Adjustment]] <br />
*** [[Supplemental Pay|602.10 Supplemental Pay]]<br />
*** [[Employee Responsibilities|602.11 Employee Responsibilities]] <br />
*** [[Work Schedule|602.12 Work Schedule]] <br />
*** [[Changes Affecting Employment|602.13 Changes Affecting Employment]] <br />
*** [[Employee Relations|602.14 Employee Relations]] <br />
*** [[Employee Safety|602.15 Employee Safety]] <br />
*** [[Disciplinary Action Suspension and Dismissal|602.16 Disciplinary Action, Suspension and Dismissal]] <br />
*** [[Disciplinary Suspension Without Pay|602.17 Disciplinary Suspension Without Pay]]<br />
*** [[Demotion|602.18 Demotion]]<br />
*** [[Pre-Disciplinary Conference|602.19 Pre-Disciplinary Conference]]<br />
*** [[Appeal to State Human Resource Commission|602.20 Appeal to State Human Resource Commission]]<br />
*** [[Improper Relationships between Students and Employees|602.21 Improper Relationships between Students and Employees]] <br />
*** [[Mediation for Faculty and EHRA Administrative Personnel|602.22 Mediation for Faculty and EHRA Administrative Personnel]] <br />
*** [[EHRA Non-Faculty Grievances|602.23 EHRA Non-Faculty Grievances]] <br />
*** [[Evaluating Staff Employees|602.24 Evaluating Staff Employees]]<br />
*** [[Daylight Savings Time|602.25 Daylight Savings Time]]<br />
*** [[Adverse Weather and Emergency Closing|602.26 Adverse Weather and Emergency Closing]]<br />
*** [[EHRA Non-faculty Employment|602.27 EHRA Non-faculty Employment]]<br />
*** [[Critical and Essential Staff|<s>602.28 Critical and Essential Staff</s>]] (Repealed)<br />
*** [[On-Call/Emergency Callback Pay|602.29 On-Call/Emergency Callback Pay]]<br />
*** [[Criminal Background Reports|602.30 Criminal Background Reports]]<br />
*** [[EHRA Non-Faculty Performance Management|602.31 EHRA Non-Faculty Performance Management]]<br />
*** [[Workplace Violence|602.32 Workplace Violence]]<br />
*** [[Sponsorship of Employees For United States Permanent Residence|602.33 Sponsorship of Employees For United States Permanent Residence]]<br />
*** [[Non-Salary and Deferred Compensation|602.34 Non-Salary and Deferred Compensation]]<br />
*** [[Employee Relocation Expenses|602.35 Employee Relocation Expenses]]<br />
*** [[Flexible Work Arrangements|602.36 Flexible Work Arrangements]]<br />
** [[:Category:Benefits|603 Benefits]]<br />
*** [[Leave|603.1 Leave]] <br />
*** [[Voluntary Shared Leave Program|603.2 Voluntary Shared Leave Program]]<br />
*** [[Insurance and Retirement Benefits|603.3 Insurance and Retirement Benefits]] <br />
*** [[Tuition Waiver|603.4 Tuition Waiver]] <br />
*** [[Tuition Reimbursement|603.5 Tuition Reimbursement]] <br />
*** [[Filing the Supervisor's Accident Report Form|603.6 Filing the Supervisor's Accident Report Form]]<br />
*** [[Filing Worker's Compensation Claims|603.7 Filing Worker's Compensation Claims]]<br />
*** [[EHRA Benefits|603.8 EHRA Benefits]]<br />
*** [[SHRA Benefits|603.9 SHRA Benefits]]<br />
*** [[Vacation Leave|603.10 Vacation Leave]]<br />
*** [[Sick Leave|603.11 Sick Leave]]<br />
*** [[Leave without Pay Administration|603.12 Leave without Pay Administration]]<br />
*** [[Holiday Leave Administration|603.13 Holiday Leave Administration]]<br />
*** [[FMLA Leave Administration|603.14 FMLA Leave Administration]]<br />
*** [[Family Illness Leave Administration|603.15 Family Illness Leave Administration]]<br />
*** [[Community Service Leave|603.16 Community Service Leave]]<br />
*** [[Military Service Leave and Differential Pay Procedures|603.17 Military Service Leave and Differential Pay Procedures]]<br />
*** [[Emergency Loan Fund|603.18 Emergency Loan Fund]]<br />
*** [[Services to Employees|603.19 Services to Employees]] <br />
** [[:Category:Conflicts of Interest and Commitment|604 Conflicts of Interest and Commitment]]<br />
*** [[Dual Employment|604.1 Dual Employment]] <br />
*** [[Processing Dual Employment Assignments|604.2 Processing Dual Employment Assignments]]<br />
*** [[External Professional Activities of Faculty and Other Professional Staff|604.3 External Professional Activities of Faculty and Other Professional Staff]] <br />
*** [[Secondary Employment|604.4 Secondary Employment]] <br />
*** [[Staff (SHRA) Employee Request for Approval to Engage in Outside Work|604.5 Staff (SHRA) Employee Request for Approval to Engage in Outside Work]]<br />
*** [[Conflict of Interest and Commitment|604.6 Conflict of Interest and Commitment]]<br />
*** [[Political Activities and Public Office Holding|604.7 Political Activities and Public Office Holding]]<br />
* [[Athletics|700 Athletics]] <br />
** [[Department of Athletics Policies and Procedures Manual|701 Department of Athletics Policies and Procedures Manual]]<br />
** [[Trademark/Service Mark Licensing|702 Trademark/Service Mark Licensing]]<br />
* [[University Communications|800 University Communications]]<br />
** [[Responses to Requests|801 Responses to Requests]] <br />
*** [[Media Requests|801.1 Media Requests]]<br />
* [[:Category:Information Technology|900 Information Technology]]<br />
** [[Information Technology Governance Policy|901 Information Technology Governance Policy]]<br />
** [[Data Governance|902 Data Governance]]<br />
** [[Information Security Policy|903 Information Security Policy]]<br />
** [[Infrastructure and Architecture Policy|904 Infrastructure and Architecture Policy]]<br />
** [[Identity and Access Management Policy|905 Identity and Access Management Policy]]<br />
** [[Acceptable Use of Computing and Electronic Resources Policy|906 Acceptable Use of Computing and Electronic Resources Policy]] <br />
** [[General Web Standards|907 General Web Standards]]<br />
** [[E-Mail As Official Means of Communication|908 E-Mail As Official Means of Communication]]<br />
** [[Digital Accessibility|909 Digital Accessibility]]<br />
** [[Statement of Confidentiality|910 Statement of Confidentiality]]<br />
** [[Privacy and Confidentiality of Individually Identifiable Health Care Information under HIPAA | 911 Privacy and Confidentiality of Individually Identifiable Health Care Information under HIPAA]]<br />
* [[Audits|1000 Audits]]<br />
** [[Financial and Operational Audits|1001 Financial and Operational Audits]] <br />
** [[Information Systems Audits|1002 Information Systems Audits]] <br />
** [[Bank Accounts, Cash Funds, and Investments|1003 Bank Accounts, Cash Funds, and Investments]] <br />
** [[Accounting_Systems_and_Procedures|1004 Accounting Systems and Procedures]] <br />
** [[Audit Follow-Up Policy|1005 Audit Follow-Up Policy]]<br />
</div><br />
<br />
[[Category:Contents]]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Policy_Manual&diff=12439Policy Manual2022-09-19T18:12:14Z<p>Mcnaneym: </p>
<hr />
<div>__NOTOC__<br />
Welcome to the Appalachian State University Online Policy Manual. These policies and procedures are periodically updated or revised. Efforts are made to keep this online version current. If any questions arise about the authenticity of the online version, please contact the Office of General Counsel (828-262-2751). In the event of any discrepancy between the online version and printed documents approved by the Chancellor, the printed documents shall govern. Departments have forms on their web pages and at the [https://www.webapp.appstate.edu/electronicforms/newdefault.asp ASU Electronic Forms page]. Many departments have provided the forms related to the associated policies and procedures in Portable Document Format (.pdf). To view PDF documents, you must have Acrobat Reader installed on your computer. [http://get.adobe.com/reader/ Acrobat Reader] is available from Appalachian State University's application explorer icon on university-owned computers.<br />
<br />
Comments, suggestions or questions regarding the Policy Manual should be directed to the Office of General Counsel at ogc@appstate.edu or to the department with primary responsibility for implementation.<br />
<br />
<br />
''':NOTE: For purposes of all Appalachian State University policies, references to SPA (subject to the State Personnel Act [former terminology]) shall be interchangeable with SHRA (subject to the State Human Resources Act [current terminology]); and references to EPA (exempt from the State Personnel Act [former terminology]) shall be interchangeable with EHRA (exempt from the State Human Resources Act [current terminology]).'''<br />
<br />
<br />
== Table of Contents ==<br />
<div id="no-bullet"><br />
* [[:Category:Governance and Administration|100 Governance and Administration]]<br />
** [[Policy on Policies|101 Policy on Policies]]<br />
** [[University Organization and Administration|102 University Organization and Administration]]<br />
*** [[University Contracts and Delegation of Signature Authority|102.1 University Contracts and Delegation of Signature Authority]]<br />
** [[Board of Trustees|103 Board of Trustees]]<br />
*** [[Bylaws|103.1 Bylaws]]<br />
*** [[Audit Committee Charter|103.2 Audit Committee Charter]]<br />
*** [[Naming of Facilities and Programs|103.3 Naming of Facilities and Programs]]<br />
*** [[Honorary Degrees|103.4 Honorary Degrees]] <br />
** [[Facility Use|104 Facility Use]]<br />
** [[:Category:Records|105 Records]]<br />
*** [[Record Retention Policy|105.1 Record Retention Policy]]<br />
*** [[University Archives|105.2 University Archives]] <br />
*** [[Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended|105.3 Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended]] <br />
*** [[Identity Theft Prevention Plan|105.5 Identity Theft Prevention Plan]]<br />
*** [[Public Records Requests|105.6 Public Records Requests]]<br />
** [[Drugs and Alcohol|106 Drugs and Alcohol]]<br />
*** [[Alcohol at University Events|106.1 Alcohol at University Events]]<br />
*** [[Tailgating|106.2 Tailgating]]<br />
**[[Substantive Change for Accreditation Purposes|107 Substantive Change for Accreditation Purposes]]<br />
**[[Equal Opportunity|108 Equal Opportunity]]<br />
**[[Debt Management|109 Debt Management]]<br />
**[[Discrimination and Harassment|110 Discrimination and Harassment]]<br />
**[[:Category:Protection of Minors|111 Protection of Minors]]<br />
***[[Protection of Minors|111.1 Protection of Minors]]<br />
***[[Reporting Suspected Child Abuse and Neglect|111.2 Reporting Suspected Child Abuse and Neglect]]<br />
**[[Title_IX_and_Sex/Gender-Based_Misconduct|112 Title IX and Sex/Gender-Based Misconduct]]<br />
**[[Chalking|113 Chalking]]<br />
* [[:Category:Academic Affairs|200 Academic Affairs]]<br />
** [[Faculty Handbook|201 Faculty Handbook]] <br />
** [[Undergraduate Bulletin|202 Undergraduate Bulletin]] <br />
** [[Graduate Bulletin|203 Graduate Bulletin]]<br />
** [[Buyout Policy for Externally Sponsored Projects|204 Buyout Policy for Externally Sponsored Projects]]<br />
** [[Academic Integrity Code|205 Academic Integrity Code]]<br />
** [[Final Grade Appeal Procedure|206 Final Grade Appeal Procedure]]<br />
** [[Intellectual Property Transfer|207 Intellectual Property Transfer]]<br />
** [[Review of Research Involving Human Subjects|209 Review of Research Involving Human Subjects]]<br />
** [[Payments to Human Subjects|210 Payments to Human Subjects]]<br />
** [[Integrity in Scholarship and Scientific Research|211 Integrity in Scholarship and Scientific Research]]<br />
** [[Use of Recombinant DNA in Research and Teaching Laboratories|212 Use of Recombinant DNA in Research and Teaching Laboratories]]<br />
** [[Care and Use of Animals for Research Teaching or Demonstration|213 Care and Use of Animals for Research Teaching or Demonstration]]<br />
** [[Credit Hours|214 Credit Hours]]<br />
** [[Internet/Web-Based Courses|215 Internet/Web-Based Courses]]<br />
** [[Human Subject Research Recruitment|216 Human Subject Research Recruitment]]<br />
** [[Export Controls Compliance|217 Export Controls Compliance]]<br />
** [[Policy on Independent Studies|218 Policy on Independent Studies]]<br />
** [[Policy on Faculty Workload|219 Policy on Faculty Workload]]<br />
** [[Facilities and Administrative Cost Policy|220 Facilities and Administrative Cost Policy]]<br />
** [[Fellowship Policy|221 Fellowship Policy]]<br />
** [[Global Learning Management System Policy|222 Global Learning Management System Policy]]<br />
** [[Campus Survey Policy|223 Campus Survey Policy]]<br />
* [[:Category:Public Safety| 300 Public Safety]]<br />
** [[:Category:Police|301 Police]] <br />
*** [[Special Services|301.1 Special Services]] <br />
*** [[University Police Services|301.2 University Police Services]] <br />
*** [[Criminal Trespass|301.3 Criminal Trespass Warning]] <br />
*** [[Clery_Act_Compliance_Policy|301.4 Clery Act Compliance Policy]]<br />
*** [[Bicycle Helmets|301.5 Bicycle Helmets]]<br />
*** [[University Security Camera Policy|301.6 University Security Camera Policy]]<br />
** [[:Category:Emergency Management|302 Emergency Management]]<br />
*** [[Emergency Management Program|302.1 Emergency Management Program]]<br />
*** [[Communication Guidelines|302.2 Communication Guidelines for Emergencies and Campus Issues]]<br />
*** [[Emergency Operations Plan|302.3 Emergency Operations Plan]]<br />
*** [[Building Emergency Plans|302.4 Building Emergency Plans]]<br />
*** [[Infectious Disease Plan|302.5 Pandemic Infectious Disease Plan]]<br />
*** [[International Crisis Management|302.6 International Crisis Management]]<br />
*** [[Emergency Notification System|302.7 Emergency Notification System]]<br />
** [[:Category:Environmental Health and Safety|303 Environmental Health and Safety]]<br />
*** [[Office of Occupational Safety and Health Introduction|303.1 Office of Occupational Safety and Health Introduction]]<br />
*** [[OSHA Regulations|303.2 OSHA Regulations]] <br />
*** [[Safety Committees|303.3 Safety Committees]] <br />
*** [[Personal Protective Equipment|303.4 Personal Protective Equipment]] <br />
*** [[Accident Reports|303.5 Accident Reports]] <br />
*** [[Safety Hazards|303.6 Safety Hazards]] <br />
*** [[Hazardous Communication Program|303.7 Hazardous Communication Program]] <br />
*** [[Exposure Control Plan For Bloodborne Pathogens|303.8 Exposure Control Plan for Bloodborne Pathogens]]<br />
*** [[Chemical Hygiene Plan|303.9 Chemical Hygiene Plan]] <br />
*** [[Open Flame Policy|303.10 Open Flame Policy]] <br />
*** [[Fall Protection Plan|303.11 Fall Protection Plan]] <br />
*** [[Respiratory Protection Program|303.12 Respiratory Protection Program]] <br />
*** [[Multi-Passenger Vehicles|303.13 Multi-Passenger Vehicles]] <br />
*** [[Lockout/Tagout Procedures|303.14 Lockout/Tagout Procedures]] <br />
*** [[Pre-Purchase Review of Products|303.15 Pre-Purchase Review of Products]] <br />
*** [[Hazardous Chemical Spill Response|303.16 Hazardous Chemical Spill Response]] <br />
*** [[Automated External Defibrillator Protocol|303.17 Automated External Defibrillator Protocol]] <br />
*** [[Safety Inspections|303.18 Safety Inspections]]<br />
*** [[Fire Prevention and Emergency Action|303.19 Fire Prevention and Emergency Action]]<br />
*** [[Industrial Hygiene Assistance Request Form|303.20 Industrial Hygiene Assistance Request Form]]<br />
*** [[Emergency Telephone Number|303.21 Emergency Telephone Numbers]]<br />
*** [[Radiation Safety Manual|303.22 Radiation Safety Manual]]<br />
*** [[Confined Space Program|303.23 Confined Space Program]]<br />
*** [[Animals on Campus|303.24 Animals On Campus]]<br />
*** [[Tobacco_and_Related_Product_Restrictions_on_University_Property|303.25 Tobacco and Related Product Restrictions on University Property]]<br />
*** [[Unmanned Aircraft Systems Policy|303.26 Unmanned Aircraft Systems Policy]]<br />
*** [[Theatrical Simulated Firearms Policy|303.27 Theatrical Simulated Firearms Policy]]<br />
*** [[Controlled Substance Research Policy|303.28 Controlled Substance Research Policy]]<br />
** [[:Category:Parking and Traffic|304 Parking and Traffic]]<br />
*** [[Rules and Regulations|304.1 Rules and Regulations]] <br />
*** [[Use of Skateboards and Similar Devices|304.2 Use of Skateboards and Similar Devices]]<br />
* [[:Category:Students|400 Students]]<br />
** [[Code of Student Conduct|401 Code of Student Conduct]]<br />
*** <s>401.2 Harassment and Discrimination</s> [[Discrimination, Harassment and Retaliation|See Policy #110]]<br />
** [[:Category:Student Organizations|402 Student Organizations]]<br />
*** [[Organizational Student Conduct Policy|402.1 Organizational Student Conduct Policy]] <br />
*** [[Student Organization Web Sites|402.2 Student Organization Web Sites]]<br />
*** [[Recognized Student Organization Food Sales|402.3 Recognized Student Organization Food Sales]]<br />
** [[:Category:Student Health|403 Student Health]]<br />
*** [[Administrative Health Officer|403.1 Administrative Health Officer]] <br />
*** [[Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors|403.2 Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors]] <br />
*** [[Medical Withdrawals|403.3 Medical Withdrawals]]<br />
*** [[Student Death Policy|403.4 Student Death Policy]]<br />
*** [[Awarding Degrees Posthumously|403.5 Awarding Degrees Posthumously]]<br />
** [[:Category:Housing|404 Housing]]<br />
*** [[Right of Entry/Search and Seizure|404.1 Right of Entry/Search and Seizure]]<br />
** [[:Category:Miscellaneous Student Policies|405 Miscellaneous Student Policies]]<br />
*** [[Tunnel Painting|405.1 Tunnel Painting]]<br />
** [[:Category:Student Withdrawal|406 Student Withdrawal]]<br />
*** [[Withdrawal Policy|406.1 Withdrawal Policy]]<br />
** [[Military Call to Service|207 Military Call to Service]]<br />
* [[Business Operations|500 Business Operations]]<br />
** [[Management and Use of University Funds| 501 Management and Use of University Funds]]<br />
*** [[Departmental Bookkeeping|501.7 Departmental Bookkeeping]]<br />
*** [[Fixed Asset System|501.17 Fixed Asset System]]<br />
** [[Bookstore|502 Bookstore]]<br />
** [[University Treasurer|503 University Treasurer]] <br />
*** [[State Policies Regarding The Receipt of Funds|503.1 State Policies Regarding the Receipt of Funds]] <br />
*** [[Receipting and Depositing Funds|503.2 Receipting and Depositing Funds]]<br />
*** [[Collection of Cash Outside University Cashier's Office|503.3 Collection of Cash Outside University Cashier's Office]] <br />
*** [[Storage and Safeguarding of Funds|503.4 Storage and Safeguarding of Funds]] <br />
*** [[Imprest Change Funds|503.5 Imprest Change Funds]]<br />
*** [[Collection of Accounts Receivable|503.6 Collection of Accounts Receivable]]<br />
*** [[Collection of Checks Returned for Insufficient Funds|503.7 Collection of Checks Returned for Insufficient Funds]]<br />
*** [[Payment Card Services Policy|503.8 Payment Card Services Policy]]<br />
*** [[Collection and Write-Off of University Accounts Receivable|503.9 Collection and Write-Off of University Accounts Receivable]] <br />
** [[Central Warehouse|504 Central Warehouse]] <br />
*** [[Warehouse Stock Items|504.1 Warehouse Stock Items]] <br />
*** [[Central Receiving|504.2 Central Receiving]] <br />
*** [[Central Shipping|504.3 Central Shipping]] <br />
*** [[Purchasing Items from the Central Warehouse|504.4 Purchasing Items from the Central Warehouse]] <br />
** [[Campus Dining|505 Campus Dining]] <br />
*** [[APPCARDS|505.1 APPCARDS]]<br />
*** [[Catering Service and Special Events|505.2 Catering Service and Special Events]]<br />
** [[Payroll|506 Payroll]] <br />
*** [[ASU Payroll Policies|506.1 ASU Payroll Policies]]<br />
** [[Facilities and Property Management|507 Facilities and Property Management]] <br />
*** [[Association with other University Departments|507.1 Association with other University Departments]] <br />
*** [[Funding and Types of Services|507.2 Funding and Types of Services]] <br />
*** [[Services Provided by the Physical Plant|507.3 Services Provided by the Physical Plant]] <br />
*** [[Requests for Physical Plant Services|507.4 Requests for Physical Plant Services]] <br />
*** [[Emergency Maintenance and Repair Service|507.5 Emergency Maintenance and Repair Service]] <br />
*** [[Renovations and Alterations|507.6 Renovations and Alterations]] <br />
*** [[Key and Lock Security|507.7 Key and Lock Security]] <br />
*** [[Heating and Cooling/Environmental Control|507.8 Heating and Cooling/Environmental Control]] <br />
*** [[Buildings and Grounds Regulations|507.9 Buildings and Grounds Regulations]] <br />
*** [[Motor Vehicle Management|507.10 Motor Vehicle Management]] <br />
*** [[Recycling Programs|507.11 Recycling Program]]<br />
*** [[Surplus Property|507.12 Surplus Property]]<br />
*** [[Borrowing Computer Equipment|507.13 Borrowing Computer Equipment]]<br />
*** [[University Space Management|507.14 University Space Management]]<br />
*** [[Campus Wayfinding and Signage|507.15 Campus Wayfinding and Signage]]<br />
** [[Post Office|508 Post Office]] <br />
** [[Purchasing|509 Purchasing]] <br />
*** [[Purchasing Office|509.1 Purchasing Office]] <br />
*** [[Purchase Authorizations|509.2 Purchase Authorizations]] <br />
*** [[Solicitation by Salesmen|509.3 Solicitation by Salesmen]] <br />
*** [[Product and Service Demonstrations by Vendors|509.4 Product and Service Demonstrations by Vendors]] <br />
*** [[State Purchase Contracts|509.5 State Purchase Contracts]] <br />
*** [[Solicitation of Bids and Quotations|509.6 Solicitation of Bids and Quotations]] <br />
*** [[Single Source Purchases|509.7 Single Source Purchases]] <br />
*** [[Purchases from Commercial Vendors|509.8 Purchases from Commercial Vendors]] <br />
*** [[Changes to Purchase Orders|509.9 Changes to Purchase Orders]] <br />
*** [[Correspondence with Vendors|509.10 Correspondence with Vendors]] <br />
*** [[Return of Merchandise to Vendors|509.11 Return of Merchandise to Vendors]] <br />
*** [[Purchases from University Facilities|509.12 Purchases from University Facilities]] <br />
*** [[Emergency Purchases|509.13 Emergency Purchases]] <br />
*** [[Blanket Purchase Orders|509.14 Blanket Purchase Orders]] <br />
*** [[Rental and Lease of Equipment|509.15 Rental and Lease of Equipment]] <br />
*** [[Purchase and Rental of Office Machines|509.16 Purchase and Rental of Office Machines]] <br />
*** [[Service Contracts/Maintenance Agreements|509.17 Service Contracts/Maintenance Agreements]] <br />
*** [[Purchase or Rental of EDP and Computer Related Equipment|509.18 Purchase or Rental of EDP and Computer Related Equipment]] <br />
*** [[Excise and Sales Tax|509.19 Excise and Sales Tax]] <br />
*** [[Personal and Professional Service Contracts|509.20 Personal and Professional Service Contracts]] <br />
*** [[Indefinite Quantity Contracts|509.21 Indefinite Quantity Contracts]] <br />
*** [[Small Purchases|509.22 Small Purchases]] <br />
*** [[Procurement Card Program|509.23 Procurement Card Program]]<br />
*** [[Pre-Payments|509.24 Pre-Payments]] <br />
** [[:Category:Travel, Transportation, and Expense Reimbursements|510 Travel, Transportation, and Expense Reimbursements]] <br />
*** [[Travel and Expense Reimbursement Policy|510.1 Travel and Expense Reimbursement Policy]] <br />
*** [[Travel to Destinations of Elevated Risk|510.2 Travel to Destinations of Elevated Risk]]<br />
*** [[International Travel Insurance|510.3 International Travel Insurance]]<br />
** [[Printing and Publications|511 Printing and Publications]]<br />
*** [[Printing Responsibilities|511.1 Printing Responsibilities]]<br />
*** [[Printing Services and Charges|511.2 Printing Services and Charges]]<br />
*** [[Graphic Identity Program|511.3 Graphic Identity Program]]<br />
** [[Budget Administration|512 Budget Administration]]<br />
* [[Human Resources|600 Human Resources]]<br />
** [[Hiring and Separation|601 Hiring and Separation]]<br />
*** [[SHRA Employee Hiring|601.1 SHRA Employee Hiring]]<br />
*** [[SHRA Employee Merit-Based Recruitment and Selection Plan|601.2 SHRA Employee Merit-Based Recruitment and Selection Plan]]<br />
*** [[SHRA Employee Requesting Position Actions|601.3 SHRA Employee Requesting Position Actions]]<br />
*** [[SHRA Employee Separation from Service|601.4 SHRA Employee Separation from Service]]<br />
*** [[SHRA Employee Terminating Employment|601.5 SHRA Employee Terminating Employment]]<br />
*** [[SHRA Grievance and Appeal|601.6 SHRA Grievance and Appeal]]<br />
*** [[SHRA Employee Reduction-in-Force|601.7 SHRA Employee Reduction-in-Force]]<br />
*** [[EHRA Employees|601.8 EHRA Employees]]<br />
*** [[Student Employees|601.9 Student Employees]]<br />
** [[:Category:Terms and Conditions of Employment|602 Terms and Conditions of Employment]]<br />
*** <s>602.1 Equal Opportunity</s> [[Equal Opportunity|See Policy #108]]<br />
*** <s>602.2 Harassment, Discrimination and Retaliation</s> [[Discrimination, Harassment and Retaliation|See Policy #110]]<br />
*** [[Employee Abuse of Alcohol and Other Drugs|602.3 Employee Abuse of Alcohol and Other Drugs]] <br />
*** [[Software Use on Non-State Computers|602.4 Use of Software on Non-State Owned Personal Computers]] <br />
*** [[Age Limitation for Employment and Employee Retention|602.5 Age Limitation for Employment and Employee Retention]] <br />
*** [[Position Management|602.6 Position Management]] <br />
*** [[Personnel Records and Information Disclosure|602.7 Personnel Records and Information Disclosure]]<br />
*** [[Pay and Compensation|602.8 Pay and Compensation]] <br />
*** [[In-Range Adjustment|602.9 In-Range Adjustment]] <br />
*** [[Supplemental Pay|602.10 Supplemental Pay]]<br />
*** [[Employee Responsibilities|602.11 Employee Responsibilities]] <br />
*** [[Work Schedule|602.12 Work Schedule]] <br />
*** [[Changes Affecting Employment|602.13 Changes Affecting Employment]] <br />
*** [[Employee Relations|602.14 Employee Relations]] <br />
*** [[Employee Safety|602.15 Employee Safety]] <br />
*** [[Disciplinary Action Suspension and Dismissal|602.16 Disciplinary Action, Suspension and Dismissal]] <br />
*** [[Disciplinary Suspension Without Pay|602.17 Disciplinary Suspension Without Pay]]<br />
*** [[Demotion|602.18 Demotion]]<br />
*** [[Pre-Disciplinary Conference|602.19 Pre-Disciplinary Conference]]<br />
*** [[Appeal to State Human Resource Commission|602.20 Appeal to State Human Resource Commission]]<br />
*** [[Improper Relationships between Students and Employees|602.21 Improper Relationships between Students and Employees]] <br />
*** [[Mediation for Faculty and EHRA Administrative Personnel|602.22 Mediation for Faculty and EHRA Administrative Personnel]] <br />
*** [[EHRA Non-Faculty Grievances|602.23 EHRA Non-Faculty Grievances]] <br />
*** [[Evaluating Staff Employees|602.24 Evaluating Staff Employees]]<br />
*** [[Daylight Savings Time|602.25 Daylight Savings Time]]<br />
*** [[Adverse Weather and Emergency Closing|602.26 Adverse Weather and Emergency Closing]]<br />
*** [[EHRA Non-faculty Employment|602.27 EHRA Non-faculty Employment]]<br />
*** [[Critical and Essential Staff|<s>602.28 Critical and Essential Staff</s>]] (Repealed)<br />
*** [[On-Call/Emergency Callback Pay|602.29 On-Call/Emergency Callback Pay]]<br />
*** [[Criminal Background Reports|602.30 Criminal Background Reports]]<br />
*** [[EHRA Non-Faculty Performance Management|602.31 EHRA Non-Faculty Performance Management]]<br />
*** [[Workplace Violence|602.32 Workplace Violence]]<br />
*** [[Sponsorship of Employees For United States Permanent Residence|602.33 Sponsorship of Employees For United States Permanent Residence]]<br />
*** [[Non-Salary and Deferred Compensation|602.34 Non-Salary and Deferred Compensation]]<br />
*** [[Employee Relocation Expenses|602.35 Employee Relocation Expenses]]<br />
*** [[Flexible Work Arrangements|602.36 Flexible Work Arrangements]]<br />
** [[:Category:Benefits|603 Benefits]]<br />
*** [[Leave|603.1 Leave]] <br />
*** [[Voluntary Shared Leave Program|603.2 Voluntary Shared Leave Program]]<br />
*** [[Insurance and Retirement Benefits|603.3 Insurance and Retirement Benefits]] <br />
*** [[Tuition Waiver|603.4 Tuition Waiver]] <br />
*** [[Tuition Reimbursement|603.5 Tuition Reimbursement]] <br />
*** [[Filing the Supervisor's Accident Report Form|603.6 Filing the Supervisor's Accident Report Form]]<br />
*** [[Filing Worker's Compensation Claims|603.7 Filing Worker's Compensation Claims]]<br />
*** [[EHRA Benefits|603.8 EHRA Benefits]]<br />
*** [[SHRA Benefits|603.9 SHRA Benefits]]<br />
*** [[Vacation Leave|603.10 Vacation Leave]]<br />
*** [[Sick Leave|603.11 Sick Leave]]<br />
*** [[Leave without Pay Administration|603.12 Leave without Pay Administration]]<br />
*** [[Holiday Leave Administration|603.13 Holiday Leave Administration]]<br />
*** [[FMLA Leave Administration|603.14 FMLA Leave Administration]]<br />
*** [[Family Illness Leave Administration|603.15 Family Illness Leave Administration]]<br />
*** [[Community Service Leave|603.16 Community Service Leave]]<br />
*** [[Military Service Leave and Differential Pay Procedures|603.17 Military Service Leave and Differential Pay Procedures]]<br />
*** [[Emergency Loan Fund|603.18 Emergency Loan Fund]]<br />
*** [[Services to Employees|603.19 Services to Employees]] <br />
** [[:Category:Conflicts of Interest and Commitment|604 Conflicts of Interest and Commitment]]<br />
*** [[Dual Employment|604.1 Dual Employment]] <br />
*** [[Processing Dual Employment Assignments|604.2 Processing Dual Employment Assignments]]<br />
*** [[External Professional Activities of Faculty and Other Professional Staff|604.3 External Professional Activities of Faculty and Other Professional Staff]] <br />
*** [[Secondary Employment|604.4 Secondary Employment]] <br />
*** [[Staff (SHRA) Employee Request for Approval to Engage in Outside Work|604.5 Staff (SHRA) Employee Request for Approval to Engage in Outside Work]]<br />
*** [[Conflict of Interest and Commitment|604.6 Conflict of Interest and Commitment]]<br />
*** [[Political Activities and Public Office Holding|604.7 Political Activities and Public Office Holding]]<br />
* [[Athletics|700 Athletics]] <br />
** [[Department of Athletics Policies and Procedures Manual|701 Department of Athletics Policies and Procedures Manual]]<br />
** [[Trademark/Service Mark Licensing|702 Trademark/Service Mark Licensing]]<br />
* [[University Communications|800 University Communications]]<br />
** [[Responses to Requests|801 Responses to Requests]] <br />
*** [[Media Requests|801.1 Media Requests]]<br />
* [[:Category:Information Technology|900 Information Technology]]<br />
** [[Information Technology Governance Policy|901 Information Technology Governance Policy]]<br />
** [[Data Governance|902 Data Governance]]<br />
** [[Information Security Policy|903 Information Security Policy]]<br />
** [[Infrastructure and Architecture Policy|904 Infrastructure and Architecture Policy]]<br />
** [[Identity and Access Management Policy|905 Identity and Access Management Policy]]<br />
** [[Acceptable Use of Computing and Electronic Resources Policy|906 Acceptable Use of Computing and Electronic Resources Policy]] <br />
** [[General Web Standards|907 General Web Standards]]<br />
** [[E-Mail As Official Means of Communication|908 E-Mail As Official Means of Communication]]<br />
** [[Digital Accessibility|909 Digital Accessibility]]<br />
** [[Statement of Confidentiality|910 Statement of Confidentiality]]<br />
** [[Privacy and Confidentiality of Individually Identifiable Health Care Information under HIPAA | 911 Privacy and Confidentiality of Individually Identifiable Health Care Information under HIPAA]]<br />
* [[Audits|1000 Audits]]<br />
** [[Financial and Operational Audits|1001 Financial and Operational Audits]] <br />
** [[Information Systems Audits|1002 Information Systems Audits]] <br />
** [[Bank Accounts, Cash Funds, and Investments|1003 Bank Accounts, Cash Funds, and Investments]] <br />
** [[Accounting_Systems_and_Procedures|1004 Accounting Systems and Procedures]] <br />
** [[Audit Follow-Up Policy|1005 Audit Follow-Up Policy]]<br />
</div><br />
<br />
[[Category:Contents]]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Catering_Service_and_Special_Events&diff=12392Catering Service and Special Events2022-08-11T15:35:02Z<p>Mcnaneym: /* Contact Information */</p>
<hr />
<div>Policy 505.2<br />
<br />
== Introduction ==<br />
1.1 To describe the process and procedures in place for catering service provided by Grandview Catering & Events (formerly App Catering).<br />
<br />
== Scope ==<br />
2.1 This policy shall apply to all Appalachian University faculty, staff, students, or patrons.<br />
<br />
== Definitions ==<br />
=== Catering ===<br />
:Grandview Catering & Events at Appalachian State University<br />
<br />
== Policy and Procedure Statements ==<br />
<br />
=== Catering on Campus ===<br />
<br />
4.1.1 Grandview Catering & Events (formerly App Catering) serves the entire Appalachian State University campus as well as off-site events for alumni, local businesses, community members and more.<br />
<br />
4.1.2 Recognized student organizations will be permitted to engage in the sale of certain foods on the campus of the University for the purpose of fundraising. All sales of food by student organizations must comply with the Food Sale Policy. No permitted food service establishments, other than Grandview Catering & Events, are allowed to make direct sales on campus through the Recognized Student Organization Food Sales Policy.<br />
<br />
4.1.3 Campus activities shall maintain a list of food and beverages which may be sold by student organizations. Any food or beverage which has not been approved prior to sale will be removed from the fundraising event and the Student Organization may be subject to discipline. (Alternatively: Any Student Organization found to sell food or beverages which have not been pre-approved may be subject to discipline.)<br />
<br />
=== First Right of Refusal ===<br />
4.2.1 The preparation and sale of food and beverages on campus is reserved exclusively for Grandview Catering & Events.<br />
<br />
4.2.2 Any request for exceptions must be completed through the form provided on the Grandview Catering & Events website. Unauthorized private vendors in violation of this policy will be required to comply or vacate the campus.<br />
<br />
4.2.3 Individual purchases of food paid for with non-University funds and delivered from outside vendors to a residence or off-campus location is not governed by this policy.<br />
<br />
=== Grandview Ballroom ===<br />
4.3.1 The Grandview Ballroom is a special event venue located in the North End Zone building at Kidd Brewer Stadium at Appalachian State University. This venue exists separate and apart from Appalachian State Athletics operations. It is available to rent by Appalachian State faculty, staff and student groups as well as alumni and the general public.<br />
<br />
4.3.2 Grandview Catering & Events is the exclusive caterer for the Grandview Ballroom. Potential event hosts must reach out to Grandview Catering & Events for pricing and availability of the venue.<br />
<br />
== Additional References ==<br />
[https://grandview.appstate.edu Grandview website]<br />
<br />
== Contact Information ==<br />
Catering and Events | 828-262-8314 | [mailto:hoodac@appstate.edu hoodac@appstate.edu]<br />
<br />
== Effective Date ==<br />
8/11/2022<br />
<br />
== Revision Dates ==</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Controlled_Substance_Research_Policy&diff=12391Controlled Substance Research Policy2022-08-11T15:33:42Z<p>Mcnaneym: /* Additional References */</p>
<hr />
<div>== Purpose ==<br />
1.1 The purpose of this policy is to outline the rules and regulations surrounding Controlled Substances as they are used in research. <br />
<br />
== Scope ==<br />
2.1 This policy shall apply to any and all persons seeking to obtain or use Controlled Substances in research for Appalachian State University or on Appalachian State University property.<br />
<br />
== Definitions ==<br />
=== Controlled substances ===<br />
:any drugs or chemical substances whose possession and use are regulated under the United States Controlled Substances Act, or the North Carolina Controlled Substances Act. The U.S. Department of Justice, Drug Enforcement Administration (DEA) administers the federal law, and the North Carolina Department of Health and Human Services (DHHS), Drug Control Unit administers the state law. Controlled substances have stimulant, depressant, or hallucinogenic effects on the higher functions of the central nervous system and tend to promote abuse or physiological/psychological dependence. [https://drive.google.com/file/d/1YvvZrD8l4gcX8btYkF2KE_yhLDV_GzLf/view?usp=sharing An alphabetical list is included here.]<br />
<br />
=== Substance Schedules ===<br />
:Substances regulated under the U.S. Controlled Substances Act (CSA) are in one of five schedules. Schedule I substances have the most restrictions, and Schedule V substances the least. The CSA defines the schedules as follows:<br />
:* Schedule I: Drug or other substance with a high potential for abuse, no currently accepted medical use in treatment in the United States, and a lack of accepted safety protocols for use under medical supervision.<br />
:* Schedule II: High potential for abuse; a currently accepted use in treatment in the United States, or currently accepted medical use with severe restrictions; abuse may lead to severe psychological or physical dependence.<br />
:* Schedule III: Potential for abuse less than Schedule I or II substances; currently accepted medical use in treatment in the United States; abuse may lead to moderate or low physical dependence or high psychological dependence.<br />
:* Schedule IV: Low potential for abuse relative to Schedule III; currently accepted medical use in treatment in the United States; abuse may lead to limited physical or psychological dependence relative to Schedule III.<br />
:* Schedule V: Low potential for abuse relative to Schedule IV; currently accepted medical use in treatment in the United States; abuse may lead to limited physical or psychological dependence relative to Schedule IV.<br />
<br />
=== NC Controlled Substance Act ===<br />
:North Carolina General Statute Chapter 90 Article 5<br />
<br />
=== Practitioner ===<br />
:A physician, dentist, veterinarian, scientific investigator, pharmacy, hospital, or other person licensed, registered, or otherwise permitted, by the United States or the jurisdiction in which he practices or does research, to distribute, dispense, conduct research with respect to, administer, or use in teaching or chemical analysis, a controlled substance in the course of professional practice or research.<br />
<br />
== Policy Statements ==<br />
=== Registration and Acquisition ===<br />
'''4.1.1''' Only registered personnel with the appropriate state and federal licenses may order controlled substances. <br />
Individual registration and licensing is required for use of Schedule I controlled substances without exception.<br />
Prior to ordering controlled substances, researchers shall be required to receive three approvals: institutional approval, state approval, and federal approval.<br />
<br />
'''4.1.2''' Institutional Approval<br />
<br />
:4.1.2.1 A Letter of Institutional Approval is required for State and Federal approval. Applicants seeking a Letter of Institution Approval shall: <br />
:# Register to obtain controlled substances through the office of Environmental Health and Safety and Emergency Management using the Controlled Substances Registration Form.<br />
:# Complete and sign a Use Agreement with the University <br />
:# Meet with the Industrial Hygiene Manager <br />
:# Prepare a Research Protocol subject to 21 CFR 1301.18<br />
<br />
:4.1.2.2 Controlled Substance Research Advisory Board: A Controlled Substance Research Advisory Board shall be established and consist of members including: Faculty, Staff, Office of Research, General Counsel, App State PD, and Environmental Health, Safety, & Emergency Management. The Controlled Substance Research Advisory Board shall:<br />
:# Review applications seeking a Letter of Institutional Approval for Controlled Substances.<br />
:# Make a recommendation to grant or deny application to the Vice Provost for Research and Director or Environmental Health and Safety and Emergency Management.<br />
:# Determine frequency of lab safety reviews. <br />
:# Review any laboratory safety non-compliance.<br />
<br />
:4.1.2.3 Letter of Institutional Approval: A Letter of Institutional Approval may only be granted by the Vice Provost for Research and Director of Environmental Health and Safety and Emergency Management upon recommendation by the Controlled Substance Research Advisory Board.<br />
<br />
'''4.1.3''' State Approval: State Approval shall be dictated by the NC Department of Health and Human Services.<br />
<br />
'''4.1.4''' Federal Approval: Federal Approval shall be dictated by the Drug Enforcement Agency.<br />
<br />
=== Security ===<br />
'''4.2.1''' The registrant is responsible for managing all controlled substances in accordance with all regulatory requirements including security, inventory, and recordkeeping.<br />
<br />
'''4.2.2''' Facility Security<br />
:4.2.2.1 Regardless of schedule, all controlled substances must be kept under lock and key, in a substantially constructed cabinet or safe, and accessible only to authorized personnel. Storage cabinets must be heavy enough to be essentially immovable or built into the structure of the building. Doors must not be prone to forced opening by prying tools, or easily removable at the hinges. Wood or laminate casework is not likely to provide adequate security. The storage location must be approved by EHS & EM.<br />
:4.2.2.2 Thiafentanil, carfentanil, etorphine hydrochloride, and diprenorphine must be stored in a safe or steel cabinet equivalent to US Gov Class V security container. The storage container must be approved by EHS & EM.<br />
:4.2.2.3 All controlled substances must be locked in their storage locations except for the time required for authorized staff to remove, work with, and replace them.<br />
:4.2.2.4 The storage area must be protected by an alarm system that is continuously monitored by an alarm company central station.<br />
:4.2.2.5 The Code of Federal Regulations dictates separate requirements for practitioners who are researchers and analytical laboratory personnel versus practitioners who are physicians, dentists, veterinarians, pharmacies or hospitals. It is the responsibility of the applicant to ensure compliance with all Federal rules and regulations regarding security.<br />
<br />
'''4.2.3''' Personnel Security <br />
:4.2.3.1 The registrant may authorize additional personnel to use the substances for approved activities. The registrant is required to screen these personnel prior to authorization, using the following questions for non-practitioners who seek access to DEA controlled substances (ref. 21 CFR 1301.90):<br />
:*Within the past five years, have you been convicted of a felony, or, within the past two years, any misdemeanor, or are you presently charged with committing a criminal offense?<br />
:*In the past three years, have you knowingly used narcotics, amphetamines, or barbiturates other than those prescribed to you by a physician?<br />
:*Have you had an application for registration with the DEA denied, revoked, or surrendered for cause?<br />
:An affirmative answer to any of the three questions above requires review by the Controlled Substances Research Advisory Board to determine if the personnel should have access to the controlled substances. Registrants must maintain the answers to these screening questions for authorized personnel in a secure place, away from the purview of unauthorized personnel. A sample form is included here.<br />
:4.2.3.2 Schedule I substances may not be issued to anyone other than the registrant or used in a retrievable form by anyone other than the registrant. If additional personnel need to use Schedule I substances, they must individually register with NC-DHHS, Drug Control Unit and DEA.<br />
<br />
=== Inventory and Recordkeeping ===<br />
'''4.3.1''' Registrants must maintain complete and accurate inventory records for all controlled substances. These records must be in or near the primary work area, separate from all other records and documents, and available for inspection during regular work hours.<br />
<br />
'''4.3.2''' Records must include at least the following information:<br />
<ol><br />
<li>'''Receipt of Controlled Substance:''' A separate and current record indicating the date received, name and address of supplier, the type, strength, and concentration of substance, and the amount received. The person receiving the substance must sign each record.</li><br />
<li>'''Use of Controlled Substance:''' A separate and current record for the storage and use of each controlled substance, indicating the starting quantity, use date, building and room, specific research experiment or analysis, type and strength used, and the quantity used. Each use is a subtraction from the starting quantity, and the running amount must equal the total amount remaining. The person working with the substance must sign each record of use. [https://drive.google.com/file/d/18B8paGU6WUUTzrT8GWY1lD37Jz-oYgmV/view?usp=sharing A sample form is included here].</li><br />
<li>'''Inventory of Controlled Substance:''' In addition to the balance log records, initial and biennial inventory records are required for Schedule I and II substances. These shall include the name of each substance, each finished form of the substance (solid, tincture, inhalant, etc.), the number of units or volume of each finished form, and the number of containers of each finished form. Damaged, defective, expired, or impure substances awaiting disposal must be included in the inventory until they are disposed of. [https://drive.google.com/file/d/1YsiMSzEnMFFcjcnd__RoTXqibkswYfbS/view?usp=sharing A sample form is included here.]</li><br />
<li>'''Labeling of Controlled Substances:''' All containers of controlled substances must be individually identified by the following information:<br />
<ol><br />
<li>The name and schedule of the controlled substance.</li><br />
<li>The lot number (or tracking number) of the product. (This is unique and not a reusable number).</li><br />
<li>The date reconstituted (powders) or combined with other substrates.</li><br />
<li>The final concentration.</li><br />
<li>The quantity of the controlled substance(s) per container.</li><br />
<li>The expiration date (per manufacturer or most recent date of combined substance).</li><br />
<li>The name of the Registrant for the controlled substance.</li><br />
</ol><br />
The original packaging for the controlled substance(s) should be utilized whenever possible. Containers (i.e., vials, ampoules) may be removed from the original packaging if the marking on the exterior of the vials or ampoules provide the above information or can be added to the container as appropriate.</li><br />
<li>'''Recording Waste Disposal:''' Any controlled substances that are declared unwanted product or expired must be destroyed and rendered irretrievable prior to disposal as a chemical waste. Controlled substance destructions must be completed by the registrant. The registrant must contact a Drug Control Inspector (DCI) at the North Carolina Department of Health and Human Services, Division of Mental Health, Developmental Disabilities and Substance Abuse Services (919-733-1765) in order to have the DCI witness the destruction of any unwanted or expired controlled substances in accordance with NC law. The registrant must also contact the University EHS&EM Department Environmental Affairs Manager and the Industrial Hygiene Manager prior to destroying the controlled substance in order to arrange for the disposal of the chemical waste and for the provision of destruction materials. Each controlled substance destruction and disposal must be witnessed by EHS&EM in addition to the NC DCI agent regardless of quantity. The registrant and NC DCI witness must sign appropriate DEA forms confirming the date of the destruction and subsequent disposal of the waste of the controlled substances involved. The registrant must then provide the completed DEA forms to the DEA Office of Diversion Control Agent; a copy of the DEA forms must also be transmitted to the EHS&EM Environmental Affairs Manager and the Industrial Hygiene Manager.</li><br />
</ol><br />
<br />
'''4.3.3''' If the registrant is not available to perform the destruction (for example, the registrant has left the institution, or is deceased), the laboratory manager must contact the NC-DHHS, Drug Control Unit or DEA Diversion Control at 336-547-4219 EHS&EM Environmental Affairs Manager and the Industrial Hygiene Manager to arrange for an official to witness the destruction of the controlled substance(s) prior to disposal. Security for any found controlled substance(s) must follow all requirements of this document as well as any applicable state and federal regulation.<br />
<br />
'''4.3.4''' The registrant must maintain all of the above-referenced records for a period of at least three years from the date of the last entry. In the event of an audit by DEA or NC-DHHS, Drug Control Unit, the registrant must be able to produce these records.<br />
<br />
=== Loss, Theft, or Misuse ===<br />
'''4.4.1''' In the event that controlled substances are lost, stolen, or used in an unauthorized manner, the registrant must immediately contact the App State Police at 828-262-8000 (or 911), and the DEA Office of Diversion Control in Greensboro, phone number 336-547-4219. The DEA staff will let you know whether you need to fill out a copy of DEA Form 106: Report of Theft or Loss of Controlled Substances. Complete appropriate online forms and submit electronically via the internet to DEA Headquarters. Instructions for completing the form are online.<br />
<br />
=== Disposal ===<br />
'''4.5.1''' The registrant must account for all controlled substances prior to their destruction and disposal. The registrant must document the destruction of all controlled substances as per this document. Prior to any destruction, state law mandates that the DHHS Drug Control Inspector must be present for all controlled substance waste destruction in order to witness and document all destructions. All controlled substances shall be destroyed and disposed of by the one of the following methods:<br />
<br />
<ol><li>'''Waste/Contaminated Product'''' (e.g., unused part of injection or ampule, or residue in original container): In cases where small amounts of controlled substances are left over from an experiment or procedure, the registrant may properly dispose of the unused materials according to methods below:<br />
<ol><br />
<li>Residue Powders: Mix powders with a liquid (e.g., Drug Buster®, bleach or other disinfectant) ensuring that the mixture is depleted of solids. Next, pour this new liquid onto absorbent material (e.g., soda-sorb, kitty litter) and contact the EHS&EM Environmental Affairs Manager for incineration disposal.</li><br />
<li>Liquids: Pour onto absorbent material (e.g., soda-sorb, kitty litter) and contact the EHS&EM Environmental<br />
Affairs Manager as described above for proper disposal methods.</li><br />
<li>Empty Bottles: Deface the label entirely and throw in sharps container for incineration or in container with absorbent material for incineration. Bottles with excess powder can be rinsed with a liquid (e.g., bleach or other disinfectant). All liquids must be placed onto absorbent material and disposed of as described above.</li><br />
<li>Patches: Cut into small pieces and place in sharps container for incineration or use Drug Buster, ensuring that the mixture is depleted of solids. Next, pour this new liquid onto absorbent material (e.g., soda-sorb, kitty litter) to render irretrievable and contact the EHS&EM Environmental Affairs Manager for incineration and disposal.</li><br />
<li>Syringe: Inject materials onto absorbent material (e.g., soda-sorb, kitty litter) and contact the EHS&EM Environmental Affairs Manager as described above for proper disposal methods.</li><br />
</ol><br />
:Note: Do not place any substances down the sink drain. Drug Buster®, kitty litter, and disposal containers can be provided by EHS&EM upon request. All expired drugs can be stored for disposal as long as they are clearly labeled, “expired” AND segregated (e.g., Ziploc® bag) from all unexpired product. Record these trace amounts in your disposition record as waste.</li><br />
<li>'''Expired/Unwanted Product''' (e.g., >0.5 ml or mg by volume in leftover multiuse vials or bulk powder<br />
containers, unused tablets, capsules, ampules, or vials): In cases where product is unwanted or expired, registrants must contact NC-DHHS AND EHS&EM representatives to schedule controlled substance destruction. If large quantities of controlled substances are identified, (e.g. abandonment or retirement), registrants may also need to contact a DEA certified reverse distributor to arrange for reverse disposal. Because this list changes due to registration requirements, please contact NC-DHHS, Drug Control Unit at 919-733-1765 or DEA Diversion Control at 336-547-4219 for approved vendors.</li><br />
<li>'''Controlled Substances Found on Campus with No Registrant:'''<br />
<ol><br />
<li>Secure any controlled substances by locking them in your controlled substances cabinet, lockable safe or desk drawer. Contact the Department Chair and the EHS&EM Environmental Affairs Manager (919-962-5509) to make them aware of the found substance.</li><br />
<li>Contact the local DEA agent to arrange for a witness to the destruction of the found controlled substance(s). Please document this communication and contact the EHS&EM Environmental Affairs Manager (919-962-5509) for help and any additional instruction.</li><br />
</ol><br />
</li></ol><br />
<br />
== Additional References ==<br />
#[https://docs.google.com/document/d/1RU3GCB7jivNiGDuhX28NVtNM15sJZ4jr/edit?usp=sharing&ouid=111550375198401909648&rtpof=true&sd=true Controlled Substances Registration Form]<br />
#[https://drive.google.com/file/d/1YvvZrD8l4gcX8btYkF2KE_yhLDV_GzLf/view?usp=sharing Controlled Substances – Alphabetical Order]<br />
#[https://docs.google.com/document/d/1r8ZCuj0XU2CCgp7gvvDsBRpfNJCIrsys/edit?usp=sharing&ouid=111550375198401909648&rtpof=true&sd=true Questionnaire for Personnel who will have Access to Substances Regulated by the U.S. Drug Enforcement Administration]<br />
#[https://drive.google.com/file/d/18B8paGU6WUUTzrT8GWY1lD37Jz-oYgmV/view?usp=sharing Continuing Record for Acquisition and Disposition of Controlled Substances]<br />
#[https://drive.google.com/file/d/1YsiMSzEnMFFcjcnd__RoTXqibkswYfbS/view?usp=sharing Inventory of Controlled Substances]<br />
#[https://drive.google.com/file/d/1hMyNBgv_uK0xuXP71Ftx7sWZSNjkfOfY/view?usp=sharing Controlled Substances Use Agreement Form]<br />
<br />
== Administrative Unit Contacts ==<br />
: Environmental Health, Safety, and Emergency Management | 828-262-4008 | [https://appsafety.appstate.edu/ Environmental Health, Safety, and Emergency Management]<br />
: Office of Research | 828-262-7459 | [https://research.appstate.edu/ Office of Research]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Controlled_Substance_Research_Policy&diff=12390Controlled Substance Research Policy2022-08-11T15:27:24Z<p>Mcnaneym: /* Security */</p>
<hr />
<div>== Purpose ==<br />
1.1 The purpose of this policy is to outline the rules and regulations surrounding Controlled Substances as they are used in research. <br />
<br />
== Scope ==<br />
2.1 This policy shall apply to any and all persons seeking to obtain or use Controlled Substances in research for Appalachian State University or on Appalachian State University property.<br />
<br />
== Definitions ==<br />
=== Controlled substances ===<br />
:any drugs or chemical substances whose possession and use are regulated under the United States Controlled Substances Act, or the North Carolina Controlled Substances Act. The U.S. Department of Justice, Drug Enforcement Administration (DEA) administers the federal law, and the North Carolina Department of Health and Human Services (DHHS), Drug Control Unit administers the state law. Controlled substances have stimulant, depressant, or hallucinogenic effects on the higher functions of the central nervous system and tend to promote abuse or physiological/psychological dependence. [https://drive.google.com/file/d/1YvvZrD8l4gcX8btYkF2KE_yhLDV_GzLf/view?usp=sharing An alphabetical list is included here.]<br />
<br />
=== Substance Schedules ===<br />
:Substances regulated under the U.S. Controlled Substances Act (CSA) are in one of five schedules. Schedule I substances have the most restrictions, and Schedule V substances the least. The CSA defines the schedules as follows:<br />
:* Schedule I: Drug or other substance with a high potential for abuse, no currently accepted medical use in treatment in the United States, and a lack of accepted safety protocols for use under medical supervision.<br />
:* Schedule II: High potential for abuse; a currently accepted use in treatment in the United States, or currently accepted medical use with severe restrictions; abuse may lead to severe psychological or physical dependence.<br />
:* Schedule III: Potential for abuse less than Schedule I or II substances; currently accepted medical use in treatment in the United States; abuse may lead to moderate or low physical dependence or high psychological dependence.<br />
:* Schedule IV: Low potential for abuse relative to Schedule III; currently accepted medical use in treatment in the United States; abuse may lead to limited physical or psychological dependence relative to Schedule III.<br />
:* Schedule V: Low potential for abuse relative to Schedule IV; currently accepted medical use in treatment in the United States; abuse may lead to limited physical or psychological dependence relative to Schedule IV.<br />
<br />
=== NC Controlled Substance Act ===<br />
:North Carolina General Statute Chapter 90 Article 5<br />
<br />
=== Practitioner ===<br />
:A physician, dentist, veterinarian, scientific investigator, pharmacy, hospital, or other person licensed, registered, or otherwise permitted, by the United States or the jurisdiction in which he practices or does research, to distribute, dispense, conduct research with respect to, administer, or use in teaching or chemical analysis, a controlled substance in the course of professional practice or research.<br />
<br />
== Policy Statements ==<br />
=== Registration and Acquisition ===<br />
'''4.1.1''' Only registered personnel with the appropriate state and federal licenses may order controlled substances. <br />
Individual registration and licensing is required for use of Schedule I controlled substances without exception.<br />
Prior to ordering controlled substances, researchers shall be required to receive three approvals: institutional approval, state approval, and federal approval.<br />
<br />
'''4.1.2''' Institutional Approval<br />
<br />
:4.1.2.1 A Letter of Institutional Approval is required for State and Federal approval. Applicants seeking a Letter of Institution Approval shall: <br />
:# Register to obtain controlled substances through the office of Environmental Health and Safety and Emergency Management using the Controlled Substances Registration Form.<br />
:# Complete and sign a Use Agreement with the University <br />
:# Meet with the Industrial Hygiene Manager <br />
:# Prepare a Research Protocol subject to 21 CFR 1301.18<br />
<br />
:4.1.2.2 Controlled Substance Research Advisory Board: A Controlled Substance Research Advisory Board shall be established and consist of members including: Faculty, Staff, Office of Research, General Counsel, App State PD, and Environmental Health, Safety, & Emergency Management. The Controlled Substance Research Advisory Board shall:<br />
:# Review applications seeking a Letter of Institutional Approval for Controlled Substances.<br />
:# Make a recommendation to grant or deny application to the Vice Provost for Research and Director or Environmental Health and Safety and Emergency Management.<br />
:# Determine frequency of lab safety reviews. <br />
:# Review any laboratory safety non-compliance.<br />
<br />
:4.1.2.3 Letter of Institutional Approval: A Letter of Institutional Approval may only be granted by the Vice Provost for Research and Director of Environmental Health and Safety and Emergency Management upon recommendation by the Controlled Substance Research Advisory Board.<br />
<br />
'''4.1.3''' State Approval: State Approval shall be dictated by the NC Department of Health and Human Services.<br />
<br />
'''4.1.4''' Federal Approval: Federal Approval shall be dictated by the Drug Enforcement Agency.<br />
<br />
=== Security ===<br />
'''4.2.1''' The registrant is responsible for managing all controlled substances in accordance with all regulatory requirements including security, inventory, and recordkeeping.<br />
<br />
'''4.2.2''' Facility Security<br />
:4.2.2.1 Regardless of schedule, all controlled substances must be kept under lock and key, in a substantially constructed cabinet or safe, and accessible only to authorized personnel. Storage cabinets must be heavy enough to be essentially immovable or built into the structure of the building. Doors must not be prone to forced opening by prying tools, or easily removable at the hinges. Wood or laminate casework is not likely to provide adequate security. The storage location must be approved by EHS & EM.<br />
:4.2.2.2 Thiafentanil, carfentanil, etorphine hydrochloride, and diprenorphine must be stored in a safe or steel cabinet equivalent to US Gov Class V security container. The storage container must be approved by EHS & EM.<br />
:4.2.2.3 All controlled substances must be locked in their storage locations except for the time required for authorized staff to remove, work with, and replace them.<br />
:4.2.2.4 The storage area must be protected by an alarm system that is continuously monitored by an alarm company central station.<br />
:4.2.2.5 The Code of Federal Regulations dictates separate requirements for practitioners who are researchers and analytical laboratory personnel versus practitioners who are physicians, dentists, veterinarians, pharmacies or hospitals. It is the responsibility of the applicant to ensure compliance with all Federal rules and regulations regarding security.<br />
<br />
'''4.2.3''' Personnel Security <br />
:4.2.3.1 The registrant may authorize additional personnel to use the substances for approved activities. The registrant is required to screen these personnel prior to authorization, using the following questions for non-practitioners who seek access to DEA controlled substances (ref. 21 CFR 1301.90):<br />
:*Within the past five years, have you been convicted of a felony, or, within the past two years, any misdemeanor, or are you presently charged with committing a criminal offense?<br />
:*In the past three years, have you knowingly used narcotics, amphetamines, or barbiturates other than those prescribed to you by a physician?<br />
:*Have you had an application for registration with the DEA denied, revoked, or surrendered for cause?<br />
:An affirmative answer to any of the three questions above requires review by the Controlled Substances Research Advisory Board to determine if the personnel should have access to the controlled substances. Registrants must maintain the answers to these screening questions for authorized personnel in a secure place, away from the purview of unauthorized personnel. A sample form is included here.<br />
:4.2.3.2 Schedule I substances may not be issued to anyone other than the registrant or used in a retrievable form by anyone other than the registrant. If additional personnel need to use Schedule I substances, they must individually register with NC-DHHS, Drug Control Unit and DEA.<br />
<br />
=== Inventory and Recordkeeping ===<br />
'''4.3.1''' Registrants must maintain complete and accurate inventory records for all controlled substances. These records must be in or near the primary work area, separate from all other records and documents, and available for inspection during regular work hours.<br />
<br />
'''4.3.2''' Records must include at least the following information:<br />
<ol><br />
<li>'''Receipt of Controlled Substance:''' A separate and current record indicating the date received, name and address of supplier, the type, strength, and concentration of substance, and the amount received. The person receiving the substance must sign each record.</li><br />
<li>'''Use of Controlled Substance:''' A separate and current record for the storage and use of each controlled substance, indicating the starting quantity, use date, building and room, specific research experiment or analysis, type and strength used, and the quantity used. Each use is a subtraction from the starting quantity, and the running amount must equal the total amount remaining. The person working with the substance must sign each record of use. [https://drive.google.com/file/d/18B8paGU6WUUTzrT8GWY1lD37Jz-oYgmV/view?usp=sharing A sample form is included here].</li><br />
<li>'''Inventory of Controlled Substance:''' In addition to the balance log records, initial and biennial inventory records are required for Schedule I and II substances. These shall include the name of each substance, each finished form of the substance (solid, tincture, inhalant, etc.), the number of units or volume of each finished form, and the number of containers of each finished form. Damaged, defective, expired, or impure substances awaiting disposal must be included in the inventory until they are disposed of. [https://drive.google.com/file/d/1YsiMSzEnMFFcjcnd__RoTXqibkswYfbS/view?usp=sharing A sample form is included here.]</li><br />
<li>'''Labeling of Controlled Substances:''' All containers of controlled substances must be individually identified by the following information:<br />
<ol><br />
<li>The name and schedule of the controlled substance.</li><br />
<li>The lot number (or tracking number) of the product. (This is unique and not a reusable number).</li><br />
<li>The date reconstituted (powders) or combined with other substrates.</li><br />
<li>The final concentration.</li><br />
<li>The quantity of the controlled substance(s) per container.</li><br />
<li>The expiration date (per manufacturer or most recent date of combined substance).</li><br />
<li>The name of the Registrant for the controlled substance.</li><br />
</ol><br />
The original packaging for the controlled substance(s) should be utilized whenever possible. Containers (i.e., vials, ampoules) may be removed from the original packaging if the marking on the exterior of the vials or ampoules provide the above information or can be added to the container as appropriate.</li><br />
<li>'''Recording Waste Disposal:''' Any controlled substances that are declared unwanted product or expired must be destroyed and rendered irretrievable prior to disposal as a chemical waste. Controlled substance destructions must be completed by the registrant. The registrant must contact a Drug Control Inspector (DCI) at the North Carolina Department of Health and Human Services, Division of Mental Health, Developmental Disabilities and Substance Abuse Services (919-733-1765) in order to have the DCI witness the destruction of any unwanted or expired controlled substances in accordance with NC law. The registrant must also contact the University EHS&EM Department Environmental Affairs Manager and the Industrial Hygiene Manager prior to destroying the controlled substance in order to arrange for the disposal of the chemical waste and for the provision of destruction materials. Each controlled substance destruction and disposal must be witnessed by EHS&EM in addition to the NC DCI agent regardless of quantity. The registrant and NC DCI witness must sign appropriate DEA forms confirming the date of the destruction and subsequent disposal of the waste of the controlled substances involved. The registrant must then provide the completed DEA forms to the DEA Office of Diversion Control Agent; a copy of the DEA forms must also be transmitted to the EHS&EM Environmental Affairs Manager and the Industrial Hygiene Manager.</li><br />
</ol><br />
<br />
'''4.3.3''' If the registrant is not available to perform the destruction (for example, the registrant has left the institution, or is deceased), the laboratory manager must contact the NC-DHHS, Drug Control Unit or DEA Diversion Control at 336-547-4219 EHS&EM Environmental Affairs Manager and the Industrial Hygiene Manager to arrange for an official to witness the destruction of the controlled substance(s) prior to disposal. Security for any found controlled substance(s) must follow all requirements of this document as well as any applicable state and federal regulation.<br />
<br />
'''4.3.4''' The registrant must maintain all of the above-referenced records for a period of at least three years from the date of the last entry. In the event of an audit by DEA or NC-DHHS, Drug Control Unit, the registrant must be able to produce these records.<br />
<br />
=== Loss, Theft, or Misuse ===<br />
'''4.4.1''' In the event that controlled substances are lost, stolen, or used in an unauthorized manner, the registrant must immediately contact the App State Police at 828-262-8000 (or 911), and the DEA Office of Diversion Control in Greensboro, phone number 336-547-4219. The DEA staff will let you know whether you need to fill out a copy of DEA Form 106: Report of Theft or Loss of Controlled Substances. Complete appropriate online forms and submit electronically via the internet to DEA Headquarters. Instructions for completing the form are online.<br />
<br />
=== Disposal ===<br />
'''4.5.1''' The registrant must account for all controlled substances prior to their destruction and disposal. The registrant must document the destruction of all controlled substances as per this document. Prior to any destruction, state law mandates that the DHHS Drug Control Inspector must be present for all controlled substance waste destruction in order to witness and document all destructions. All controlled substances shall be destroyed and disposed of by the one of the following methods:<br />
<br />
<ol><li>'''Waste/Contaminated Product'''' (e.g., unused part of injection or ampule, or residue in original container): In cases where small amounts of controlled substances are left over from an experiment or procedure, the registrant may properly dispose of the unused materials according to methods below:<br />
<ol><br />
<li>Residue Powders: Mix powders with a liquid (e.g., Drug Buster®, bleach or other disinfectant) ensuring that the mixture is depleted of solids. Next, pour this new liquid onto absorbent material (e.g., soda-sorb, kitty litter) and contact the EHS&EM Environmental Affairs Manager for incineration disposal.</li><br />
<li>Liquids: Pour onto absorbent material (e.g., soda-sorb, kitty litter) and contact the EHS&EM Environmental<br />
Affairs Manager as described above for proper disposal methods.</li><br />
<li>Empty Bottles: Deface the label entirely and throw in sharps container for incineration or in container with absorbent material for incineration. Bottles with excess powder can be rinsed with a liquid (e.g., bleach or other disinfectant). All liquids must be placed onto absorbent material and disposed of as described above.</li><br />
<li>Patches: Cut into small pieces and place in sharps container for incineration or use Drug Buster, ensuring that the mixture is depleted of solids. Next, pour this new liquid onto absorbent material (e.g., soda-sorb, kitty litter) to render irretrievable and contact the EHS&EM Environmental Affairs Manager for incineration and disposal.</li><br />
<li>Syringe: Inject materials onto absorbent material (e.g., soda-sorb, kitty litter) and contact the EHS&EM Environmental Affairs Manager as described above for proper disposal methods.</li><br />
</ol><br />
:Note: Do not place any substances down the sink drain. Drug Buster®, kitty litter, and disposal containers can be provided by EHS&EM upon request. All expired drugs can be stored for disposal as long as they are clearly labeled, “expired” AND segregated (e.g., Ziploc® bag) from all unexpired product. Record these trace amounts in your disposition record as waste.</li><br />
<li>'''Expired/Unwanted Product''' (e.g., >0.5 ml or mg by volume in leftover multiuse vials or bulk powder<br />
containers, unused tablets, capsules, ampules, or vials): In cases where product is unwanted or expired, registrants must contact NC-DHHS AND EHS&EM representatives to schedule controlled substance destruction. If large quantities of controlled substances are identified, (e.g. abandonment or retirement), registrants may also need to contact a DEA certified reverse distributor to arrange for reverse disposal. Because this list changes due to registration requirements, please contact NC-DHHS, Drug Control Unit at 919-733-1765 or DEA Diversion Control at 336-547-4219 for approved vendors.</li><br />
<li>'''Controlled Substances Found on Campus with No Registrant:'''<br />
<ol><br />
<li>Secure any controlled substances by locking them in your controlled substances cabinet, lockable safe or desk drawer. Contact the Department Chair and the EHS&EM Environmental Affairs Manager (919-962-5509) to make them aware of the found substance.</li><br />
<li>Contact the local DEA agent to arrange for a witness to the destruction of the found controlled substance(s). Please document this communication and contact the EHS&EM Environmental Affairs Manager (919-962-5509) for help and any additional instruction.</li><br />
</ol><br />
</li></ol><br />
<br />
== Additional References ==<br />
#[https://docs.google.com/document/d/1RU3GCB7jivNiGDuhX28NVtNM15sJZ4jr/edit?usp=sharing&ouid=111550375198401909648&rtpof=true&sd=true Controlled Substances Registration Form]<br />
#[https://drive.google.com/file/d/1YvvZrD8l4gcX8btYkF2KE_yhLDV_GzLf/view?usp=sharing Controlled Substances – Alphabetical Order]<br />
#[https://docs.google.com/document/d/1r8ZCuj0XU2CCgp7gvvDsBRpfNJCIrsys/edit?usp=sharing&ouid=111550375198401909648&rtpof=true&sd=true Questionnaire for Personnel who will have Access to Substances Regulated by the U.S. Drug Enforcement Administration]<br />
#[https://drive.google.com/file/d/18B8paGU6WUUTzrT8GWY1lD37Jz-oYgmV/view?usp=sharing Continuing Record for Acquisition and Disposition of Controlled Substances]<br />
#[https://drive.google.com/file/d/1YsiMSzEnMFFcjcnd__RoTXqibkswYfbS/view?usp=sharing Inventory of Controlled Substances]<br />
#[https://drive.google.com/file/d/1hMyNBgv_uK0xuXP71Ftx7sWZSNjkfOfY/view?usp=sharing Controlled Substances Use Agreement Form]<br />
<br />
<br />
== Administrative Unit Contacts ==<br />
: Environmental Health, Safety, and Emergency Management | 828-262-4008 | [https://appsafety.appstate.edu/ Environmental Health, Safety, and Emergency Management]<br />
: Office of Research | 828-262-7459 | [https://research.appstate.edu/ Office of Research]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Controlled_Substance_Research_Policy&diff=12389Controlled Substance Research Policy2022-08-11T15:26:01Z<p>Mcnaneym: /* Controlled substances */</p>
<hr />
<div>== Purpose ==<br />
1.1 The purpose of this policy is to outline the rules and regulations surrounding Controlled Substances as they are used in research. <br />
<br />
== Scope ==<br />
2.1 This policy shall apply to any and all persons seeking to obtain or use Controlled Substances in research for Appalachian State University or on Appalachian State University property.<br />
<br />
== Definitions ==<br />
=== Controlled substances ===<br />
:any drugs or chemical substances whose possession and use are regulated under the United States Controlled Substances Act, or the North Carolina Controlled Substances Act. The U.S. Department of Justice, Drug Enforcement Administration (DEA) administers the federal law, and the North Carolina Department of Health and Human Services (DHHS), Drug Control Unit administers the state law. Controlled substances have stimulant, depressant, or hallucinogenic effects on the higher functions of the central nervous system and tend to promote abuse or physiological/psychological dependence. [https://drive.google.com/file/d/1YvvZrD8l4gcX8btYkF2KE_yhLDV_GzLf/view?usp=sharing An alphabetical list is included here.]<br />
<br />
=== Substance Schedules ===<br />
:Substances regulated under the U.S. Controlled Substances Act (CSA) are in one of five schedules. Schedule I substances have the most restrictions, and Schedule V substances the least. The CSA defines the schedules as follows:<br />
:* Schedule I: Drug or other substance with a high potential for abuse, no currently accepted medical use in treatment in the United States, and a lack of accepted safety protocols for use under medical supervision.<br />
:* Schedule II: High potential for abuse; a currently accepted use in treatment in the United States, or currently accepted medical use with severe restrictions; abuse may lead to severe psychological or physical dependence.<br />
:* Schedule III: Potential for abuse less than Schedule I or II substances; currently accepted medical use in treatment in the United States; abuse may lead to moderate or low physical dependence or high psychological dependence.<br />
:* Schedule IV: Low potential for abuse relative to Schedule III; currently accepted medical use in treatment in the United States; abuse may lead to limited physical or psychological dependence relative to Schedule III.<br />
:* Schedule V: Low potential for abuse relative to Schedule IV; currently accepted medical use in treatment in the United States; abuse may lead to limited physical or psychological dependence relative to Schedule IV.<br />
<br />
=== NC Controlled Substance Act ===<br />
:North Carolina General Statute Chapter 90 Article 5<br />
<br />
=== Practitioner ===<br />
:A physician, dentist, veterinarian, scientific investigator, pharmacy, hospital, or other person licensed, registered, or otherwise permitted, by the United States or the jurisdiction in which he practices or does research, to distribute, dispense, conduct research with respect to, administer, or use in teaching or chemical analysis, a controlled substance in the course of professional practice or research.<br />
<br />
== Policy Statements ==<br />
=== Registration and Acquisition ===<br />
'''4.1.1''' Only registered personnel with the appropriate state and federal licenses may order controlled substances. <br />
Individual registration and licensing is required for use of Schedule I controlled substances without exception.<br />
Prior to ordering controlled substances, researchers shall be required to receive three approvals: institutional approval, state approval, and federal approval.<br />
<br />
'''4.1.2''' Institutional Approval<br />
<br />
:4.1.2.1 A Letter of Institutional Approval is required for State and Federal approval. Applicants seeking a Letter of Institution Approval shall: <br />
:# Register to obtain controlled substances through the office of Environmental Health and Safety and Emergency Management using the Controlled Substances Registration Form.<br />
:# Complete and sign a Use Agreement with the University <br />
:# Meet with the Industrial Hygiene Manager <br />
:# Prepare a Research Protocol subject to 21 CFR 1301.18<br />
<br />
:4.1.2.2 Controlled Substance Research Advisory Board: A Controlled Substance Research Advisory Board shall be established and consist of members including: Faculty, Staff, Office of Research, General Counsel, App State PD, and Environmental Health, Safety, & Emergency Management. The Controlled Substance Research Advisory Board shall:<br />
:# Review applications seeking a Letter of Institutional Approval for Controlled Substances.<br />
:# Make a recommendation to grant or deny application to the Vice Provost for Research and Director or Environmental Health and Safety and Emergency Management.<br />
:# Determine frequency of lab safety reviews. <br />
:# Review any laboratory safety non-compliance.<br />
<br />
:4.1.2.3 Letter of Institutional Approval: A Letter of Institutional Approval may only be granted by the Vice Provost for Research and Director of Environmental Health and Safety and Emergency Management upon recommendation by the Controlled Substance Research Advisory Board.<br />
<br />
'''4.1.3''' State Approval: State Approval shall be dictated by the NC Department of Health and Human Services.<br />
<br />
'''4.1.4''' Federal Approval: Federal Approval shall be dictated by the Drug Enforcement Agency.<br />
<br />
=== Security ===<br />
'''4.2.1''' The registrant is responsible for managing all controlled substances in accordance with all regulatory requirements including security, inventory, and recordkeeping.<br />
<br />
'''4.2.2''' Facility Security<br />
:4.2.2.1 Regardless of schedule, all controlled substances must be kept under lock and key, in a substantially constructed cabinet or safe, and accessible only to authorized personnel. Storage cabinets must be heavy enough to be essentially immovable or built into the structure of the building. Doors must not be prone to forced opening by prying tools, or easily removable at the hinges. Wood or laminate casework is not likely to provide adequate security. The storage location must be approved by EHS & EM.<br />
:4.2.2.2 Thiafentanil, carfentanil, etorphine hydrochloride, and diprenorphine must be stored in a safe or steel cabinet equivalent to US Gov Class V security container. The storage container must be approved by EHS & EM.<br />
:4.2.2.3 All controlled substances must be locked in their storage locations except for the time required for authorized staff to remove, work with, and replace them.<br />
:4.2.2.4 The storage area must be protected by an alarm system that is continuously monitored by an alarm company central station.<br />
:4.2.2.5 The Code of Federal Regulations dictates separate requirements for practitioners who are researchers and analytical laboratory personnel versus practitioners who are physicians, dentists, veterinarians, pharmacies or hospitals. It is the responsibility of the applicant to ensure compliance with all Federal rules and regulations regarding security.<br />
<br />
'''4.2.3''' Personnel Security <br />
:4.2.3.1 The registrant may authorize additional personnel to use the substances for approved activities. The registrant is required to screen these personnel prior to authorization, using the following questions for non-practitioners who seek access to DEA controlled substances (ref. 21 CFR 1301.90):<br />
:*Within the past five years, have you been convicted of a felony, or, within the past two years, any misdemeanor, or are you presently charged with committing a criminal offense?<br />
:*In the past three years, have you knowingly used narcotics, amphetamines, or barbiturates other than those prescribed to you by a physician?<br />
:*Have you had an application for registration with the DEA denied, revoked, or surrendered for cause?<br />
An affirmative answer to any of the three questions above requires review by the Controlled Substances Research Advisory Board to determine if the personnel should have access to the controlled substances. Registrants must maintain the answers to these screening questions for authorized personnel in a secure place, away from the purview of unauthorized personnel. A sample form is included here.<br />
:4.2.3.2 Schedule I substances may not be issued to anyone other than the registrant or used in a retrievable form by anyone other than the registrant. If additional personnel need to use Schedule I substances, they must individually register with NC-DHHS, Drug Control Unit and DEA.<br />
<br />
=== Inventory and Recordkeeping ===<br />
'''4.3.1''' Registrants must maintain complete and accurate inventory records for all controlled substances. These records must be in or near the primary work area, separate from all other records and documents, and available for inspection during regular work hours.<br />
<br />
'''4.3.2''' Records must include at least the following information:<br />
<ol><br />
<li>'''Receipt of Controlled Substance:''' A separate and current record indicating the date received, name and address of supplier, the type, strength, and concentration of substance, and the amount received. The person receiving the substance must sign each record.</li><br />
<li>'''Use of Controlled Substance:''' A separate and current record for the storage and use of each controlled substance, indicating the starting quantity, use date, building and room, specific research experiment or analysis, type and strength used, and the quantity used. Each use is a subtraction from the starting quantity, and the running amount must equal the total amount remaining. The person working with the substance must sign each record of use. [https://drive.google.com/file/d/18B8paGU6WUUTzrT8GWY1lD37Jz-oYgmV/view?usp=sharing A sample form is included here].</li><br />
<li>'''Inventory of Controlled Substance:''' In addition to the balance log records, initial and biennial inventory records are required for Schedule I and II substances. These shall include the name of each substance, each finished form of the substance (solid, tincture, inhalant, etc.), the number of units or volume of each finished form, and the number of containers of each finished form. Damaged, defective, expired, or impure substances awaiting disposal must be included in the inventory until they are disposed of. [https://drive.google.com/file/d/1YsiMSzEnMFFcjcnd__RoTXqibkswYfbS/view?usp=sharing A sample form is included here.]</li><br />
<li>'''Labeling of Controlled Substances:''' All containers of controlled substances must be individually identified by the following information:<br />
<ol><br />
<li>The name and schedule of the controlled substance.</li><br />
<li>The lot number (or tracking number) of the product. (This is unique and not a reusable number).</li><br />
<li>The date reconstituted (powders) or combined with other substrates.</li><br />
<li>The final concentration.</li><br />
<li>The quantity of the controlled substance(s) per container.</li><br />
<li>The expiration date (per manufacturer or most recent date of combined substance).</li><br />
<li>The name of the Registrant for the controlled substance.</li><br />
</ol><br />
The original packaging for the controlled substance(s) should be utilized whenever possible. Containers (i.e., vials, ampoules) may be removed from the original packaging if the marking on the exterior of the vials or ampoules provide the above information or can be added to the container as appropriate.</li><br />
<li>'''Recording Waste Disposal:''' Any controlled substances that are declared unwanted product or expired must be destroyed and rendered irretrievable prior to disposal as a chemical waste. Controlled substance destructions must be completed by the registrant. The registrant must contact a Drug Control Inspector (DCI) at the North Carolina Department of Health and Human Services, Division of Mental Health, Developmental Disabilities and Substance Abuse Services (919-733-1765) in order to have the DCI witness the destruction of any unwanted or expired controlled substances in accordance with NC law. The registrant must also contact the University EHS&EM Department Environmental Affairs Manager and the Industrial Hygiene Manager prior to destroying the controlled substance in order to arrange for the disposal of the chemical waste and for the provision of destruction materials. Each controlled substance destruction and disposal must be witnessed by EHS&EM in addition to the NC DCI agent regardless of quantity. The registrant and NC DCI witness must sign appropriate DEA forms confirming the date of the destruction and subsequent disposal of the waste of the controlled substances involved. The registrant must then provide the completed DEA forms to the DEA Office of Diversion Control Agent; a copy of the DEA forms must also be transmitted to the EHS&EM Environmental Affairs Manager and the Industrial Hygiene Manager.</li><br />
</ol><br />
<br />
'''4.3.3''' If the registrant is not available to perform the destruction (for example, the registrant has left the institution, or is deceased), the laboratory manager must contact the NC-DHHS, Drug Control Unit or DEA Diversion Control at 336-547-4219 EHS&EM Environmental Affairs Manager and the Industrial Hygiene Manager to arrange for an official to witness the destruction of the controlled substance(s) prior to disposal. Security for any found controlled substance(s) must follow all requirements of this document as well as any applicable state and federal regulation.<br />
<br />
'''4.3.4''' The registrant must maintain all of the above-referenced records for a period of at least three years from the date of the last entry. In the event of an audit by DEA or NC-DHHS, Drug Control Unit, the registrant must be able to produce these records.<br />
<br />
=== Loss, Theft, or Misuse ===<br />
'''4.4.1''' In the event that controlled substances are lost, stolen, or used in an unauthorized manner, the registrant must immediately contact the App State Police at 828-262-8000 (or 911), and the DEA Office of Diversion Control in Greensboro, phone number 336-547-4219. The DEA staff will let you know whether you need to fill out a copy of DEA Form 106: Report of Theft or Loss of Controlled Substances. Complete appropriate online forms and submit electronically via the internet to DEA Headquarters. Instructions for completing the form are online.<br />
<br />
=== Disposal ===<br />
'''4.5.1''' The registrant must account for all controlled substances prior to their destruction and disposal. The registrant must document the destruction of all controlled substances as per this document. Prior to any destruction, state law mandates that the DHHS Drug Control Inspector must be present for all controlled substance waste destruction in order to witness and document all destructions. All controlled substances shall be destroyed and disposed of by the one of the following methods:<br />
<br />
<ol><li>'''Waste/Contaminated Product'''' (e.g., unused part of injection or ampule, or residue in original container): In cases where small amounts of controlled substances are left over from an experiment or procedure, the registrant may properly dispose of the unused materials according to methods below:<br />
<ol><br />
<li>Residue Powders: Mix powders with a liquid (e.g., Drug Buster®, bleach or other disinfectant) ensuring that the mixture is depleted of solids. Next, pour this new liquid onto absorbent material (e.g., soda-sorb, kitty litter) and contact the EHS&EM Environmental Affairs Manager for incineration disposal.</li><br />
<li>Liquids: Pour onto absorbent material (e.g., soda-sorb, kitty litter) and contact the EHS&EM Environmental<br />
Affairs Manager as described above for proper disposal methods.</li><br />
<li>Empty Bottles: Deface the label entirely and throw in sharps container for incineration or in container with absorbent material for incineration. Bottles with excess powder can be rinsed with a liquid (e.g., bleach or other disinfectant). All liquids must be placed onto absorbent material and disposed of as described above.</li><br />
<li>Patches: Cut into small pieces and place in sharps container for incineration or use Drug Buster, ensuring that the mixture is depleted of solids. Next, pour this new liquid onto absorbent material (e.g., soda-sorb, kitty litter) to render irretrievable and contact the EHS&EM Environmental Affairs Manager for incineration and disposal.</li><br />
<li>Syringe: Inject materials onto absorbent material (e.g., soda-sorb, kitty litter) and contact the EHS&EM Environmental Affairs Manager as described above for proper disposal methods.</li><br />
</ol><br />
:Note: Do not place any substances down the sink drain. Drug Buster®, kitty litter, and disposal containers can be provided by EHS&EM upon request. All expired drugs can be stored for disposal as long as they are clearly labeled, “expired” AND segregated (e.g., Ziploc® bag) from all unexpired product. Record these trace amounts in your disposition record as waste.</li><br />
<li>'''Expired/Unwanted Product''' (e.g., >0.5 ml or mg by volume in leftover multiuse vials or bulk powder<br />
containers, unused tablets, capsules, ampules, or vials): In cases where product is unwanted or expired, registrants must contact NC-DHHS AND EHS&EM representatives to schedule controlled substance destruction. If large quantities of controlled substances are identified, (e.g. abandonment or retirement), registrants may also need to contact a DEA certified reverse distributor to arrange for reverse disposal. Because this list changes due to registration requirements, please contact NC-DHHS, Drug Control Unit at 919-733-1765 or DEA Diversion Control at 336-547-4219 for approved vendors.</li><br />
<li>'''Controlled Substances Found on Campus with No Registrant:'''<br />
<ol><br />
<li>Secure any controlled substances by locking them in your controlled substances cabinet, lockable safe or desk drawer. Contact the Department Chair and the EHS&EM Environmental Affairs Manager (919-962-5509) to make them aware of the found substance.</li><br />
<li>Contact the local DEA agent to arrange for a witness to the destruction of the found controlled substance(s). Please document this communication and contact the EHS&EM Environmental Affairs Manager (919-962-5509) for help and any additional instruction.</li><br />
</ol><br />
</li></ol><br />
<br />
== Additional References ==<br />
#[https://docs.google.com/document/d/1RU3GCB7jivNiGDuhX28NVtNM15sJZ4jr/edit?usp=sharing&ouid=111550375198401909648&rtpof=true&sd=true Controlled Substances Registration Form]<br />
#[https://drive.google.com/file/d/1YvvZrD8l4gcX8btYkF2KE_yhLDV_GzLf/view?usp=sharing Controlled Substances – Alphabetical Order]<br />
#[https://docs.google.com/document/d/1r8ZCuj0XU2CCgp7gvvDsBRpfNJCIrsys/edit?usp=sharing&ouid=111550375198401909648&rtpof=true&sd=true Questionnaire for Personnel who will have Access to Substances Regulated by the U.S. Drug Enforcement Administration]<br />
#[https://drive.google.com/file/d/18B8paGU6WUUTzrT8GWY1lD37Jz-oYgmV/view?usp=sharing Continuing Record for Acquisition and Disposition of Controlled Substances]<br />
#[https://drive.google.com/file/d/1YsiMSzEnMFFcjcnd__RoTXqibkswYfbS/view?usp=sharing Inventory of Controlled Substances]<br />
#[https://drive.google.com/file/d/1hMyNBgv_uK0xuXP71Ftx7sWZSNjkfOfY/view?usp=sharing Controlled Substances Use Agreement Form]<br />
<br />
<br />
== Administrative Unit Contacts ==<br />
: Environmental Health, Safety, and Emergency Management | 828-262-4008 | [https://appsafety.appstate.edu/ Environmental Health, Safety, and Emergency Management]<br />
: Office of Research | 828-262-7459 | [https://research.appstate.edu/ Office of Research]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Controlled_Substance_Research_Policy&diff=12388Controlled Substance Research Policy2022-08-11T15:25:29Z<p>Mcnaneym: /* Additional References */</p>
<hr />
<div>== Purpose ==<br />
1.1 The purpose of this policy is to outline the rules and regulations surrounding Controlled Substances as they are used in research. <br />
<br />
== Scope ==<br />
2.1 This policy shall apply to any and all persons seeking to obtain or use Controlled Substances in research for Appalachian State University or on Appalachian State University property.<br />
<br />
== Definitions ==<br />
=== Controlled substances ===<br />
:any drugs or chemical substances whose possession and use are regulated under the United States Controlled Substances Act, or the North Carolina Controlled Substances Act. The U.S. Department of Justice, Drug Enforcement Administration (DEA) administers the federal law, and the North Carolina Department of Health and Human Services (DHHS), Drug Control Unit administers the state law. Controlled substances have stimulant, depressant, or hallucinogenic effects on the higher functions of the central nervous system and tend to promote abuse or physiological/psychological dependence. An alphabetical list is included here.<br />
<br />
=== Substance Schedules ===<br />
:Substances regulated under the U.S. Controlled Substances Act (CSA) are in one of five schedules. Schedule I substances have the most restrictions, and Schedule V substances the least. The CSA defines the schedules as follows:<br />
:* Schedule I: Drug or other substance with a high potential for abuse, no currently accepted medical use in treatment in the United States, and a lack of accepted safety protocols for use under medical supervision.<br />
:* Schedule II: High potential for abuse; a currently accepted use in treatment in the United States, or currently accepted medical use with severe restrictions; abuse may lead to severe psychological or physical dependence.<br />
:* Schedule III: Potential for abuse less than Schedule I or II substances; currently accepted medical use in treatment in the United States; abuse may lead to moderate or low physical dependence or high psychological dependence.<br />
:* Schedule IV: Low potential for abuse relative to Schedule III; currently accepted medical use in treatment in the United States; abuse may lead to limited physical or psychological dependence relative to Schedule III.<br />
:* Schedule V: Low potential for abuse relative to Schedule IV; currently accepted medical use in treatment in the United States; abuse may lead to limited physical or psychological dependence relative to Schedule IV.<br />
<br />
=== NC Controlled Substance Act ===<br />
:North Carolina General Statute Chapter 90 Article 5<br />
<br />
=== Practitioner ===<br />
:A physician, dentist, veterinarian, scientific investigator, pharmacy, hospital, or other person licensed, registered, or otherwise permitted, by the United States or the jurisdiction in which he practices or does research, to distribute, dispense, conduct research with respect to, administer, or use in teaching or chemical analysis, a controlled substance in the course of professional practice or research.<br />
<br />
== Policy Statements ==<br />
=== Registration and Acquisition ===<br />
'''4.1.1''' Only registered personnel with the appropriate state and federal licenses may order controlled substances. <br />
Individual registration and licensing is required for use of Schedule I controlled substances without exception.<br />
Prior to ordering controlled substances, researchers shall be required to receive three approvals: institutional approval, state approval, and federal approval.<br />
<br />
'''4.1.2''' Institutional Approval<br />
<br />
:4.1.2.1 A Letter of Institutional Approval is required for State and Federal approval. Applicants seeking a Letter of Institution Approval shall: <br />
:# Register to obtain controlled substances through the office of Environmental Health and Safety and Emergency Management using the Controlled Substances Registration Form.<br />
:# Complete and sign a Use Agreement with the University <br />
:# Meet with the Industrial Hygiene Manager <br />
:# Prepare a Research Protocol subject to 21 CFR 1301.18<br />
<br />
:4.1.2.2 Controlled Substance Research Advisory Board: A Controlled Substance Research Advisory Board shall be established and consist of members including: Faculty, Staff, Office of Research, General Counsel, App State PD, and Environmental Health, Safety, & Emergency Management. The Controlled Substance Research Advisory Board shall:<br />
:# Review applications seeking a Letter of Institutional Approval for Controlled Substances.<br />
:# Make a recommendation to grant or deny application to the Vice Provost for Research and Director or Environmental Health and Safety and Emergency Management.<br />
:# Determine frequency of lab safety reviews. <br />
:# Review any laboratory safety non-compliance.<br />
<br />
:4.1.2.3 Letter of Institutional Approval: A Letter of Institutional Approval may only be granted by the Vice Provost for Research and Director of Environmental Health and Safety and Emergency Management upon recommendation by the Controlled Substance Research Advisory Board.<br />
<br />
'''4.1.3''' State Approval: State Approval shall be dictated by the NC Department of Health and Human Services.<br />
<br />
'''4.1.4''' Federal Approval: Federal Approval shall be dictated by the Drug Enforcement Agency.<br />
<br />
=== Security ===<br />
'''4.2.1''' The registrant is responsible for managing all controlled substances in accordance with all regulatory requirements including security, inventory, and recordkeeping.<br />
<br />
'''4.2.2''' Facility Security<br />
:4.2.2.1 Regardless of schedule, all controlled substances must be kept under lock and key, in a substantially constructed cabinet or safe, and accessible only to authorized personnel. Storage cabinets must be heavy enough to be essentially immovable or built into the structure of the building. Doors must not be prone to forced opening by prying tools, or easily removable at the hinges. Wood or laminate casework is not likely to provide adequate security. The storage location must be approved by EHS & EM.<br />
:4.2.2.2 Thiafentanil, carfentanil, etorphine hydrochloride, and diprenorphine must be stored in a safe or steel cabinet equivalent to US Gov Class V security container. The storage container must be approved by EHS & EM.<br />
:4.2.2.3 All controlled substances must be locked in their storage locations except for the time required for authorized staff to remove, work with, and replace them.<br />
:4.2.2.4 The storage area must be protected by an alarm system that is continuously monitored by an alarm company central station.<br />
:4.2.2.5 The Code of Federal Regulations dictates separate requirements for practitioners who are researchers and analytical laboratory personnel versus practitioners who are physicians, dentists, veterinarians, pharmacies or hospitals. It is the responsibility of the applicant to ensure compliance with all Federal rules and regulations regarding security.<br />
<br />
'''4.2.3''' Personnel Security <br />
:4.2.3.1 The registrant may authorize additional personnel to use the substances for approved activities. The registrant is required to screen these personnel prior to authorization, using the following questions for non-practitioners who seek access to DEA controlled substances (ref. 21 CFR 1301.90):<br />
:*Within the past five years, have you been convicted of a felony, or, within the past two years, any misdemeanor, or are you presently charged with committing a criminal offense?<br />
:*In the past three years, have you knowingly used narcotics, amphetamines, or barbiturates other than those prescribed to you by a physician?<br />
:*Have you had an application for registration with the DEA denied, revoked, or surrendered for cause?<br />
An affirmative answer to any of the three questions above requires review by the Controlled Substances Research Advisory Board to determine if the personnel should have access to the controlled substances. Registrants must maintain the answers to these screening questions for authorized personnel in a secure place, away from the purview of unauthorized personnel. A sample form is included here.<br />
:4.2.3.2 Schedule I substances may not be issued to anyone other than the registrant or used in a retrievable form by anyone other than the registrant. If additional personnel need to use Schedule I substances, they must individually register with NC-DHHS, Drug Control Unit and DEA.<br />
<br />
=== Inventory and Recordkeeping ===<br />
'''4.3.1''' Registrants must maintain complete and accurate inventory records for all controlled substances. These records must be in or near the primary work area, separate from all other records and documents, and available for inspection during regular work hours.<br />
<br />
'''4.3.2''' Records must include at least the following information:<br />
<ol><br />
<li>'''Receipt of Controlled Substance:''' A separate and current record indicating the date received, name and address of supplier, the type, strength, and concentration of substance, and the amount received. The person receiving the substance must sign each record.</li><br />
<li>'''Use of Controlled Substance:''' A separate and current record for the storage and use of each controlled substance, indicating the starting quantity, use date, building and room, specific research experiment or analysis, type and strength used, and the quantity used. Each use is a subtraction from the starting quantity, and the running amount must equal the total amount remaining. The person working with the substance must sign each record of use. [https://drive.google.com/file/d/18B8paGU6WUUTzrT8GWY1lD37Jz-oYgmV/view?usp=sharing A sample form is included here].</li><br />
<li>'''Inventory of Controlled Substance:''' In addition to the balance log records, initial and biennial inventory records are required for Schedule I and II substances. These shall include the name of each substance, each finished form of the substance (solid, tincture, inhalant, etc.), the number of units or volume of each finished form, and the number of containers of each finished form. Damaged, defective, expired, or impure substances awaiting disposal must be included in the inventory until they are disposed of. [https://drive.google.com/file/d/1YsiMSzEnMFFcjcnd__RoTXqibkswYfbS/view?usp=sharing A sample form is included here.]</li><br />
<li>'''Labeling of Controlled Substances:''' All containers of controlled substances must be individually identified by the following information:<br />
<ol><br />
<li>The name and schedule of the controlled substance.</li><br />
<li>The lot number (or tracking number) of the product. (This is unique and not a reusable number).</li><br />
<li>The date reconstituted (powders) or combined with other substrates.</li><br />
<li>The final concentration.</li><br />
<li>The quantity of the controlled substance(s) per container.</li><br />
<li>The expiration date (per manufacturer or most recent date of combined substance).</li><br />
<li>The name of the Registrant for the controlled substance.</li><br />
</ol><br />
The original packaging for the controlled substance(s) should be utilized whenever possible. Containers (i.e., vials, ampoules) may be removed from the original packaging if the marking on the exterior of the vials or ampoules provide the above information or can be added to the container as appropriate.</li><br />
<li>'''Recording Waste Disposal:''' Any controlled substances that are declared unwanted product or expired must be destroyed and rendered irretrievable prior to disposal as a chemical waste. Controlled substance destructions must be completed by the registrant. The registrant must contact a Drug Control Inspector (DCI) at the North Carolina Department of Health and Human Services, Division of Mental Health, Developmental Disabilities and Substance Abuse Services (919-733-1765) in order to have the DCI witness the destruction of any unwanted or expired controlled substances in accordance with NC law. The registrant must also contact the University EHS&EM Department Environmental Affairs Manager and the Industrial Hygiene Manager prior to destroying the controlled substance in order to arrange for the disposal of the chemical waste and for the provision of destruction materials. Each controlled substance destruction and disposal must be witnessed by EHS&EM in addition to the NC DCI agent regardless of quantity. The registrant and NC DCI witness must sign appropriate DEA forms confirming the date of the destruction and subsequent disposal of the waste of the controlled substances involved. The registrant must then provide the completed DEA forms to the DEA Office of Diversion Control Agent; a copy of the DEA forms must also be transmitted to the EHS&EM Environmental Affairs Manager and the Industrial Hygiene Manager.</li><br />
</ol><br />
<br />
'''4.3.3''' If the registrant is not available to perform the destruction (for example, the registrant has left the institution, or is deceased), the laboratory manager must contact the NC-DHHS, Drug Control Unit or DEA Diversion Control at 336-547-4219 EHS&EM Environmental Affairs Manager and the Industrial Hygiene Manager to arrange for an official to witness the destruction of the controlled substance(s) prior to disposal. Security for any found controlled substance(s) must follow all requirements of this document as well as any applicable state and federal regulation.<br />
<br />
'''4.3.4''' The registrant must maintain all of the above-referenced records for a period of at least three years from the date of the last entry. In the event of an audit by DEA or NC-DHHS, Drug Control Unit, the registrant must be able to produce these records.<br />
<br />
=== Loss, Theft, or Misuse ===<br />
'''4.4.1''' In the event that controlled substances are lost, stolen, or used in an unauthorized manner, the registrant must immediately contact the App State Police at 828-262-8000 (or 911), and the DEA Office of Diversion Control in Greensboro, phone number 336-547-4219. The DEA staff will let you know whether you need to fill out a copy of DEA Form 106: Report of Theft or Loss of Controlled Substances. Complete appropriate online forms and submit electronically via the internet to DEA Headquarters. Instructions for completing the form are online.<br />
<br />
=== Disposal ===<br />
'''4.5.1''' The registrant must account for all controlled substances prior to their destruction and disposal. The registrant must document the destruction of all controlled substances as per this document. Prior to any destruction, state law mandates that the DHHS Drug Control Inspector must be present for all controlled substance waste destruction in order to witness and document all destructions. All controlled substances shall be destroyed and disposed of by the one of the following methods:<br />
<br />
<ol><li>'''Waste/Contaminated Product'''' (e.g., unused part of injection or ampule, or residue in original container): In cases where small amounts of controlled substances are left over from an experiment or procedure, the registrant may properly dispose of the unused materials according to methods below:<br />
<ol><br />
<li>Residue Powders: Mix powders with a liquid (e.g., Drug Buster®, bleach or other disinfectant) ensuring that the mixture is depleted of solids. Next, pour this new liquid onto absorbent material (e.g., soda-sorb, kitty litter) and contact the EHS&EM Environmental Affairs Manager for incineration disposal.</li><br />
<li>Liquids: Pour onto absorbent material (e.g., soda-sorb, kitty litter) and contact the EHS&EM Environmental<br />
Affairs Manager as described above for proper disposal methods.</li><br />
<li>Empty Bottles: Deface the label entirely and throw in sharps container for incineration or in container with absorbent material for incineration. Bottles with excess powder can be rinsed with a liquid (e.g., bleach or other disinfectant). All liquids must be placed onto absorbent material and disposed of as described above.</li><br />
<li>Patches: Cut into small pieces and place in sharps container for incineration or use Drug Buster, ensuring that the mixture is depleted of solids. Next, pour this new liquid onto absorbent material (e.g., soda-sorb, kitty litter) to render irretrievable and contact the EHS&EM Environmental Affairs Manager for incineration and disposal.</li><br />
<li>Syringe: Inject materials onto absorbent material (e.g., soda-sorb, kitty litter) and contact the EHS&EM Environmental Affairs Manager as described above for proper disposal methods.</li><br />
</ol><br />
:Note: Do not place any substances down the sink drain. Drug Buster®, kitty litter, and disposal containers can be provided by EHS&EM upon request. All expired drugs can be stored for disposal as long as they are clearly labeled, “expired” AND segregated (e.g., Ziploc® bag) from all unexpired product. Record these trace amounts in your disposition record as waste.</li><br />
<li>'''Expired/Unwanted Product''' (e.g., >0.5 ml or mg by volume in leftover multiuse vials or bulk powder<br />
containers, unused tablets, capsules, ampules, or vials): In cases where product is unwanted or expired, registrants must contact NC-DHHS AND EHS&EM representatives to schedule controlled substance destruction. If large quantities of controlled substances are identified, (e.g. abandonment or retirement), registrants may also need to contact a DEA certified reverse distributor to arrange for reverse disposal. Because this list changes due to registration requirements, please contact NC-DHHS, Drug Control Unit at 919-733-1765 or DEA Diversion Control at 336-547-4219 for approved vendors.</li><br />
<li>'''Controlled Substances Found on Campus with No Registrant:'''<br />
<ol><br />
<li>Secure any controlled substances by locking them in your controlled substances cabinet, lockable safe or desk drawer. Contact the Department Chair and the EHS&EM Environmental Affairs Manager (919-962-5509) to make them aware of the found substance.</li><br />
<li>Contact the local DEA agent to arrange for a witness to the destruction of the found controlled substance(s). Please document this communication and contact the EHS&EM Environmental Affairs Manager (919-962-5509) for help and any additional instruction.</li><br />
</ol><br />
</li></ol><br />
<br />
== Additional References ==<br />
#[https://docs.google.com/document/d/1RU3GCB7jivNiGDuhX28NVtNM15sJZ4jr/edit?usp=sharing&ouid=111550375198401909648&rtpof=true&sd=true Controlled Substances Registration Form]<br />
#[https://drive.google.com/file/d/1YvvZrD8l4gcX8btYkF2KE_yhLDV_GzLf/view?usp=sharing Controlled Substances – Alphabetical Order]<br />
#[https://docs.google.com/document/d/1r8ZCuj0XU2CCgp7gvvDsBRpfNJCIrsys/edit?usp=sharing&ouid=111550375198401909648&rtpof=true&sd=true Questionnaire for Personnel who will have Access to Substances Regulated by the U.S. Drug Enforcement Administration]<br />
#[https://drive.google.com/file/d/18B8paGU6WUUTzrT8GWY1lD37Jz-oYgmV/view?usp=sharing Continuing Record for Acquisition and Disposition of Controlled Substances]<br />
#[https://drive.google.com/file/d/1YsiMSzEnMFFcjcnd__RoTXqibkswYfbS/view?usp=sharing Inventory of Controlled Substances]<br />
#[https://drive.google.com/file/d/1hMyNBgv_uK0xuXP71Ftx7sWZSNjkfOfY/view?usp=sharing Controlled Substances Use Agreement Form]<br />
<br />
<br />
== Administrative Unit Contacts ==<br />
: Environmental Health, Safety, and Emergency Management | 828-262-4008 | [https://appsafety.appstate.edu/ Environmental Health, Safety, and Emergency Management]<br />
: Office of Research | 828-262-7459 | [https://research.appstate.edu/ Office of Research]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Controlled_Substance_Research_Policy&diff=12387Controlled Substance Research Policy2022-08-11T15:22:50Z<p>Mcnaneym: /* Disposal */</p>
<hr />
<div>== Purpose ==<br />
1.1 The purpose of this policy is to outline the rules and regulations surrounding Controlled Substances as they are used in research. <br />
<br />
== Scope ==<br />
2.1 This policy shall apply to any and all persons seeking to obtain or use Controlled Substances in research for Appalachian State University or on Appalachian State University property.<br />
<br />
== Definitions ==<br />
=== Controlled substances ===<br />
:any drugs or chemical substances whose possession and use are regulated under the United States Controlled Substances Act, or the North Carolina Controlled Substances Act. The U.S. Department of Justice, Drug Enforcement Administration (DEA) administers the federal law, and the North Carolina Department of Health and Human Services (DHHS), Drug Control Unit administers the state law. Controlled substances have stimulant, depressant, or hallucinogenic effects on the higher functions of the central nervous system and tend to promote abuse or physiological/psychological dependence. An alphabetical list is included here.<br />
<br />
=== Substance Schedules ===<br />
:Substances regulated under the U.S. Controlled Substances Act (CSA) are in one of five schedules. Schedule I substances have the most restrictions, and Schedule V substances the least. The CSA defines the schedules as follows:<br />
:* Schedule I: Drug or other substance with a high potential for abuse, no currently accepted medical use in treatment in the United States, and a lack of accepted safety protocols for use under medical supervision.<br />
:* Schedule II: High potential for abuse; a currently accepted use in treatment in the United States, or currently accepted medical use with severe restrictions; abuse may lead to severe psychological or physical dependence.<br />
:* Schedule III: Potential for abuse less than Schedule I or II substances; currently accepted medical use in treatment in the United States; abuse may lead to moderate or low physical dependence or high psychological dependence.<br />
:* Schedule IV: Low potential for abuse relative to Schedule III; currently accepted medical use in treatment in the United States; abuse may lead to limited physical or psychological dependence relative to Schedule III.<br />
:* Schedule V: Low potential for abuse relative to Schedule IV; currently accepted medical use in treatment in the United States; abuse may lead to limited physical or psychological dependence relative to Schedule IV.<br />
<br />
=== NC Controlled Substance Act ===<br />
:North Carolina General Statute Chapter 90 Article 5<br />
<br />
=== Practitioner ===<br />
:A physician, dentist, veterinarian, scientific investigator, pharmacy, hospital, or other person licensed, registered, or otherwise permitted, by the United States or the jurisdiction in which he practices or does research, to distribute, dispense, conduct research with respect to, administer, or use in teaching or chemical analysis, a controlled substance in the course of professional practice or research.<br />
<br />
== Policy Statements ==<br />
=== Registration and Acquisition ===<br />
'''4.1.1''' Only registered personnel with the appropriate state and federal licenses may order controlled substances. <br />
Individual registration and licensing is required for use of Schedule I controlled substances without exception.<br />
Prior to ordering controlled substances, researchers shall be required to receive three approvals: institutional approval, state approval, and federal approval.<br />
<br />
'''4.1.2''' Institutional Approval<br />
<br />
:4.1.2.1 A Letter of Institutional Approval is required for State and Federal approval. Applicants seeking a Letter of Institution Approval shall: <br />
:# Register to obtain controlled substances through the office of Environmental Health and Safety and Emergency Management using the Controlled Substances Registration Form.<br />
:# Complete and sign a Use Agreement with the University <br />
:# Meet with the Industrial Hygiene Manager <br />
:# Prepare a Research Protocol subject to 21 CFR 1301.18<br />
<br />
:4.1.2.2 Controlled Substance Research Advisory Board: A Controlled Substance Research Advisory Board shall be established and consist of members including: Faculty, Staff, Office of Research, General Counsel, App State PD, and Environmental Health, Safety, & Emergency Management. The Controlled Substance Research Advisory Board shall:<br />
:# Review applications seeking a Letter of Institutional Approval for Controlled Substances.<br />
:# Make a recommendation to grant or deny application to the Vice Provost for Research and Director or Environmental Health and Safety and Emergency Management.<br />
:# Determine frequency of lab safety reviews. <br />
:# Review any laboratory safety non-compliance.<br />
<br />
:4.1.2.3 Letter of Institutional Approval: A Letter of Institutional Approval may only be granted by the Vice Provost for Research and Director of Environmental Health and Safety and Emergency Management upon recommendation by the Controlled Substance Research Advisory Board.<br />
<br />
'''4.1.3''' State Approval: State Approval shall be dictated by the NC Department of Health and Human Services.<br />
<br />
'''4.1.4''' Federal Approval: Federal Approval shall be dictated by the Drug Enforcement Agency.<br />
<br />
=== Security ===<br />
'''4.2.1''' The registrant is responsible for managing all controlled substances in accordance with all regulatory requirements including security, inventory, and recordkeeping.<br />
<br />
'''4.2.2''' Facility Security<br />
:4.2.2.1 Regardless of schedule, all controlled substances must be kept under lock and key, in a substantially constructed cabinet or safe, and accessible only to authorized personnel. Storage cabinets must be heavy enough to be essentially immovable or built into the structure of the building. Doors must not be prone to forced opening by prying tools, or easily removable at the hinges. Wood or laminate casework is not likely to provide adequate security. The storage location must be approved by EHS & EM.<br />
:4.2.2.2 Thiafentanil, carfentanil, etorphine hydrochloride, and diprenorphine must be stored in a safe or steel cabinet equivalent to US Gov Class V security container. The storage container must be approved by EHS & EM.<br />
:4.2.2.3 All controlled substances must be locked in their storage locations except for the time required for authorized staff to remove, work with, and replace them.<br />
:4.2.2.4 The storage area must be protected by an alarm system that is continuously monitored by an alarm company central station.<br />
:4.2.2.5 The Code of Federal Regulations dictates separate requirements for practitioners who are researchers and analytical laboratory personnel versus practitioners who are physicians, dentists, veterinarians, pharmacies or hospitals. It is the responsibility of the applicant to ensure compliance with all Federal rules and regulations regarding security.<br />
<br />
'''4.2.3''' Personnel Security <br />
:4.2.3.1 The registrant may authorize additional personnel to use the substances for approved activities. The registrant is required to screen these personnel prior to authorization, using the following questions for non-practitioners who seek access to DEA controlled substances (ref. 21 CFR 1301.90):<br />
:*Within the past five years, have you been convicted of a felony, or, within the past two years, any misdemeanor, or are you presently charged with committing a criminal offense?<br />
:*In the past three years, have you knowingly used narcotics, amphetamines, or barbiturates other than those prescribed to you by a physician?<br />
:*Have you had an application for registration with the DEA denied, revoked, or surrendered for cause?<br />
An affirmative answer to any of the three questions above requires review by the Controlled Substances Research Advisory Board to determine if the personnel should have access to the controlled substances. Registrants must maintain the answers to these screening questions for authorized personnel in a secure place, away from the purview of unauthorized personnel. A sample form is included here.<br />
:4.2.3.2 Schedule I substances may not be issued to anyone other than the registrant or used in a retrievable form by anyone other than the registrant. If additional personnel need to use Schedule I substances, they must individually register with NC-DHHS, Drug Control Unit and DEA.<br />
<br />
=== Inventory and Recordkeeping ===<br />
'''4.3.1''' Registrants must maintain complete and accurate inventory records for all controlled substances. These records must be in or near the primary work area, separate from all other records and documents, and available for inspection during regular work hours.<br />
<br />
'''4.3.2''' Records must include at least the following information:<br />
<ol><br />
<li>'''Receipt of Controlled Substance:''' A separate and current record indicating the date received, name and address of supplier, the type, strength, and concentration of substance, and the amount received. The person receiving the substance must sign each record.</li><br />
<li>'''Use of Controlled Substance:''' A separate and current record for the storage and use of each controlled substance, indicating the starting quantity, use date, building and room, specific research experiment or analysis, type and strength used, and the quantity used. Each use is a subtraction from the starting quantity, and the running amount must equal the total amount remaining. The person working with the substance must sign each record of use. [https://drive.google.com/file/d/18B8paGU6WUUTzrT8GWY1lD37Jz-oYgmV/view?usp=sharing A sample form is included here].</li><br />
<li>'''Inventory of Controlled Substance:''' In addition to the balance log records, initial and biennial inventory records are required for Schedule I and II substances. These shall include the name of each substance, each finished form of the substance (solid, tincture, inhalant, etc.), the number of units or volume of each finished form, and the number of containers of each finished form. Damaged, defective, expired, or impure substances awaiting disposal must be included in the inventory until they are disposed of. [https://drive.google.com/file/d/1YsiMSzEnMFFcjcnd__RoTXqibkswYfbS/view?usp=sharing A sample form is included here.]</li><br />
<li>'''Labeling of Controlled Substances:''' All containers of controlled substances must be individually identified by the following information:<br />
<ol><br />
<li>The name and schedule of the controlled substance.</li><br />
<li>The lot number (or tracking number) of the product. (This is unique and not a reusable number).</li><br />
<li>The date reconstituted (powders) or combined with other substrates.</li><br />
<li>The final concentration.</li><br />
<li>The quantity of the controlled substance(s) per container.</li><br />
<li>The expiration date (per manufacturer or most recent date of combined substance).</li><br />
<li>The name of the Registrant for the controlled substance.</li><br />
</ol><br />
The original packaging for the controlled substance(s) should be utilized whenever possible. Containers (i.e., vials, ampoules) may be removed from the original packaging if the marking on the exterior of the vials or ampoules provide the above information or can be added to the container as appropriate.</li><br />
<li>'''Recording Waste Disposal:''' Any controlled substances that are declared unwanted product or expired must be destroyed and rendered irretrievable prior to disposal as a chemical waste. Controlled substance destructions must be completed by the registrant. The registrant must contact a Drug Control Inspector (DCI) at the North Carolina Department of Health and Human Services, Division of Mental Health, Developmental Disabilities and Substance Abuse Services (919-733-1765) in order to have the DCI witness the destruction of any unwanted or expired controlled substances in accordance with NC law. The registrant must also contact the University EHS&EM Department Environmental Affairs Manager and the Industrial Hygiene Manager prior to destroying the controlled substance in order to arrange for the disposal of the chemical waste and for the provision of destruction materials. Each controlled substance destruction and disposal must be witnessed by EHS&EM in addition to the NC DCI agent regardless of quantity. The registrant and NC DCI witness must sign appropriate DEA forms confirming the date of the destruction and subsequent disposal of the waste of the controlled substances involved. The registrant must then provide the completed DEA forms to the DEA Office of Diversion Control Agent; a copy of the DEA forms must also be transmitted to the EHS&EM Environmental Affairs Manager and the Industrial Hygiene Manager.</li><br />
</ol><br />
<br />
'''4.3.3''' If the registrant is not available to perform the destruction (for example, the registrant has left the institution, or is deceased), the laboratory manager must contact the NC-DHHS, Drug Control Unit or DEA Diversion Control at 336-547-4219 EHS&EM Environmental Affairs Manager and the Industrial Hygiene Manager to arrange for an official to witness the destruction of the controlled substance(s) prior to disposal. Security for any found controlled substance(s) must follow all requirements of this document as well as any applicable state and federal regulation.<br />
<br />
'''4.3.4''' The registrant must maintain all of the above-referenced records for a period of at least three years from the date of the last entry. In the event of an audit by DEA or NC-DHHS, Drug Control Unit, the registrant must be able to produce these records.<br />
<br />
=== Loss, Theft, or Misuse ===<br />
'''4.4.1''' In the event that controlled substances are lost, stolen, or used in an unauthorized manner, the registrant must immediately contact the App State Police at 828-262-8000 (or 911), and the DEA Office of Diversion Control in Greensboro, phone number 336-547-4219. The DEA staff will let you know whether you need to fill out a copy of DEA Form 106: Report of Theft or Loss of Controlled Substances. Complete appropriate online forms and submit electronically via the internet to DEA Headquarters. Instructions for completing the form are online.<br />
<br />
=== Disposal ===<br />
'''4.5.1''' The registrant must account for all controlled substances prior to their destruction and disposal. The registrant must document the destruction of all controlled substances as per this document. Prior to any destruction, state law mandates that the DHHS Drug Control Inspector must be present for all controlled substance waste destruction in order to witness and document all destructions. All controlled substances shall be destroyed and disposed of by the one of the following methods:<br />
<br />
<ol><li>'''Waste/Contaminated Product'''' (e.g., unused part of injection or ampule, or residue in original container): In cases where small amounts of controlled substances are left over from an experiment or procedure, the registrant may properly dispose of the unused materials according to methods below:<br />
<ol><br />
<li>Residue Powders: Mix powders with a liquid (e.g., Drug Buster®, bleach or other disinfectant) ensuring that the mixture is depleted of solids. Next, pour this new liquid onto absorbent material (e.g., soda-sorb, kitty litter) and contact the EHS&EM Environmental Affairs Manager for incineration disposal.</li><br />
<li>Liquids: Pour onto absorbent material (e.g., soda-sorb, kitty litter) and contact the EHS&EM Environmental<br />
Affairs Manager as described above for proper disposal methods.</li><br />
<li>Empty Bottles: Deface the label entirely and throw in sharps container for incineration or in container with absorbent material for incineration. Bottles with excess powder can be rinsed with a liquid (e.g., bleach or other disinfectant). All liquids must be placed onto absorbent material and disposed of as described above.</li><br />
<li>Patches: Cut into small pieces and place in sharps container for incineration or use Drug Buster, ensuring that the mixture is depleted of solids. Next, pour this new liquid onto absorbent material (e.g., soda-sorb, kitty litter) to render irretrievable and contact the EHS&EM Environmental Affairs Manager for incineration and disposal.</li><br />
<li>Syringe: Inject materials onto absorbent material (e.g., soda-sorb, kitty litter) and contact the EHS&EM Environmental Affairs Manager as described above for proper disposal methods.</li><br />
</ol><br />
:Note: Do not place any substances down the sink drain. Drug Buster®, kitty litter, and disposal containers can be provided by EHS&EM upon request. All expired drugs can be stored for disposal as long as they are clearly labeled, “expired” AND segregated (e.g., Ziploc® bag) from all unexpired product. Record these trace amounts in your disposition record as waste.</li><br />
<li>'''Expired/Unwanted Product''' (e.g., >0.5 ml or mg by volume in leftover multiuse vials or bulk powder<br />
containers, unused tablets, capsules, ampules, or vials): In cases where product is unwanted or expired, registrants must contact NC-DHHS AND EHS&EM representatives to schedule controlled substance destruction. If large quantities of controlled substances are identified, (e.g. abandonment or retirement), registrants may also need to contact a DEA certified reverse distributor to arrange for reverse disposal. Because this list changes due to registration requirements, please contact NC-DHHS, Drug Control Unit at 919-733-1765 or DEA Diversion Control at 336-547-4219 for approved vendors.</li><br />
<li>'''Controlled Substances Found on Campus with No Registrant:'''<br />
<ol><br />
<li>Secure any controlled substances by locking them in your controlled substances cabinet, lockable safe or desk drawer. Contact the Department Chair and the EHS&EM Environmental Affairs Manager (919-962-5509) to make them aware of the found substance.</li><br />
<li>Contact the local DEA agent to arrange for a witness to the destruction of the found controlled substance(s). Please document this communication and contact the EHS&EM Environmental Affairs Manager (919-962-5509) for help and any additional instruction.</li><br />
</ol><br />
</li></ol><br />
<br />
== Additional References ==<br />
1. Controlled Substances Registration Form<br />
2. Controlled Substances – Alphabetical Order<br />
3. Questionnaire for Personnel who will have Access to Substances Regulated by the U.S. Drug Enforcement Administration<br />
4. Continuing Record for Acquisition and Disposition of Controlled Substances<br />
5. Inventory of Controlled Substances<br />
6. Controlled Substances Use Agreement Form<br />
<br />
<br />
Administrative Unit Contacts<br />
Environmental Health, Safety, and Emergency Management<br />
828-262-4008<br />
Environmental Health, Safety, and Emergency Management<br />
Office of Research<br />
828-262-7459<br />
Office of Research</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Controlled_Substance_Research_Policy&diff=12386Controlled Substance Research Policy2022-08-11T15:08:10Z<p>Mcnaneym: Created page with "== Purpose == 1.1 The purpose of this policy is to outline the rules and regulations surrounding Controlled Substances as they are used in research. == Scope == 2.1 This pol..."</p>
<hr />
<div>== Purpose ==<br />
1.1 The purpose of this policy is to outline the rules and regulations surrounding Controlled Substances as they are used in research. <br />
<br />
== Scope ==<br />
2.1 This policy shall apply to any and all persons seeking to obtain or use Controlled Substances in research for Appalachian State University or on Appalachian State University property.<br />
<br />
== Definitions ==<br />
=== Controlled substances ===<br />
:any drugs or chemical substances whose possession and use are regulated under the United States Controlled Substances Act, or the North Carolina Controlled Substances Act. The U.S. Department of Justice, Drug Enforcement Administration (DEA) administers the federal law, and the North Carolina Department of Health and Human Services (DHHS), Drug Control Unit administers the state law. Controlled substances have stimulant, depressant, or hallucinogenic effects on the higher functions of the central nervous system and tend to promote abuse or physiological/psychological dependence. An alphabetical list is included here.<br />
<br />
=== Substance Schedules ===<br />
:Substances regulated under the U.S. Controlled Substances Act (CSA) are in one of five schedules. Schedule I substances have the most restrictions, and Schedule V substances the least. The CSA defines the schedules as follows:<br />
:* Schedule I: Drug or other substance with a high potential for abuse, no currently accepted medical use in treatment in the United States, and a lack of accepted safety protocols for use under medical supervision.<br />
:* Schedule II: High potential for abuse; a currently accepted use in treatment in the United States, or currently accepted medical use with severe restrictions; abuse may lead to severe psychological or physical dependence.<br />
:* Schedule III: Potential for abuse less than Schedule I or II substances; currently accepted medical use in treatment in the United States; abuse may lead to moderate or low physical dependence or high psychological dependence.<br />
:* Schedule IV: Low potential for abuse relative to Schedule III; currently accepted medical use in treatment in the United States; abuse may lead to limited physical or psychological dependence relative to Schedule III.<br />
:* Schedule V: Low potential for abuse relative to Schedule IV; currently accepted medical use in treatment in the United States; abuse may lead to limited physical or psychological dependence relative to Schedule IV.<br />
<br />
=== NC Controlled Substance Act ===<br />
:North Carolina General Statute Chapter 90 Article 5<br />
<br />
=== Practitioner ===<br />
:A physician, dentist, veterinarian, scientific investigator, pharmacy, hospital, or other person licensed, registered, or otherwise permitted, by the United States or the jurisdiction in which he practices or does research, to distribute, dispense, conduct research with respect to, administer, or use in teaching or chemical analysis, a controlled substance in the course of professional practice or research.<br />
<br />
== Policy Statements ==<br />
=== Registration and Acquisition ===<br />
'''4.1.1''' Only registered personnel with the appropriate state and federal licenses may order controlled substances. <br />
Individual registration and licensing is required for use of Schedule I controlled substances without exception.<br />
Prior to ordering controlled substances, researchers shall be required to receive three approvals: institutional approval, state approval, and federal approval.<br />
<br />
'''4.1.2''' Institutional Approval<br />
<br />
:4.1.2.1 A Letter of Institutional Approval is required for State and Federal approval. Applicants seeking a Letter of Institution Approval shall: <br />
:# Register to obtain controlled substances through the office of Environmental Health and Safety and Emergency Management using the Controlled Substances Registration Form.<br />
:# Complete and sign a Use Agreement with the University <br />
:# Meet with the Industrial Hygiene Manager <br />
:# Prepare a Research Protocol subject to 21 CFR 1301.18<br />
<br />
:4.1.2.2 Controlled Substance Research Advisory Board: A Controlled Substance Research Advisory Board shall be established and consist of members including: Faculty, Staff, Office of Research, General Counsel, App State PD, and Environmental Health, Safety, & Emergency Management. The Controlled Substance Research Advisory Board shall:<br />
:# Review applications seeking a Letter of Institutional Approval for Controlled Substances.<br />
:# Make a recommendation to grant or deny application to the Vice Provost for Research and Director or Environmental Health and Safety and Emergency Management.<br />
:# Determine frequency of lab safety reviews. <br />
:# Review any laboratory safety non-compliance.<br />
<br />
:4.1.2.3 Letter of Institutional Approval: A Letter of Institutional Approval may only be granted by the Vice Provost for Research and Director of Environmental Health and Safety and Emergency Management upon recommendation by the Controlled Substance Research Advisory Board.<br />
<br />
'''4.1.3''' State Approval: State Approval shall be dictated by the NC Department of Health and Human Services.<br />
<br />
'''4.1.4''' Federal Approval: Federal Approval shall be dictated by the Drug Enforcement Agency.<br />
<br />
=== Security ===<br />
'''4.2.1''' The registrant is responsible for managing all controlled substances in accordance with all regulatory requirements including security, inventory, and recordkeeping.<br />
<br />
'''4.2.2''' Facility Security<br />
:4.2.2.1 Regardless of schedule, all controlled substances must be kept under lock and key, in a substantially constructed cabinet or safe, and accessible only to authorized personnel. Storage cabinets must be heavy enough to be essentially immovable or built into the structure of the building. Doors must not be prone to forced opening by prying tools, or easily removable at the hinges. Wood or laminate casework is not likely to provide adequate security. The storage location must be approved by EHS & EM.<br />
:4.2.2.2 Thiafentanil, carfentanil, etorphine hydrochloride, and diprenorphine must be stored in a safe or steel cabinet equivalent to US Gov Class V security container. The storage container must be approved by EHS & EM.<br />
:4.2.2.3 All controlled substances must be locked in their storage locations except for the time required for authorized staff to remove, work with, and replace them.<br />
:4.2.2.4 The storage area must be protected by an alarm system that is continuously monitored by an alarm company central station.<br />
:4.2.2.5 The Code of Federal Regulations dictates separate requirements for practitioners who are researchers and analytical laboratory personnel versus practitioners who are physicians, dentists, veterinarians, pharmacies or hospitals. It is the responsibility of the applicant to ensure compliance with all Federal rules and regulations regarding security.<br />
<br />
'''4.2.3''' Personnel Security <br />
:4.2.3.1 The registrant may authorize additional personnel to use the substances for approved activities. The registrant is required to screen these personnel prior to authorization, using the following questions for non-practitioners who seek access to DEA controlled substances (ref. 21 CFR 1301.90):<br />
:*Within the past five years, have you been convicted of a felony, or, within the past two years, any misdemeanor, or are you presently charged with committing a criminal offense?<br />
:*In the past three years, have you knowingly used narcotics, amphetamines, or barbiturates other than those prescribed to you by a physician?<br />
:*Have you had an application for registration with the DEA denied, revoked, or surrendered for cause?<br />
An affirmative answer to any of the three questions above requires review by the Controlled Substances Research Advisory Board to determine if the personnel should have access to the controlled substances. Registrants must maintain the answers to these screening questions for authorized personnel in a secure place, away from the purview of unauthorized personnel. A sample form is included here.<br />
:4.2.3.2 Schedule I substances may not be issued to anyone other than the registrant or used in a retrievable form by anyone other than the registrant. If additional personnel need to use Schedule I substances, they must individually register with NC-DHHS, Drug Control Unit and DEA.<br />
<br />
=== Inventory and Recordkeeping ===<br />
'''4.3.1''' Registrants must maintain complete and accurate inventory records for all controlled substances. These records must be in or near the primary work area, separate from all other records and documents, and available for inspection during regular work hours.<br />
<br />
'''4.3.2''' Records must include at least the following information:<br />
<ol><br />
<li>'''Receipt of Controlled Substance:''' A separate and current record indicating the date received, name and address of supplier, the type, strength, and concentration of substance, and the amount received. The person receiving the substance must sign each record.</li><br />
<li>'''Use of Controlled Substance:''' A separate and current record for the storage and use of each controlled substance, indicating the starting quantity, use date, building and room, specific research experiment or analysis, type and strength used, and the quantity used. Each use is a subtraction from the starting quantity, and the running amount must equal the total amount remaining. The person working with the substance must sign each record of use. [https://drive.google.com/file/d/18B8paGU6WUUTzrT8GWY1lD37Jz-oYgmV/view?usp=sharing A sample form is included here].</li><br />
<li>'''Inventory of Controlled Substance:''' In addition to the balance log records, initial and biennial inventory records are required for Schedule I and II substances. These shall include the name of each substance, each finished form of the substance (solid, tincture, inhalant, etc.), the number of units or volume of each finished form, and the number of containers of each finished form. Damaged, defective, expired, or impure substances awaiting disposal must be included in the inventory until they are disposed of. [https://drive.google.com/file/d/1YsiMSzEnMFFcjcnd__RoTXqibkswYfbS/view?usp=sharing A sample form is included here.]</li><br />
<li>'''Labeling of Controlled Substances:''' All containers of controlled substances must be individually identified by the following information:<br />
<ol><br />
<li>The name and schedule of the controlled substance.</li><br />
<li>The lot number (or tracking number) of the product. (This is unique and not a reusable number).</li><br />
<li>The date reconstituted (powders) or combined with other substrates.</li><br />
<li>The final concentration.</li><br />
<li>The quantity of the controlled substance(s) per container.</li><br />
<li>The expiration date (per manufacturer or most recent date of combined substance).</li><br />
<li>The name of the Registrant for the controlled substance.</li><br />
</ol><br />
The original packaging for the controlled substance(s) should be utilized whenever possible. Containers (i.e., vials, ampoules) may be removed from the original packaging if the marking on the exterior of the vials or ampoules provide the above information or can be added to the container as appropriate.</li><br />
<li>'''Recording Waste Disposal:''' Any controlled substances that are declared unwanted product or expired must be destroyed and rendered irretrievable prior to disposal as a chemical waste. Controlled substance destructions must be completed by the registrant. The registrant must contact a Drug Control Inspector (DCI) at the North Carolina Department of Health and Human Services, Division of Mental Health, Developmental Disabilities and Substance Abuse Services (919-733-1765) in order to have the DCI witness the destruction of any unwanted or expired controlled substances in accordance with NC law. The registrant must also contact the University EHS&EM Department Environmental Affairs Manager and the Industrial Hygiene Manager prior to destroying the controlled substance in order to arrange for the disposal of the chemical waste and for the provision of destruction materials. Each controlled substance destruction and disposal must be witnessed by EHS&EM in addition to the NC DCI agent regardless of quantity. The registrant and NC DCI witness must sign appropriate DEA forms confirming the date of the destruction and subsequent disposal of the waste of the controlled substances involved. The registrant must then provide the completed DEA forms to the DEA Office of Diversion Control Agent; a copy of the DEA forms must also be transmitted to the EHS&EM Environmental Affairs Manager and the Industrial Hygiene Manager.</li><br />
</ol><br />
<br />
'''4.3.3''' If the registrant is not available to perform the destruction (for example, the registrant has left the institution, or is deceased), the laboratory manager must contact the NC-DHHS, Drug Control Unit or DEA Diversion Control at 336-547-4219 EHS&EM Environmental Affairs Manager and the Industrial Hygiene Manager to arrange for an official to witness the destruction of the controlled substance(s) prior to disposal. Security for any found controlled substance(s) must follow all requirements of this document as well as any applicable state and federal regulation.<br />
<br />
'''4.3.4''' The registrant must maintain all of the above-referenced records for a period of at least three years from the date of the last entry. In the event of an audit by DEA or NC-DHHS, Drug Control Unit, the registrant must be able to produce these records.<br />
<br />
=== Loss, Theft, or Misuse ===<br />
'''4.4.1''' In the event that controlled substances are lost, stolen, or used in an unauthorized manner, the registrant must immediately contact the App State Police at 828-262-8000 (or 911), and the DEA Office of Diversion Control in Greensboro, phone number 336-547-4219. The DEA staff will let you know whether you need to fill out a copy of DEA Form 106: Report of Theft or Loss of Controlled Substances. Complete appropriate online forms and submit electronically via the internet to DEA Headquarters. Instructions for completing the form are online.<br />
<br />
=== Disposal ===<br />
'''4.5.1''' The registrant must account for all controlled substances prior to their destruction and disposal. The registrant must document the destruction of all controlled substances as per this document. Prior to any destruction, state law mandates that the DHHS Drug Control Inspector must be present for all controlled substance waste destruction in order to witness and document all destructions. All controlled substances shall be destroyed and disposed of by the one of the following methods:<br />
<br />
1. Waste/Contaminated Product (e.g., unused part of injection or ampule, or residue in original container): In cases where small amounts of controlled substances are left over from an experiment or procedure, the registrant may properly dispose of the unused materials according to methods below:<br />
a. Residue Powders: Mix powders with a liquid (e.g., Drug Buster®, bleach or other disinfectant) ensuring that the mixture is depleted of solids. Next, pour this new liquid onto absorbent material (e.g., soda-sorb, kitty litter) and contact the EHS&EM Environmental Affairs Manager for incineration disposal.<br />
b. Liquids: Pour onto absorbent material (e.g., soda-sorb, kitty litter) and contact the EHS&EM Environmental Affairs Manager as described above for proper disposal methods.<br />
c. Empty Bottles: Deface the label entirely and throw in sharps container for incineration or in container with absorbent material for incineration. Bottles with excess powder can be rinsed with a liquid (e.g., bleach or other disinfectant). All liquids must be placed onto absorbent material and disposed of as described above.<br />
<br />
d. Patches: Cut into small pieces and place in sharps container for incineration or use Drug Buster, ensuring that the mixture is depleted of solids. Next, pour this new liquid onto absorbent material (e.g., soda-sorb, kitty litter) to render irretrievable and contact the EHS&EM Environmental Affairs Manager for incineration and disposal.<br />
e. Syringe: Inject materials onto absorbent material (e.g., soda-sorb, kitty litter) and contact the EHS&EM Environmental Affairs Manager as described above for proper disposal methods.<br />
Note: Do not place any substances down the sink drain. Drug Buster®, kitty litter, and disposal containers can be provided by EHS&EM upon request. All expired drugs can be stored for disposal as long as they are clearly labeled, “expired” AND segregated (e.g., Ziploc® bag) from all unexpired product. Record these trace amounts in your disposition record as waste.<br />
2. Expired/Unwanted Product (e.g., >0.5 ml or mg by volume in leftover multiuse vials or bulk powder containers, unused tablets, capsules, ampules, or vials): In cases where product is unwanted or expired, registrants must contact NC-DHHS AND EHS&EM representatives to schedule controlled substance destruction. If large quantities of controlled substances are identified, (e.g. abandonment or retirement), registrants may also need to contact a DEA certified reverse distributor to arrange for reverse disposal. Because this list changes due to registration requirements, please contact NC-DHHS, Drug Control Unit at 919-733-1765 or DEA Diversion Control at 336-547-4219 for approved vendors.<br />
<br />
3. Controlled Substances Found on Campus with No Registrant:<br />
a. Secure any controlled substances by locking them in your controlled substances cabinet, lockable safe or desk drawer. Contact the Department Chair and the EHS&EM Environmental Affairs Manager (919-962-5509) to make them aware of the found substance.<br />
b. Contact the local DEA agent to arrange for a witness to the destruction of the found controlled substance(s). Please document this communication and contact the EHS&EM Environmental Affairs Manager (919-962-5509) for help and any additional instruction.<br />
Additional References__________________________________________________________________<br />
1. Controlled Substances Registration Form<br />
2. Controlled Substances – Alphabetical Order<br />
3. Questionnaire for Personnel who will have Access to Substances Regulated by the U.S. Drug Enforcement Administration<br />
4. Continuing Record for Acquisition and Disposition of Controlled Substances<br />
5. Inventory of Controlled Substances<br />
6. Controlled Substances Use Agreement Form<br />
<br />
<br />
Administrative Unit Contacts<br />
Environmental Health, Safety, and Emergency Management<br />
828-262-4008<br />
Environmental Health, Safety, and Emergency Management<br />
Office of Research<br />
828-262-7459<br />
Office of Research</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Policy_Manual&diff=12385Policy Manual2022-08-11T14:44:07Z<p>Mcnaneym: /* Table of Contents */</p>
<hr />
<div>__NOTOC__<br />
Welcome to the Appalachian State University Online Policy Manual. These policies and procedures are periodically updated or revised. Efforts are made to keep this online version current. If any questions arise about the authenticity of the online version, please contact the Office of General Counsel (828-262-2751). In the event of any discrepancy between the online version and printed documents approved by the Chancellor, the printed documents shall govern. Departments have forms on their web pages and at the [https://www.webapp.appstate.edu/electronicforms/newdefault.asp ASU Electronic Forms page]. Many departments have provided the forms related to the associated policies and procedures in Portable Document Format (.pdf). To view PDF documents, you must have Acrobat Reader installed on your computer. [http://get.adobe.com/reader/ Acrobat Reader] is available from Appalachian State University's application explorer icon on university-owned computers.<br />
<br />
Comments, suggestions or questions regarding the Policy Manual should be directed to the Office of General Counsel at ogc@appstate.edu or to the department with primary responsibility for implementation.<br />
<br />
<br />
''':NOTE: For purposes of all Appalachian State University policies, references to SPA (subject to the State Personnel Act [former terminology]) shall be interchangeable with SHRA (subject to the State Human Resources Act [current terminology]); and references to EPA (exempt from the State Personnel Act [former terminology]) shall be interchangeable with EHRA (exempt from the State Human Resources Act [current terminology]).'''<br />
<br />
<br />
== Table of Contents ==<br />
<div id="no-bullet"><br />
* [[:Category:Governance and Administration|100 Governance and Administration]]<br />
** [[Policy on Policies|101 Policy on Policies]]<br />
** [[University Organization and Administration|102 University Organization and Administration]]<br />
*** [[University Contracts and Delegation of Signature Authority|102.1 University Contracts and Delegation of Signature Authority]]<br />
** [[Board of Trustees|103 Board of Trustees]]<br />
*** [[Bylaws|103.1 Bylaws]]<br />
*** [[Audit Committee Charter|103.2 Audit Committee Charter]]<br />
*** [[Naming of Facilities and Programs|103.3 Naming of Facilities and Programs]]<br />
*** [[Honorary Degrees|103.4 Honorary Degrees]] <br />
** [[Facility Use|104 Facility Use]]<br />
** [[:Category:Records|105 Records]]<br />
*** [[Record Retention Policy|105.1 Record Retention Policy]]<br />
*** [[University Archives|105.2 University Archives]] <br />
*** [[Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended|105.3 Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended]] <br />
*** [[Identity Theft Prevention Plan|105.5 Identity Theft Prevention Plan]]<br />
*** [[Public Records Requests|105.6 Public Records Requests]]<br />
** [[Drugs and Alcohol|106 Drugs and Alcohol]]<br />
*** [[Alcohol at University Events|106.1 Alcohol at University Events]]<br />
*** [[Tailgating|106.2 Tailgating]]<br />
**[[Substantive Change for Accreditation Purposes|107 Substantive Change for Accreditation Purposes]]<br />
**[[Equal Opportunity|108 Equal Opportunity]]<br />
**[[Debt Management|109 Debt Management]]<br />
**[[Discrimination and Harassment|110 Discrimination and Harassment]]<br />
**[[:Category:Protection of Minors|111 Protection of Minors]]<br />
***[[Protection of Minors|111.1 Protection of Minors]]<br />
***[[Reporting Suspected Child Abuse and Neglect|111.2 Reporting Suspected Child Abuse and Neglect]]<br />
**[[Title_IX_and_Sex/Gender-Based_Misconduct|112 Title IX and Sex/Gender-Based Misconduct]]<br />
**[[Chalking|113 Chalking]]<br />
* [[:Category:Academic Affairs|200 Academic Affairs]]<br />
** [[Faculty Handbook|201 Faculty Handbook]] <br />
** [[Undergraduate Bulletin|202 Undergraduate Bulletin]] <br />
** [[Graduate Bulletin|203 Graduate Bulletin]]<br />
** [[Buyout Policy for Externally Sponsored Projects|204 Buyout Policy for Externally Sponsored Projects]]<br />
** [[Academic Integrity Code|205 Academic Integrity Code]]<br />
** [[Final Grade Appeal Procedure|206 Final Grade Appeal Procedure]]<br />
** [[Intellectual Property Transfer|207 Intellectual Property Transfer]]<br />
** [[Review of Research Involving Human Subjects|209 Review of Research Involving Human Subjects]]<br />
** [[Payments to Human Subjects|210 Payments to Human Subjects]]<br />
** [[Integrity in Scholarship and Scientific Research|211 Integrity in Scholarship and Scientific Research]]<br />
** [[Use of Recombinant DNA in Research and Teaching Laboratories|212 Use of Recombinant DNA in Research and Teaching Laboratories]]<br />
** [[Care and Use of Animals for Research Teaching or Demonstration|213 Care and Use of Animals for Research Teaching or Demonstration]]<br />
** [[Credit Hours|214 Credit Hours]]<br />
** [[Internet/Web-Based Courses|215 Internet/Web-Based Courses]]<br />
** [[Human Subject Research Recruitment|216 Human Subject Research Recruitment]]<br />
** [[Export Controls Compliance|217 Export Controls Compliance]]<br />
** [[Policy on Independent Studies|218 Policy on Independent Studies]]<br />
** [[Policy on Faculty Workload|219 Policy on Faculty Workload]]<br />
** [[Facilities and Administrative Cost Policy|220 Facilities and Administrative Cost Policy]]<br />
** [[Fellowship Policy|221 Fellowship Policy]]<br />
** [[Global Learning Management System Policy|222 Global Learning Management System Policy]]<br />
** [[Campus Survey Policy|223 Campus Survey Policy]]<br />
* [[:Category:Public Safety| 300 Public Safety]]<br />
** [[:Category:Police|301 Police]] <br />
*** [[Special Services|301.1 Special Services]] <br />
*** [[University Police Services|301.2 University Police Services]] <br />
*** [[Criminal Trespass|301.3 Criminal Trespass Warning]] <br />
*** [[Clery_Act_Compliance_Policy|301.4 Clery Act Compliance Policy]]<br />
*** [[Bicycle Helmets|301.5 Bicycle Helmets]]<br />
*** [[University Security Camera Policy|301.6 University Security Camera Policy]]<br />
** [[:Category:Emergency Management|302 Emergency Management]]<br />
*** [[Emergency Management Program|302.1 Emergency Management Program]]<br />
*** [[Communication Guidelines|302.2 Communication Guidelines for Emergencies and Campus Issues]]<br />
*** [[Emergency Operations Plan|302.3 Emergency Operations Plan]]<br />
*** [[Building Emergency Plans|302.4 Building Emergency Plans]]<br />
*** [[Infectious Disease Plan|302.5 Pandemic Infectious Disease Plan]]<br />
*** [[International Crisis Management|302.6 International Crisis Management]]<br />
*** [[Emergency Notification System|302.7 Emergency Notification System]]<br />
** [[:Category:Environmental Health and Safety|303 Environmental Health and Safety]]<br />
*** [[Office of Occupational Safety and Health Introduction|303.1 Office of Occupational Safety and Health Introduction]]<br />
*** [[OSHA Regulations|303.2 OSHA Regulations]] <br />
*** [[Safety Committees|303.3 Safety Committees]] <br />
*** [[Personal Protective Equipment|303.4 Personal Protective Equipment]] <br />
*** [[Accident Reports|303.5 Accident Reports]] <br />
*** [[Safety Hazards|303.6 Safety Hazards]] <br />
*** [[Hazardous Communication Program|303.7 Hazardous Communication Program]] <br />
*** [[Exposure Control Plan For Bloodborne Pathogens|303.8 Exposure Control Plan for Bloodborne Pathogens]]<br />
*** [[Chemical Hygiene Plan|303.9 Chemical Hygiene Plan]] <br />
*** [[Open Flame Policy|303.10 Open Flame Policy]] <br />
*** [[Fall Protection Plan|303.11 Fall Protection Plan]] <br />
*** [[Respiratory Protection Program|303.12 Respiratory Protection Program]] <br />
*** [[Multi-Passenger Vehicles|303.13 Multi-Passenger Vehicles]] <br />
*** [[Lockout/Tagout Procedures|303.14 Lockout/Tagout Procedures]] <br />
*** [[Pre-Purchase Review of Products|303.15 Pre-Purchase Review of Products]] <br />
*** [[Hazardous Chemical Spill Response|303.16 Hazardous Chemical Spill Response]] <br />
*** [[Automated External Defibrillator Protocol|303.17 Automated External Defibrillator Protocol]] <br />
*** [[Safety Inspections|303.18 Safety Inspections]]<br />
*** [[Fire Prevention and Emergency Action|303.19 Fire Prevention and Emergency Action]]<br />
*** [[Industrial Hygiene Assistance Request Form|303.20 Industrial Hygiene Assistance Request Form]]<br />
*** [[Emergency Telephone Number|303.21 Emergency Telephone Numbers]]<br />
*** [[Radiation Safety Manual|303.22 Radiation Safety Manual]]<br />
*** [[Confined Space Program|303.23 Confined Space Program]]<br />
*** [[Animals on Campus|303.24 Animals On Campus]]<br />
*** [[Tobacco_and_Related_Product_Restrictions_on_University_Property|303.25 Tobacco and Related Product Restrictions on University Property]]<br />
*** [[Unmanned Aircraft Systems Policy|303.26 Unmanned Aircraft Systems Policy]]<br />
*** [[Theatrical Simulated Firearms Policy|303.27 Theatrical Simulated Firearms Policy]]<br />
*** [[Controlled Substance Research Policy|303.28 Controlled Substance Research Policy]]<br />
** [[:Category:Parking and Traffic|304 Parking and Traffic]]<br />
*** [[Rules and Regulations|304.1 Rules and Regulations]] <br />
*** [[Use of Skateboards and Similar Devices|304.2 Use of Skateboards and Similar Devices]]<br />
* [[:Category:Students|400 Students]]<br />
** [[Code of Student Conduct|401 Code of Student Conduct]]<br />
*** <s>401.2 Harassment and Discrimination</s> [[Discrimination, Harassment and Retaliation|See Policy #110]]<br />
** [[:Category:Student Organizations|402 Student Organizations]]<br />
*** [[Organizational Student Conduct Policy|402.1 Organizational Student Conduct Policy]] <br />
*** [[Student Organization Web Sites|402.2 Student Organization Web Sites]]<br />
*** [[Recognized Student Organization Food Sales|402.3 Recognized Student Organization Food Sales]]<br />
** [[:Category:Student Health|403 Student Health]]<br />
*** [[Administrative Health Officer|403.1 Administrative Health Officer]] <br />
*** [[Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors|403.2 Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors]] <br />
*** [[Medical Withdrawals|403.3 Medical Withdrawals]]<br />
*** [[Student Death Policy|403.4 Student Death Policy]]<br />
*** [[Awarding Degrees Posthumously|403.5 Awarding Degrees Posthumously]]<br />
** [[:Category:Housing|404 Housing]]<br />
*** [[Right of Entry/Search and Seizure|404.1 Right of Entry/Search and Seizure]]<br />
** [[:Category:Miscellaneous Student Policies|405 Miscellaneous Student Policies]]<br />
*** [[Tunnel Painting|405.1 Tunnel Painting]]<br />
** [[:Category:Student Withdrawal|406 Student Withdrawal]]<br />
*** [[Withdrawal Policy|406.1 Withdrawal Policy]]<br />
* [[Business Operations|500 Business Operations]]<br />
** [[Management and Use of University Funds| 501 Management and Use of University Funds]]<br />
*** [[Departmental Bookkeeping|501.7 Departmental Bookkeeping]]<br />
*** [[Fixed Asset System|501.17 Fixed Asset System]]<br />
** [[Bookstore|502 Bookstore]]<br />
** [[University Treasurer|503 University Treasurer]] <br />
*** [[State Policies Regarding The Receipt of Funds|503.1 State Policies Regarding the Receipt of Funds]] <br />
*** [[Receipting and Depositing Funds|503.2 Receipting and Depositing Funds]]<br />
*** [[Collection of Cash Outside University Cashier's Office|503.3 Collection of Cash Outside University Cashier's Office]] <br />
*** [[Storage and Safeguarding of Funds|503.4 Storage and Safeguarding of Funds]] <br />
*** [[Imprest Change Funds|503.5 Imprest Change Funds]]<br />
*** [[Collection of Accounts Receivable|503.6 Collection of Accounts Receivable]]<br />
*** [[Collection of Checks Returned for Insufficient Funds|503.7 Collection of Checks Returned for Insufficient Funds]]<br />
*** [[Payment Card Services Policy|503.8 Payment Card Services Policy]]<br />
*** [[Collection and Write-Off of University Accounts Receivable|503.9 Collection and Write-Off of University Accounts Receivable]] <br />
** [[Central Warehouse|504 Central Warehouse]] <br />
*** [[Warehouse Stock Items|504.1 Warehouse Stock Items]] <br />
*** [[Central Receiving|504.2 Central Receiving]] <br />
*** [[Central Shipping|504.3 Central Shipping]] <br />
*** [[Purchasing Items from the Central Warehouse|504.4 Purchasing Items from the Central Warehouse]] <br />
** [[Campus Dining|505 Campus Dining]] <br />
*** [[APPCARDS|505.1 APPCARDS]]<br />
*** [[Catering Service and Special Events|505.2 Catering Service and Special Events]]<br />
** [[Payroll|506 Payroll]] <br />
*** [[ASU Payroll Policies|506.1 ASU Payroll Policies]]<br />
** [[Facilities and Property Management|507 Facilities and Property Management]] <br />
*** [[Association with other University Departments|507.1 Association with other University Departments]] <br />
*** [[Funding and Types of Services|507.2 Funding and Types of Services]] <br />
*** [[Services Provided by the Physical Plant|507.3 Services Provided by the Physical Plant]] <br />
*** [[Requests for Physical Plant Services|507.4 Requests for Physical Plant Services]] <br />
*** [[Emergency Maintenance and Repair Service|507.5 Emergency Maintenance and Repair Service]] <br />
*** [[Renovations and Alterations|507.6 Renovations and Alterations]] <br />
*** [[Key and Lock Security|507.7 Key and Lock Security]] <br />
*** [[Heating and Cooling/Environmental Control|507.8 Heating and Cooling/Environmental Control]] <br />
*** [[Buildings and Grounds Regulations|507.9 Buildings and Grounds Regulations]] <br />
*** [[Motor Vehicle Management|507.10 Motor Vehicle Management]] <br />
*** [[Recycling Programs|507.11 Recycling Program]]<br />
*** [[Surplus Property|507.12 Surplus Property]]<br />
*** [[Borrowing Computer Equipment|507.13 Borrowing Computer Equipment]]<br />
*** [[University Space Management|507.14 University Space Management]]<br />
*** [[Campus Wayfinding and Signage|507.15 Campus Wayfinding and Signage]]<br />
** [[Post Office|508 Post Office]] <br />
** [[Purchasing|509 Purchasing]] <br />
*** [[Purchasing Office|509.1 Purchasing Office]] <br />
*** [[Purchase Authorizations|509.2 Purchase Authorizations]] <br />
*** [[Solicitation by Salesmen|509.3 Solicitation by Salesmen]] <br />
*** [[Product and Service Demonstrations by Vendors|509.4 Product and Service Demonstrations by Vendors]] <br />
*** [[State Purchase Contracts|509.5 State Purchase Contracts]] <br />
*** [[Solicitation of Bids and Quotations|509.6 Solicitation of Bids and Quotations]] <br />
*** [[Single Source Purchases|509.7 Single Source Purchases]] <br />
*** [[Purchases from Commercial Vendors|509.8 Purchases from Commercial Vendors]] <br />
*** [[Changes to Purchase Orders|509.9 Changes to Purchase Orders]] <br />
*** [[Correspondence with Vendors|509.10 Correspondence with Vendors]] <br />
*** [[Return of Merchandise to Vendors|509.11 Return of Merchandise to Vendors]] <br />
*** [[Purchases from University Facilities|509.12 Purchases from University Facilities]] <br />
*** [[Emergency Purchases|509.13 Emergency Purchases]] <br />
*** [[Blanket Purchase Orders|509.14 Blanket Purchase Orders]] <br />
*** [[Rental and Lease of Equipment|509.15 Rental and Lease of Equipment]] <br />
*** [[Purchase and Rental of Office Machines|509.16 Purchase and Rental of Office Machines]] <br />
*** [[Service Contracts/Maintenance Agreements|509.17 Service Contracts/Maintenance Agreements]] <br />
*** [[Purchase or Rental of EDP and Computer Related Equipment|509.18 Purchase or Rental of EDP and Computer Related Equipment]] <br />
*** [[Excise and Sales Tax|509.19 Excise and Sales Tax]] <br />
*** [[Personal and Professional Service Contracts|509.20 Personal and Professional Service Contracts]] <br />
*** [[Indefinite Quantity Contracts|509.21 Indefinite Quantity Contracts]] <br />
*** [[Small Purchases|509.22 Small Purchases]] <br />
*** [[Procurement Card Program|509.23 Procurement Card Program]]<br />
*** [[Pre-Payments|509.24 Pre-Payments]] <br />
** [[:Category:Travel, Transportation, and Expense Reimbursements|510 Travel, Transportation, and Expense Reimbursements]] <br />
*** [[Travel and Expense Reimbursement Policy|510.1 Travel and Expense Reimbursement Policy]] <br />
*** [[Travel to Destinations of Elevated Risk|510.2 Travel to Destinations of Elevated Risk]]<br />
*** [[International Travel Insurance|510.3 International Travel Insurance]]<br />
** [[Printing and Publications|511 Printing and Publications]]<br />
*** [[Printing Responsibilities|511.1 Printing Responsibilities]]<br />
*** [[Printing Services and Charges|511.2 Printing Services and Charges]]<br />
*** [[Graphic Identity Program|511.3 Graphic Identity Program]]<br />
** [[Budget Administration|512 Budget Administration]]<br />
* [[Human Resources|600 Human Resources]]<br />
** [[Hiring and Separation|601 Hiring and Separation]]<br />
*** [[SHRA Employee Hiring|601.1 SHRA Employee Hiring]]<br />
*** [[SHRA Employee Merit-Based Recruitment and Selection Plan|601.2 SHRA Employee Merit-Based Recruitment and Selection Plan]]<br />
*** [[SHRA Employee Requesting Position Actions|601.3 SHRA Employee Requesting Position Actions]]<br />
*** [[SHRA Employee Separation from Service|601.4 SHRA Employee Separation from Service]]<br />
*** [[SHRA Employee Terminating Employment|601.5 SHRA Employee Terminating Employment]]<br />
*** [[SHRA Grievance and Appeal|601.6 SHRA Grievance and Appeal]]<br />
*** [[SHRA Employee Reduction-in-Force|601.7 SHRA Employee Reduction-in-Force]]<br />
*** [[EHRA Employees|601.8 EHRA Employees]]<br />
*** [[Student Employees|601.9 Student Employees]]<br />
** [[:Category:Terms and Conditions of Employment|602 Terms and Conditions of Employment]]<br />
*** <s>602.1 Equal Opportunity</s> [[Equal Opportunity|See Policy #108]]<br />
*** <s>602.2 Harassment, Discrimination and Retaliation</s> [[Discrimination, Harassment and Retaliation|See Policy #110]]<br />
*** [[Employee Abuse of Alcohol and Other Drugs|602.3 Employee Abuse of Alcohol and Other Drugs]] <br />
*** [[Software Use on Non-State Computers|602.4 Use of Software on Non-State Owned Personal Computers]] <br />
*** [[Age Limitation for Employment and Employee Retention|602.5 Age Limitation for Employment and Employee Retention]] <br />
*** [[Position Management|602.6 Position Management]] <br />
*** [[Personnel Records and Information Disclosure|602.7 Personnel Records and Information Disclosure]]<br />
*** [[Pay and Compensation|602.8 Pay and Compensation]] <br />
*** [[In-Range Adjustment|602.9 In-Range Adjustment]] <br />
*** [[Supplemental Pay|602.10 Supplemental Pay]]<br />
*** [[Employee Responsibilities|602.11 Employee Responsibilities]] <br />
*** [[Work Schedule|602.12 Work Schedule]] <br />
*** [[Changes Affecting Employment|602.13 Changes Affecting Employment]] <br />
*** [[Employee Relations|602.14 Employee Relations]] <br />
*** [[Employee Safety|602.15 Employee Safety]] <br />
*** [[Disciplinary Action Suspension and Dismissal|602.16 Disciplinary Action, Suspension and Dismissal]] <br />
*** [[Disciplinary Suspension Without Pay|602.17 Disciplinary Suspension Without Pay]]<br />
*** [[Demotion|602.18 Demotion]]<br />
*** [[Pre-Disciplinary Conference|602.19 Pre-Disciplinary Conference]]<br />
*** [[Appeal to State Human Resource Commission|602.20 Appeal to State Human Resource Commission]]<br />
*** [[Improper Relationships between Students and Employees|602.21 Improper Relationships between Students and Employees]] <br />
*** [[Mediation for Faculty and EHRA Administrative Personnel|602.22 Mediation for Faculty and EHRA Administrative Personnel]] <br />
*** [[EHRA Non-Faculty Grievances|602.23 EHRA Non-Faculty Grievances]] <br />
*** [[Evaluating Staff Employees|602.24 Evaluating Staff Employees]]<br />
*** [[Daylight Savings Time|602.25 Daylight Savings Time]]<br />
*** [[Adverse Weather and Emergency Closing|602.26 Adverse Weather and Emergency Closing]]<br />
*** [[EHRA Non-faculty Employment|602.27 EHRA Non-faculty Employment]]<br />
*** [[Critical and Essential Staff|<s>602.28 Critical and Essential Staff</s>]] (Repealed)<br />
*** [[On-Call/Emergency Callback Pay|602.29 On-Call/Emergency Callback Pay]]<br />
*** [[Criminal Background Reports|602.30 Criminal Background Reports]]<br />
*** [[EHRA Non-Faculty Performance Management|602.31 EHRA Non-Faculty Performance Management]]<br />
*** [[Workplace Violence|602.32 Workplace Violence]]<br />
*** [[Sponsorship of Employees For United States Permanent Residence|602.33 Sponsorship of Employees For United States Permanent Residence]]<br />
*** [[Non-Salary and Deferred Compensation|602.34 Non-Salary and Deferred Compensation]]<br />
*** [[Employee Relocation Expenses|602.35 Employee Relocation Expenses]]<br />
*** [[Flexible Work Arrangements|602.36 Flexible Work Arrangements]]<br />
** [[:Category:Benefits|603 Benefits]]<br />
*** [[Leave|603.1 Leave]] <br />
*** [[Voluntary Shared Leave Program|603.2 Voluntary Shared Leave Program]]<br />
*** [[Insurance and Retirement Benefits|603.3 Insurance and Retirement Benefits]] <br />
*** [[Tuition Waiver|603.4 Tuition Waiver]] <br />
*** [[Tuition Reimbursement|603.5 Tuition Reimbursement]] <br />
*** [[Filing the Supervisor's Accident Report Form|603.6 Filing the Supervisor's Accident Report Form]]<br />
*** [[Filing Worker's Compensation Claims|603.7 Filing Worker's Compensation Claims]]<br />
*** [[EHRA Benefits|603.8 EHRA Benefits]]<br />
*** [[SHRA Benefits|603.9 SHRA Benefits]]<br />
*** [[Vacation Leave|603.10 Vacation Leave]]<br />
*** [[Sick Leave|603.11 Sick Leave]]<br />
*** [[Leave without Pay Administration|603.12 Leave without Pay Administration]]<br />
*** [[Holiday Leave Administration|603.13 Holiday Leave Administration]]<br />
*** [[FMLA Leave Administration|603.14 FMLA Leave Administration]]<br />
*** [[Family Illness Leave Administration|603.15 Family Illness Leave Administration]]<br />
*** [[Community Service Leave|603.16 Community Service Leave]]<br />
*** [[Military Service Leave and Differential Pay Procedures|603.17 Military Service Leave and Differential Pay Procedures]]<br />
*** [[Emergency Loan Fund|603.18 Emergency Loan Fund]]<br />
*** [[Services to Employees|603.19 Services to Employees]] <br />
** [[:Category:Conflicts of Interest and Commitment|604 Conflicts of Interest and Commitment]]<br />
*** [[Dual Employment|604.1 Dual Employment]] <br />
*** [[Processing Dual Employment Assignments|604.2 Processing Dual Employment Assignments]]<br />
*** [[External Professional Activities of Faculty and Other Professional Staff|604.3 External Professional Activities of Faculty and Other Professional Staff]] <br />
*** [[Secondary Employment|604.4 Secondary Employment]] <br />
*** [[Staff (SHRA) Employee Request for Approval to Engage in Outside Work|604.5 Staff (SHRA) Employee Request for Approval to Engage in Outside Work]]<br />
*** [[Conflict of Interest and Commitment|604.6 Conflict of Interest and Commitment]]<br />
*** [[Political Activities and Public Office Holding|604.7 Political Activities and Public Office Holding]]<br />
* [[Athletics|700 Athletics]] <br />
** [[Department of Athletics Policies and Procedures Manual|701 Department of Athletics Policies and Procedures Manual]]<br />
** [[Trademark/Service Mark Licensing|702 Trademark/Service Mark Licensing]]<br />
* [[University Communications|800 University Communications]]<br />
** [[Responses to Requests|801 Responses to Requests]] <br />
*** [[Media Requests|801.1 Media Requests]]<br />
* [[:Category:Information Technology|900 Information Technology]]<br />
** [[Information Technology Governance Policy|901 Information Technology Governance Policy]]<br />
** [[Data Governance|902 Data Governance]]<br />
** [[Information Security Policy|903 Information Security Policy]]<br />
** [[Infrastructure and Architecture Policy|904 Infrastructure and Architecture Policy]]<br />
** [[Identity and Access Management Policy|905 Identity and Access Management Policy]]<br />
** [[Acceptable Use of Computing and Electronic Resources Policy|906 Acceptable Use of Computing and Electronic Resources Policy]] <br />
** [[General Web Standards|907 General Web Standards]]<br />
** [[E-Mail As Official Means of Communication|908 E-Mail As Official Means of Communication]]<br />
** [[Digital Accessibility|909 Digital Accessibility]]<br />
** [[Statement of Confidentiality|910 Statement of Confidentiality]]<br />
** [[Privacy and Confidentiality of Individually Identifiable Health Care Information under HIPAA | 911 Privacy and Confidentiality of Individually Identifiable Health Care Information under HIPAA]]<br />
* [[Audits|1000 Audits]]<br />
** [[Financial and Operational Audits|1001 Financial and Operational Audits]] <br />
** [[Information Systems Audits|1002 Information Systems Audits]] <br />
** [[Bank Accounts, Cash Funds, and Investments|1003 Bank Accounts, Cash Funds, and Investments]] <br />
** [[Accounting_Systems_and_Procedures|1004 Accounting Systems and Procedures]] <br />
** [[Audit Follow-Up Policy|1005 Audit Follow-Up Policy]]<br />
</div><br />
<br />
[[Category:Contents]]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Catering_Service_and_Special_Events&diff=12384Catering Service and Special Events2022-08-11T13:52:17Z<p>Mcnaneym: /* Additional References */</p>
<hr />
<div>Policy 505.2<br />
<br />
== Introduction ==<br />
1.1 To describe the process and procedures in place for catering service provided by Grandview Catering & Events (formerly App Catering).<br />
<br />
== Scope ==<br />
2.1 This policy shall apply to all Appalachian University faculty, staff, students, or patrons.<br />
<br />
== Definitions ==<br />
=== Catering ===<br />
:Grandview Catering & Events at Appalachian State University<br />
<br />
== Policy and Procedure Statements ==<br />
<br />
=== Catering on Campus ===<br />
<br />
4.1.1 Grandview Catering & Events (formerly App Catering) serves the entire Appalachian State University campus as well as off-site events for alumni, local businesses, community members and more.<br />
<br />
4.1.2 Recognized student organizations will be permitted to engage in the sale of certain foods on the campus of the University for the purpose of fundraising. All sales of food by student organizations must comply with the Food Sale Policy. No permitted food service establishments, other than Grandview Catering & Events, are allowed to make direct sales on campus through the Recognized Student Organization Food Sales Policy.<br />
<br />
4.1.3 Campus activities shall maintain a list of food and beverages which may be sold by student organizations. Any food or beverage which has not been approved prior to sale will be removed from the fundraising event and the Student Organization may be subject to discipline. (Alternatively: Any Student Organization found to sell food or beverages which have not been pre-approved may be subject to discipline.)<br />
<br />
=== First Right of Refusal ===<br />
4.2.1 The preparation and sale of food and beverages on campus is reserved exclusively for Grandview Catering & Events.<br />
<br />
4.2.2 Any request for exceptions must be completed through the form provided on the Grandview Catering & Events website. Unauthorized private vendors in violation of this policy will be required to comply or vacate the campus.<br />
<br />
4.2.3 Individual purchases of food paid for with non-University funds and delivered from outside vendors to a residence or off-campus location is not governed by this policy.<br />
<br />
=== Grandview Ballroom ===<br />
4.3.1 The Grandview Ballroom is a special event venue located in the North End Zone building at Kidd Brewer Stadium at Appalachian State University. This venue exists separate and apart from Appalachian State Athletics operations. It is available to rent by Appalachian State faculty, staff and student groups as well as alumni and the general public.<br />
<br />
4.3.2 Grandview Catering & Events is the exclusive caterer for the Grandview Ballroom. Potential event hosts must reach out to Grandview Catering & Events for pricing and availability of the venue.<br />
<br />
== Additional References ==<br />
[https://grandview.appstate.edu Grandview website]<br />
<br />
== Contact Information ==<br />
Catering and Events | 828-262-8314 | hoodac@appstate.edu <br />
<br />
== Effective Date ==<br />
8/11/2022<br />
<br />
== Revision Dates ==</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Catering_Service_and_Special_Events&diff=12383Catering Service and Special Events2022-08-11T13:51:34Z<p>Mcnaneym: /* First Right of Refusal */</p>
<hr />
<div>Policy 505.2<br />
<br />
== Introduction ==<br />
1.1 To describe the process and procedures in place for catering service provided by Grandview Catering & Events (formerly App Catering).<br />
<br />
== Scope ==<br />
2.1 This policy shall apply to all Appalachian University faculty, staff, students, or patrons.<br />
<br />
== Definitions ==<br />
=== Catering ===<br />
:Grandview Catering & Events at Appalachian State University<br />
<br />
== Policy and Procedure Statements ==<br />
<br />
=== Catering on Campus ===<br />
<br />
4.1.1 Grandview Catering & Events (formerly App Catering) serves the entire Appalachian State University campus as well as off-site events for alumni, local businesses, community members and more.<br />
<br />
4.1.2 Recognized student organizations will be permitted to engage in the sale of certain foods on the campus of the University for the purpose of fundraising. All sales of food by student organizations must comply with the Food Sale Policy. No permitted food service establishments, other than Grandview Catering & Events, are allowed to make direct sales on campus through the Recognized Student Organization Food Sales Policy.<br />
<br />
4.1.3 Campus activities shall maintain a list of food and beverages which may be sold by student organizations. Any food or beverage which has not been approved prior to sale will be removed from the fundraising event and the Student Organization may be subject to discipline. (Alternatively: Any Student Organization found to sell food or beverages which have not been pre-approved may be subject to discipline.)<br />
<br />
=== First Right of Refusal ===<br />
4.2.1 The preparation and sale of food and beverages on campus is reserved exclusively for Grandview Catering & Events.<br />
<br />
4.2.2 Any request for exceptions must be completed through the form provided on the Grandview Catering & Events website. Unauthorized private vendors in violation of this policy will be required to comply or vacate the campus.<br />
<br />
4.2.3 Individual purchases of food paid for with non-University funds and delivered from outside vendors to a residence or off-campus location is not governed by this policy.<br />
<br />
=== Grandview Ballroom ===<br />
4.3.1 The Grandview Ballroom is a special event venue located in the North End Zone building at Kidd Brewer Stadium at Appalachian State University. This venue exists separate and apart from Appalachian State Athletics operations. It is available to rent by Appalachian State faculty, staff and student groups as well as alumni and the general public.<br />
<br />
4.3.2 Grandview Catering & Events is the exclusive caterer for the Grandview Ballroom. Potential event hosts must reach out to Grandview Catering & Events for pricing and availability of the venue.<br />
<br />
== Additional References ==<br />
[https://grandview.appstate.edu Grandview website]<br />
<br />
<br />
== Contact Information ==<br />
Catering and Events | 828-262-8314 | hoodac@appstate.edu <br />
<br />
== Effective Date ==<br />
8/11/2022<br />
<br />
== Revision Dates ==</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Catering_Service_and_Special_Events&diff=12382Catering Service and Special Events2022-08-11T13:50:45Z<p>Mcnaneym: /* Catering */</p>
<hr />
<div>Policy 505.2<br />
<br />
== Introduction ==<br />
1.1 To describe the process and procedures in place for catering service provided by Grandview Catering & Events (formerly App Catering).<br />
<br />
== Scope ==<br />
2.1 This policy shall apply to all Appalachian University faculty, staff, students, or patrons.<br />
<br />
== Definitions ==<br />
=== Catering ===<br />
:Grandview Catering & Events at Appalachian State University<br />
<br />
== Policy and Procedure Statements ==<br />
<br />
=== Catering on Campus ===<br />
<br />
4.1.1 Grandview Catering & Events (formerly App Catering) serves the entire Appalachian State University campus as well as off-site events for alumni, local businesses, community members and more.<br />
<br />
4.1.2 Recognized student organizations will be permitted to engage in the sale of certain foods on the campus of the University for the purpose of fundraising. All sales of food by student organizations must comply with the Food Sale Policy. No permitted food service establishments, other than Grandview Catering & Events, are allowed to make direct sales on campus through the Recognized Student Organization Food Sales Policy.<br />
<br />
4.1.3 Campus activities shall maintain a list of food and beverages which may be sold by student organizations. Any food or beverage which has not been approved prior to sale will be removed from the fundraising event and the Student Organization may be subject to discipline. (Alternatively: Any Student Organization found to sell food or beverages which have not been pre-approved may be subject to discipline.)<br />
<br />
=== First Right of Refusal ===<br />
4.2.1 The preparation and sale of food and beverages on campus is reserved exclusively for Grandview Catering & Events.<br />
<br />
4.2.2 Any request for exceptions must be completed through the form provided on the Grandview Catering & Events website.<br />
<br />
Unauthorized private vendors in violation of this policy will be required to comply or vacate the campus.<br />
<br />
4.2.3 Individual purchases of food paid for with non-University funds and delivered from outside vendors to a residence or off-campus location is not governed by this policy.<br />
<br />
=== Grandview Ballroom ===<br />
4.3.1 The Grandview Ballroom is a special event venue located in the North End Zone building at Kidd Brewer Stadium at Appalachian State University. This venue exists separate and apart from Appalachian State Athletics operations. It is available to rent by Appalachian State faculty, staff and student groups as well as alumni and the general public.<br />
<br />
4.3.2 Grandview Catering & Events is the exclusive caterer for the Grandview Ballroom. Potential event hosts must reach out to Grandview Catering & Events for pricing and availability of the venue.<br />
<br />
== Additional References ==<br />
[https://grandview.appstate.edu Grandview website]<br />
<br />
<br />
== Contact Information ==<br />
Catering and Events | 828-262-8314 | hoodac@appstate.edu <br />
<br />
== Effective Date ==<br />
8/11/2022<br />
<br />
== Revision Dates ==</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Catering_Service_and_Special_Events&diff=12381Catering Service and Special Events2022-08-11T13:50:36Z<p>Mcnaneym: /* Definitions */</p>
<hr />
<div>Policy 505.2<br />
<br />
== Introduction ==<br />
1.1 To describe the process and procedures in place for catering service provided by Grandview Catering & Events (formerly App Catering).<br />
<br />
== Scope ==<br />
2.1 This policy shall apply to all Appalachian University faculty, staff, students, or patrons.<br />
<br />
== Definitions ==<br />
=== Catering ===<br />
Grandview Catering & Events at Appalachian State University<br />
<br />
== Policy and Procedure Statements ==<br />
<br />
=== Catering on Campus ===<br />
<br />
4.1.1 Grandview Catering & Events (formerly App Catering) serves the entire Appalachian State University campus as well as off-site events for alumni, local businesses, community members and more.<br />
<br />
4.1.2 Recognized student organizations will be permitted to engage in the sale of certain foods on the campus of the University for the purpose of fundraising. All sales of food by student organizations must comply with the Food Sale Policy. No permitted food service establishments, other than Grandview Catering & Events, are allowed to make direct sales on campus through the Recognized Student Organization Food Sales Policy.<br />
<br />
4.1.3 Campus activities shall maintain a list of food and beverages which may be sold by student organizations. Any food or beverage which has not been approved prior to sale will be removed from the fundraising event and the Student Organization may be subject to discipline. (Alternatively: Any Student Organization found to sell food or beverages which have not been pre-approved may be subject to discipline.)<br />
<br />
=== First Right of Refusal ===<br />
4.2.1 The preparation and sale of food and beverages on campus is reserved exclusively for Grandview Catering & Events.<br />
<br />
4.2.2 Any request for exceptions must be completed through the form provided on the Grandview Catering & Events website.<br />
<br />
Unauthorized private vendors in violation of this policy will be required to comply or vacate the campus.<br />
<br />
4.2.3 Individual purchases of food paid for with non-University funds and delivered from outside vendors to a residence or off-campus location is not governed by this policy.<br />
<br />
=== Grandview Ballroom ===<br />
4.3.1 The Grandview Ballroom is a special event venue located in the North End Zone building at Kidd Brewer Stadium at Appalachian State University. This venue exists separate and apart from Appalachian State Athletics operations. It is available to rent by Appalachian State faculty, staff and student groups as well as alumni and the general public.<br />
<br />
4.3.2 Grandview Catering & Events is the exclusive caterer for the Grandview Ballroom. Potential event hosts must reach out to Grandview Catering & Events for pricing and availability of the venue.<br />
<br />
== Additional References ==<br />
[https://grandview.appstate.edu Grandview website]<br />
<br />
<br />
== Contact Information ==<br />
Catering and Events | 828-262-8314 | hoodac@appstate.edu <br />
<br />
== Effective Date ==<br />
8/11/2022<br />
<br />
== Revision Dates ==</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Catering_Service_and_Special_Events&diff=12380Catering Service and Special Events2022-08-11T13:49:49Z<p>Mcnaneym: </p>
<hr />
<div>Policy 505.2<br />
<br />
== Introduction ==<br />
1.1 To describe the process and procedures in place for catering service provided by Grandview Catering & Events (formerly App Catering).<br />
<br />
== Scope ==<br />
2.1 This policy shall apply to all Appalachian University faculty, staff, students, or patrons.<br />
<br />
== Definitions ==<br />
3.1 Catering: Grandview Catering & Events at Appalachian State University<br />
<br />
== Policy and Procedure Statements ==<br />
<br />
=== Catering on Campus ===<br />
<br />
4.1.1 Grandview Catering & Events (formerly App Catering) serves the entire Appalachian State University campus as well as off-site events for alumni, local businesses, community members and more.<br />
<br />
4.1.2 Recognized student organizations will be permitted to engage in the sale of certain foods on the campus of the University for the purpose of fundraising. All sales of food by student organizations must comply with the Food Sale Policy. No permitted food service establishments, other than Grandview Catering & Events, are allowed to make direct sales on campus through the Recognized Student Organization Food Sales Policy.<br />
<br />
4.1.3 Campus activities shall maintain a list of food and beverages which may be sold by student organizations. Any food or beverage which has not been approved prior to sale will be removed from the fundraising event and the Student Organization may be subject to discipline. (Alternatively: Any Student Organization found to sell food or beverages which have not been pre-approved may be subject to discipline.)<br />
<br />
=== First Right of Refusal ===<br />
4.2.1 The preparation and sale of food and beverages on campus is reserved exclusively for Grandview Catering & Events.<br />
<br />
4.2.2 Any request for exceptions must be completed through the form provided on the Grandview Catering & Events website.<br />
<br />
Unauthorized private vendors in violation of this policy will be required to comply or vacate the campus.<br />
<br />
4.2.3 Individual purchases of food paid for with non-University funds and delivered from outside vendors to a residence or off-campus location is not governed by this policy.<br />
<br />
=== Grandview Ballroom ===<br />
4.3.1 The Grandview Ballroom is a special event venue located in the North End Zone building at Kidd Brewer Stadium at Appalachian State University. This venue exists separate and apart from Appalachian State Athletics operations. It is available to rent by Appalachian State faculty, staff and student groups as well as alumni and the general public.<br />
<br />
4.3.2 Grandview Catering & Events is the exclusive caterer for the Grandview Ballroom. Potential event hosts must reach out to Grandview Catering & Events for pricing and availability of the venue.<br />
<br />
== Additional References ==<br />
[https://grandview.appstate.edu Grandview website]<br />
<br />
<br />
== Contact Information ==<br />
Catering and Events | 828-262-8314 | hoodac@appstate.edu <br />
<br />
== Effective Date ==<br />
8/11/2022<br />
<br />
== Revision Dates ==</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Policy_Manual&diff=12379Policy Manual2022-08-11T13:43:16Z<p>Mcnaneym: </p>
<hr />
<div>__NOTOC__<br />
Welcome to the Appalachian State University Online Policy Manual. These policies and procedures are periodically updated or revised. Efforts are made to keep this online version current. If any questions arise about the authenticity of the online version, please contact the Office of General Counsel (828-262-2751). In the event of any discrepancy between the online version and printed documents approved by the Chancellor, the printed documents shall govern. Departments have forms on their web pages and at the [https://www.webapp.appstate.edu/electronicforms/newdefault.asp ASU Electronic Forms page]. Many departments have provided the forms related to the associated policies and procedures in Portable Document Format (.pdf). To view PDF documents, you must have Acrobat Reader installed on your computer. [http://get.adobe.com/reader/ Acrobat Reader] is available from Appalachian State University's application explorer icon on university-owned computers.<br />
<br />
Comments, suggestions or questions regarding the Policy Manual should be directed to the Office of General Counsel at ogc@appstate.edu or to the department with primary responsibility for implementation.<br />
<br />
<br />
''':NOTE: For purposes of all Appalachian State University policies, references to SPA (subject to the State Personnel Act [former terminology]) shall be interchangeable with SHRA (subject to the State Human Resources Act [current terminology]); and references to EPA (exempt from the State Personnel Act [former terminology]) shall be interchangeable with EHRA (exempt from the State Human Resources Act [current terminology]).'''<br />
<br />
<br />
== Table of Contents ==<br />
<div id="no-bullet"><br />
* [[:Category:Governance and Administration|100 Governance and Administration]]<br />
** [[Policy on Policies|101 Policy on Policies]]<br />
** [[University Organization and Administration|102 University Organization and Administration]]<br />
*** [[University Contracts and Delegation of Signature Authority|102.1 University Contracts and Delegation of Signature Authority]]<br />
** [[Board of Trustees|103 Board of Trustees]]<br />
*** [[Bylaws|103.1 Bylaws]]<br />
*** [[Audit Committee Charter|103.2 Audit Committee Charter]]<br />
*** [[Naming of Facilities and Programs|103.3 Naming of Facilities and Programs]]<br />
*** [[Honorary Degrees|103.4 Honorary Degrees]] <br />
** [[Facility Use|104 Facility Use]]<br />
** [[:Category:Records|105 Records]]<br />
*** [[Record Retention Policy|105.1 Record Retention Policy]]<br />
*** [[University Archives|105.2 University Archives]] <br />
*** [[Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended|105.3 Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended]] <br />
*** [[Identity Theft Prevention Plan|105.5 Identity Theft Prevention Plan]]<br />
*** [[Public Records Requests|105.6 Public Records Requests]]<br />
** [[Drugs and Alcohol|106 Drugs and Alcohol]]<br />
*** [[Alcohol at University Events|106.1 Alcohol at University Events]]<br />
*** [[Tailgating|106.2 Tailgating]]<br />
**[[Substantive Change for Accreditation Purposes|107 Substantive Change for Accreditation Purposes]]<br />
**[[Equal Opportunity|108 Equal Opportunity]]<br />
**[[Debt Management|109 Debt Management]]<br />
**[[Discrimination and Harassment|110 Discrimination and Harassment]]<br />
**[[:Category:Protection of Minors|111 Protection of Minors]]<br />
***[[Protection of Minors|111.1 Protection of Minors]]<br />
***[[Reporting Suspected Child Abuse and Neglect|111.2 Reporting Suspected Child Abuse and Neglect]]<br />
**[[Title_IX_and_Sex/Gender-Based_Misconduct|112 Title IX and Sex/Gender-Based Misconduct]]<br />
**[[Chalking|113 Chalking]]<br />
* [[:Category:Academic Affairs|200 Academic Affairs]]<br />
** [[Faculty Handbook|201 Faculty Handbook]] <br />
** [[Undergraduate Bulletin|202 Undergraduate Bulletin]] <br />
** [[Graduate Bulletin|203 Graduate Bulletin]]<br />
** [[Buyout Policy for Externally Sponsored Projects|204 Buyout Policy for Externally Sponsored Projects]]<br />
** [[Academic Integrity Code|205 Academic Integrity Code]]<br />
** [[Final Grade Appeal Procedure|206 Final Grade Appeal Procedure]]<br />
** [[Intellectual Property Transfer|207 Intellectual Property Transfer]]<br />
** [[Review of Research Involving Human Subjects|209 Review of Research Involving Human Subjects]]<br />
** [[Payments to Human Subjects|210 Payments to Human Subjects]]<br />
** [[Integrity in Scholarship and Scientific Research|211 Integrity in Scholarship and Scientific Research]]<br />
** [[Use of Recombinant DNA in Research and Teaching Laboratories|212 Use of Recombinant DNA in Research and Teaching Laboratories]]<br />
** [[Care and Use of Animals for Research Teaching or Demonstration|213 Care and Use of Animals for Research Teaching or Demonstration]]<br />
** [[Credit Hours|214 Credit Hours]]<br />
** [[Internet/Web-Based Courses|215 Internet/Web-Based Courses]]<br />
** [[Human Subject Research Recruitment|216 Human Subject Research Recruitment]]<br />
** [[Export Controls Compliance|217 Export Controls Compliance]]<br />
** [[Policy on Independent Studies|218 Policy on Independent Studies]]<br />
** [[Policy on Faculty Workload|219 Policy on Faculty Workload]]<br />
** [[Facilities and Administrative Cost Policy|220 Facilities and Administrative Cost Policy]]<br />
** [[Fellowship Policy|221 Fellowship Policy]]<br />
** [[Global Learning Management System Policy|222 Global Learning Management System Policy]]<br />
** [[Campus Survey Policy|223 Campus Survey Policy]]<br />
* [[:Category:Public Safety| 300 Public Safety]]<br />
** [[:Category:Police|301 Police]] <br />
*** [[Special Services|301.1 Special Services]] <br />
*** [[University Police Services|301.2 University Police Services]] <br />
*** [[Criminal Trespass|301.3 Criminal Trespass Warning]] <br />
*** [[Clery_Act_Compliance_Policy|301.4 Clery Act Compliance Policy]]<br />
*** [[Bicycle Helmets|301.5 Bicycle Helmets]]<br />
*** [[University Security Camera Policy|301.6 University Security Camera Policy]]<br />
** [[:Category:Emergency Management|302 Emergency Management]]<br />
*** [[Emergency Management Program|302.1 Emergency Management Program]]<br />
*** [[Communication Guidelines|302.2 Communication Guidelines for Emergencies and Campus Issues]]<br />
*** [[Emergency Operations Plan|302.3 Emergency Operations Plan]]<br />
*** [[Building Emergency Plans|302.4 Building Emergency Plans]]<br />
*** [[Infectious Disease Plan|302.5 Pandemic Infectious Disease Plan]]<br />
*** [[International Crisis Management|302.6 International Crisis Management]]<br />
*** [[Emergency Notification System|302.7 Emergency Notification System]]<br />
** [[:Category:Environmental Health and Safety|303 Environmental Health and Safety]]<br />
*** [[Office of Occupational Safety and Health Introduction|303.1 Office of Occupational Safety and Health Introduction]]<br />
*** [[OSHA Regulations|303.2 OSHA Regulations]] <br />
*** [[Safety Committees|303.3 Safety Committees]] <br />
*** [[Personal Protective Equipment|303.4 Personal Protective Equipment]] <br />
*** [[Accident Reports|303.5 Accident Reports]] <br />
*** [[Safety Hazards|303.6 Safety Hazards]] <br />
*** [[Hazardous Communication Program|303.7 Hazardous Communication Program]] <br />
*** [[Exposure Control Plan For Bloodborne Pathogens|303.8 Exposure Control Plan for Bloodborne Pathogens]]<br />
*** [[Chemical Hygiene Plan|303.9 Chemical Hygiene Plan]] <br />
*** [[Open Flame Policy|303.10 Open Flame Policy]] <br />
*** [[Fall Protection Plan|303.11 Fall Protection Plan]] <br />
*** [[Respiratory Protection Program|303.12 Respiratory Protection Program]] <br />
*** [[Multi-Passenger Vehicles|303.13 Multi-Passenger Vehicles]] <br />
*** [[Lockout/Tagout Procedures|303.14 Lockout/Tagout Procedures]] <br />
*** [[Pre-Purchase Review of Products|303.15 Pre-Purchase Review of Products]] <br />
*** [[Hazardous Chemical Spill Response|303.16 Hazardous Chemical Spill Response]] <br />
*** [[Automated External Defibrillator Protocol|303.17 Automated External Defibrillator Protocol]] <br />
*** [[Safety Inspections|303.18 Safety Inspections]]<br />
*** [[Fire Prevention and Emergency Action|303.19 Fire Prevention and Emergency Action]]<br />
*** [[Industrial Hygiene Assistance Request Form|303.20 Industrial Hygiene Assistance Request Form]]<br />
*** [[Emergency Telephone Number|303.21 Emergency Telephone Numbers]]<br />
*** [[Radiation Safety Manual|303.22 Radiation Safety Manual]]<br />
*** [[Confined Space Program|303.23 Confined Space Program]]<br />
*** [[Animals on Campus|303.24 Animals On Campus]]<br />
*** [[Tobacco_and_Related_Product_Restrictions_on_University_Property|303.25 Tobacco and Related Product Restrictions on University Property]]<br />
*** [[Unmanned Aircraft Systems Policy|303.26 Unmanned Aircraft Systems Policy]]<br />
*** [[Theatrical Simulated Firearms Policy|303.27 Theatrical Simulated Firearms Policy]]<br />
** [[:Category:Parking and Traffic|304 Parking and Traffic]]<br />
*** [[Rules and Regulations|304.1 Rules and Regulations]] <br />
*** [[Use of Skateboards and Similar Devices|304.2 Use of Skateboards and Similar Devices]]<br />
* [[:Category:Students|400 Students]]<br />
** [[Code of Student Conduct|401 Code of Student Conduct]]<br />
*** <s>401.2 Harassment and Discrimination</s> [[Discrimination, Harassment and Retaliation|See Policy #110]]<br />
** [[:Category:Student Organizations|402 Student Organizations]]<br />
*** [[Organizational Student Conduct Policy|402.1 Organizational Student Conduct Policy]] <br />
*** [[Student Organization Web Sites|402.2 Student Organization Web Sites]]<br />
*** [[Recognized Student Organization Food Sales|402.3 Recognized Student Organization Food Sales]]<br />
** [[:Category:Student Health|403 Student Health]]<br />
*** [[Administrative Health Officer|403.1 Administrative Health Officer]] <br />
*** [[Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors|403.2 Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors]] <br />
*** [[Medical Withdrawals|403.3 Medical Withdrawals]]<br />
*** [[Student Death Policy|403.4 Student Death Policy]]<br />
*** [[Awarding Degrees Posthumously|403.5 Awarding Degrees Posthumously]]<br />
** [[:Category:Housing|404 Housing]]<br />
*** [[Right of Entry/Search and Seizure|404.1 Right of Entry/Search and Seizure]]<br />
** [[:Category:Miscellaneous Student Policies|405 Miscellaneous Student Policies]]<br />
*** [[Tunnel Painting|405.1 Tunnel Painting]]<br />
** [[:Category:Student Withdrawal|406 Student Withdrawal]]<br />
*** [[Withdrawal Policy|406.1 Withdrawal Policy]]<br />
* [[Business Operations|500 Business Operations]]<br />
** [[Management and Use of University Funds| 501 Management and Use of University Funds]]<br />
*** [[Departmental Bookkeeping|501.7 Departmental Bookkeeping]]<br />
*** [[Fixed Asset System|501.17 Fixed Asset System]]<br />
** [[Bookstore|502 Bookstore]]<br />
** [[University Treasurer|503 University Treasurer]] <br />
*** [[State Policies Regarding The Receipt of Funds|503.1 State Policies Regarding the Receipt of Funds]] <br />
*** [[Receipting and Depositing Funds|503.2 Receipting and Depositing Funds]]<br />
*** [[Collection of Cash Outside University Cashier's Office|503.3 Collection of Cash Outside University Cashier's Office]] <br />
*** [[Storage and Safeguarding of Funds|503.4 Storage and Safeguarding of Funds]] <br />
*** [[Imprest Change Funds|503.5 Imprest Change Funds]]<br />
*** [[Collection of Accounts Receivable|503.6 Collection of Accounts Receivable]]<br />
*** [[Collection of Checks Returned for Insufficient Funds|503.7 Collection of Checks Returned for Insufficient Funds]]<br />
*** [[Payment Card Services Policy|503.8 Payment Card Services Policy]]<br />
*** [[Collection and Write-Off of University Accounts Receivable|503.9 Collection and Write-Off of University Accounts Receivable]] <br />
** [[Central Warehouse|504 Central Warehouse]] <br />
*** [[Warehouse Stock Items|504.1 Warehouse Stock Items]] <br />
*** [[Central Receiving|504.2 Central Receiving]] <br />
*** [[Central Shipping|504.3 Central Shipping]] <br />
*** [[Purchasing Items from the Central Warehouse|504.4 Purchasing Items from the Central Warehouse]] <br />
** [[Campus Dining|505 Campus Dining]] <br />
*** [[APPCARDS|505.1 APPCARDS]]<br />
*** [[Catering Service and Special Events|505.2 Catering Service and Special Events]]<br />
** [[Payroll|506 Payroll]] <br />
*** [[ASU Payroll Policies|506.1 ASU Payroll Policies]]<br />
** [[Facilities and Property Management|507 Facilities and Property Management]] <br />
*** [[Association with other University Departments|507.1 Association with other University Departments]] <br />
*** [[Funding and Types of Services|507.2 Funding and Types of Services]] <br />
*** [[Services Provided by the Physical Plant|507.3 Services Provided by the Physical Plant]] <br />
*** [[Requests for Physical Plant Services|507.4 Requests for Physical Plant Services]] <br />
*** [[Emergency Maintenance and Repair Service|507.5 Emergency Maintenance and Repair Service]] <br />
*** [[Renovations and Alterations|507.6 Renovations and Alterations]] <br />
*** [[Key and Lock Security|507.7 Key and Lock Security]] <br />
*** [[Heating and Cooling/Environmental Control|507.8 Heating and Cooling/Environmental Control]] <br />
*** [[Buildings and Grounds Regulations|507.9 Buildings and Grounds Regulations]] <br />
*** [[Motor Vehicle Management|507.10 Motor Vehicle Management]] <br />
*** [[Recycling Programs|507.11 Recycling Program]]<br />
*** [[Surplus Property|507.12 Surplus Property]]<br />
*** [[Borrowing Computer Equipment|507.13 Borrowing Computer Equipment]]<br />
*** [[University Space Management|507.14 University Space Management]]<br />
*** [[Campus Wayfinding and Signage|507.15 Campus Wayfinding and Signage]]<br />
** [[Post Office|508 Post Office]] <br />
** [[Purchasing|509 Purchasing]] <br />
*** [[Purchasing Office|509.1 Purchasing Office]] <br />
*** [[Purchase Authorizations|509.2 Purchase Authorizations]] <br />
*** [[Solicitation by Salesmen|509.3 Solicitation by Salesmen]] <br />
*** [[Product and Service Demonstrations by Vendors|509.4 Product and Service Demonstrations by Vendors]] <br />
*** [[State Purchase Contracts|509.5 State Purchase Contracts]] <br />
*** [[Solicitation of Bids and Quotations|509.6 Solicitation of Bids and Quotations]] <br />
*** [[Single Source Purchases|509.7 Single Source Purchases]] <br />
*** [[Purchases from Commercial Vendors|509.8 Purchases from Commercial Vendors]] <br />
*** [[Changes to Purchase Orders|509.9 Changes to Purchase Orders]] <br />
*** [[Correspondence with Vendors|509.10 Correspondence with Vendors]] <br />
*** [[Return of Merchandise to Vendors|509.11 Return of Merchandise to Vendors]] <br />
*** [[Purchases from University Facilities|509.12 Purchases from University Facilities]] <br />
*** [[Emergency Purchases|509.13 Emergency Purchases]] <br />
*** [[Blanket Purchase Orders|509.14 Blanket Purchase Orders]] <br />
*** [[Rental and Lease of Equipment|509.15 Rental and Lease of Equipment]] <br />
*** [[Purchase and Rental of Office Machines|509.16 Purchase and Rental of Office Machines]] <br />
*** [[Service Contracts/Maintenance Agreements|509.17 Service Contracts/Maintenance Agreements]] <br />
*** [[Purchase or Rental of EDP and Computer Related Equipment|509.18 Purchase or Rental of EDP and Computer Related Equipment]] <br />
*** [[Excise and Sales Tax|509.19 Excise and Sales Tax]] <br />
*** [[Personal and Professional Service Contracts|509.20 Personal and Professional Service Contracts]] <br />
*** [[Indefinite Quantity Contracts|509.21 Indefinite Quantity Contracts]] <br />
*** [[Small Purchases|509.22 Small Purchases]] <br />
*** [[Procurement Card Program|509.23 Procurement Card Program]]<br />
*** [[Pre-Payments|509.24 Pre-Payments]] <br />
** [[:Category:Travel, Transportation, and Expense Reimbursements|510 Travel, Transportation, and Expense Reimbursements]] <br />
*** [[Travel and Expense Reimbursement Policy|510.1 Travel and Expense Reimbursement Policy]] <br />
*** [[Travel to Destinations of Elevated Risk|510.2 Travel to Destinations of Elevated Risk]]<br />
*** [[International Travel Insurance|510.3 International Travel Insurance]]<br />
** [[Printing and Publications|511 Printing and Publications]]<br />
*** [[Printing Responsibilities|511.1 Printing Responsibilities]]<br />
*** [[Printing Services and Charges|511.2 Printing Services and Charges]]<br />
*** [[Graphic Identity Program|511.3 Graphic Identity Program]]<br />
** [[Budget Administration|512 Budget Administration]]<br />
* [[Human Resources|600 Human Resources]]<br />
** [[Hiring and Separation|601 Hiring and Separation]]<br />
*** [[SHRA Employee Hiring|601.1 SHRA Employee Hiring]]<br />
*** [[SHRA Employee Merit-Based Recruitment and Selection Plan|601.2 SHRA Employee Merit-Based Recruitment and Selection Plan]]<br />
*** [[SHRA Employee Requesting Position Actions|601.3 SHRA Employee Requesting Position Actions]]<br />
*** [[SHRA Employee Separation from Service|601.4 SHRA Employee Separation from Service]]<br />
*** [[SHRA Employee Terminating Employment|601.5 SHRA Employee Terminating Employment]]<br />
*** [[SHRA Grievance and Appeal|601.6 SHRA Grievance and Appeal]]<br />
*** [[SHRA Employee Reduction-in-Force|601.7 SHRA Employee Reduction-in-Force]]<br />
*** [[EHRA Employees|601.8 EHRA Employees]]<br />
*** [[Student Employees|601.9 Student Employees]]<br />
** [[:Category:Terms and Conditions of Employment|602 Terms and Conditions of Employment]]<br />
*** <s>602.1 Equal Opportunity</s> [[Equal Opportunity|See Policy #108]]<br />
*** <s>602.2 Harassment, Discrimination and Retaliation</s> [[Discrimination, Harassment and Retaliation|See Policy #110]]<br />
*** [[Employee Abuse of Alcohol and Other Drugs|602.3 Employee Abuse of Alcohol and Other Drugs]] <br />
*** [[Software Use on Non-State Computers|602.4 Use of Software on Non-State Owned Personal Computers]] <br />
*** [[Age Limitation for Employment and Employee Retention|602.5 Age Limitation for Employment and Employee Retention]] <br />
*** [[Position Management|602.6 Position Management]] <br />
*** [[Personnel Records and Information Disclosure|602.7 Personnel Records and Information Disclosure]]<br />
*** [[Pay and Compensation|602.8 Pay and Compensation]] <br />
*** [[In-Range Adjustment|602.9 In-Range Adjustment]] <br />
*** [[Supplemental Pay|602.10 Supplemental Pay]]<br />
*** [[Employee Responsibilities|602.11 Employee Responsibilities]] <br />
*** [[Work Schedule|602.12 Work Schedule]] <br />
*** [[Changes Affecting Employment|602.13 Changes Affecting Employment]] <br />
*** [[Employee Relations|602.14 Employee Relations]] <br />
*** [[Employee Safety|602.15 Employee Safety]] <br />
*** [[Disciplinary Action Suspension and Dismissal|602.16 Disciplinary Action, Suspension and Dismissal]] <br />
*** [[Disciplinary Suspension Without Pay|602.17 Disciplinary Suspension Without Pay]]<br />
*** [[Demotion|602.18 Demotion]]<br />
*** [[Pre-Disciplinary Conference|602.19 Pre-Disciplinary Conference]]<br />
*** [[Appeal to State Human Resource Commission|602.20 Appeal to State Human Resource Commission]]<br />
*** [[Improper Relationships between Students and Employees|602.21 Improper Relationships between Students and Employees]] <br />
*** [[Mediation for Faculty and EHRA Administrative Personnel|602.22 Mediation for Faculty and EHRA Administrative Personnel]] <br />
*** [[EHRA Non-Faculty Grievances|602.23 EHRA Non-Faculty Grievances]] <br />
*** [[Evaluating Staff Employees|602.24 Evaluating Staff Employees]]<br />
*** [[Daylight Savings Time|602.25 Daylight Savings Time]]<br />
*** [[Adverse Weather and Emergency Closing|602.26 Adverse Weather and Emergency Closing]]<br />
*** [[EHRA Non-faculty Employment|602.27 EHRA Non-faculty Employment]]<br />
*** [[Critical and Essential Staff|<s>602.28 Critical and Essential Staff</s>]] (Repealed)<br />
*** [[On-Call/Emergency Callback Pay|602.29 On-Call/Emergency Callback Pay]]<br />
*** [[Criminal Background Reports|602.30 Criminal Background Reports]]<br />
*** [[EHRA Non-Faculty Performance Management|602.31 EHRA Non-Faculty Performance Management]]<br />
*** [[Workplace Violence|602.32 Workplace Violence]]<br />
*** [[Sponsorship of Employees For United States Permanent Residence|602.33 Sponsorship of Employees For United States Permanent Residence]]<br />
*** [[Non-Salary and Deferred Compensation|602.34 Non-Salary and Deferred Compensation]]<br />
*** [[Employee Relocation Expenses|602.35 Employee Relocation Expenses]]<br />
*** [[Flexible Work Arrangements|602.36 Flexible Work Arrangements]]<br />
** [[:Category:Benefits|603 Benefits]]<br />
*** [[Leave|603.1 Leave]] <br />
*** [[Voluntary Shared Leave Program|603.2 Voluntary Shared Leave Program]]<br />
*** [[Insurance and Retirement Benefits|603.3 Insurance and Retirement Benefits]] <br />
*** [[Tuition Waiver|603.4 Tuition Waiver]] <br />
*** [[Tuition Reimbursement|603.5 Tuition Reimbursement]] <br />
*** [[Filing the Supervisor's Accident Report Form|603.6 Filing the Supervisor's Accident Report Form]]<br />
*** [[Filing Worker's Compensation Claims|603.7 Filing Worker's Compensation Claims]]<br />
*** [[EHRA Benefits|603.8 EHRA Benefits]]<br />
*** [[SHRA Benefits|603.9 SHRA Benefits]]<br />
*** [[Vacation Leave|603.10 Vacation Leave]]<br />
*** [[Sick Leave|603.11 Sick Leave]]<br />
*** [[Leave without Pay Administration|603.12 Leave without Pay Administration]]<br />
*** [[Holiday Leave Administration|603.13 Holiday Leave Administration]]<br />
*** [[FMLA Leave Administration|603.14 FMLA Leave Administration]]<br />
*** [[Family Illness Leave Administration|603.15 Family Illness Leave Administration]]<br />
*** [[Community Service Leave|603.16 Community Service Leave]]<br />
*** [[Military Service Leave and Differential Pay Procedures|603.17 Military Service Leave and Differential Pay Procedures]]<br />
*** [[Emergency Loan Fund|603.18 Emergency Loan Fund]]<br />
*** [[Services to Employees|603.19 Services to Employees]] <br />
** [[:Category:Conflicts of Interest and Commitment|604 Conflicts of Interest and Commitment]]<br />
*** [[Dual Employment|604.1 Dual Employment]] <br />
*** [[Processing Dual Employment Assignments|604.2 Processing Dual Employment Assignments]]<br />
*** [[External Professional Activities of Faculty and Other Professional Staff|604.3 External Professional Activities of Faculty and Other Professional Staff]] <br />
*** [[Secondary Employment|604.4 Secondary Employment]] <br />
*** [[Staff (SHRA) Employee Request for Approval to Engage in Outside Work|604.5 Staff (SHRA) Employee Request for Approval to Engage in Outside Work]]<br />
*** [[Conflict of Interest and Commitment|604.6 Conflict of Interest and Commitment]]<br />
*** [[Political Activities and Public Office Holding|604.7 Political Activities and Public Office Holding]]<br />
* [[Athletics|700 Athletics]] <br />
** [[Department of Athletics Policies and Procedures Manual|701 Department of Athletics Policies and Procedures Manual]]<br />
** [[Trademark/Service Mark Licensing|702 Trademark/Service Mark Licensing]]<br />
* [[University Communications|800 University Communications]]<br />
** [[Responses to Requests|801 Responses to Requests]] <br />
*** [[Media Requests|801.1 Media Requests]]<br />
* [[:Category:Information Technology|900 Information Technology]]<br />
** [[Information Technology Governance Policy|901 Information Technology Governance Policy]]<br />
** [[Data Governance|902 Data Governance]]<br />
** [[Information Security Policy|903 Information Security Policy]]<br />
** [[Infrastructure and Architecture Policy|904 Infrastructure and Architecture Policy]]<br />
** [[Identity and Access Management Policy|905 Identity and Access Management Policy]]<br />
** [[Acceptable Use of Computing and Electronic Resources Policy|906 Acceptable Use of Computing and Electronic Resources Policy]] <br />
** [[General Web Standards|907 General Web Standards]]<br />
** [[E-Mail As Official Means of Communication|908 E-Mail As Official Means of Communication]]<br />
** [[Digital Accessibility|909 Digital Accessibility]]<br />
** [[Statement of Confidentiality|910 Statement of Confidentiality]]<br />
** [[Privacy and Confidentiality of Individually Identifiable Health Care Information under HIPAA | 911 Privacy and Confidentiality of Individually Identifiable Health Care Information under HIPAA]]<br />
* [[Audits|1000 Audits]]<br />
** [[Financial and Operational Audits|1001 Financial and Operational Audits]] <br />
** [[Information Systems Audits|1002 Information Systems Audits]] <br />
** [[Bank Accounts, Cash Funds, and Investments|1003 Bank Accounts, Cash Funds, and Investments]] <br />
** [[Accounting_Systems_and_Procedures|1004 Accounting Systems and Procedures]] <br />
** [[Audit Follow-Up Policy|1005 Audit Follow-Up Policy]]<br />
</div><br />
<br />
[[Category:Contents]]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Flexible_Work_Arrangements&diff=12378Flexible Work Arrangements2022-07-13T12:39:37Z<p>Mcnaneym: /* Original Effective Date */</p>
<hr />
<div>Policy 602.36<br />
<br />
== Introduction ==<br />
<br />
Appalachian State University recognizes that flexible work arrangements may promote the recruitment and retention of a highly qualified workforce, economies with respect to facility utilization and other institutional operating expenses, and staff engagement and productivity. Accordingly, university managers may implement flexible work arrangements to meet operational needs and to provide enhanced flexibility to both employees and management, pursuant to the provisions of this policy. Flexible work arrangements may not be available to all employees, based on the nature of their work, and this policy does not create a guarantee, right, or entitlement to any specific flexible work arrangement for any employee.<br />
<br />
== Scope ==<br />
2.1 This policy applies to permanent and temporary EHRA Non-Faculty and SHRA university staff.<br />
<br />
2.2 This policy applies to structured, recurring work arrangements. Sporadic, nonrecurring work flexibility to address short-term operational or employee circumstances may be granted at management discretion and is not subject to the requirements of this policy.<br />
<br />
== Definitions ==<br />
=== Flexible Work Arrangements ===<br />
Recurring adjustments to an employee’s scheduled work hours, scheduled workweek, and/or customary work location.<br />
<br />
'''3.1.1 Flexible Schedule Arrangements'''<br />
:Recurring adjustments to an employee’s daily and/or weekly work schedule. Flexible work schedules may include, for example, adjustments to the start and end times of an employee’s scheduled work day and/or adjustments to an employee’s scheduled workweek.<br />
<br />
'''3.1.2 Remote Work Arrangements'''<br />
:Recurring adjustments to an employee’s customary work location involving the employee performing assigned work from a location other than their designated university duty station.<br />
<br />
=== Duty Station ===<br />
An employee’s designated on-site university work site. All employees must have a designated work site at a university facility, which is considered their duty station regardless of any approved flexible work arrangement.<br />
<br />
== Policy and Procedure Statements ==<br />
=== Eligibility for Flexible Work Arrangements ===<br />
Flexible work arrangements may not be available to all employees, based on the nature of their work, and this policy does not create a guarantee, right, or entitlement to any specific flexible work arrangement for any employee. Decisions regarding the establishment of flexible work arrangements are management discretion. In directing or approving flexible work arrangements, management is expected to exercise reasonable judgement and should, at minimum, consider the following factors:<br />
*Operational and customer service needs of the work unit;<br />
*Employee work performance;<br />
*Labor market forces and market competitiveness;<br />
*Ability to measure and manage employee work hours, productivity and performance; and<br />
*Equity among employees within the unit in the availability and terms of flexible work arrangements.<br />
<br />
=== General Provisions for Flexible Work Arrangements ===<br />
'''4.2.1 Impact on Business Operations and Campus Services'''<br />
:Flexible work arrangements may not adversely impact university business operations or limit or adversely impact the delivery of any university services to any constituency.<br />
<br />
'''4.2.2 Impact on Duties, Performance Standards, and Other Staff'''<br />
:Flexible work arrangements may not reduce or fundamentally alter the work responsibilities, performance standards, or attendance standards of an employee or add responsibilities to any other university employee.<br />
<br />
'''4.2.3 Hours of Work and Overtime'''<br />
:Flexible work arrangements may not establish a work schedule under which any employee subject to overtime under the Federal Fair Labor Standards Act is scheduled to perform work in excess of forty hours in any workweek.<br />
<br />
'''4.2.4 Periodic Review, Alteration, and Revocation'''<br />
:All flexible work arrangements must be reviewed by management periodically and may be altered or revoked by management at any time, based on operational needs of the work unit, unsatisfactory employee performance, or violations of the conditions of this policy. Initial approvals for flexible work arrangements should be assessed for viability approximately 60 days after initial approval and at least annually thereafter during the annual performance appraisal process. Management must provide employees notice of at least 30 calendar days prior to revocation of, or significant changes to, an employee’s approved flexible work arrangement. Exceptions to the notice requirement may be made, in consultation with the Office of Human Resources, due to employee misconduct, significant performance deficiencies, and/or to address critical operational needs.<br />
<br />
'''4.2.5 ADA Accommodations'''<br />
:Flexible work arrangements are determined and administered separately from reasonable workplace accommodations under the Americans with Disabilities Act (ADA). Flexible work arrangements are not intended to substitute for the interactive reasonable accommodations process required under the ADA or to meet the University’s ADA obligations. Requests for ADA workplace accommodations must be made through the University’s Office of Disability Resources.<br />
<br />
'''4.2.6 Approvals and Documentation'''<br />
:All flexible work arrangements must be requested, approved, and documented using a Flexible Work Arrangement Agreement Form and following procedures implemented by the Office of Human Resources. The form and procedures are available on the Office of Human Resources website at: https://hr.appstate.edu/flexible_work_arrangements. All proposed flexible work arrangements require approval by the employee’s immediate supervisor, the employee’s second-level supervisor, and review by the Office of Human Resources for compliance with the conditions of this policy.<br />
<br />
'''4.2.7 Position Specific'''<br />
:All flexible work arrangements are position-specific. Approved arrangements do not transfer with an employee who changes positions within the University and arrangements applying to a specific hire into a position do not automatically transfer to subsequent hires for the same position.<br />
<br />
=== Additional Provisions for Remote Work Arrangements ===<br />
'''4.3.1 Full-Time Versus Hybrid Remote Work Arrangements'''<br />
:The University considers in-person engagement with colleagues, constituents, and the larger campus community to be an important part of the employment relationship. Accordingly, it is generally required that approved remote work arrangements be hybrid arrangements involving a combination of on-site and remote work. Full-time remote work arrangements may be approved by management only in exceptional circumstances necessary to meet specific operational needs of the University and/or when necessary to fill vacancies or retain employees in critical positions where the full functions of the position can be performed remotely.<br />
<br />
'''4.3.2 Reasonable Commuting Distance'''<br />
:Employees approved for remote work arrangements are expected to work within a reasonable commuting distance to their designated on-site duty station, to be able to report to their duty station within a practical period of time when directed due to operational needs and/or changes to or revocation of their flexible work arrangements. Exceptions may be made to the reasonable commuting distance based on operational needs and/or when necessary to fill critical vacancies.<br />
<br />
'''4.3.3 Out-of-State Work'''<br />
:As a state government entity, the University is committed to contributing to the economy of the State of North Carolina, in part by employing people who reside in the State to the greatest extent possible. Accordingly, recurring remote work arrangements will generally not be established where the employee would primarily perform their assigned work outside of the State. In exceptional circumstances where an employee is approved to perform work remotely from another state, including newly hired employees unable to relocate to North Carolina prior to the commencement of employment, the hiring department must consult with the University’s Office of the Controller to ensure that any applicable out-of-state tax compliance requirements are implemented prior to the commencement of compensable work.<br />
<br />
'''4.3.4 Remote Work Location and Travel'''<br />
:Employees with approved remote work arrangements are not eligible to receive mileage or other expense reimbursements for travel between their remote work location and their assigned duty station. Generally, travel between the remote work location and the assigned duty station should occur outside of the employee’s scheduled work hours. Where it is necessary, for business-related reasons, for an employee to travel between their remote work location and their assigned duty station during their scheduled work hours, the travel time will be considered compensable work time. Employees may be eligible for travel expense reimbursement for business-related meetings and events that take place off-campus, in accordance with applicable university travel policies and procedures.<br />
<br />
'''4.3.5 Resources for Remote Work Arrangements'''<br />
:4.3.5.1 The University may provide employees with office supplies and/or equipment to support remote work arrangements as management deems appropriate to ensure that operational needs of the work unit can be met.<br />
:4.3.5.2 Generally, the University will not provide internet service to support remote work arrangements, except in instances where the arrangement is compelled by the University for business-related reasons and the employee does not otherwise subscribe to such service for personal use.<br />
:4.3.5.3 Reimbursement for any out-of-pocket expenses incurred by an employee under a remote work arrangement requires prior approval by the supervisor.<br />
:4.3.5.4 The Flexible Work Arrangement Form must include a complete inventory of equipment and materials used at an employee’s remote work location.<br />
:4.3.5.5 Employees with remote work arrangements understand and agree that university-owned resources will be used primarily for official university business in accordance with university policies and will take reasonable steps to protect all university property from theft, damage, or misuse.<br />
:4.3.5.6 In the event of an employee’s separation from employment with the University, or the termination of a remote work arrangement, employees are responsible for returning all university property and resources used at the remote work location no later than the employee’s separation date or date of termination of the remote work arrangement.<br />
<br />
'''4.3.6 Safe and Secure Work Environment'''<br />
:4.3.6.1 Employees with remote work arrangements must maintain appropriate data security standards and maintain a work environment free from hazards or potential workplace injuries.<br />
:4.3.6.2 The security, confidentiality, and integrity of university records and information must be protected and employees working remotely must comply with all information security requirements that would apply at the on-site work location. Sensitive information and data must not be processed or stored on a personally-owned computer or device. Employees must complete and adhere to all<br />
:4.3.6.3 information security training required by the University’s Information Technology Services or the Office of Human Resources.<br />
:4.3.6.4 Employees working under remote work arrangements are covered by workers’ compensation for job-related injuries that occur in the course and scope of employment during the employee’s approved work hours.<br />
:4.3.6.5 Documentation of all remote work arrangements must include completion of a Workplace Safety Attestation and Checklist in addition to the Flexible Work Arrangement Form. The Workplace Safety Attestation and Checklist is available on the Office of Human Resources website at: https://hr.appstate.edu/flexible_work_arrangements.<br />
<br />
'''4.3.7 Professional Workplace Conduct'''<br />
:When working from a remote work location, employees are expected to perform their job duties with the same level of professionalism as is expected for on-site work. Employees must be able to perform their duties free of non-work-related obligations and unreasonable interruptions to the greatest extent practicable. Personal appointments and attending to personal business should be kept to a minimum during normal business hours unless otherwise approved by the employee’s supervisor and covered as needed by accrued personal leave. When participating in video conferences, employees should dress appropriately and take reasonable steps to minimize background noise and disruptions.<br />
<br />
'''4.3.8 Compliance with University Policies'''<br />
:Work performed under a remote work arrangement remains subject to all applicable laws and university policies as if it were performed on-site. These provisions include recordkeeping for work hours and leave, prohibitions on discrimination and workplace harassment, and records retention obligations.<br />
<br />
== Additional References ==<br />
<br />
== Authority ==<br />
: UNC Policy Manual 300.8.6[R] - Regulation on Flexible Work Arrangement and Remote Work<br />
<br />
== Contact Information ==<br />
Office of Human Resources | 828-262-3187<br />
<br />
== Original Effective Date ==<br />
June 13, 2022<br />
<br />
[[Category:Contents]]<br />
[[Category:Human Resources]]<br />
[[Category:Terms and Conditions of Employment]]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Policy_Manual&diff=12377Policy Manual2022-07-13T12:39:17Z<p>Mcnaneym: /* Table of Contents */</p>
<hr />
<div>__NOTOC__<br />
Welcome to the Appalachian State University Online Policy Manual. These policies and procedures are periodically updated or revised. Efforts are made to keep this online version current. If any questions arise about the authenticity of the online version, please contact the Office of General Counsel (828-262-2751). In the event of any discrepancy between the online version and printed documents approved by the Chancellor, the printed documents shall govern. Departments have forms on their web pages and at the [https://www.webapp.appstate.edu/electronicforms/newdefault.asp ASU Electronic Forms page]. Many departments have provided the forms related to the associated policies and procedures in Portable Document Format (.pdf). To view PDF documents, you must have Acrobat Reader installed on your computer. [http://get.adobe.com/reader/ Acrobat Reader] is available from Appalachian State University's application explorer icon on university-owned computers.<br />
<br />
Comments, suggestions or questions regarding the Policy Manual should be directed to the Office of General Counsel at ogc@appstate.edu or to the department with primary responsibility for implementation.<br />
<br />
<br />
''':NOTE: For purposes of all Appalachian State University policies, references to SPA (subject to the State Personnel Act [former terminology]) shall be interchangeable with SHRA (subject to the State Human Resources Act [current terminology]); and references to EPA (exempt from the State Personnel Act [former terminology]) shall be interchangeable with EHRA (exempt from the State Human Resources Act [current terminology]).'''<br />
<br />
<br />
== Table of Contents ==<br />
<div id="no-bullet"><br />
* [[:Category:Governance and Administration|100 Governance and Administration]]<br />
** [[Policy on Policies|101 Policy on Policies]]<br />
** [[University Organization and Administration|102 University Organization and Administration]]<br />
*** [[University Contracts and Delegation of Signature Authority|102.1 University Contracts and Delegation of Signature Authority]]<br />
** [[Board of Trustees|103 Board of Trustees]]<br />
*** [[Bylaws|103.1 Bylaws]]<br />
*** [[Audit Committee Charter|103.2 Audit Committee Charter]]<br />
*** [[Naming of Facilities and Programs|103.3 Naming of Facilities and Programs]]<br />
*** [[Honorary Degrees|103.4 Honorary Degrees]] <br />
** [[Facility Use|104 Facility Use]]<br />
** [[:Category:Records|105 Records]]<br />
*** [[Record Retention Policy|105.1 Record Retention Policy]]<br />
*** [[University Archives|105.2 University Archives]] <br />
*** [[Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended|105.3 Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended]] <br />
*** [[Identity Theft Prevention Plan|105.5 Identity Theft Prevention Plan]]<br />
*** [[Public Records Requests|105.6 Public Records Requests]]<br />
** [[Drugs and Alcohol|106 Drugs and Alcohol]]<br />
*** [[Alcohol at University Events|106.1 Alcohol at University Events]]<br />
*** [[Tailgating|106.2 Tailgating]]<br />
**[[Substantive Change for Accreditation Purposes|107 Substantive Change for Accreditation Purposes]]<br />
**[[Equal Opportunity|108 Equal Opportunity]]<br />
**[[Debt Management|109 Debt Management]]<br />
**[[Discrimination and Harassment|110 Discrimination and Harassment]]<br />
**[[:Category:Protection of Minors|111 Protection of Minors]]<br />
***[[Protection of Minors|111.1 Protection of Minors]]<br />
***[[Reporting Suspected Child Abuse and Neglect|111.2 Reporting Suspected Child Abuse and Neglect]]<br />
**[[Title_IX_and_Sex/Gender-Based_Misconduct|112 Title IX and Sex/Gender-Based Misconduct]]<br />
**[[Chalking|113 Chalking]]<br />
* [[:Category:Academic Affairs|200 Academic Affairs]]<br />
** [[Faculty Handbook|201 Faculty Handbook]] <br />
** [[Undergraduate Bulletin|202 Undergraduate Bulletin]] <br />
** [[Graduate Bulletin|203 Graduate Bulletin]]<br />
** [[Buyout Policy for Externally Sponsored Projects|204 Buyout Policy for Externally Sponsored Projects]]<br />
** [[Academic Integrity Code|205 Academic Integrity Code]]<br />
** [[Final Grade Appeal Procedure|206 Final Grade Appeal Procedure]]<br />
** [[Intellectual Property Transfer|207 Intellectual Property Transfer]]<br />
** [[Review of Research Involving Human Subjects|209 Review of Research Involving Human Subjects]]<br />
** [[Payments to Human Subjects|210 Payments to Human Subjects]]<br />
** [[Integrity in Scholarship and Scientific Research|211 Integrity in Scholarship and Scientific Research]]<br />
** [[Use of Recombinant DNA in Research and Teaching Laboratories|212 Use of Recombinant DNA in Research and Teaching Laboratories]]<br />
** [[Care and Use of Animals for Research Teaching or Demonstration|213 Care and Use of Animals for Research Teaching or Demonstration]]<br />
** [[Credit Hours|214 Credit Hours]]<br />
** [[Internet/Web-Based Courses|215 Internet/Web-Based Courses]]<br />
** [[Human Subject Research Recruitment|216 Human Subject Research Recruitment]]<br />
** [[Export Controls Compliance|217 Export Controls Compliance]]<br />
** [[Policy on Independent Studies|218 Policy on Independent Studies]]<br />
** [[Policy on Faculty Workload|219 Policy on Faculty Workload]]<br />
** [[Facilities and Administrative Cost Policy|220 Facilities and Administrative Cost Policy]]<br />
** [[Fellowship Policy|221 Fellowship Policy]]<br />
** [[Global Learning Management System Policy|222 Global Learning Management System Policy]]<br />
** [[Campus Survey Policy|223 Campus Survey Policy]]<br />
* [[:Category:Public Safety| 300 Public Safety]]<br />
** [[:Category:Police|301 Police]] <br />
*** [[Special Services|301.1 Special Services]] <br />
*** [[University Police Services|301.2 University Police Services]] <br />
*** [[Criminal Trespass|301.3 Criminal Trespass Warning]] <br />
*** [[Clery_Act_Compliance_Policy|301.4 Clery Act Compliance Policy]]<br />
*** [[Bicycle Helmets|301.5 Bicycle Helmets]]<br />
*** [[University Security Camera Policy|301.6 University Security Camera Policy]]<br />
** [[:Category:Emergency Management|302 Emergency Management]]<br />
*** [[Emergency Management Program|302.1 Emergency Management Program]]<br />
*** [[Communication Guidelines|302.2 Communication Guidelines for Emergencies and Campus Issues]]<br />
*** [[Emergency Operations Plan|302.3 Emergency Operations Plan]]<br />
*** [[Building Emergency Plans|302.4 Building Emergency Plans]]<br />
*** [[Infectious Disease Plan|302.5 Pandemic Infectious Disease Plan]]<br />
*** [[International Crisis Management|302.6 International Crisis Management]]<br />
*** [[Emergency Notification System|302.7 Emergency Notification System]]<br />
** [[:Category:Environmental Health and Safety|303 Environmental Health and Safety]]<br />
*** [[Office of Occupational Safety and Health Introduction|303.1 Office of Occupational Safety and Health Introduction]]<br />
*** [[OSHA Regulations|303.2 OSHA Regulations]] <br />
*** [[Safety Committees|303.3 Safety Committees]] <br />
*** [[Personal Protective Equipment|303.4 Personal Protective Equipment]] <br />
*** [[Accident Reports|303.5 Accident Reports]] <br />
*** [[Safety Hazards|303.6 Safety Hazards]] <br />
*** [[Hazardous Communication Program|303.7 Hazardous Communication Program]] <br />
*** [[Exposure Control Plan For Bloodborne Pathogens|303.8 Exposure Control Plan for Bloodborne Pathogens]]<br />
*** [[Chemical Hygiene Plan|303.9 Chemical Hygiene Plan]] <br />
*** [[Open Flame Policy|303.10 Open Flame Policy]] <br />
*** [[Fall Protection Plan|303.11 Fall Protection Plan]] <br />
*** [[Respiratory Protection Program|303.12 Respiratory Protection Program]] <br />
*** [[Multi-Passenger Vehicles|303.13 Multi-Passenger Vehicles]] <br />
*** [[Lockout/Tagout Procedures|303.14 Lockout/Tagout Procedures]] <br />
*** [[Pre-Purchase Review of Products|303.15 Pre-Purchase Review of Products]] <br />
*** [[Hazardous Chemical Spill Response|303.16 Hazardous Chemical Spill Response]] <br />
*** [[Automated External Defibrillator Protocol|303.17 Automated External Defibrillator Protocol]] <br />
*** [[Safety Inspections|303.18 Safety Inspections]]<br />
*** [[Fire Prevention and Emergency Action|303.19 Fire Prevention and Emergency Action]]<br />
*** [[Industrial Hygiene Assistance Request Form|303.20 Industrial Hygiene Assistance Request Form]]<br />
*** [[Emergency Telephone Number|303.21 Emergency Telephone Numbers]]<br />
*** [[Radiation Safety Manual|303.22 Radiation Safety Manual]]<br />
*** [[Confined Space Program|303.23 Confined Space Program]]<br />
*** [[Animals on Campus|303.24 Animals On Campus]]<br />
*** [[Tobacco_and_Related_Product_Restrictions_on_University_Property|303.25 Tobacco and Related Product Restrictions on University Property]]<br />
*** [[Unmanned Aircraft Systems Policy|303.26 Unmanned Aircraft Systems Policy]]<br />
*** [[Theatrical Simulated Firearms Policy|303.27 Theatrical Simulated Firearms Policy]]<br />
** [[:Category:Parking and Traffic|304 Parking and Traffic]]<br />
*** [[Rules and Regulations|304.1 Rules and Regulations]] <br />
*** [[Use of Skateboards and Similar Devices|304.2 Use of Skateboards and Similar Devices]]<br />
* [[:Category:Students|400 Students]]<br />
** [[Code of Student Conduct|401 Code of Student Conduct]]<br />
*** <s>401.2 Harassment and Discrimination</s> [[Discrimination, Harassment and Retaliation|See Policy #110]]<br />
** [[:Category:Student Organizations|402 Student Organizations]]<br />
*** [[Organizational Student Conduct Policy|402.1 Organizational Student Conduct Policy]] <br />
*** [[Student Organization Web Sites|402.2 Student Organization Web Sites]]<br />
*** [[Recognized Student Organization Food Sales|402.3 Recognized Student Organization Food Sales]]<br />
** [[:Category:Student Health|403 Student Health]]<br />
*** [[Administrative Health Officer|403.1 Administrative Health Officer]] <br />
*** [[Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors|403.2 Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors]] <br />
*** [[Medical Withdrawals|403.3 Medical Withdrawals]]<br />
*** [[Student Death Policy|403.4 Student Death Policy]]<br />
*** [[Awarding Degrees Posthumously|403.5 Awarding Degrees Posthumously]]<br />
** [[:Category:Housing|404 Housing]]<br />
*** [[Right of Entry/Search and Seizure|404.1 Right of Entry/Search and Seizure]]<br />
** [[:Category:Miscellaneous Student Policies|405 Miscellaneous Student Policies]]<br />
*** [[Tunnel Painting|405.1 Tunnel Painting]]<br />
** [[:Category:Student Withdrawal|406 Student Withdrawal]]<br />
*** [[Withdrawal Policy|406.1 Withdrawal Policy]]<br />
* [[Business Operations|500 Business Operations]]<br />
** [[Management and Use of University Funds| 501 Management and Use of University Funds]]<br />
*** [[Departmental Bookkeeping|501.7 Departmental Bookkeeping]]<br />
*** [[Fixed Asset System|501.17 Fixed Asset System]]<br />
** [[Bookstore|502 Bookstore]]<br />
** [[University Treasurer|503 University Treasurer]] <br />
*** [[State Policies Regarding The Receipt of Funds|503.1 State Policies Regarding the Receipt of Funds]] <br />
*** [[Receipting and Depositing Funds|503.2 Receipting and Depositing Funds]]<br />
*** [[Collection of Cash Outside University Cashier's Office|503.3 Collection of Cash Outside University Cashier's Office]] <br />
*** [[Storage and Safeguarding of Funds|503.4 Storage and Safeguarding of Funds]] <br />
*** [[Imprest Change Funds|503.5 Imprest Change Funds]]<br />
*** [[Collection of Accounts Receivable|503.6 Collection of Accounts Receivable]]<br />
*** [[Collection of Checks Returned for Insufficient Funds|503.7 Collection of Checks Returned for Insufficient Funds]]<br />
*** [[Payment Card Services Policy|503.8 Payment Card Services Policy]]<br />
*** [[Collection and Write-Off of University Accounts Receivable|503.9 Collection and Write-Off of University Accounts Receivable]] <br />
** [[Central Warehouse|504 Central Warehouse]] <br />
*** [[Warehouse Stock Items|504.1 Warehouse Stock Items]] <br />
*** [[Central Receiving|504.2 Central Receiving]] <br />
*** [[Central Shipping|504.3 Central Shipping]] <br />
*** [[Purchasing Items from the Central Warehouse|504.4 Purchasing Items from the Central Warehouse]] <br />
** [[Campus Dining|505 Campus Dining]] <br />
*** [[APPCARDS|505.1 APPCARDS]] <br />
** [[Payroll|506 Payroll]] <br />
*** [[ASU Payroll Policies|506.1 ASU Payroll Policies]]<br />
** [[Facilities and Property Management|507 Facilities and Property Management]] <br />
*** [[Association with other University Departments|507.1 Association with other University Departments]] <br />
*** [[Funding and Types of Services|507.2 Funding and Types of Services]] <br />
*** [[Services Provided by the Physical Plant|507.3 Services Provided by the Physical Plant]] <br />
*** [[Requests for Physical Plant Services|507.4 Requests for Physical Plant Services]] <br />
*** [[Emergency Maintenance and Repair Service|507.5 Emergency Maintenance and Repair Service]] <br />
*** [[Renovations and Alterations|507.6 Renovations and Alterations]] <br />
*** [[Key and Lock Security|507.7 Key and Lock Security]] <br />
*** [[Heating and Cooling/Environmental Control|507.8 Heating and Cooling/Environmental Control]] <br />
*** [[Buildings and Grounds Regulations|507.9 Buildings and Grounds Regulations]] <br />
*** [[Motor Vehicle Management|507.10 Motor Vehicle Management]] <br />
*** [[Recycling Programs|507.11 Recycling Program]]<br />
*** [[Surplus Property|507.12 Surplus Property]]<br />
*** [[Borrowing Computer Equipment|507.13 Borrowing Computer Equipment]]<br />
*** [[University Space Management|507.14 University Space Management]]<br />
*** [[Campus Wayfinding and Signage|507.15 Campus Wayfinding and Signage]]<br />
** [[Post Office|508 Post Office]] <br />
** [[Purchasing|509 Purchasing]] <br />
*** [[Purchasing Office|509.1 Purchasing Office]] <br />
*** [[Purchase Authorizations|509.2 Purchase Authorizations]] <br />
*** [[Solicitation by Salesmen|509.3 Solicitation by Salesmen]] <br />
*** [[Product and Service Demonstrations by Vendors|509.4 Product and Service Demonstrations by Vendors]] <br />
*** [[State Purchase Contracts|509.5 State Purchase Contracts]] <br />
*** [[Solicitation of Bids and Quotations|509.6 Solicitation of Bids and Quotations]] <br />
*** [[Single Source Purchases|509.7 Single Source Purchases]] <br />
*** [[Purchases from Commercial Vendors|509.8 Purchases from Commercial Vendors]] <br />
*** [[Changes to Purchase Orders|509.9 Changes to Purchase Orders]] <br />
*** [[Correspondence with Vendors|509.10 Correspondence with Vendors]] <br />
*** [[Return of Merchandise to Vendors|509.11 Return of Merchandise to Vendors]] <br />
*** [[Purchases from University Facilities|509.12 Purchases from University Facilities]] <br />
*** [[Emergency Purchases|509.13 Emergency Purchases]] <br />
*** [[Blanket Purchase Orders|509.14 Blanket Purchase Orders]] <br />
*** [[Rental and Lease of Equipment|509.15 Rental and Lease of Equipment]] <br />
*** [[Purchase and Rental of Office Machines|509.16 Purchase and Rental of Office Machines]] <br />
*** [[Service Contracts/Maintenance Agreements|509.17 Service Contracts/Maintenance Agreements]] <br />
*** [[Purchase or Rental of EDP and Computer Related Equipment|509.18 Purchase or Rental of EDP and Computer Related Equipment]] <br />
*** [[Excise and Sales Tax|509.19 Excise and Sales Tax]] <br />
*** [[Personal and Professional Service Contracts|509.20 Personal and Professional Service Contracts]] <br />
*** [[Indefinite Quantity Contracts|509.21 Indefinite Quantity Contracts]] <br />
*** [[Small Purchases|509.22 Small Purchases]] <br />
*** [[Procurement Card Program|509.23 Procurement Card Program]]<br />
*** [[Pre-Payments|509.24 Pre-Payments]] <br />
** [[:Category:Travel, Transportation, and Expense Reimbursements|510 Travel, Transportation, and Expense Reimbursements]] <br />
*** [[Travel and Expense Reimbursement Policy|510.1 Travel and Expense Reimbursement Policy]] <br />
*** [[Travel to Destinations of Elevated Risk|510.2 Travel to Destinations of Elevated Risk]]<br />
*** [[International Travel Insurance|510.3 International Travel Insurance]]<br />
** [[Printing and Publications|511 Printing and Publications]]<br />
*** [[Printing Responsibilities|511.1 Printing Responsibilities]]<br />
*** [[Printing Services and Charges|511.2 Printing Services and Charges]]<br />
*** [[Graphic Identity Program|511.3 Graphic Identity Program]]<br />
** [[Budget Administration|512 Budget Administration]]<br />
* [[Human Resources|600 Human Resources]]<br />
** [[Hiring and Separation|601 Hiring and Separation]]<br />
*** [[SHRA Employee Hiring|601.1 SHRA Employee Hiring]]<br />
*** [[SHRA Employee Merit-Based Recruitment and Selection Plan|601.2 SHRA Employee Merit-Based Recruitment and Selection Plan]]<br />
*** [[SHRA Employee Requesting Position Actions|601.3 SHRA Employee Requesting Position Actions]]<br />
*** [[SHRA Employee Separation from Service|601.4 SHRA Employee Separation from Service]]<br />
*** [[SHRA Employee Terminating Employment|601.5 SHRA Employee Terminating Employment]]<br />
*** [[SHRA Grievance and Appeal|601.6 SHRA Grievance and Appeal]]<br />
*** [[SHRA Employee Reduction-in-Force|601.7 SHRA Employee Reduction-in-Force]]<br />
*** [[EHRA Employees|601.8 EHRA Employees]]<br />
*** [[Student Employees|601.9 Student Employees]]<br />
** [[:Category:Terms and Conditions of Employment|602 Terms and Conditions of Employment]]<br />
*** <s>602.1 Equal Opportunity</s> [[Equal Opportunity|See Policy #108]]<br />
*** <s>602.2 Harassment, Discrimination and Retaliation</s> [[Discrimination, Harassment and Retaliation|See Policy #110]]<br />
*** [[Employee Abuse of Alcohol and Other Drugs|602.3 Employee Abuse of Alcohol and Other Drugs]] <br />
*** [[Software Use on Non-State Computers|602.4 Use of Software on Non-State Owned Personal Computers]] <br />
*** [[Age Limitation for Employment and Employee Retention|602.5 Age Limitation for Employment and Employee Retention]] <br />
*** [[Position Management|602.6 Position Management]] <br />
*** [[Personnel Records and Information Disclosure|602.7 Personnel Records and Information Disclosure]]<br />
*** [[Pay and Compensation|602.8 Pay and Compensation]] <br />
*** [[In-Range Adjustment|602.9 In-Range Adjustment]] <br />
*** [[Supplemental Pay|602.10 Supplemental Pay]]<br />
*** [[Employee Responsibilities|602.11 Employee Responsibilities]] <br />
*** [[Work Schedule|602.12 Work Schedule]] <br />
*** [[Changes Affecting Employment|602.13 Changes Affecting Employment]] <br />
*** [[Employee Relations|602.14 Employee Relations]] <br />
*** [[Employee Safety|602.15 Employee Safety]] <br />
*** [[Disciplinary Action Suspension and Dismissal|602.16 Disciplinary Action, Suspension and Dismissal]] <br />
*** [[Disciplinary Suspension Without Pay|602.17 Disciplinary Suspension Without Pay]]<br />
*** [[Demotion|602.18 Demotion]]<br />
*** [[Pre-Disciplinary Conference|602.19 Pre-Disciplinary Conference]]<br />
*** [[Appeal to State Human Resource Commission|602.20 Appeal to State Human Resource Commission]]<br />
*** [[Improper Relationships between Students and Employees|602.21 Improper Relationships between Students and Employees]] <br />
*** [[Mediation for Faculty and EHRA Administrative Personnel|602.22 Mediation for Faculty and EHRA Administrative Personnel]] <br />
*** [[EHRA Non-Faculty Grievances|602.23 EHRA Non-Faculty Grievances]] <br />
*** [[Evaluating Staff Employees|602.24 Evaluating Staff Employees]]<br />
*** [[Daylight Savings Time|602.25 Daylight Savings Time]]<br />
*** [[Adverse Weather and Emergency Closing|602.26 Adverse Weather and Emergency Closing]]<br />
*** [[EHRA Non-faculty Employment|602.27 EHRA Non-faculty Employment]]<br />
*** [[Critical and Essential Staff|<s>602.28 Critical and Essential Staff</s>]] (Repealed)<br />
*** [[On-Call/Emergency Callback Pay|602.29 On-Call/Emergency Callback Pay]]<br />
*** [[Criminal Background Reports|602.30 Criminal Background Reports]]<br />
*** [[EHRA Non-Faculty Performance Management|602.31 EHRA Non-Faculty Performance Management]]<br />
*** [[Workplace Violence|602.32 Workplace Violence]]<br />
*** [[Sponsorship of Employees For United States Permanent Residence|602.33 Sponsorship of Employees For United States Permanent Residence]]<br />
*** [[Non-Salary and Deferred Compensation|602.34 Non-Salary and Deferred Compensation]]<br />
*** [[Employee Relocation Expenses|602.35 Employee Relocation Expenses]]<br />
*** [[Flexible Work Arrangements|602.36 Flexible Work Arrangements]]<br />
** [[:Category:Benefits|603 Benefits]]<br />
*** [[Leave|603.1 Leave]] <br />
*** [[Voluntary Shared Leave Program|603.2 Voluntary Shared Leave Program]]<br />
*** [[Insurance and Retirement Benefits|603.3 Insurance and Retirement Benefits]] <br />
*** [[Tuition Waiver|603.4 Tuition Waiver]] <br />
*** [[Tuition Reimbursement|603.5 Tuition Reimbursement]] <br />
*** [[Filing the Supervisor's Accident Report Form|603.6 Filing the Supervisor's Accident Report Form]]<br />
*** [[Filing Worker's Compensation Claims|603.7 Filing Worker's Compensation Claims]]<br />
*** [[EHRA Benefits|603.8 EHRA Benefits]]<br />
*** [[SHRA Benefits|603.9 SHRA Benefits]]<br />
*** [[Vacation Leave|603.10 Vacation Leave]]<br />
*** [[Sick Leave|603.11 Sick Leave]]<br />
*** [[Leave without Pay Administration|603.12 Leave without Pay Administration]]<br />
*** [[Holiday Leave Administration|603.13 Holiday Leave Administration]]<br />
*** [[FMLA Leave Administration|603.14 FMLA Leave Administration]]<br />
*** [[Family Illness Leave Administration|603.15 Family Illness Leave Administration]]<br />
*** [[Community Service Leave|603.16 Community Service Leave]]<br />
*** [[Military Service Leave and Differential Pay Procedures|603.17 Military Service Leave and Differential Pay Procedures]]<br />
*** [[Emergency Loan Fund|603.18 Emergency Loan Fund]]<br />
*** [[Services to Employees|603.19 Services to Employees]] <br />
** [[:Category:Conflicts of Interest and Commitment|604 Conflicts of Interest and Commitment]]<br />
*** [[Dual Employment|604.1 Dual Employment]] <br />
*** [[Processing Dual Employment Assignments|604.2 Processing Dual Employment Assignments]]<br />
*** [[External Professional Activities of Faculty and Other Professional Staff|604.3 External Professional Activities of Faculty and Other Professional Staff]] <br />
*** [[Secondary Employment|604.4 Secondary Employment]] <br />
*** [[Staff (SHRA) Employee Request for Approval to Engage in Outside Work|604.5 Staff (SHRA) Employee Request for Approval to Engage in Outside Work]]<br />
*** [[Conflict of Interest and Commitment|604.6 Conflict of Interest and Commitment]]<br />
*** [[Political Activities and Public Office Holding|604.7 Political Activities and Public Office Holding]]<br />
* [[Athletics|700 Athletics]] <br />
** [[Department of Athletics Policies and Procedures Manual|701 Department of Athletics Policies and Procedures Manual]]<br />
** [[Trademark/Service Mark Licensing|702 Trademark/Service Mark Licensing]]<br />
* [[University Communications|800 University Communications]]<br />
** [[Responses to Requests|801 Responses to Requests]] <br />
*** [[Media Requests|801.1 Media Requests]]<br />
* [[:Category:Information Technology|900 Information Technology]]<br />
** [[Information Technology Governance Policy|901 Information Technology Governance Policy]]<br />
** [[Data Governance|902 Data Governance]]<br />
** [[Information Security Policy|903 Information Security Policy]]<br />
** [[Infrastructure and Architecture Policy|904 Infrastructure and Architecture Policy]]<br />
** [[Identity and Access Management Policy|905 Identity and Access Management Policy]]<br />
** [[Acceptable Use of Computing and Electronic Resources Policy|906 Acceptable Use of Computing and Electronic Resources Policy]] <br />
** [[General Web Standards|907 General Web Standards]]<br />
** [[E-Mail As Official Means of Communication|908 E-Mail As Official Means of Communication]]<br />
** [[Digital Accessibility|909 Digital Accessibility]]<br />
** [[Statement of Confidentiality|910 Statement of Confidentiality]]<br />
** [[Privacy and Confidentiality of Individually Identifiable Health Care Information under HIPAA | 911 Privacy and Confidentiality of Individually Identifiable Health Care Information under HIPAA]]<br />
* [[Audits|1000 Audits]]<br />
** [[Financial and Operational Audits|1001 Financial and Operational Audits]] <br />
** [[Information Systems Audits|1002 Information Systems Audits]] <br />
** [[Bank Accounts, Cash Funds, and Investments|1003 Bank Accounts, Cash Funds, and Investments]] <br />
** [[Accounting_Systems_and_Procedures|1004 Accounting Systems and Procedures]] <br />
** [[Audit Follow-Up Policy|1005 Audit Follow-Up Policy]]<br />
</div><br />
<br />
[[Category:Contents]]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Flexible_Work_Arrangements&diff=12376Flexible Work Arrangements2022-07-13T12:38:36Z<p>Mcnaneym: Created page with "Policy 602.36 == Introduction == Appalachian State University recognizes that flexible work arrangements may promote the recruitment and retention of a highly qualified work..."</p>
<hr />
<div>Policy 602.36<br />
<br />
== Introduction ==<br />
<br />
Appalachian State University recognizes that flexible work arrangements may promote the recruitment and retention of a highly qualified workforce, economies with respect to facility utilization and other institutional operating expenses, and staff engagement and productivity. Accordingly, university managers may implement flexible work arrangements to meet operational needs and to provide enhanced flexibility to both employees and management, pursuant to the provisions of this policy. Flexible work arrangements may not be available to all employees, based on the nature of their work, and this policy does not create a guarantee, right, or entitlement to any specific flexible work arrangement for any employee.<br />
<br />
== Scope ==<br />
2.1 This policy applies to permanent and temporary EHRA Non-Faculty and SHRA university staff.<br />
<br />
2.2 This policy applies to structured, recurring work arrangements. Sporadic, nonrecurring work flexibility to address short-term operational or employee circumstances may be granted at management discretion and is not subject to the requirements of this policy.<br />
<br />
== Definitions ==<br />
=== Flexible Work Arrangements ===<br />
Recurring adjustments to an employee’s scheduled work hours, scheduled workweek, and/or customary work location.<br />
<br />
'''3.1.1 Flexible Schedule Arrangements'''<br />
:Recurring adjustments to an employee’s daily and/or weekly work schedule. Flexible work schedules may include, for example, adjustments to the start and end times of an employee’s scheduled work day and/or adjustments to an employee’s scheduled workweek.<br />
<br />
'''3.1.2 Remote Work Arrangements'''<br />
:Recurring adjustments to an employee’s customary work location involving the employee performing assigned work from a location other than their designated university duty station.<br />
<br />
=== Duty Station ===<br />
An employee’s designated on-site university work site. All employees must have a designated work site at a university facility, which is considered their duty station regardless of any approved flexible work arrangement.<br />
<br />
== Policy and Procedure Statements ==<br />
=== Eligibility for Flexible Work Arrangements ===<br />
Flexible work arrangements may not be available to all employees, based on the nature of their work, and this policy does not create a guarantee, right, or entitlement to any specific flexible work arrangement for any employee. Decisions regarding the establishment of flexible work arrangements are management discretion. In directing or approving flexible work arrangements, management is expected to exercise reasonable judgement and should, at minimum, consider the following factors:<br />
*Operational and customer service needs of the work unit;<br />
*Employee work performance;<br />
*Labor market forces and market competitiveness;<br />
*Ability to measure and manage employee work hours, productivity and performance; and<br />
*Equity among employees within the unit in the availability and terms of flexible work arrangements.<br />
<br />
=== General Provisions for Flexible Work Arrangements ===<br />
'''4.2.1 Impact on Business Operations and Campus Services'''<br />
:Flexible work arrangements may not adversely impact university business operations or limit or adversely impact the delivery of any university services to any constituency.<br />
<br />
'''4.2.2 Impact on Duties, Performance Standards, and Other Staff'''<br />
:Flexible work arrangements may not reduce or fundamentally alter the work responsibilities, performance standards, or attendance standards of an employee or add responsibilities to any other university employee.<br />
<br />
'''4.2.3 Hours of Work and Overtime'''<br />
:Flexible work arrangements may not establish a work schedule under which any employee subject to overtime under the Federal Fair Labor Standards Act is scheduled to perform work in excess of forty hours in any workweek.<br />
<br />
'''4.2.4 Periodic Review, Alteration, and Revocation'''<br />
:All flexible work arrangements must be reviewed by management periodically and may be altered or revoked by management at any time, based on operational needs of the work unit, unsatisfactory employee performance, or violations of the conditions of this policy. Initial approvals for flexible work arrangements should be assessed for viability approximately 60 days after initial approval and at least annually thereafter during the annual performance appraisal process. Management must provide employees notice of at least 30 calendar days prior to revocation of, or significant changes to, an employee’s approved flexible work arrangement. Exceptions to the notice requirement may be made, in consultation with the Office of Human Resources, due to employee misconduct, significant performance deficiencies, and/or to address critical operational needs.<br />
<br />
'''4.2.5 ADA Accommodations'''<br />
:Flexible work arrangements are determined and administered separately from reasonable workplace accommodations under the Americans with Disabilities Act (ADA). Flexible work arrangements are not intended to substitute for the interactive reasonable accommodations process required under the ADA or to meet the University’s ADA obligations. Requests for ADA workplace accommodations must be made through the University’s Office of Disability Resources.<br />
<br />
'''4.2.6 Approvals and Documentation'''<br />
:All flexible work arrangements must be requested, approved, and documented using a Flexible Work Arrangement Agreement Form and following procedures implemented by the Office of Human Resources. The form and procedures are available on the Office of Human Resources website at: https://hr.appstate.edu/flexible_work_arrangements. All proposed flexible work arrangements require approval by the employee’s immediate supervisor, the employee’s second-level supervisor, and review by the Office of Human Resources for compliance with the conditions of this policy.<br />
<br />
'''4.2.7 Position Specific'''<br />
:All flexible work arrangements are position-specific. Approved arrangements do not transfer with an employee who changes positions within the University and arrangements applying to a specific hire into a position do not automatically transfer to subsequent hires for the same position.<br />
<br />
=== Additional Provisions for Remote Work Arrangements ===<br />
'''4.3.1 Full-Time Versus Hybrid Remote Work Arrangements'''<br />
:The University considers in-person engagement with colleagues, constituents, and the larger campus community to be an important part of the employment relationship. Accordingly, it is generally required that approved remote work arrangements be hybrid arrangements involving a combination of on-site and remote work. Full-time remote work arrangements may be approved by management only in exceptional circumstances necessary to meet specific operational needs of the University and/or when necessary to fill vacancies or retain employees in critical positions where the full functions of the position can be performed remotely.<br />
<br />
'''4.3.2 Reasonable Commuting Distance'''<br />
:Employees approved for remote work arrangements are expected to work within a reasonable commuting distance to their designated on-site duty station, to be able to report to their duty station within a practical period of time when directed due to operational needs and/or changes to or revocation of their flexible work arrangements. Exceptions may be made to the reasonable commuting distance based on operational needs and/or when necessary to fill critical vacancies.<br />
<br />
'''4.3.3 Out-of-State Work'''<br />
:As a state government entity, the University is committed to contributing to the economy of the State of North Carolina, in part by employing people who reside in the State to the greatest extent possible. Accordingly, recurring remote work arrangements will generally not be established where the employee would primarily perform their assigned work outside of the State. In exceptional circumstances where an employee is approved to perform work remotely from another state, including newly hired employees unable to relocate to North Carolina prior to the commencement of employment, the hiring department must consult with the University’s Office of the Controller to ensure that any applicable out-of-state tax compliance requirements are implemented prior to the commencement of compensable work.<br />
<br />
'''4.3.4 Remote Work Location and Travel'''<br />
:Employees with approved remote work arrangements are not eligible to receive mileage or other expense reimbursements for travel between their remote work location and their assigned duty station. Generally, travel between the remote work location and the assigned duty station should occur outside of the employee’s scheduled work hours. Where it is necessary, for business-related reasons, for an employee to travel between their remote work location and their assigned duty station during their scheduled work hours, the travel time will be considered compensable work time. Employees may be eligible for travel expense reimbursement for business-related meetings and events that take place off-campus, in accordance with applicable university travel policies and procedures.<br />
<br />
'''4.3.5 Resources for Remote Work Arrangements'''<br />
:4.3.5.1 The University may provide employees with office supplies and/or equipment to support remote work arrangements as management deems appropriate to ensure that operational needs of the work unit can be met.<br />
:4.3.5.2 Generally, the University will not provide internet service to support remote work arrangements, except in instances where the arrangement is compelled by the University for business-related reasons and the employee does not otherwise subscribe to such service for personal use.<br />
:4.3.5.3 Reimbursement for any out-of-pocket expenses incurred by an employee under a remote work arrangement requires prior approval by the supervisor.<br />
:4.3.5.4 The Flexible Work Arrangement Form must include a complete inventory of equipment and materials used at an employee’s remote work location.<br />
:4.3.5.5 Employees with remote work arrangements understand and agree that university-owned resources will be used primarily for official university business in accordance with university policies and will take reasonable steps to protect all university property from theft, damage, or misuse.<br />
:4.3.5.6 In the event of an employee’s separation from employment with the University, or the termination of a remote work arrangement, employees are responsible for returning all university property and resources used at the remote work location no later than the employee’s separation date or date of termination of the remote work arrangement.<br />
<br />
'''4.3.6 Safe and Secure Work Environment'''<br />
:4.3.6.1 Employees with remote work arrangements must maintain appropriate data security standards and maintain a work environment free from hazards or potential workplace injuries.<br />
:4.3.6.2 The security, confidentiality, and integrity of university records and information must be protected and employees working remotely must comply with all information security requirements that would apply at the on-site work location. Sensitive information and data must not be processed or stored on a personally-owned computer or device. Employees must complete and adhere to all<br />
:4.3.6.3 information security training required by the University’s Information Technology Services or the Office of Human Resources.<br />
:4.3.6.4 Employees working under remote work arrangements are covered by workers’ compensation for job-related injuries that occur in the course and scope of employment during the employee’s approved work hours.<br />
:4.3.6.5 Documentation of all remote work arrangements must include completion of a Workplace Safety Attestation and Checklist in addition to the Flexible Work Arrangement Form. The Workplace Safety Attestation and Checklist is available on the Office of Human Resources website at: https://hr.appstate.edu/flexible_work_arrangements.<br />
<br />
'''4.3.7 Professional Workplace Conduct'''<br />
:When working from a remote work location, employees are expected to perform their job duties with the same level of professionalism as is expected for on-site work. Employees must be able to perform their duties free of non-work-related obligations and unreasonable interruptions to the greatest extent practicable. Personal appointments and attending to personal business should be kept to a minimum during normal business hours unless otherwise approved by the employee’s supervisor and covered as needed by accrued personal leave. When participating in video conferences, employees should dress appropriately and take reasonable steps to minimize background noise and disruptions.<br />
<br />
'''4.3.8 Compliance with University Policies'''<br />
:Work performed under a remote work arrangement remains subject to all applicable laws and university policies as if it were performed on-site. These provisions include recordkeeping for work hours and leave, prohibitions on discrimination and workplace harassment, and records retention obligations.<br />
<br />
== Additional References ==<br />
<br />
== Authority ==<br />
: UNC Policy Manual 300.8.6[R] - Regulation on Flexible Work Arrangement and Remote Work<br />
<br />
== Contact Information ==<br />
Office of Human Resources | 828-262-3187<br />
<br />
== Original Effective Date ==<br />
May 23, 2022<br />
<br />
[[Category:Contents]]<br />
[[Category:Human Resources]]<br />
[[Category:Terms and Conditions of Employment]]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Digital_Accessibility&diff=12373Digital Accessibility2022-07-01T12:38:13Z<p>Mcnaneym: /* Purpose */</p>
<hr />
<div>Policy 909<br />
<br />
== Purpose ==<br />
<br />
'''1.1''' This policy seeks to provide direction on creating an accessible experience that enhances usability for everyone. Implementation of this policy ensures all individuals have access to Digital Content, Resources, and Technology (“Digital Material”) provided by or on behalf of the University.<br />
<br />
== Scope ==<br />
<br />
'''2.1''' This policy applies to all University Constituents and third parties, under circumstances within the University’s control, who distribute, host, otherwise make available, or obtain Digital Material when conducting University Business.<br />
This policy applies to all University Digital Material regardless of audience or authentication required, including but not limited to:<br />
# '''Web''': All websites, Web pages and Web-based software published or hosted by the University or used to conduct University business (including remotely hosted sites and software). <br />
# '''Instructional Materials''': All electronic instructional materials, optional and required, must be Accessible. This includes, but is not limited to, syllabi, textbooks, presentations and handouts delivered within the University’s learning management system, via email or via another electronic means for face-to-face classes as well as online courses. It also includes electronic instructional activities such as instructional videos, online collaborative writing, Web conferencing, blogging, etc.<br />
# '''Documents''': All University produced, maintained or distributed electronic documents must be Accessible. This includes, but is not limited to, word processing documents, PDFs, presentations, publications and spreadsheets that are scanned, uploaded, posted or otherwise published or distributed electronically.<br />
# '''Electronic Media''': All electronic multimedia resources used by the University for instruction, communication, marketing, promotion or other academic or business purposes must be Accessible.<br />
# '''Software, Hardware and IT Systems''': All software, hardware and IT systems used for academic and research purposes, administrative and business purposes, and customer service must be Accessible and produce Accessible products or content, which includes compatibility with assistive technology. Software, hardware and IT systems include, but are not limited to, learning management, content management, library systems, email, human resources administration, financial systems, course or event registration, freeware, shareware, enterprise systems and online or remotely hosted software.<br />
# '''Procurement/Purchases''': The University will purchase electronic products and solutions, including, but not limited to, software, operating systems, Web-based applications, video and multimedia, that meet or exceed the above Accessibility standards. The University recommends that all requests for proposals from and contracts with vendors include language that outlines this requirement and provides stipulations for how the vendor is expected to demonstrate compliance.<br />
<br />
== Definitions ==<br />
<br />
=== Accessible ===<br />
:When an individual with a disability is afforded the opportunity to acquire the same information, engage in the same interactions, and enjoy the same services as a person without a disability in an equally effective and equally integrated manner, with substantially equivalent ease of use.<br />
=== Digital Content, Resources, and/or Technology ===<br />
:(also referred to as “Digital Material”) Information, products, and services available for download or distribution in an electronic format or presented on a web page or through a web or other computer application.<br />
=== Equally Effective Alternative ===<br />
: Alternative access to electronic content that, while not required to produce the identical result or level of achievement, affords an individual with a disability equal opportunity to obtain the same result, to gain the same benefit, or to reach the same level of achievement in the most integrated setting appropriate to the individual’s needs.<br />
=== Existing Digital Material ===<br />
: Includes all Digital Content, Resources, and Technology developed or procured prior to the effective date of this Standard, including Digital Content, Resources, or Technology that is archived.<br />
=== Fundamental Alteration ===<br />
: A change so significant that it affects the essential nature of the instruction, program or activity provided.<br />
=== New Digital Material ===<br />
: Includes all Digital Content, Resources, and Technology developed or procured after the effective date of this Standard.<br />
=== Timely ===<br />
: as it relates to equally effective alternative access to electronic content, timely means that the individual with a disability receives access to electronic content in a reasonable time frame that meets the needs of the individual based on the circumstances.<br />
=== Undue Burden ===<br />
: A significant disruption, expense, or difficulty that may result by the provision of accessible Digital Content, Resources, or Technology.<br />
=== University Business ===<br />
: Activities carried out on behalf of Appalachian State University. University Business does not include activities organized or conducted by students when not designated to act on behalf of the University or by student organizations.<br />
=== University Constituents ===<br />
: Appalachian State University faculty, staff, students, retirees, and other affiliates, contractors, distance learners, visiting scholars, and others who use or access Appalachian State University resources.<br />
<br />
== Policy Statements ==<br />
=== Federal and State Requirement ===<br />
: '''4.1.1''' The University will abide by Federal and state law requirements for Accessibility. Minimum requirements are described in this policy. <br />
<br />
=== Minimum Standards ===<br />
<br />
: '''4.2.1''' New Digital Material provided by Appalachian State University must meet minimum Accessibility requirements, except where doing so would impose a Fundamental Alteration or Undue Burden.<br />
: '''4.2.2''' The following requirements apply to specific types of content, resources, and technology:<br />
:*Web Content Accessibility Guidelines (WCAG) 2.1 Level A or Level AA<br />
:*Authoring Tool Accessibility Guidelines (ATAG) 2.0 for tools that support web content authoring (e.g. HTML editors, software for generating websites, multimedia authoring tools, wikis and blogs, etc.)<br />
<br />
:These requirements serve as the basis for “Universal Design” principles. Use of these principles and compliance with the above requirements is intended to result in a welcoming and equitable digital experience for a wide range of people regardless of ability, disability, or use of assistive technology.<br />
<br />
=== Responsibility of University Constituents ===<br />
: '''4.3.1''' Digital accessibility compliance oversight is shared by the Office of Disability Resources, University Communications and Electronic Student Services, and Information Technology Services. These units provide resources and guidance to University Constituents in their responsibilities for Accessible Digital Media.<br />
: '''4.3.2''' Oversight of this policy is delegated to the head of the University unit such as a Dean, Department Chair, Director, etc. This individual will serve as the Digital Accessibility Liaison and is responsible for compliance with all University policies relating to Digital Materials owned or used within their department by University Constituents.<br />
:The lead may designate another University employee to serve as a Digital Accessibility Liaison and address the accessibility of Digital Materials for the department.<br />
:The Digital Accessibility Liaison will take appropriate actions to uphold the accessibility of Digital Materials; communicate this policy, and other applicable accessibility information and practices; collaborate with the offices listed in Section 4.3.1, above, to respond to and resolve accessibility issues resulting from the development, use, maintenance, or purchase of Digital Materials within the department.<br />
<br />
:'''4.3.3''' University Constituents are required to identify and prioritize Existing Digital Material that is not Accessible and develop an action plan to make that Existing Digital Material Accessible. In addition, upon request, University units must make any Existing Digital Material Accessible in a timely manner. In the event Existing Digital Material cannot be made Accessible, the University unit must provide an Equally Effective Alternative.<br />
<br />
:'''4.3.4''' Digital Material compliance activities may be prioritized based on available resources, audience scope, and amount or size of the request or content. When a request for accessible digital content is received, the timeline for making the existing or archived Digital Material accessible must be expedited.<br />
<br />
=== Ongoing Accessibility Evaluation ===<br />
: '''4.4.1''' University Constituents are responsible for evaluating their Digital Material to ensure ongoing compliance with this Policy. Resources must be allocated to this ongoing evaluation, including designation of an appropriate number of Digital Accessibility Liaisons. Upon request, the Office of Disability Resources, University Communications, Electronic Student Services, or Information Technology Services may provide consultation and training assistance as needed.<br />
<br />
=== Exceptions ===<br />
: '''4.5.1''' The following are exceptions to this policy: <br />
:# '''Minimal Use'''<br />If Digital Material will be used by one individual or a small number of ''identified'' individual(s) (such as a small office or a research lab), and the responsible University Constituent confirms that the Digital Material is Accessible to the identified individuals, a ''de minimis'' exception applies to the procurement or development of such Digital Material. The Digital Material is not subject to the evaluation or remediation requirements of this Standard, and there is no requirement to provide an Equally Effective Alternative.This exception no longer applies when the Digital Material is used by individuals other than those originally identified when the Digital Material was developed or procured. Therefore, this exception shall not be used when Digital Material is intended for long-term use or by unknown future users. This exception also no longer applies when an individual notifies the University unit of an accessibility need related to the Digital Material. Once the exception no longer applies, the Digital Material is subject to all requirements of this Standard, including those related to identification and remediation of accessibility issues and to availability of an Equally Effective Alternative.<br />
:# '''Fundamental Alteration or Undue Burden'''<br />If an Equally Effective Alternative cannot be provided because doing so would impose a Fundamental Alteration or an Undue Burden, or if another requirement of this Standard cannot be met, the University Constituent responsible for the Digital Material must request an exception to this Standard through the Office of Disability Resources. <br />
<br />
:'''4.5.2''' If the exception request is not approved, the Office of Disability Resources may assist the University Constituent in creating an action plan including researching other vendors with similar products or identifying alternative methods to achieve the same functional goals.<br />
<br />
:'''4.5.3''' A written explanation for an exception must be tracked and made available upon request. All decisions are final.<br />
<br />
=== Related Requirements ===<br />
:Appalachian State University shall also adhere to the following External Regulations and Consequences:<br />
:# Section 508 of the Rehabilitation Act of 1973<br />
:# Title II of the Americans with Disabilities Act of 1990 and its implementing regulations at 28 C.F.R. Part 35.<br />
:# Section 504 of the Rehabilitation Act of 1973 and its implementing regulations at 34 C.F.R. Part 104.<br />
:# North Carolina General Statute § 168A-7 - Discrimination in Public Service<br />
:# Voluntary Product Accessibility Template (VPAT 2.0)<br />
:# W3C’s Web Content Accessibility Guidelines (WCAG) 2.0, Level AA<br />
:# Information and Communication Technology (ICT) Standards and Guidelines<br />
:# Authoring Tool Accessibility Guidelines (ATAG) 2.0<br />
<br />
<br />
== Additional References ==<br />
* Section 508 of the Rehabilitation Act of 1973, as amended<br />
* Web Content Accessibility Guidelines (WCAG) 2.0 Level AA<br />
* Authoring Tool Accessibility Guidelines (ATAG) 2.0 for tools that support web content authoring (e.g. HTML editors, software for generating websites, multimedia authoring tools, wikis and blogs, etc.)<br />
<br />
== Administrative Unit Contact ==<br />
Office of Disability Resources - (828)262-3056 - [https://odr.appstate.edu/ Office Disability Resources]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Digital_Accessibility&diff=12372Digital Accessibility2022-07-01T12:38:06Z<p>Mcnaneym: /* Scope */</p>
<hr />
<div>Policy 909<br />
<br />
== Purpose ==<br />
<br />
1.1 This policy seeks to provide direction on creating an accessible experience that enhances usability for everyone. Implementation of this policy ensures all individuals have access to Digital Content, Resources, and Technology (“Digital Material”) provided by or on behalf of the University.<br />
<br />
== Scope ==<br />
<br />
'''2.1''' This policy applies to all University Constituents and third parties, under circumstances within the University’s control, who distribute, host, otherwise make available, or obtain Digital Material when conducting University Business.<br />
This policy applies to all University Digital Material regardless of audience or authentication required, including but not limited to:<br />
# '''Web''': All websites, Web pages and Web-based software published or hosted by the University or used to conduct University business (including remotely hosted sites and software). <br />
# '''Instructional Materials''': All electronic instructional materials, optional and required, must be Accessible. This includes, but is not limited to, syllabi, textbooks, presentations and handouts delivered within the University’s learning management system, via email or via another electronic means for face-to-face classes as well as online courses. It also includes electronic instructional activities such as instructional videos, online collaborative writing, Web conferencing, blogging, etc.<br />
# '''Documents''': All University produced, maintained or distributed electronic documents must be Accessible. This includes, but is not limited to, word processing documents, PDFs, presentations, publications and spreadsheets that are scanned, uploaded, posted or otherwise published or distributed electronically.<br />
# '''Electronic Media''': All electronic multimedia resources used by the University for instruction, communication, marketing, promotion or other academic or business purposes must be Accessible.<br />
# '''Software, Hardware and IT Systems''': All software, hardware and IT systems used for academic and research purposes, administrative and business purposes, and customer service must be Accessible and produce Accessible products or content, which includes compatibility with assistive technology. Software, hardware and IT systems include, but are not limited to, learning management, content management, library systems, email, human resources administration, financial systems, course or event registration, freeware, shareware, enterprise systems and online or remotely hosted software.<br />
# '''Procurement/Purchases''': The University will purchase electronic products and solutions, including, but not limited to, software, operating systems, Web-based applications, video and multimedia, that meet or exceed the above Accessibility standards. The University recommends that all requests for proposals from and contracts with vendors include language that outlines this requirement and provides stipulations for how the vendor is expected to demonstrate compliance.<br />
<br />
== Definitions ==<br />
<br />
=== Accessible ===<br />
:When an individual with a disability is afforded the opportunity to acquire the same information, engage in the same interactions, and enjoy the same services as a person without a disability in an equally effective and equally integrated manner, with substantially equivalent ease of use.<br />
=== Digital Content, Resources, and/or Technology ===<br />
:(also referred to as “Digital Material”) Information, products, and services available for download or distribution in an electronic format or presented on a web page or through a web or other computer application.<br />
=== Equally Effective Alternative ===<br />
: Alternative access to electronic content that, while not required to produce the identical result or level of achievement, affords an individual with a disability equal opportunity to obtain the same result, to gain the same benefit, or to reach the same level of achievement in the most integrated setting appropriate to the individual’s needs.<br />
=== Existing Digital Material ===<br />
: Includes all Digital Content, Resources, and Technology developed or procured prior to the effective date of this Standard, including Digital Content, Resources, or Technology that is archived.<br />
=== Fundamental Alteration ===<br />
: A change so significant that it affects the essential nature of the instruction, program or activity provided.<br />
=== New Digital Material ===<br />
: Includes all Digital Content, Resources, and Technology developed or procured after the effective date of this Standard.<br />
=== Timely ===<br />
: as it relates to equally effective alternative access to electronic content, timely means that the individual with a disability receives access to electronic content in a reasonable time frame that meets the needs of the individual based on the circumstances.<br />
=== Undue Burden ===<br />
: A significant disruption, expense, or difficulty that may result by the provision of accessible Digital Content, Resources, or Technology.<br />
=== University Business ===<br />
: Activities carried out on behalf of Appalachian State University. University Business does not include activities organized or conducted by students when not designated to act on behalf of the University or by student organizations.<br />
=== University Constituents ===<br />
: Appalachian State University faculty, staff, students, retirees, and other affiliates, contractors, distance learners, visiting scholars, and others who use or access Appalachian State University resources.<br />
<br />
== Policy Statements ==<br />
=== Federal and State Requirement ===<br />
: '''4.1.1''' The University will abide by Federal and state law requirements for Accessibility. Minimum requirements are described in this policy. <br />
<br />
=== Minimum Standards ===<br />
<br />
: '''4.2.1''' New Digital Material provided by Appalachian State University must meet minimum Accessibility requirements, except where doing so would impose a Fundamental Alteration or Undue Burden.<br />
: '''4.2.2''' The following requirements apply to specific types of content, resources, and technology:<br />
:*Web Content Accessibility Guidelines (WCAG) 2.1 Level A or Level AA<br />
:*Authoring Tool Accessibility Guidelines (ATAG) 2.0 for tools that support web content authoring (e.g. HTML editors, software for generating websites, multimedia authoring tools, wikis and blogs, etc.)<br />
<br />
:These requirements serve as the basis for “Universal Design” principles. Use of these principles and compliance with the above requirements is intended to result in a welcoming and equitable digital experience for a wide range of people regardless of ability, disability, or use of assistive technology.<br />
<br />
=== Responsibility of University Constituents ===<br />
: '''4.3.1''' Digital accessibility compliance oversight is shared by the Office of Disability Resources, University Communications and Electronic Student Services, and Information Technology Services. These units provide resources and guidance to University Constituents in their responsibilities for Accessible Digital Media.<br />
: '''4.3.2''' Oversight of this policy is delegated to the head of the University unit such as a Dean, Department Chair, Director, etc. This individual will serve as the Digital Accessibility Liaison and is responsible for compliance with all University policies relating to Digital Materials owned or used within their department by University Constituents.<br />
:The lead may designate another University employee to serve as a Digital Accessibility Liaison and address the accessibility of Digital Materials for the department.<br />
:The Digital Accessibility Liaison will take appropriate actions to uphold the accessibility of Digital Materials; communicate this policy, and other applicable accessibility information and practices; collaborate with the offices listed in Section 4.3.1, above, to respond to and resolve accessibility issues resulting from the development, use, maintenance, or purchase of Digital Materials within the department.<br />
<br />
:'''4.3.3''' University Constituents are required to identify and prioritize Existing Digital Material that is not Accessible and develop an action plan to make that Existing Digital Material Accessible. In addition, upon request, University units must make any Existing Digital Material Accessible in a timely manner. In the event Existing Digital Material cannot be made Accessible, the University unit must provide an Equally Effective Alternative.<br />
<br />
:'''4.3.4''' Digital Material compliance activities may be prioritized based on available resources, audience scope, and amount or size of the request or content. When a request for accessible digital content is received, the timeline for making the existing or archived Digital Material accessible must be expedited.<br />
<br />
=== Ongoing Accessibility Evaluation ===<br />
: '''4.4.1''' University Constituents are responsible for evaluating their Digital Material to ensure ongoing compliance with this Policy. Resources must be allocated to this ongoing evaluation, including designation of an appropriate number of Digital Accessibility Liaisons. Upon request, the Office of Disability Resources, University Communications, Electronic Student Services, or Information Technology Services may provide consultation and training assistance as needed.<br />
<br />
=== Exceptions ===<br />
: '''4.5.1''' The following are exceptions to this policy: <br />
:# '''Minimal Use'''<br />If Digital Material will be used by one individual or a small number of ''identified'' individual(s) (such as a small office or a research lab), and the responsible University Constituent confirms that the Digital Material is Accessible to the identified individuals, a ''de minimis'' exception applies to the procurement or development of such Digital Material. The Digital Material is not subject to the evaluation or remediation requirements of this Standard, and there is no requirement to provide an Equally Effective Alternative.This exception no longer applies when the Digital Material is used by individuals other than those originally identified when the Digital Material was developed or procured. Therefore, this exception shall not be used when Digital Material is intended for long-term use or by unknown future users. This exception also no longer applies when an individual notifies the University unit of an accessibility need related to the Digital Material. Once the exception no longer applies, the Digital Material is subject to all requirements of this Standard, including those related to identification and remediation of accessibility issues and to availability of an Equally Effective Alternative.<br />
:# '''Fundamental Alteration or Undue Burden'''<br />If an Equally Effective Alternative cannot be provided because doing so would impose a Fundamental Alteration or an Undue Burden, or if another requirement of this Standard cannot be met, the University Constituent responsible for the Digital Material must request an exception to this Standard through the Office of Disability Resources. <br />
<br />
:'''4.5.2''' If the exception request is not approved, the Office of Disability Resources may assist the University Constituent in creating an action plan including researching other vendors with similar products or identifying alternative methods to achieve the same functional goals.<br />
<br />
:'''4.5.3''' A written explanation for an exception must be tracked and made available upon request. All decisions are final.<br />
<br />
=== Related Requirements ===<br />
:Appalachian State University shall also adhere to the following External Regulations and Consequences:<br />
:# Section 508 of the Rehabilitation Act of 1973<br />
:# Title II of the Americans with Disabilities Act of 1990 and its implementing regulations at 28 C.F.R. Part 35.<br />
:# Section 504 of the Rehabilitation Act of 1973 and its implementing regulations at 34 C.F.R. Part 104.<br />
:# North Carolina General Statute § 168A-7 - Discrimination in Public Service<br />
:# Voluntary Product Accessibility Template (VPAT 2.0)<br />
:# W3C’s Web Content Accessibility Guidelines (WCAG) 2.0, Level AA<br />
:# Information and Communication Technology (ICT) Standards and Guidelines<br />
:# Authoring Tool Accessibility Guidelines (ATAG) 2.0<br />
<br />
<br />
== Additional References ==<br />
* Section 508 of the Rehabilitation Act of 1973, as amended<br />
* Web Content Accessibility Guidelines (WCAG) 2.0 Level AA<br />
* Authoring Tool Accessibility Guidelines (ATAG) 2.0 for tools that support web content authoring (e.g. HTML editors, software for generating websites, multimedia authoring tools, wikis and blogs, etc.)<br />
<br />
== Administrative Unit Contact ==<br />
Office of Disability Resources - (828)262-3056 - [https://odr.appstate.edu/ Office Disability Resources]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Digital_Accessibility&diff=12371Digital Accessibility2022-07-01T12:37:54Z<p>Mcnaneym: /* Scope */</p>
<hr />
<div>Policy 909<br />
<br />
== Purpose ==<br />
<br />
1.1 This policy seeks to provide direction on creating an accessible experience that enhances usability for everyone. Implementation of this policy ensures all individuals have access to Digital Content, Resources, and Technology (“Digital Material”) provided by or on behalf of the University.<br />
<br />
== Scope ==<br />
<br />
2.1 This policy applies to all University Constituents and third parties, under circumstances within the University’s control, who distribute, host, otherwise make available, or obtain Digital Material when conducting University Business.<br />
This policy applies to all University Digital Material regardless of audience or authentication required, including but not limited to:<br />
# '''Web''': All websites, Web pages and Web-based software published or hosted by the University or used to conduct University business (including remotely hosted sites and software). <br />
# '''Instructional Materials''': All electronic instructional materials, optional and required, must be Accessible. This includes, but is not limited to, syllabi, textbooks, presentations and handouts delivered within the University’s learning management system, via email or via another electronic means for face-to-face classes as well as online courses. It also includes electronic instructional activities such as instructional videos, online collaborative writing, Web conferencing, blogging, etc.<br />
# '''Documents''': All University produced, maintained or distributed electronic documents must be Accessible. This includes, but is not limited to, word processing documents, PDFs, presentations, publications and spreadsheets that are scanned, uploaded, posted or otherwise published or distributed electronically.<br />
# '''Electronic Media''': All electronic multimedia resources used by the University for instruction, communication, marketing, promotion or other academic or business purposes must be Accessible.<br />
# '''Software, Hardware and IT Systems''': All software, hardware and IT systems used for academic and research purposes, administrative and business purposes, and customer service must be Accessible and produce Accessible products or content, which includes compatibility with assistive technology. Software, hardware and IT systems include, but are not limited to, learning management, content management, library systems, email, human resources administration, financial systems, course or event registration, freeware, shareware, enterprise systems and online or remotely hosted software.<br />
# '''Procurement/Purchases''': The University will purchase electronic products and solutions, including, but not limited to, software, operating systems, Web-based applications, video and multimedia, that meet or exceed the above Accessibility standards. The University recommends that all requests for proposals from and contracts with vendors include language that outlines this requirement and provides stipulations for how the vendor is expected to demonstrate compliance.<br />
<br />
== Definitions ==<br />
<br />
=== Accessible ===<br />
:When an individual with a disability is afforded the opportunity to acquire the same information, engage in the same interactions, and enjoy the same services as a person without a disability in an equally effective and equally integrated manner, with substantially equivalent ease of use.<br />
=== Digital Content, Resources, and/or Technology ===<br />
:(also referred to as “Digital Material”) Information, products, and services available for download or distribution in an electronic format or presented on a web page or through a web or other computer application.<br />
=== Equally Effective Alternative ===<br />
: Alternative access to electronic content that, while not required to produce the identical result or level of achievement, affords an individual with a disability equal opportunity to obtain the same result, to gain the same benefit, or to reach the same level of achievement in the most integrated setting appropriate to the individual’s needs.<br />
=== Existing Digital Material ===<br />
: Includes all Digital Content, Resources, and Technology developed or procured prior to the effective date of this Standard, including Digital Content, Resources, or Technology that is archived.<br />
=== Fundamental Alteration ===<br />
: A change so significant that it affects the essential nature of the instruction, program or activity provided.<br />
=== New Digital Material ===<br />
: Includes all Digital Content, Resources, and Technology developed or procured after the effective date of this Standard.<br />
=== Timely ===<br />
: as it relates to equally effective alternative access to electronic content, timely means that the individual with a disability receives access to electronic content in a reasonable time frame that meets the needs of the individual based on the circumstances.<br />
=== Undue Burden ===<br />
: A significant disruption, expense, or difficulty that may result by the provision of accessible Digital Content, Resources, or Technology.<br />
=== University Business ===<br />
: Activities carried out on behalf of Appalachian State University. University Business does not include activities organized or conducted by students when not designated to act on behalf of the University or by student organizations.<br />
=== University Constituents ===<br />
: Appalachian State University faculty, staff, students, retirees, and other affiliates, contractors, distance learners, visiting scholars, and others who use or access Appalachian State University resources.<br />
<br />
== Policy Statements ==<br />
=== Federal and State Requirement ===<br />
: '''4.1.1''' The University will abide by Federal and state law requirements for Accessibility. Minimum requirements are described in this policy. <br />
<br />
=== Minimum Standards ===<br />
<br />
: '''4.2.1''' New Digital Material provided by Appalachian State University must meet minimum Accessibility requirements, except where doing so would impose a Fundamental Alteration or Undue Burden.<br />
: '''4.2.2''' The following requirements apply to specific types of content, resources, and technology:<br />
:*Web Content Accessibility Guidelines (WCAG) 2.1 Level A or Level AA<br />
:*Authoring Tool Accessibility Guidelines (ATAG) 2.0 for tools that support web content authoring (e.g. HTML editors, software for generating websites, multimedia authoring tools, wikis and blogs, etc.)<br />
<br />
:These requirements serve as the basis for “Universal Design” principles. Use of these principles and compliance with the above requirements is intended to result in a welcoming and equitable digital experience for a wide range of people regardless of ability, disability, or use of assistive technology.<br />
<br />
=== Responsibility of University Constituents ===<br />
: '''4.3.1''' Digital accessibility compliance oversight is shared by the Office of Disability Resources, University Communications and Electronic Student Services, and Information Technology Services. These units provide resources and guidance to University Constituents in their responsibilities for Accessible Digital Media.<br />
: '''4.3.2''' Oversight of this policy is delegated to the head of the University unit such as a Dean, Department Chair, Director, etc. This individual will serve as the Digital Accessibility Liaison and is responsible for compliance with all University policies relating to Digital Materials owned or used within their department by University Constituents.<br />
:The lead may designate another University employee to serve as a Digital Accessibility Liaison and address the accessibility of Digital Materials for the department.<br />
:The Digital Accessibility Liaison will take appropriate actions to uphold the accessibility of Digital Materials; communicate this policy, and other applicable accessibility information and practices; collaborate with the offices listed in Section 4.3.1, above, to respond to and resolve accessibility issues resulting from the development, use, maintenance, or purchase of Digital Materials within the department.<br />
<br />
:'''4.3.3''' University Constituents are required to identify and prioritize Existing Digital Material that is not Accessible and develop an action plan to make that Existing Digital Material Accessible. In addition, upon request, University units must make any Existing Digital Material Accessible in a timely manner. In the event Existing Digital Material cannot be made Accessible, the University unit must provide an Equally Effective Alternative.<br />
<br />
:'''4.3.4''' Digital Material compliance activities may be prioritized based on available resources, audience scope, and amount or size of the request or content. When a request for accessible digital content is received, the timeline for making the existing or archived Digital Material accessible must be expedited.<br />
<br />
=== Ongoing Accessibility Evaluation ===<br />
: '''4.4.1''' University Constituents are responsible for evaluating their Digital Material to ensure ongoing compliance with this Policy. Resources must be allocated to this ongoing evaluation, including designation of an appropriate number of Digital Accessibility Liaisons. Upon request, the Office of Disability Resources, University Communications, Electronic Student Services, or Information Technology Services may provide consultation and training assistance as needed.<br />
<br />
=== Exceptions ===<br />
: '''4.5.1''' The following are exceptions to this policy: <br />
:# '''Minimal Use'''<br />If Digital Material will be used by one individual or a small number of ''identified'' individual(s) (such as a small office or a research lab), and the responsible University Constituent confirms that the Digital Material is Accessible to the identified individuals, a ''de minimis'' exception applies to the procurement or development of such Digital Material. The Digital Material is not subject to the evaluation or remediation requirements of this Standard, and there is no requirement to provide an Equally Effective Alternative.This exception no longer applies when the Digital Material is used by individuals other than those originally identified when the Digital Material was developed or procured. Therefore, this exception shall not be used when Digital Material is intended for long-term use or by unknown future users. This exception also no longer applies when an individual notifies the University unit of an accessibility need related to the Digital Material. Once the exception no longer applies, the Digital Material is subject to all requirements of this Standard, including those related to identification and remediation of accessibility issues and to availability of an Equally Effective Alternative.<br />
:# '''Fundamental Alteration or Undue Burden'''<br />If an Equally Effective Alternative cannot be provided because doing so would impose a Fundamental Alteration or an Undue Burden, or if another requirement of this Standard cannot be met, the University Constituent responsible for the Digital Material must request an exception to this Standard through the Office of Disability Resources. <br />
<br />
:'''4.5.2''' If the exception request is not approved, the Office of Disability Resources may assist the University Constituent in creating an action plan including researching other vendors with similar products or identifying alternative methods to achieve the same functional goals.<br />
<br />
:'''4.5.3''' A written explanation for an exception must be tracked and made available upon request. All decisions are final.<br />
<br />
=== Related Requirements ===<br />
:Appalachian State University shall also adhere to the following External Regulations and Consequences:<br />
:# Section 508 of the Rehabilitation Act of 1973<br />
:# Title II of the Americans with Disabilities Act of 1990 and its implementing regulations at 28 C.F.R. Part 35.<br />
:# Section 504 of the Rehabilitation Act of 1973 and its implementing regulations at 34 C.F.R. Part 104.<br />
:# North Carolina General Statute § 168A-7 - Discrimination in Public Service<br />
:# Voluntary Product Accessibility Template (VPAT 2.0)<br />
:# W3C’s Web Content Accessibility Guidelines (WCAG) 2.0, Level AA<br />
:# Information and Communication Technology (ICT) Standards and Guidelines<br />
:# Authoring Tool Accessibility Guidelines (ATAG) 2.0<br />
<br />
<br />
== Additional References ==<br />
* Section 508 of the Rehabilitation Act of 1973, as amended<br />
* Web Content Accessibility Guidelines (WCAG) 2.0 Level AA<br />
* Authoring Tool Accessibility Guidelines (ATAG) 2.0 for tools that support web content authoring (e.g. HTML editors, software for generating websites, multimedia authoring tools, wikis and blogs, etc.)<br />
<br />
== Administrative Unit Contact ==<br />
Office of Disability Resources - (828)262-3056 - [https://odr.appstate.edu/ Office Disability Resources]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Digital_Accessibility&diff=12370Digital Accessibility2022-07-01T12:37:24Z<p>Mcnaneym: /* University Constituents */</p>
<hr />
<div>Policy 909<br />
<br />
== Purpose ==<br />
<br />
1.1 This policy seeks to provide direction on creating an accessible experience that enhances usability for everyone. Implementation of this policy ensures all individuals have access to Digital Content, Resources, and Technology (“Digital Material”) provided by or on behalf of the University.<br />
<br />
== Scope ==<br />
<br />
2.1 This policy applies to all University Constituents and third parties, under circumstances within the University’s control, who distribute, host, otherwise make available, or obtain Digital Material when conducting University Business.<br />
This policy applies to all University Digital Material regardless of audience or authentication required, including but not limited to:<br />
# Web: All websites, Web pages and Web-based software published or hosted by the University or used to conduct University business (including remotely hosted sites and software). <br />
# Instructional Materials: All electronic instructional materials, optional and required, must be Accessible. This includes, but is not limited to, syllabi, textbooks, presentations and handouts delivered within the University’s learning management system, via email or via another electronic means for face-to-face classes as well as online courses. It also includes electronic instructional activities such as instructional videos, online collaborative writing, Web conferencing, blogging, etc.<br />
# Documents: All University produced, maintained or distributed electronic documents must be Accessible. This includes, but is not limited to, word processing documents, PDFs, presentations, publications and spreadsheets that are scanned, uploaded, posted or otherwise published or distributed electronically.<br />
# Electronic Media: All electronic multimedia resources used by the University for instruction, communication, marketing, promotion or other academic or business purposes must be Accessible.<br />
# Software, Hardware and IT Systems: All software, hardware and IT systems used for academic and research purposes, administrative and business purposes, and customer service must be Accessible and produce Accessible products or content, which includes compatibility with assistive technology. Software, hardware and IT systems include, but are not limited to, learning management, content management, library systems, email, human resources administration, financial systems, course or event registration, freeware, shareware, enterprise systems and online or remotely hosted software.<br />
# Procurement/Purchases: The University will purchase electronic products and solutions, including, but not limited to, software, operating systems, Web-based applications, video and multimedia, that meet or exceed the above Accessibility standards. The University recommends that all requests for proposals from and contracts with vendors include language that outlines this requirement and provides stipulations for how the vendor is expected to demonstrate compliance.<br />
<br />
== Definitions ==<br />
<br />
=== Accessible ===<br />
:When an individual with a disability is afforded the opportunity to acquire the same information, engage in the same interactions, and enjoy the same services as a person without a disability in an equally effective and equally integrated manner, with substantially equivalent ease of use.<br />
=== Digital Content, Resources, and/or Technology ===<br />
:(also referred to as “Digital Material”) Information, products, and services available for download or distribution in an electronic format or presented on a web page or through a web or other computer application.<br />
=== Equally Effective Alternative ===<br />
: Alternative access to electronic content that, while not required to produce the identical result or level of achievement, affords an individual with a disability equal opportunity to obtain the same result, to gain the same benefit, or to reach the same level of achievement in the most integrated setting appropriate to the individual’s needs.<br />
=== Existing Digital Material ===<br />
: Includes all Digital Content, Resources, and Technology developed or procured prior to the effective date of this Standard, including Digital Content, Resources, or Technology that is archived.<br />
=== Fundamental Alteration ===<br />
: A change so significant that it affects the essential nature of the instruction, program or activity provided.<br />
=== New Digital Material ===<br />
: Includes all Digital Content, Resources, and Technology developed or procured after the effective date of this Standard.<br />
=== Timely ===<br />
: as it relates to equally effective alternative access to electronic content, timely means that the individual with a disability receives access to electronic content in a reasonable time frame that meets the needs of the individual based on the circumstances.<br />
=== Undue Burden ===<br />
: A significant disruption, expense, or difficulty that may result by the provision of accessible Digital Content, Resources, or Technology.<br />
=== University Business ===<br />
: Activities carried out on behalf of Appalachian State University. University Business does not include activities organized or conducted by students when not designated to act on behalf of the University or by student organizations.<br />
=== University Constituents ===<br />
: Appalachian State University faculty, staff, students, retirees, and other affiliates, contractors, distance learners, visiting scholars, and others who use or access Appalachian State University resources.<br />
<br />
== Policy Statements ==<br />
=== Federal and State Requirement ===<br />
: '''4.1.1''' The University will abide by Federal and state law requirements for Accessibility. Minimum requirements are described in this policy. <br />
<br />
=== Minimum Standards ===<br />
<br />
: '''4.2.1''' New Digital Material provided by Appalachian State University must meet minimum Accessibility requirements, except where doing so would impose a Fundamental Alteration or Undue Burden.<br />
: '''4.2.2''' The following requirements apply to specific types of content, resources, and technology:<br />
:*Web Content Accessibility Guidelines (WCAG) 2.1 Level A or Level AA<br />
:*Authoring Tool Accessibility Guidelines (ATAG) 2.0 for tools that support web content authoring (e.g. HTML editors, software for generating websites, multimedia authoring tools, wikis and blogs, etc.)<br />
<br />
:These requirements serve as the basis for “Universal Design” principles. Use of these principles and compliance with the above requirements is intended to result in a welcoming and equitable digital experience for a wide range of people regardless of ability, disability, or use of assistive technology.<br />
<br />
=== Responsibility of University Constituents ===<br />
: '''4.3.1''' Digital accessibility compliance oversight is shared by the Office of Disability Resources, University Communications and Electronic Student Services, and Information Technology Services. These units provide resources and guidance to University Constituents in their responsibilities for Accessible Digital Media.<br />
: '''4.3.2''' Oversight of this policy is delegated to the head of the University unit such as a Dean, Department Chair, Director, etc. This individual will serve as the Digital Accessibility Liaison and is responsible for compliance with all University policies relating to Digital Materials owned or used within their department by University Constituents.<br />
:The lead may designate another University employee to serve as a Digital Accessibility Liaison and address the accessibility of Digital Materials for the department.<br />
:The Digital Accessibility Liaison will take appropriate actions to uphold the accessibility of Digital Materials; communicate this policy, and other applicable accessibility information and practices; collaborate with the offices listed in Section 4.3.1, above, to respond to and resolve accessibility issues resulting from the development, use, maintenance, or purchase of Digital Materials within the department.<br />
<br />
:'''4.3.3''' University Constituents are required to identify and prioritize Existing Digital Material that is not Accessible and develop an action plan to make that Existing Digital Material Accessible. In addition, upon request, University units must make any Existing Digital Material Accessible in a timely manner. In the event Existing Digital Material cannot be made Accessible, the University unit must provide an Equally Effective Alternative.<br />
<br />
:'''4.3.4''' Digital Material compliance activities may be prioritized based on available resources, audience scope, and amount or size of the request or content. When a request for accessible digital content is received, the timeline for making the existing or archived Digital Material accessible must be expedited.<br />
<br />
=== Ongoing Accessibility Evaluation ===<br />
: '''4.4.1''' University Constituents are responsible for evaluating their Digital Material to ensure ongoing compliance with this Policy. Resources must be allocated to this ongoing evaluation, including designation of an appropriate number of Digital Accessibility Liaisons. Upon request, the Office of Disability Resources, University Communications, Electronic Student Services, or Information Technology Services may provide consultation and training assistance as needed.<br />
<br />
=== Exceptions ===<br />
: '''4.5.1''' The following are exceptions to this policy: <br />
:# '''Minimal Use'''<br />If Digital Material will be used by one individual or a small number of ''identified'' individual(s) (such as a small office or a research lab), and the responsible University Constituent confirms that the Digital Material is Accessible to the identified individuals, a ''de minimis'' exception applies to the procurement or development of such Digital Material. The Digital Material is not subject to the evaluation or remediation requirements of this Standard, and there is no requirement to provide an Equally Effective Alternative.This exception no longer applies when the Digital Material is used by individuals other than those originally identified when the Digital Material was developed or procured. Therefore, this exception shall not be used when Digital Material is intended for long-term use or by unknown future users. This exception also no longer applies when an individual notifies the University unit of an accessibility need related to the Digital Material. Once the exception no longer applies, the Digital Material is subject to all requirements of this Standard, including those related to identification and remediation of accessibility issues and to availability of an Equally Effective Alternative.<br />
:# '''Fundamental Alteration or Undue Burden'''<br />If an Equally Effective Alternative cannot be provided because doing so would impose a Fundamental Alteration or an Undue Burden, or if another requirement of this Standard cannot be met, the University Constituent responsible for the Digital Material must request an exception to this Standard through the Office of Disability Resources. <br />
<br />
:'''4.5.2''' If the exception request is not approved, the Office of Disability Resources may assist the University Constituent in creating an action plan including researching other vendors with similar products or identifying alternative methods to achieve the same functional goals.<br />
<br />
:'''4.5.3''' A written explanation for an exception must be tracked and made available upon request. All decisions are final.<br />
<br />
=== Related Requirements ===<br />
:Appalachian State University shall also adhere to the following External Regulations and Consequences:<br />
:# Section 508 of the Rehabilitation Act of 1973<br />
:# Title II of the Americans with Disabilities Act of 1990 and its implementing regulations at 28 C.F.R. Part 35.<br />
:# Section 504 of the Rehabilitation Act of 1973 and its implementing regulations at 34 C.F.R. Part 104.<br />
:# North Carolina General Statute § 168A-7 - Discrimination in Public Service<br />
:# Voluntary Product Accessibility Template (VPAT 2.0)<br />
:# W3C’s Web Content Accessibility Guidelines (WCAG) 2.0, Level AA<br />
:# Information and Communication Technology (ICT) Standards and Guidelines<br />
:# Authoring Tool Accessibility Guidelines (ATAG) 2.0<br />
<br />
<br />
== Additional References ==<br />
* Section 508 of the Rehabilitation Act of 1973, as amended<br />
* Web Content Accessibility Guidelines (WCAG) 2.0 Level AA<br />
* Authoring Tool Accessibility Guidelines (ATAG) 2.0 for tools that support web content authoring (e.g. HTML editors, software for generating websites, multimedia authoring tools, wikis and blogs, etc.)<br />
<br />
== Administrative Unit Contact ==<br />
Office of Disability Resources - (828)262-3056 - [https://odr.appstate.edu/ Office Disability Resources]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Digital_Accessibility&diff=12369Digital Accessibility2022-07-01T12:37:09Z<p>Mcnaneym: /* Exceptions */</p>
<hr />
<div>Policy 909<br />
<br />
== Purpose ==<br />
<br />
1.1 This policy seeks to provide direction on creating an accessible experience that enhances usability for everyone. Implementation of this policy ensures all individuals have access to Digital Content, Resources, and Technology (“Digital Material”) provided by or on behalf of the University.<br />
<br />
== Scope ==<br />
<br />
2.1 This policy applies to all University Constituents and third parties, under circumstances within the University’s control, who distribute, host, otherwise make available, or obtain Digital Material when conducting University Business.<br />
This policy applies to all University Digital Material regardless of audience or authentication required, including but not limited to:<br />
# Web: All websites, Web pages and Web-based software published or hosted by the University or used to conduct University business (including remotely hosted sites and software). <br />
# Instructional Materials: All electronic instructional materials, optional and required, must be Accessible. This includes, but is not limited to, syllabi, textbooks, presentations and handouts delivered within the University’s learning management system, via email or via another electronic means for face-to-face classes as well as online courses. It also includes electronic instructional activities such as instructional videos, online collaborative writing, Web conferencing, blogging, etc.<br />
# Documents: All University produced, maintained or distributed electronic documents must be Accessible. This includes, but is not limited to, word processing documents, PDFs, presentations, publications and spreadsheets that are scanned, uploaded, posted or otherwise published or distributed electronically.<br />
# Electronic Media: All electronic multimedia resources used by the University for instruction, communication, marketing, promotion or other academic or business purposes must be Accessible.<br />
# Software, Hardware and IT Systems: All software, hardware and IT systems used for academic and research purposes, administrative and business purposes, and customer service must be Accessible and produce Accessible products or content, which includes compatibility with assistive technology. Software, hardware and IT systems include, but are not limited to, learning management, content management, library systems, email, human resources administration, financial systems, course or event registration, freeware, shareware, enterprise systems and online or remotely hosted software.<br />
# Procurement/Purchases: The University will purchase electronic products and solutions, including, but not limited to, software, operating systems, Web-based applications, video and multimedia, that meet or exceed the above Accessibility standards. The University recommends that all requests for proposals from and contracts with vendors include language that outlines this requirement and provides stipulations for how the vendor is expected to demonstrate compliance.<br />
<br />
== Definitions ==<br />
<br />
=== Accessible ===<br />
:When an individual with a disability is afforded the opportunity to acquire the same information, engage in the same interactions, and enjoy the same services as a person without a disability in an equally effective and equally integrated manner, with substantially equivalent ease of use.<br />
=== Digital Content, Resources, and/or Technology ===<br />
:(also referred to as “Digital Material”) Information, products, and services available for download or distribution in an electronic format or presented on a web page or through a web or other computer application.<br />
=== Equally Effective Alternative ===<br />
: Alternative access to electronic content that, while not required to produce the identical result or level of achievement, affords an individual with a disability equal opportunity to obtain the same result, to gain the same benefit, or to reach the same level of achievement in the most integrated setting appropriate to the individual’s needs.<br />
=== Existing Digital Material ===<br />
: Includes all Digital Content, Resources, and Technology developed or procured prior to the effective date of this Standard, including Digital Content, Resources, or Technology that is archived.<br />
=== Fundamental Alteration ===<br />
: A change so significant that it affects the essential nature of the instruction, program or activity provided.<br />
=== New Digital Material ===<br />
: Includes all Digital Content, Resources, and Technology developed or procured after the effective date of this Standard.<br />
=== Timely ===<br />
: as it relates to equally effective alternative access to electronic content, timely means that the individual with a disability receives access to electronic content in a reasonable time frame that meets the needs of the individual based on the circumstances.<br />
=== Undue Burden ===<br />
: A significant disruption, expense, or difficulty that may result by the provision of accessible Digital Content, Resources, or Technology.<br />
=== University Business ===<br />
: Activities carried out on behalf of Appalachian State University. University Business does not include activities organized or conducted by students when not designated to act on behalf of the University or by student organizations.<br />
=== University Constituents ===<br />
: Appalachian State University faculty, staff, students, retirees, and other affiliates, contractors, distance learners, visiting scholars, and others who use or access Appalachian State University resources.<br />
<br />
<br />
<br />
== Policy Statements ==<br />
=== Federal and State Requirement ===<br />
: '''4.1.1''' The University will abide by Federal and state law requirements for Accessibility. Minimum requirements are described in this policy. <br />
<br />
=== Minimum Standards ===<br />
<br />
: '''4.2.1''' New Digital Material provided by Appalachian State University must meet minimum Accessibility requirements, except where doing so would impose a Fundamental Alteration or Undue Burden.<br />
: '''4.2.2''' The following requirements apply to specific types of content, resources, and technology:<br />
:*Web Content Accessibility Guidelines (WCAG) 2.1 Level A or Level AA<br />
:*Authoring Tool Accessibility Guidelines (ATAG) 2.0 for tools that support web content authoring (e.g. HTML editors, software for generating websites, multimedia authoring tools, wikis and blogs, etc.)<br />
<br />
:These requirements serve as the basis for “Universal Design” principles. Use of these principles and compliance with the above requirements is intended to result in a welcoming and equitable digital experience for a wide range of people regardless of ability, disability, or use of assistive technology.<br />
<br />
=== Responsibility of University Constituents ===<br />
: '''4.3.1''' Digital accessibility compliance oversight is shared by the Office of Disability Resources, University Communications and Electronic Student Services, and Information Technology Services. These units provide resources and guidance to University Constituents in their responsibilities for Accessible Digital Media.<br />
: '''4.3.2''' Oversight of this policy is delegated to the head of the University unit such as a Dean, Department Chair, Director, etc. This individual will serve as the Digital Accessibility Liaison and is responsible for compliance with all University policies relating to Digital Materials owned or used within their department by University Constituents.<br />
:The lead may designate another University employee to serve as a Digital Accessibility Liaison and address the accessibility of Digital Materials for the department.<br />
:The Digital Accessibility Liaison will take appropriate actions to uphold the accessibility of Digital Materials; communicate this policy, and other applicable accessibility information and practices; collaborate with the offices listed in Section 4.3.1, above, to respond to and resolve accessibility issues resulting from the development, use, maintenance, or purchase of Digital Materials within the department.<br />
<br />
:'''4.3.3''' University Constituents are required to identify and prioritize Existing Digital Material that is not Accessible and develop an action plan to make that Existing Digital Material Accessible. In addition, upon request, University units must make any Existing Digital Material Accessible in a timely manner. In the event Existing Digital Material cannot be made Accessible, the University unit must provide an Equally Effective Alternative.<br />
<br />
:'''4.3.4''' Digital Material compliance activities may be prioritized based on available resources, audience scope, and amount or size of the request or content. When a request for accessible digital content is received, the timeline for making the existing or archived Digital Material accessible must be expedited.<br />
<br />
=== Ongoing Accessibility Evaluation ===<br />
: '''4.4.1''' University Constituents are responsible for evaluating their Digital Material to ensure ongoing compliance with this Policy. Resources must be allocated to this ongoing evaluation, including designation of an appropriate number of Digital Accessibility Liaisons. Upon request, the Office of Disability Resources, University Communications, Electronic Student Services, or Information Technology Services may provide consultation and training assistance as needed.<br />
<br />
=== Exceptions ===<br />
: '''4.5.1''' The following are exceptions to this policy: <br />
:# '''Minimal Use'''<br />If Digital Material will be used by one individual or a small number of ''identified'' individual(s) (such as a small office or a research lab), and the responsible University Constituent confirms that the Digital Material is Accessible to the identified individuals, a ''de minimis'' exception applies to the procurement or development of such Digital Material. The Digital Material is not subject to the evaluation or remediation requirements of this Standard, and there is no requirement to provide an Equally Effective Alternative.This exception no longer applies when the Digital Material is used by individuals other than those originally identified when the Digital Material was developed or procured. Therefore, this exception shall not be used when Digital Material is intended for long-term use or by unknown future users. This exception also no longer applies when an individual notifies the University unit of an accessibility need related to the Digital Material. Once the exception no longer applies, the Digital Material is subject to all requirements of this Standard, including those related to identification and remediation of accessibility issues and to availability of an Equally Effective Alternative.<br />
:# '''Fundamental Alteration or Undue Burden'''<br />If an Equally Effective Alternative cannot be provided because doing so would impose a Fundamental Alteration or an Undue Burden, or if another requirement of this Standard cannot be met, the University Constituent responsible for the Digital Material must request an exception to this Standard through the Office of Disability Resources. <br />
<br />
:'''4.5.2''' If the exception request is not approved, the Office of Disability Resources may assist the University Constituent in creating an action plan including researching other vendors with similar products or identifying alternative methods to achieve the same functional goals.<br />
<br />
:'''4.5.3''' A written explanation for an exception must be tracked and made available upon request. All decisions are final.<br />
<br />
=== Related Requirements ===<br />
:Appalachian State University shall also adhere to the following External Regulations and Consequences:<br />
:# Section 508 of the Rehabilitation Act of 1973<br />
:# Title II of the Americans with Disabilities Act of 1990 and its implementing regulations at 28 C.F.R. Part 35.<br />
:# Section 504 of the Rehabilitation Act of 1973 and its implementing regulations at 34 C.F.R. Part 104.<br />
:# North Carolina General Statute § 168A-7 - Discrimination in Public Service<br />
:# Voluntary Product Accessibility Template (VPAT 2.0)<br />
:# W3C’s Web Content Accessibility Guidelines (WCAG) 2.0, Level AA<br />
:# Information and Communication Technology (ICT) Standards and Guidelines<br />
:# Authoring Tool Accessibility Guidelines (ATAG) 2.0<br />
<br />
<br />
== Additional References ==<br />
* Section 508 of the Rehabilitation Act of 1973, as amended<br />
* Web Content Accessibility Guidelines (WCAG) 2.0 Level AA<br />
* Authoring Tool Accessibility Guidelines (ATAG) 2.0 for tools that support web content authoring (e.g. HTML editors, software for generating websites, multimedia authoring tools, wikis and blogs, etc.)<br />
<br />
== Administrative Unit Contact ==<br />
Office of Disability Resources - (828)262-3056 - [https://odr.appstate.edu/ Office Disability Resources]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Digital_Accessibility&diff=12368Digital Accessibility2022-07-01T12:36:00Z<p>Mcnaneym: /* Exceptions */</p>
<hr />
<div>Policy 909<br />
<br />
== Purpose ==<br />
<br />
1.1 This policy seeks to provide direction on creating an accessible experience that enhances usability for everyone. Implementation of this policy ensures all individuals have access to Digital Content, Resources, and Technology (“Digital Material”) provided by or on behalf of the University.<br />
<br />
== Scope ==<br />
<br />
2.1 This policy applies to all University Constituents and third parties, under circumstances within the University’s control, who distribute, host, otherwise make available, or obtain Digital Material when conducting University Business.<br />
This policy applies to all University Digital Material regardless of audience or authentication required, including but not limited to:<br />
# Web: All websites, Web pages and Web-based software published or hosted by the University or used to conduct University business (including remotely hosted sites and software). <br />
# Instructional Materials: All electronic instructional materials, optional and required, must be Accessible. This includes, but is not limited to, syllabi, textbooks, presentations and handouts delivered within the University’s learning management system, via email or via another electronic means for face-to-face classes as well as online courses. It also includes electronic instructional activities such as instructional videos, online collaborative writing, Web conferencing, blogging, etc.<br />
# Documents: All University produced, maintained or distributed electronic documents must be Accessible. This includes, but is not limited to, word processing documents, PDFs, presentations, publications and spreadsheets that are scanned, uploaded, posted or otherwise published or distributed electronically.<br />
# Electronic Media: All electronic multimedia resources used by the University for instruction, communication, marketing, promotion or other academic or business purposes must be Accessible.<br />
# Software, Hardware and IT Systems: All software, hardware and IT systems used for academic and research purposes, administrative and business purposes, and customer service must be Accessible and produce Accessible products or content, which includes compatibility with assistive technology. Software, hardware and IT systems include, but are not limited to, learning management, content management, library systems, email, human resources administration, financial systems, course or event registration, freeware, shareware, enterprise systems and online or remotely hosted software.<br />
# Procurement/Purchases: The University will purchase electronic products and solutions, including, but not limited to, software, operating systems, Web-based applications, video and multimedia, that meet or exceed the above Accessibility standards. The University recommends that all requests for proposals from and contracts with vendors include language that outlines this requirement and provides stipulations for how the vendor is expected to demonstrate compliance.<br />
<br />
== Definitions ==<br />
<br />
=== Accessible ===<br />
:When an individual with a disability is afforded the opportunity to acquire the same information, engage in the same interactions, and enjoy the same services as a person without a disability in an equally effective and equally integrated manner, with substantially equivalent ease of use.<br />
=== Digital Content, Resources, and/or Technology ===<br />
:(also referred to as “Digital Material”) Information, products, and services available for download or distribution in an electronic format or presented on a web page or through a web or other computer application.<br />
=== Equally Effective Alternative ===<br />
: Alternative access to electronic content that, while not required to produce the identical result or level of achievement, affords an individual with a disability equal opportunity to obtain the same result, to gain the same benefit, or to reach the same level of achievement in the most integrated setting appropriate to the individual’s needs.<br />
=== Existing Digital Material ===<br />
: Includes all Digital Content, Resources, and Technology developed or procured prior to the effective date of this Standard, including Digital Content, Resources, or Technology that is archived.<br />
=== Fundamental Alteration ===<br />
: A change so significant that it affects the essential nature of the instruction, program or activity provided.<br />
=== New Digital Material ===<br />
: Includes all Digital Content, Resources, and Technology developed or procured after the effective date of this Standard.<br />
=== Timely ===<br />
: as it relates to equally effective alternative access to electronic content, timely means that the individual with a disability receives access to electronic content in a reasonable time frame that meets the needs of the individual based on the circumstances.<br />
=== Undue Burden ===<br />
: A significant disruption, expense, or difficulty that may result by the provision of accessible Digital Content, Resources, or Technology.<br />
=== University Business ===<br />
: Activities carried out on behalf of Appalachian State University. University Business does not include activities organized or conducted by students when not designated to act on behalf of the University or by student organizations.<br />
=== University Constituents ===<br />
: Appalachian State University faculty, staff, students, retirees, and other affiliates, contractors, distance learners, visiting scholars, and others who use or access Appalachian State University resources.<br />
<br />
<br />
<br />
== Policy Statements ==<br />
=== Federal and State Requirement ===<br />
: '''4.1.1''' The University will abide by Federal and state law requirements for Accessibility. Minimum requirements are described in this policy. <br />
<br />
=== Minimum Standards ===<br />
<br />
: '''4.2.1''' New Digital Material provided by Appalachian State University must meet minimum Accessibility requirements, except where doing so would impose a Fundamental Alteration or Undue Burden.<br />
: '''4.2.2''' The following requirements apply to specific types of content, resources, and technology:<br />
:*Web Content Accessibility Guidelines (WCAG) 2.1 Level A or Level AA<br />
:*Authoring Tool Accessibility Guidelines (ATAG) 2.0 for tools that support web content authoring (e.g. HTML editors, software for generating websites, multimedia authoring tools, wikis and blogs, etc.)<br />
<br />
:These requirements serve as the basis for “Universal Design” principles. Use of these principles and compliance with the above requirements is intended to result in a welcoming and equitable digital experience for a wide range of people regardless of ability, disability, or use of assistive technology.<br />
<br />
=== Responsibility of University Constituents ===<br />
: '''4.3.1''' Digital accessibility compliance oversight is shared by the Office of Disability Resources, University Communications and Electronic Student Services, and Information Technology Services. These units provide resources and guidance to University Constituents in their responsibilities for Accessible Digital Media.<br />
: '''4.3.2''' Oversight of this policy is delegated to the head of the University unit such as a Dean, Department Chair, Director, etc. This individual will serve as the Digital Accessibility Liaison and is responsible for compliance with all University policies relating to Digital Materials owned or used within their department by University Constituents.<br />
:The lead may designate another University employee to serve as a Digital Accessibility Liaison and address the accessibility of Digital Materials for the department.<br />
:The Digital Accessibility Liaison will take appropriate actions to uphold the accessibility of Digital Materials; communicate this policy, and other applicable accessibility information and practices; collaborate with the offices listed in Section 4.3.1, above, to respond to and resolve accessibility issues resulting from the development, use, maintenance, or purchase of Digital Materials within the department.<br />
<br />
:'''4.3.3''' University Constituents are required to identify and prioritize Existing Digital Material that is not Accessible and develop an action plan to make that Existing Digital Material Accessible. In addition, upon request, University units must make any Existing Digital Material Accessible in a timely manner. In the event Existing Digital Material cannot be made Accessible, the University unit must provide an Equally Effective Alternative.<br />
<br />
:'''4.3.4''' Digital Material compliance activities may be prioritized based on available resources, audience scope, and amount or size of the request or content. When a request for accessible digital content is received, the timeline for making the existing or archived Digital Material accessible must be expedited.<br />
<br />
=== Ongoing Accessibility Evaluation ===<br />
: '''4.4.1''' University Constituents are responsible for evaluating their Digital Material to ensure ongoing compliance with this Policy. Resources must be allocated to this ongoing evaluation, including designation of an appropriate number of Digital Accessibility Liaisons. Upon request, the Office of Disability Resources, University Communications, Electronic Student Services, or Information Technology Services may provide consultation and training assistance as needed.<br />
<br />
=== Exceptions ===<br />
: '''4.5.1''' The following are exceptions to this policy: <br />
:# '''Minimal Use'''<br />If Digital Material will be used by one individual or a small number of identified individual(s) (such as a small office or a research lab), and the responsible University Constituent confirms that the Digital Material is Accessible to the identified individuals, a de minimis exception applies to the procurement or development of such Digital Material. The Digital Material is not subject to the evaluation or remediation requirements of this Standard, and there is no requirement to provide an Equally Effective Alternative.This exception no longer applies when the Digital Material is used by individuals other than those originally identified when the Digital Material was developed or procured. Therefore, this exception shall not be used when Digital Material is intended for long-term use or by unknown future users. This exception also no longer applies when an individual notifies the University unit of an accessibility need related to the Digital Material. Once the exception no longer applies, the Digital Material is subject to all requirements of this Standard, including those related to identification and remediation of accessibility issues and to availability of an Equally Effective Alternative.<br />
:# '''Fundamental Alteration or Undue Burden'''<br />If an Equally Effective Alternative cannot be provided because doing so would impose a Fundamental Alteration or an Undue Burden, or if another requirement of this Standard cannot be met, the University Constituent responsible for the Digital Material must request an exception to this Standard through the Office of Disability Resources. <br />
<br />
:'''4.5.2''' If the exception request is not approved, the Office of Disability Resources may assist the University Constituent in creating an action plan including researching other vendors with similar products or identifying alternative methods to achieve the same functional goals.<br />
<br />
:'''4.5.3''' A written explanation for an exception must be tracked and made available upon request. All decisions are final.<br />
<br />
=== Related Requirements ===<br />
:Appalachian State University shall also adhere to the following External Regulations and Consequences:<br />
:# Section 508 of the Rehabilitation Act of 1973<br />
:# Title II of the Americans with Disabilities Act of 1990 and its implementing regulations at 28 C.F.R. Part 35.<br />
:# Section 504 of the Rehabilitation Act of 1973 and its implementing regulations at 34 C.F.R. Part 104.<br />
:# North Carolina General Statute § 168A-7 - Discrimination in Public Service<br />
:# Voluntary Product Accessibility Template (VPAT 2.0)<br />
:# W3C’s Web Content Accessibility Guidelines (WCAG) 2.0, Level AA<br />
:# Information and Communication Technology (ICT) Standards and Guidelines<br />
:# Authoring Tool Accessibility Guidelines (ATAG) 2.0<br />
<br />
<br />
== Additional References ==<br />
* Section 508 of the Rehabilitation Act of 1973, as amended<br />
* Web Content Accessibility Guidelines (WCAG) 2.0 Level AA<br />
* Authoring Tool Accessibility Guidelines (ATAG) 2.0 for tools that support web content authoring (e.g. HTML editors, software for generating websites, multimedia authoring tools, wikis and blogs, etc.)<br />
<br />
== Administrative Unit Contact ==<br />
Office of Disability Resources - (828)262-3056 - [https://odr.appstate.edu/ Office Disability Resources]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Digital_Accessibility&diff=12367Digital Accessibility2022-07-01T12:35:43Z<p>Mcnaneym: /* Responsibility of University Constituents */</p>
<hr />
<div>Policy 909<br />
<br />
== Purpose ==<br />
<br />
1.1 This policy seeks to provide direction on creating an accessible experience that enhances usability for everyone. Implementation of this policy ensures all individuals have access to Digital Content, Resources, and Technology (“Digital Material”) provided by or on behalf of the University.<br />
<br />
== Scope ==<br />
<br />
2.1 This policy applies to all University Constituents and third parties, under circumstances within the University’s control, who distribute, host, otherwise make available, or obtain Digital Material when conducting University Business.<br />
This policy applies to all University Digital Material regardless of audience or authentication required, including but not limited to:<br />
# Web: All websites, Web pages and Web-based software published or hosted by the University or used to conduct University business (including remotely hosted sites and software). <br />
# Instructional Materials: All electronic instructional materials, optional and required, must be Accessible. This includes, but is not limited to, syllabi, textbooks, presentations and handouts delivered within the University’s learning management system, via email or via another electronic means for face-to-face classes as well as online courses. It also includes electronic instructional activities such as instructional videos, online collaborative writing, Web conferencing, blogging, etc.<br />
# Documents: All University produced, maintained or distributed electronic documents must be Accessible. This includes, but is not limited to, word processing documents, PDFs, presentations, publications and spreadsheets that are scanned, uploaded, posted or otherwise published or distributed electronically.<br />
# Electronic Media: All electronic multimedia resources used by the University for instruction, communication, marketing, promotion or other academic or business purposes must be Accessible.<br />
# Software, Hardware and IT Systems: All software, hardware and IT systems used for academic and research purposes, administrative and business purposes, and customer service must be Accessible and produce Accessible products or content, which includes compatibility with assistive technology. Software, hardware and IT systems include, but are not limited to, learning management, content management, library systems, email, human resources administration, financial systems, course or event registration, freeware, shareware, enterprise systems and online or remotely hosted software.<br />
# Procurement/Purchases: The University will purchase electronic products and solutions, including, but not limited to, software, operating systems, Web-based applications, video and multimedia, that meet or exceed the above Accessibility standards. The University recommends that all requests for proposals from and contracts with vendors include language that outlines this requirement and provides stipulations for how the vendor is expected to demonstrate compliance.<br />
<br />
== Definitions ==<br />
<br />
=== Accessible ===<br />
:When an individual with a disability is afforded the opportunity to acquire the same information, engage in the same interactions, and enjoy the same services as a person without a disability in an equally effective and equally integrated manner, with substantially equivalent ease of use.<br />
=== Digital Content, Resources, and/or Technology ===<br />
:(also referred to as “Digital Material”) Information, products, and services available for download or distribution in an electronic format or presented on a web page or through a web or other computer application.<br />
=== Equally Effective Alternative ===<br />
: Alternative access to electronic content that, while not required to produce the identical result or level of achievement, affords an individual with a disability equal opportunity to obtain the same result, to gain the same benefit, or to reach the same level of achievement in the most integrated setting appropriate to the individual’s needs.<br />
=== Existing Digital Material ===<br />
: Includes all Digital Content, Resources, and Technology developed or procured prior to the effective date of this Standard, including Digital Content, Resources, or Technology that is archived.<br />
=== Fundamental Alteration ===<br />
: A change so significant that it affects the essential nature of the instruction, program or activity provided.<br />
=== New Digital Material ===<br />
: Includes all Digital Content, Resources, and Technology developed or procured after the effective date of this Standard.<br />
=== Timely ===<br />
: as it relates to equally effective alternative access to electronic content, timely means that the individual with a disability receives access to electronic content in a reasonable time frame that meets the needs of the individual based on the circumstances.<br />
=== Undue Burden ===<br />
: A significant disruption, expense, or difficulty that may result by the provision of accessible Digital Content, Resources, or Technology.<br />
=== University Business ===<br />
: Activities carried out on behalf of Appalachian State University. University Business does not include activities organized or conducted by students when not designated to act on behalf of the University or by student organizations.<br />
=== University Constituents ===<br />
: Appalachian State University faculty, staff, students, retirees, and other affiliates, contractors, distance learners, visiting scholars, and others who use or access Appalachian State University resources.<br />
<br />
<br />
<br />
== Policy Statements ==<br />
=== Federal and State Requirement ===<br />
: '''4.1.1''' The University will abide by Federal and state law requirements for Accessibility. Minimum requirements are described in this policy. <br />
<br />
=== Minimum Standards ===<br />
<br />
: '''4.2.1''' New Digital Material provided by Appalachian State University must meet minimum Accessibility requirements, except where doing so would impose a Fundamental Alteration or Undue Burden.<br />
: '''4.2.2''' The following requirements apply to specific types of content, resources, and technology:<br />
:*Web Content Accessibility Guidelines (WCAG) 2.1 Level A or Level AA<br />
:*Authoring Tool Accessibility Guidelines (ATAG) 2.0 for tools that support web content authoring (e.g. HTML editors, software for generating websites, multimedia authoring tools, wikis and blogs, etc.)<br />
<br />
:These requirements serve as the basis for “Universal Design” principles. Use of these principles and compliance with the above requirements is intended to result in a welcoming and equitable digital experience for a wide range of people regardless of ability, disability, or use of assistive technology.<br />
<br />
=== Responsibility of University Constituents ===<br />
: '''4.3.1''' Digital accessibility compliance oversight is shared by the Office of Disability Resources, University Communications and Electronic Student Services, and Information Technology Services. These units provide resources and guidance to University Constituents in their responsibilities for Accessible Digital Media.<br />
: '''4.3.2''' Oversight of this policy is delegated to the head of the University unit such as a Dean, Department Chair, Director, etc. This individual will serve as the Digital Accessibility Liaison and is responsible for compliance with all University policies relating to Digital Materials owned or used within their department by University Constituents.<br />
:The lead may designate another University employee to serve as a Digital Accessibility Liaison and address the accessibility of Digital Materials for the department.<br />
:The Digital Accessibility Liaison will take appropriate actions to uphold the accessibility of Digital Materials; communicate this policy, and other applicable accessibility information and practices; collaborate with the offices listed in Section 4.3.1, above, to respond to and resolve accessibility issues resulting from the development, use, maintenance, or purchase of Digital Materials within the department.<br />
<br />
:'''4.3.3''' University Constituents are required to identify and prioritize Existing Digital Material that is not Accessible and develop an action plan to make that Existing Digital Material Accessible. In addition, upon request, University units must make any Existing Digital Material Accessible in a timely manner. In the event Existing Digital Material cannot be made Accessible, the University unit must provide an Equally Effective Alternative.<br />
<br />
:'''4.3.4''' Digital Material compliance activities may be prioritized based on available resources, audience scope, and amount or size of the request or content. When a request for accessible digital content is received, the timeline for making the existing or archived Digital Material accessible must be expedited.<br />
<br />
=== Ongoing Accessibility Evaluation ===<br />
: '''4.4.1''' University Constituents are responsible for evaluating their Digital Material to ensure ongoing compliance with this Policy. Resources must be allocated to this ongoing evaluation, including designation of an appropriate number of Digital Accessibility Liaisons. Upon request, the Office of Disability Resources, University Communications, Electronic Student Services, or Information Technology Services may provide consultation and training assistance as needed.<br />
<br />
=== Exceptions ===<br />
: '''4.5.1''' The following are exceptions to this policy: <br />
:# Minimal Use<br />If Digital Material will be used by one individual or a small number of identified individual(s) (such as a small office or a research lab), and the responsible University Constituent confirms that the Digital Material is Accessible to the identified individuals, a de minimis exception applies to the procurement or development of such Digital Material. The Digital Material is not subject to the evaluation or remediation requirements of this Standard, and there is no requirement to provide an Equally Effective Alternative.This exception no longer applies when the Digital Material is used by individuals other than those originally identified when the Digital Material was developed or procured. Therefore, this exception shall not be used when Digital Material is intended for long-term use or by unknown future users. This exception also no longer applies when an individual notifies the University unit of an accessibility need related to the Digital Material. Once the exception no longer applies, the Digital Material is subject to all requirements of this Standard, including those related to identification and remediation of accessibility issues and to availability of an Equally Effective Alternative.<br />
:# Fundamental Alteration or Undue Burden<br />If an Equally Effective Alternative cannot be provided because doing so would impose a Fundamental Alteration or an Undue Burden, or if another requirement of this Standard cannot be met, the University Constituent responsible for the Digital Material must request an exception to this Standard through the Office of Disability Resources. <br />
<br />
:'''4.5.2''' If the exception request is not approved, the Office of Disability Resources may assist the University Constituent in creating an action plan including researching other vendors with similar products or identifying alternative methods to achieve the same functional goals.<br />
<br />
:'''4.5.3''' A written explanation for an exception must be tracked and made available upon request. All decisions are final.<br />
<br />
=== Related Requirements ===<br />
:Appalachian State University shall also adhere to the following External Regulations and Consequences:<br />
:# Section 508 of the Rehabilitation Act of 1973<br />
:# Title II of the Americans with Disabilities Act of 1990 and its implementing regulations at 28 C.F.R. Part 35.<br />
:# Section 504 of the Rehabilitation Act of 1973 and its implementing regulations at 34 C.F.R. Part 104.<br />
:# North Carolina General Statute § 168A-7 - Discrimination in Public Service<br />
:# Voluntary Product Accessibility Template (VPAT 2.0)<br />
:# W3C’s Web Content Accessibility Guidelines (WCAG) 2.0, Level AA<br />
:# Information and Communication Technology (ICT) Standards and Guidelines<br />
:# Authoring Tool Accessibility Guidelines (ATAG) 2.0<br />
<br />
<br />
== Additional References ==<br />
* Section 508 of the Rehabilitation Act of 1973, as amended<br />
* Web Content Accessibility Guidelines (WCAG) 2.0 Level AA<br />
* Authoring Tool Accessibility Guidelines (ATAG) 2.0 for tools that support web content authoring (e.g. HTML editors, software for generating websites, multimedia authoring tools, wikis and blogs, etc.)<br />
<br />
== Administrative Unit Contact ==<br />
Office of Disability Resources - (828)262-3056 - [https://odr.appstate.edu/ Office Disability Resources]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Digital_Accessibility&diff=12366Digital Accessibility2022-07-01T12:35:01Z<p>Mcnaneym: Created page with "Policy 909 == Purpose == 1.1 This policy seeks to provide direction on creating an accessible experience that enhances usability for everyone. Implementation of this policy..."</p>
<hr />
<div>Policy 909<br />
<br />
== Purpose ==<br />
<br />
1.1 This policy seeks to provide direction on creating an accessible experience that enhances usability for everyone. Implementation of this policy ensures all individuals have access to Digital Content, Resources, and Technology (“Digital Material”) provided by or on behalf of the University.<br />
<br />
== Scope ==<br />
<br />
2.1 This policy applies to all University Constituents and third parties, under circumstances within the University’s control, who distribute, host, otherwise make available, or obtain Digital Material when conducting University Business.<br />
This policy applies to all University Digital Material regardless of audience or authentication required, including but not limited to:<br />
# Web: All websites, Web pages and Web-based software published or hosted by the University or used to conduct University business (including remotely hosted sites and software). <br />
# Instructional Materials: All electronic instructional materials, optional and required, must be Accessible. This includes, but is not limited to, syllabi, textbooks, presentations and handouts delivered within the University’s learning management system, via email or via another electronic means for face-to-face classes as well as online courses. It also includes electronic instructional activities such as instructional videos, online collaborative writing, Web conferencing, blogging, etc.<br />
# Documents: All University produced, maintained or distributed electronic documents must be Accessible. This includes, but is not limited to, word processing documents, PDFs, presentations, publications and spreadsheets that are scanned, uploaded, posted or otherwise published or distributed electronically.<br />
# Electronic Media: All electronic multimedia resources used by the University for instruction, communication, marketing, promotion or other academic or business purposes must be Accessible.<br />
# Software, Hardware and IT Systems: All software, hardware and IT systems used for academic and research purposes, administrative and business purposes, and customer service must be Accessible and produce Accessible products or content, which includes compatibility with assistive technology. Software, hardware and IT systems include, but are not limited to, learning management, content management, library systems, email, human resources administration, financial systems, course or event registration, freeware, shareware, enterprise systems and online or remotely hosted software.<br />
# Procurement/Purchases: The University will purchase electronic products and solutions, including, but not limited to, software, operating systems, Web-based applications, video and multimedia, that meet or exceed the above Accessibility standards. The University recommends that all requests for proposals from and contracts with vendors include language that outlines this requirement and provides stipulations for how the vendor is expected to demonstrate compliance.<br />
<br />
== Definitions ==<br />
<br />
=== Accessible ===<br />
:When an individual with a disability is afforded the opportunity to acquire the same information, engage in the same interactions, and enjoy the same services as a person without a disability in an equally effective and equally integrated manner, with substantially equivalent ease of use.<br />
=== Digital Content, Resources, and/or Technology ===<br />
:(also referred to as “Digital Material”) Information, products, and services available for download or distribution in an electronic format or presented on a web page or through a web or other computer application.<br />
=== Equally Effective Alternative ===<br />
: Alternative access to electronic content that, while not required to produce the identical result or level of achievement, affords an individual with a disability equal opportunity to obtain the same result, to gain the same benefit, or to reach the same level of achievement in the most integrated setting appropriate to the individual’s needs.<br />
=== Existing Digital Material ===<br />
: Includes all Digital Content, Resources, and Technology developed or procured prior to the effective date of this Standard, including Digital Content, Resources, or Technology that is archived.<br />
=== Fundamental Alteration ===<br />
: A change so significant that it affects the essential nature of the instruction, program or activity provided.<br />
=== New Digital Material ===<br />
: Includes all Digital Content, Resources, and Technology developed or procured after the effective date of this Standard.<br />
=== Timely ===<br />
: as it relates to equally effective alternative access to electronic content, timely means that the individual with a disability receives access to electronic content in a reasonable time frame that meets the needs of the individual based on the circumstances.<br />
=== Undue Burden ===<br />
: A significant disruption, expense, or difficulty that may result by the provision of accessible Digital Content, Resources, or Technology.<br />
=== University Business ===<br />
: Activities carried out on behalf of Appalachian State University. University Business does not include activities organized or conducted by students when not designated to act on behalf of the University or by student organizations.<br />
=== University Constituents ===<br />
: Appalachian State University faculty, staff, students, retirees, and other affiliates, contractors, distance learners, visiting scholars, and others who use or access Appalachian State University resources.<br />
<br />
<br />
<br />
== Policy Statements ==<br />
=== Federal and State Requirement ===<br />
: '''4.1.1''' The University will abide by Federal and state law requirements for Accessibility. Minimum requirements are described in this policy. <br />
<br />
=== Minimum Standards ===<br />
<br />
: '''4.2.1''' New Digital Material provided by Appalachian State University must meet minimum Accessibility requirements, except where doing so would impose a Fundamental Alteration or Undue Burden.<br />
: '''4.2.2''' The following requirements apply to specific types of content, resources, and technology:<br />
:*Web Content Accessibility Guidelines (WCAG) 2.1 Level A or Level AA<br />
:*Authoring Tool Accessibility Guidelines (ATAG) 2.0 for tools that support web content authoring (e.g. HTML editors, software for generating websites, multimedia authoring tools, wikis and blogs, etc.)<br />
<br />
:These requirements serve as the basis for “Universal Design” principles. Use of these principles and compliance with the above requirements is intended to result in a welcoming and equitable digital experience for a wide range of people regardless of ability, disability, or use of assistive technology.<br />
<br />
=== Responsibility of University Constituents ===<br />
: '''4.3.1''' Digital accessibility compliance oversight is shared by the Office of Disability Resources, University Communications and Electronic Student Services, and Information Technology Services. These units provide resources and guidance to University Constituents in their responsibilities for Accessible Digital Media.<br />
: '''4.3.2''' Oversight of this policy is delegated to the head of the University unit such as a Dean, Department Chair, Director, etc. This individual will serve as the Digital Accessibility Liaison and is responsible for compliance with all University policies relating to Digital Materials owned or used within their department by University Constituents.<br />
The lead may designate another University employee to serve as a Digital Accessibility Liaison and address the accessibility of Digital Materials for the department.<br />
<br />
:The Digital Accessibility Liaison will take appropriate actions to uphold the accessibility of Digital Materials; communicate this policy, and other applicable accessibility information and practices; collaborate with the offices listed in Section 4.3.1, above, to respond to and resolve accessibility issues resulting from the development, use, maintenance, or purchase of Digital Materials within the department.<br />
<br />
<br />
:'''4.3.3''' University Constituents are required to identify and prioritize Existing Digital Material that is not Accessible and develop an action plan to make that Existing Digital Material Accessible. In addition, upon request, University units must make any Existing Digital Material Accessible in a timely manner. In the event Existing Digital Material cannot be made Accessible, the University unit must provide an Equally Effective Alternative.<br />
<br />
:'''4.3.4''' Digital Material compliance activities may be prioritized based on available resources, audience scope, and amount or size of the request or content. When a request for accessible digital content is received, the timeline for making the existing or archived Digital Material accessible must be expedited.<br />
<br />
=== Ongoing Accessibility Evaluation ===<br />
: '''4.4.1''' University Constituents are responsible for evaluating their Digital Material to ensure ongoing compliance with this Policy. Resources must be allocated to this ongoing evaluation, including designation of an appropriate number of Digital Accessibility Liaisons. Upon request, the Office of Disability Resources, University Communications, Electronic Student Services, or Information Technology Services may provide consultation and training assistance as needed.<br />
<br />
=== Exceptions ===<br />
: '''4.5.1''' The following are exceptions to this policy: <br />
:# Minimal Use<br />If Digital Material will be used by one individual or a small number of identified individual(s) (such as a small office or a research lab), and the responsible University Constituent confirms that the Digital Material is Accessible to the identified individuals, a de minimis exception applies to the procurement or development of such Digital Material. The Digital Material is not subject to the evaluation or remediation requirements of this Standard, and there is no requirement to provide an Equally Effective Alternative.This exception no longer applies when the Digital Material is used by individuals other than those originally identified when the Digital Material was developed or procured. Therefore, this exception shall not be used when Digital Material is intended for long-term use or by unknown future users. This exception also no longer applies when an individual notifies the University unit of an accessibility need related to the Digital Material. Once the exception no longer applies, the Digital Material is subject to all requirements of this Standard, including those related to identification and remediation of accessibility issues and to availability of an Equally Effective Alternative.<br />
:# Fundamental Alteration or Undue Burden<br />If an Equally Effective Alternative cannot be provided because doing so would impose a Fundamental Alteration or an Undue Burden, or if another requirement of this Standard cannot be met, the University Constituent responsible for the Digital Material must request an exception to this Standard through the Office of Disability Resources. <br />
<br />
:'''4.5.2''' If the exception request is not approved, the Office of Disability Resources may assist the University Constituent in creating an action plan including researching other vendors with similar products or identifying alternative methods to achieve the same functional goals.<br />
<br />
:'''4.5.3''' A written explanation for an exception must be tracked and made available upon request. All decisions are final.<br />
<br />
=== Related Requirements ===<br />
:Appalachian State University shall also adhere to the following External Regulations and Consequences:<br />
:# Section 508 of the Rehabilitation Act of 1973<br />
:# Title II of the Americans with Disabilities Act of 1990 and its implementing regulations at 28 C.F.R. Part 35.<br />
:# Section 504 of the Rehabilitation Act of 1973 and its implementing regulations at 34 C.F.R. Part 104.<br />
:# North Carolina General Statute § 168A-7 - Discrimination in Public Service<br />
:# Voluntary Product Accessibility Template (VPAT 2.0)<br />
:# W3C’s Web Content Accessibility Guidelines (WCAG) 2.0, Level AA<br />
:# Information and Communication Technology (ICT) Standards and Guidelines<br />
:# Authoring Tool Accessibility Guidelines (ATAG) 2.0<br />
<br />
<br />
== Additional References ==<br />
* Section 508 of the Rehabilitation Act of 1973, as amended<br />
* Web Content Accessibility Guidelines (WCAG) 2.0 Level AA<br />
* Authoring Tool Accessibility Guidelines (ATAG) 2.0 for tools that support web content authoring (e.g. HTML editors, software for generating websites, multimedia authoring tools, wikis and blogs, etc.)<br />
<br />
== Administrative Unit Contact ==<br />
Office of Disability Resources - (828)262-3056 - [https://odr.appstate.edu/ Office Disability Resources]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Policy_Manual&diff=12365Policy Manual2022-07-01T12:17:42Z<p>Mcnaneym: </p>
<hr />
<div>__NOTOC__<br />
Welcome to the Appalachian State University Online Policy Manual. These policies and procedures are periodically updated or revised. Efforts are made to keep this online version current. If any questions arise about the authenticity of the online version, please contact the Office of General Counsel (828-262-2751). In the event of any discrepancy between the online version and printed documents approved by the Chancellor, the printed documents shall govern. Departments have forms on their web pages and at the [https://www.webapp.appstate.edu/electronicforms/newdefault.asp ASU Electronic Forms page]. Many departments have provided the forms related to the associated policies and procedures in Portable Document Format (.pdf). To view PDF documents, you must have Acrobat Reader installed on your computer. [http://get.adobe.com/reader/ Acrobat Reader] is available from Appalachian State University's application explorer icon on university-owned computers.<br />
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Comments, suggestions or questions regarding the Policy Manual should be directed to the Office of General Counsel at ogc@appstate.edu or to the department with primary responsibility for implementation.<br />
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''':NOTE: For purposes of all Appalachian State University policies, references to SPA (subject to the State Personnel Act [former terminology]) shall be interchangeable with SHRA (subject to the State Human Resources Act [current terminology]); and references to EPA (exempt from the State Personnel Act [former terminology]) shall be interchangeable with EHRA (exempt from the State Human Resources Act [current terminology]).'''<br />
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== Table of Contents ==<br />
<div id="no-bullet"><br />
* [[:Category:Governance and Administration|100 Governance and Administration]]<br />
** [[Policy on Policies|101 Policy on Policies]]<br />
** [[University Organization and Administration|102 University Organization and Administration]]<br />
*** [[University Contracts and Delegation of Signature Authority|102.1 University Contracts and Delegation of Signature Authority]]<br />
** [[Board of Trustees|103 Board of Trustees]]<br />
*** [[Bylaws|103.1 Bylaws]]<br />
*** [[Audit Committee Charter|103.2 Audit Committee Charter]]<br />
*** [[Naming of Facilities and Programs|103.3 Naming of Facilities and Programs]]<br />
*** [[Honorary Degrees|103.4 Honorary Degrees]] <br />
** [[Facility Use|104 Facility Use]]<br />
** [[:Category:Records|105 Records]]<br />
*** [[Record Retention Policy|105.1 Record Retention Policy]]<br />
*** [[University Archives|105.2 University Archives]] <br />
*** [[Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended|105.3 Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended]] <br />
*** [[Identity Theft Prevention Plan|105.5 Identity Theft Prevention Plan]]<br />
*** [[Public Records Requests|105.6 Public Records Requests]]<br />
** [[Drugs and Alcohol|106 Drugs and Alcohol]]<br />
*** [[Alcohol at University Events|106.1 Alcohol at University Events]]<br />
*** [[Tailgating|106.2 Tailgating]]<br />
**[[Substantive Change for Accreditation Purposes|107 Substantive Change for Accreditation Purposes]]<br />
**[[Equal Opportunity|108 Equal Opportunity]]<br />
**[[Debt Management|109 Debt Management]]<br />
**[[Discrimination and Harassment|110 Discrimination and Harassment]]<br />
**[[:Category:Protection of Minors|111 Protection of Minors]]<br />
***[[Protection of Minors|111.1 Protection of Minors]]<br />
***[[Reporting Suspected Child Abuse and Neglect|111.2 Reporting Suspected Child Abuse and Neglect]]<br />
**[[Title_IX_and_Sex/Gender-Based_Misconduct|112 Title IX and Sex/Gender-Based Misconduct]]<br />
**[[Chalking|113 Chalking]]<br />
* [[:Category:Academic Affairs|200 Academic Affairs]]<br />
** [[Faculty Handbook|201 Faculty Handbook]] <br />
** [[Undergraduate Bulletin|202 Undergraduate Bulletin]] <br />
** [[Graduate Bulletin|203 Graduate Bulletin]]<br />
** [[Buyout Policy for Externally Sponsored Projects|204 Buyout Policy for Externally Sponsored Projects]]<br />
** [[Academic Integrity Code|205 Academic Integrity Code]]<br />
** [[Final Grade Appeal Procedure|206 Final Grade Appeal Procedure]]<br />
** [[Intellectual Property Transfer|207 Intellectual Property Transfer]]<br />
** [[Review of Research Involving Human Subjects|209 Review of Research Involving Human Subjects]]<br />
** [[Payments to Human Subjects|210 Payments to Human Subjects]]<br />
** [[Integrity in Scholarship and Scientific Research|211 Integrity in Scholarship and Scientific Research]]<br />
** [[Use of Recombinant DNA in Research and Teaching Laboratories|212 Use of Recombinant DNA in Research and Teaching Laboratories]]<br />
** [[Care and Use of Animals for Research Teaching or Demonstration|213 Care and Use of Animals for Research Teaching or Demonstration]]<br />
** [[Credit Hours|214 Credit Hours]]<br />
** [[Internet/Web-Based Courses|215 Internet/Web-Based Courses]]<br />
** [[Human Subject Research Recruitment|216 Human Subject Research Recruitment]]<br />
** [[Export Controls Compliance|217 Export Controls Compliance]]<br />
** [[Policy on Independent Studies|218 Policy on Independent Studies]]<br />
** [[Policy on Faculty Workload|219 Policy on Faculty Workload]]<br />
** [[Facilities and Administrative Cost Policy|220 Facilities and Administrative Cost Policy]]<br />
** [[Fellowship Policy|221 Fellowship Policy]]<br />
** [[Global Learning Management System Policy|222 Global Learning Management System Policy]]<br />
** [[Campus Survey Policy|223 Campus Survey Policy]]<br />
* [[:Category:Public Safety| 300 Public Safety]]<br />
** [[:Category:Police|301 Police]] <br />
*** [[Special Services|301.1 Special Services]] <br />
*** [[University Police Services|301.2 University Police Services]] <br />
*** [[Criminal Trespass|301.3 Criminal Trespass Warning]] <br />
*** [[Clery_Act_Compliance_Policy|301.4 Clery Act Compliance Policy]]<br />
*** [[Bicycle Helmets|301.5 Bicycle Helmets]]<br />
*** [[University Security Camera Policy|301.6 University Security Camera Policy]]<br />
** [[:Category:Emergency Management|302 Emergency Management]]<br />
*** [[Emergency Management Program|302.1 Emergency Management Program]]<br />
*** [[Communication Guidelines|302.2 Communication Guidelines for Emergencies and Campus Issues]]<br />
*** [[Emergency Operations Plan|302.3 Emergency Operations Plan]]<br />
*** [[Building Emergency Plans|302.4 Building Emergency Plans]]<br />
*** [[Infectious Disease Plan|302.5 Pandemic Infectious Disease Plan]]<br />
*** [[International Crisis Management|302.6 International Crisis Management]]<br />
*** [[Emergency Notification System|302.7 Emergency Notification System]]<br />
** [[:Category:Environmental Health and Safety|303 Environmental Health and Safety]]<br />
*** [[Office of Occupational Safety and Health Introduction|303.1 Office of Occupational Safety and Health Introduction]]<br />
*** [[OSHA Regulations|303.2 OSHA Regulations]] <br />
*** [[Safety Committees|303.3 Safety Committees]] <br />
*** [[Personal Protective Equipment|303.4 Personal Protective Equipment]] <br />
*** [[Accident Reports|303.5 Accident Reports]] <br />
*** [[Safety Hazards|303.6 Safety Hazards]] <br />
*** [[Hazardous Communication Program|303.7 Hazardous Communication Program]] <br />
*** [[Exposure Control Plan For Bloodborne Pathogens|303.8 Exposure Control Plan for Bloodborne Pathogens]]<br />
*** [[Chemical Hygiene Plan|303.9 Chemical Hygiene Plan]] <br />
*** [[Open Flame Policy|303.10 Open Flame Policy]] <br />
*** [[Fall Protection Plan|303.11 Fall Protection Plan]] <br />
*** [[Respiratory Protection Program|303.12 Respiratory Protection Program]] <br />
*** [[Multi-Passenger Vehicles|303.13 Multi-Passenger Vehicles]] <br />
*** [[Lockout/Tagout Procedures|303.14 Lockout/Tagout Procedures]] <br />
*** [[Pre-Purchase Review of Products|303.15 Pre-Purchase Review of Products]] <br />
*** [[Hazardous Chemical Spill Response|303.16 Hazardous Chemical Spill Response]] <br />
*** [[Automated External Defibrillator Protocol|303.17 Automated External Defibrillator Protocol]] <br />
*** [[Safety Inspections|303.18 Safety Inspections]]<br />
*** [[Fire Prevention and Emergency Action|303.19 Fire Prevention and Emergency Action]]<br />
*** [[Industrial Hygiene Assistance Request Form|303.20 Industrial Hygiene Assistance Request Form]]<br />
*** [[Emergency Telephone Number|303.21 Emergency Telephone Numbers]]<br />
*** [[Radiation Safety Manual|303.22 Radiation Safety Manual]]<br />
*** [[Confined Space Program|303.23 Confined Space Program]]<br />
*** [[Animals on Campus|303.24 Animals On Campus]]<br />
*** [[Tobacco_and_Related_Product_Restrictions_on_University_Property|303.25 Tobacco and Related Product Restrictions on University Property]]<br />
*** [[Unmanned Aircraft Systems Policy|303.26 Unmanned Aircraft Systems Policy]]<br />
*** [[Theatrical Simulated Firearms Policy|303.27 Theatrical Simulated Firearms Policy]]<br />
** [[:Category:Parking and Traffic|304 Parking and Traffic]]<br />
*** [[Rules and Regulations|304.1 Rules and Regulations]] <br />
*** [[Use of Skateboards and Similar Devices|304.2 Use of Skateboards and Similar Devices]]<br />
* [[:Category:Students|400 Students]]<br />
** [[Code of Student Conduct|401 Code of Student Conduct]]<br />
*** <s>401.2 Harassment and Discrimination</s> [[Discrimination, Harassment and Retaliation|See Policy #110]]<br />
** [[:Category:Student Organizations|402 Student Organizations]]<br />
*** [[Organizational Student Conduct Policy|402.1 Organizational Student Conduct Policy]] <br />
*** [[Student Organization Web Sites|402.2 Student Organization Web Sites]]<br />
*** [[Recognized Student Organization Food Sales|402.3 Recognized Student Organization Food Sales]]<br />
** [[:Category:Student Health|403 Student Health]]<br />
*** [[Administrative Health Officer|403.1 Administrative Health Officer]] <br />
*** [[Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors|403.2 Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors]] <br />
*** [[Medical Withdrawals|403.3 Medical Withdrawals]]<br />
*** [[Student Death Policy|403.4 Student Death Policy]]<br />
*** [[Awarding Degrees Posthumously|403.5 Awarding Degrees Posthumously]]<br />
** [[:Category:Housing|404 Housing]]<br />
*** [[Right of Entry/Search and Seizure|404.1 Right of Entry/Search and Seizure]]<br />
** [[:Category:Miscellaneous Student Policies|405 Miscellaneous Student Policies]]<br />
*** [[Tunnel Painting|405.1 Tunnel Painting]]<br />
** [[:Category:Student Withdrawal|406 Student Withdrawal]]<br />
*** [[Withdrawal Policy|406.1 Withdrawal Policy]]<br />
* [[Business Operations|500 Business Operations]]<br />
** [[Management and Use of University Funds| 501 Management and Use of University Funds]]<br />
*** [[Departmental Bookkeeping|501.7 Departmental Bookkeeping]]<br />
*** [[Fixed Asset System|501.17 Fixed Asset System]]<br />
** [[Bookstore|502 Bookstore]]<br />
** [[University Treasurer|503 University Treasurer]] <br />
*** [[State Policies Regarding The Receipt of Funds|503.1 State Policies Regarding the Receipt of Funds]] <br />
*** [[Receipting and Depositing Funds|503.2 Receipting and Depositing Funds]]<br />
*** [[Collection of Cash Outside University Cashier's Office|503.3 Collection of Cash Outside University Cashier's Office]] <br />
*** [[Storage and Safeguarding of Funds|503.4 Storage and Safeguarding of Funds]] <br />
*** [[Imprest Change Funds|503.5 Imprest Change Funds]]<br />
*** [[Collection of Accounts Receivable|503.6 Collection of Accounts Receivable]]<br />
*** [[Collection of Checks Returned for Insufficient Funds|503.7 Collection of Checks Returned for Insufficient Funds]]<br />
*** [[Payment Card Services Policy|503.8 Payment Card Services Policy]]<br />
*** [[Collection and Write-Off of University Accounts Receivable|503.9 Collection and Write-Off of University Accounts Receivable]] <br />
** [[Central Warehouse|504 Central Warehouse]] <br />
*** [[Warehouse Stock Items|504.1 Warehouse Stock Items]] <br />
*** [[Central Receiving|504.2 Central Receiving]] <br />
*** [[Central Shipping|504.3 Central Shipping]] <br />
*** [[Purchasing Items from the Central Warehouse|504.4 Purchasing Items from the Central Warehouse]] <br />
** [[Campus Dining|505 Campus Dining]] <br />
*** [[APPCARDS|505.1 APPCARDS]] <br />
** [[Payroll|506 Payroll]] <br />
*** [[ASU Payroll Policies|506.1 ASU Payroll Policies]]<br />
** [[Facilities and Property Management|507 Facilities and Property Management]] <br />
*** [[Association with other University Departments|507.1 Association with other University Departments]] <br />
*** [[Funding and Types of Services|507.2 Funding and Types of Services]] <br />
*** [[Services Provided by the Physical Plant|507.3 Services Provided by the Physical Plant]] <br />
*** [[Requests for Physical Plant Services|507.4 Requests for Physical Plant Services]] <br />
*** [[Emergency Maintenance and Repair Service|507.5 Emergency Maintenance and Repair Service]] <br />
*** [[Renovations and Alterations|507.6 Renovations and Alterations]] <br />
*** [[Key and Lock Security|507.7 Key and Lock Security]] <br />
*** [[Heating and Cooling/Environmental Control|507.8 Heating and Cooling/Environmental Control]] <br />
*** [[Buildings and Grounds Regulations|507.9 Buildings and Grounds Regulations]] <br />
*** [[Motor Vehicle Management|507.10 Motor Vehicle Management]] <br />
*** [[Recycling Programs|507.11 Recycling Program]]<br />
*** [[Surplus Property|507.12 Surplus Property]]<br />
*** [[Borrowing Computer Equipment|507.13 Borrowing Computer Equipment]]<br />
*** [[University Space Management|507.14 University Space Management]]<br />
*** [[Campus Wayfinding and Signage|507.15 Campus Wayfinding and Signage]]<br />
** [[Post Office|508 Post Office]] <br />
** [[Purchasing|509 Purchasing]] <br />
*** [[Purchasing Office|509.1 Purchasing Office]] <br />
*** [[Purchase Authorizations|509.2 Purchase Authorizations]] <br />
*** [[Solicitation by Salesmen|509.3 Solicitation by Salesmen]] <br />
*** [[Product and Service Demonstrations by Vendors|509.4 Product and Service Demonstrations by Vendors]] <br />
*** [[State Purchase Contracts|509.5 State Purchase Contracts]] <br />
*** [[Solicitation of Bids and Quotations|509.6 Solicitation of Bids and Quotations]] <br />
*** [[Single Source Purchases|509.7 Single Source Purchases]] <br />
*** [[Purchases from Commercial Vendors|509.8 Purchases from Commercial Vendors]] <br />
*** [[Changes to Purchase Orders|509.9 Changes to Purchase Orders]] <br />
*** [[Correspondence with Vendors|509.10 Correspondence with Vendors]] <br />
*** [[Return of Merchandise to Vendors|509.11 Return of Merchandise to Vendors]] <br />
*** [[Purchases from University Facilities|509.12 Purchases from University Facilities]] <br />
*** [[Emergency Purchases|509.13 Emergency Purchases]] <br />
*** [[Blanket Purchase Orders|509.14 Blanket Purchase Orders]] <br />
*** [[Rental and Lease of Equipment|509.15 Rental and Lease of Equipment]] <br />
*** [[Purchase and Rental of Office Machines|509.16 Purchase and Rental of Office Machines]] <br />
*** [[Service Contracts/Maintenance Agreements|509.17 Service Contracts/Maintenance Agreements]] <br />
*** [[Purchase or Rental of EDP and Computer Related Equipment|509.18 Purchase or Rental of EDP and Computer Related Equipment]] <br />
*** [[Excise and Sales Tax|509.19 Excise and Sales Tax]] <br />
*** [[Personal and Professional Service Contracts|509.20 Personal and Professional Service Contracts]] <br />
*** [[Indefinite Quantity Contracts|509.21 Indefinite Quantity Contracts]] <br />
*** [[Small Purchases|509.22 Small Purchases]] <br />
*** [[Procurement Card Program|509.23 Procurement Card Program]]<br />
*** [[Pre-Payments|509.24 Pre-Payments]] <br />
** [[:Category:Travel, Transportation, and Expense Reimbursements|510 Travel, Transportation, and Expense Reimbursements]] <br />
*** [[Travel and Expense Reimbursement Policy|510.1 Travel and Expense Reimbursement Policy]] <br />
*** [[Travel to Destinations of Elevated Risk|510.2 Travel to Destinations of Elevated Risk]]<br />
*** [[International Travel Insurance|510.3 International Travel Insurance]]<br />
** [[Printing and Publications|511 Printing and Publications]]<br />
*** [[Printing Responsibilities|511.1 Printing Responsibilities]]<br />
*** [[Printing Services and Charges|511.2 Printing Services and Charges]]<br />
*** [[Graphic Identity Program|511.3 Graphic Identity Program]]<br />
** [[Budget Administration|512 Budget Administration]]<br />
* [[Human Resources|600 Human Resources]]<br />
** [[Hiring and Separation|601 Hiring and Separation]]<br />
*** [[SHRA Employee Hiring|601.1 SHRA Employee Hiring]]<br />
*** [[SHRA Employee Merit-Based Recruitment and Selection Plan|601.2 SHRA Employee Merit-Based Recruitment and Selection Plan]]<br />
*** [[SHRA Employee Requesting Position Actions|601.3 SHRA Employee Requesting Position Actions]]<br />
*** [[SHRA Employee Separation from Service|601.4 SHRA Employee Separation from Service]]<br />
*** [[SHRA Employee Terminating Employment|601.5 SHRA Employee Terminating Employment]]<br />
*** [[SHRA Grievance and Appeal|601.6 SHRA Grievance and Appeal]]<br />
*** [[SHRA Employee Reduction-in-Force|601.7 SHRA Employee Reduction-in-Force]]<br />
*** [[EHRA Employees|601.8 EHRA Employees]]<br />
*** [[Student Employees|601.9 Student Employees]]<br />
** [[:Category:Terms and Conditions of Employment|602 Terms and Conditions of Employment]]<br />
*** <s>602.1 Equal Opportunity</s> [[Equal Opportunity|See Policy #108]]<br />
*** <s>602.2 Harassment, Discrimination and Retaliation</s> [[Discrimination, Harassment and Retaliation|See Policy #110]]<br />
*** [[Employee Abuse of Alcohol and Other Drugs|602.3 Employee Abuse of Alcohol and Other Drugs]] <br />
*** [[Software Use on Non-State Computers|602.4 Use of Software on Non-State Owned Personal Computers]] <br />
*** [[Age Limitation for Employment and Employee Retention|602.5 Age Limitation for Employment and Employee Retention]] <br />
*** [[Position Management|602.6 Position Management]] <br />
*** [[Personnel Records and Information Disclosure|602.7 Personnel Records and Information Disclosure]]<br />
*** [[Pay and Compensation|602.8 Pay and Compensation]] <br />
*** [[In-Range Adjustment|602.9 In-Range Adjustment]] <br />
*** [[Supplemental Pay|602.10 Supplemental Pay]]<br />
*** [[Employee Responsibilities|602.11 Employee Responsibilities]] <br />
*** [[Work Schedule|602.12 Work Schedule]] <br />
*** [[Changes Affecting Employment|602.13 Changes Affecting Employment]] <br />
*** [[Employee Relations|602.14 Employee Relations]] <br />
*** [[Employee Safety|602.15 Employee Safety]] <br />
*** [[Disciplinary Action Suspension and Dismissal|602.16 Disciplinary Action, Suspension and Dismissal]] <br />
*** [[Disciplinary Suspension Without Pay|602.17 Disciplinary Suspension Without Pay]]<br />
*** [[Demotion|602.18 Demotion]]<br />
*** [[Pre-Disciplinary Conference|602.19 Pre-Disciplinary Conference]]<br />
*** [[Appeal to State Human Resource Commission|602.20 Appeal to State Human Resource Commission]]<br />
*** [[Improper Relationships between Students and Employees|602.21 Improper Relationships between Students and Employees]] <br />
*** [[Mediation for Faculty and EHRA Administrative Personnel|602.22 Mediation for Faculty and EHRA Administrative Personnel]] <br />
*** [[EHRA Non-Faculty Grievances|602.23 EHRA Non-Faculty Grievances]] <br />
*** [[Evaluating Staff Employees|602.24 Evaluating Staff Employees]]<br />
*** [[Daylight Savings Time|602.25 Daylight Savings Time]]<br />
*** [[Adverse Weather and Emergency Closing|602.26 Adverse Weather and Emergency Closing]]<br />
*** [[EHRA Non-faculty Employment|602.27 EHRA Non-faculty Employment]]<br />
*** [[Critical and Essential Staff|<s>602.28 Critical and Essential Staff</s>]] (Repealed)<br />
*** [[On-Call/Emergency Callback Pay|602.29 On-Call/Emergency Callback Pay]]<br />
*** [[Criminal Background Reports|602.30 Criminal Background Reports]]<br />
*** [[EHRA Non-Faculty Performance Management|602.31 EHRA Non-Faculty Performance Management]]<br />
*** [[Workplace Violence|602.32 Workplace Violence]]<br />
*** [[Sponsorship of Employees For United States Permanent Residence|602.33 Sponsorship of Employees For United States Permanent Residence]]<br />
*** [[Non-Salary and Deferred Compensation|602.34 Non-Salary and Deferred Compensation]]<br />
*** [[Employee Relocation Expenses|602.35 Employee Relocation Expenses]]<br />
** [[:Category:Benefits|603 Benefits]]<br />
*** [[Leave|603.1 Leave]] <br />
*** [[Voluntary Shared Leave Program|603.2 Voluntary Shared Leave Program]]<br />
*** [[Insurance and Retirement Benefits|603.3 Insurance and Retirement Benefits]] <br />
*** [[Tuition Waiver|603.4 Tuition Waiver]] <br />
*** [[Tuition Reimbursement|603.5 Tuition Reimbursement]] <br />
*** [[Filing the Supervisor's Accident Report Form|603.6 Filing the Supervisor's Accident Report Form]]<br />
*** [[Filing Worker's Compensation Claims|603.7 Filing Worker's Compensation Claims]]<br />
*** [[EHRA Benefits|603.8 EHRA Benefits]]<br />
*** [[SHRA Benefits|603.9 SHRA Benefits]]<br />
*** [[Vacation Leave|603.10 Vacation Leave]]<br />
*** [[Sick Leave|603.11 Sick Leave]]<br />
*** [[Leave without Pay Administration|603.12 Leave without Pay Administration]]<br />
*** [[Holiday Leave Administration|603.13 Holiday Leave Administration]]<br />
*** [[FMLA Leave Administration|603.14 FMLA Leave Administration]]<br />
*** [[Family Illness Leave Administration|603.15 Family Illness Leave Administration]]<br />
*** [[Community Service Leave|603.16 Community Service Leave]]<br />
*** [[Military Service Leave and Differential Pay Procedures|603.17 Military Service Leave and Differential Pay Procedures]]<br />
*** [[Emergency Loan Fund|603.18 Emergency Loan Fund]]<br />
*** [[Services to Employees|603.19 Services to Employees]] <br />
** [[:Category:Conflicts of Interest and Commitment|604 Conflicts of Interest and Commitment]]<br />
*** [[Dual Employment|604.1 Dual Employment]] <br />
*** [[Processing Dual Employment Assignments|604.2 Processing Dual Employment Assignments]]<br />
*** [[External Professional Activities of Faculty and Other Professional Staff|604.3 External Professional Activities of Faculty and Other Professional Staff]] <br />
*** [[Secondary Employment|604.4 Secondary Employment]] <br />
*** [[Staff (SHRA) Employee Request for Approval to Engage in Outside Work|604.5 Staff (SHRA) Employee Request for Approval to Engage in Outside Work]]<br />
*** [[Conflict of Interest and Commitment|604.6 Conflict of Interest and Commitment]]<br />
*** [[Political Activities and Public Office Holding|604.7 Political Activities and Public Office Holding]]<br />
* [[Athletics|700 Athletics]] <br />
** [[Department of Athletics Policies and Procedures Manual|701 Department of Athletics Policies and Procedures Manual]]<br />
** [[Trademark/Service Mark Licensing|702 Trademark/Service Mark Licensing]]<br />
* [[University Communications|800 University Communications]]<br />
** [[Responses to Requests|801 Responses to Requests]] <br />
*** [[Media Requests|801.1 Media Requests]]<br />
* [[:Category:Information Technology|900 Information Technology]]<br />
** [[Information Technology Governance Policy|901 Information Technology Governance Policy]]<br />
** [[Data Governance|902 Data Governance]]<br />
** [[Information Security Policy|903 Information Security Policy]]<br />
** [[Infrastructure and Architecture Policy|904 Infrastructure and Architecture Policy]]<br />
** [[Identity and Access Management Policy|905 Identity and Access Management Policy]]<br />
** [[Acceptable Use of Computing and Electronic Resources Policy|906 Acceptable Use of Computing and Electronic Resources Policy]] <br />
** [[General Web Standards|907 General Web Standards]]<br />
** [[E-Mail As Official Means of Communication|908 E-Mail As Official Means of Communication]]<br />
** [[Digital Accessibility|909 Digital Accessibility]]<br />
** [[Statement of Confidentiality|910 Statement of Confidentiality]]<br />
** [[Privacy and Confidentiality of Individually Identifiable Health Care Information under HIPAA | 911 Privacy and Confidentiality of Individually Identifiable Health Care Information under HIPAA]]<br />
* [[Audits|1000 Audits]]<br />
** [[Financial and Operational Audits|1001 Financial and Operational Audits]] <br />
** [[Information Systems Audits|1002 Information Systems Audits]] <br />
** [[Bank Accounts, Cash Funds, and Investments|1003 Bank Accounts, Cash Funds, and Investments]] <br />
** [[Accounting_Systems_and_Procedures|1004 Accounting Systems and Procedures]] <br />
** [[Audit Follow-Up Policy|1005 Audit Follow-Up Policy]]<br />
</div><br />
<br />
[[Category:Contents]]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Tuition_Waiver&diff=12364Tuition Waiver2022-06-24T12:33:40Z<p>Mcnaneym: /* Tax Implications */</p>
<hr />
<div>Policy 603.4<br />
<br />
== Purpose ==<br />
1.1 The purpose of this policy is to outline potential tuition privileges for faculty and staff.<br />
<br />
== Scope ==<br />
<br />
:'''2.1''' This policy applies to full-time, permanent faculty, EHRA, SHRA, and ROTC employees on their first day of work who are regularly scheduled to work 30 hours or more each week, 9 months of the year or longer; meet normal work obligations and continue permanent employment status for the entire semester during which the course is taken; have been admitted to the UNC System school; have registered for course(s); and complete the full schedule of normal work obligations.<br />
<br />
:'''2.2''' It is also available to law enforcement officers with a probationary, time‐limited, or permanent appointment employed 20 or more hours per week on a continuing basis, regardless of eligibility for participation in either the North Carolina Teachers’ and State Employees’ Retirement System (TSERS) or the UNC Optional Retirement Program (ORP). Temporary staff, including student temporary staff, are not considered law enforcement officers for purposes of this regulation.<br />
<br />
== Definitions ==<br />
=== Academic Year ===<br />
:The academic school year begins with the first day of the fall semester,<br />
includes the winter and spring semesters, and ends on the last day of the summer semester.<br />
<br />
=== Employing Institution ===<br />
:As the employer of record, App State is responsible for managing<br />
the tuition waiver application policy and process including verification of eligibility, obtaining<br />
the manager's approval, and tracking usage.<br />
<br />
=== Enrolling Institution ===<br />
:Any one of the constituent institutions within the UNC System in<br />
which the employee is enrolled and receiving academic credit and to which tuition/fees would be<br />
paid if not covered under tuition/fee waiver. The enrolling institution is responsible for managing<br />
the student experience including enrollment, registration, degree requirements, student account<br />
activity, and the academic calendar (e.g. registration and drop/add deadlines) as well as enforcing<br />
the tuition waiver policies and processes for students therein.<br />
<br />
=== Eligible Employee ===<br />
:The Tuition Waiver Program is available to eligible students defined as:<br />
:# full-time, permanent faculty, EHRA, SHRA, and ROTC employees on their first day of work who are regularly scheduled to work 30 hours or more each week, 9 months of the year or longer;<br />
:# meet normal work obligations and continue permanent employment status for the entire semester during which the course is taken;<br />
:# have been admitted to the UNC-system school and registered for course(s); and<br />
:# complete the full schedule of normal work obligations.<br />
:# It is also available to law enforcement officers with a probationary, time‐limited, or permanent appointment employed 20 or more hours per week on a continuing basis, regardless of eligibility for participation in either the North Carolina Teachers’ and State Employees’ Retirement System (TSERS) or the UNC Optional Retirement Program (ORP). Temporary staff, including student temporary staff, are not considered law enforcement officers for purposes of this regulation.<br />
<br />
=== Employee/Student ===<br />
: The employee of the Employing Institution and the student of the Enrolling Institution is responsible for following the App State tuition waiver process and policies as well as finding and following the academic calendar and tuition waiver policies, processes, and procedures established by the enrolling institution.<br />
<br />
== Policy Statements ==<br />
<br />
=== Generally ===<br />
Full-time, permanent faculty, EHRA, SHRA, and ROTC employees who are regularly scheduled to work 30 hours or more each week, 9 months of the year or longer, are eligible for a waiver of tuition and fees during periods of normal employment, on their first day of employment not to exceed three courses per Academic Year, provided that the courses do not interfere with normal employment obligations.<br />
<br />
=== Approval Requirements ===<br />
Course Approval under this University Policy shall require all of the following:<br />
# the applicant must meet Board of Governors employment and eligibility requirements,<br />
# the applicant must be academically eligible to enroll in the pertinent course and there must be space available in the course,<br />
# the applicant’s supervisor must certify that such enrollment will not interfere with satisfactory performance of normal employment obligations, and<br />
# the applicant must continue their permanent employment status for the entire semester during which the course is taken, and is required to complete the full schedule of normal work obligations. Upon termination or other changes in employment status, which would make the employee ineligible under this policy or the Board of Governor’s Policy or Regulations, the employee will be billed for the tuition and fees for the entire semester unless they have officially withdrawn from the class within the time frame designated by the University.<br />
<br />
:'''4.2.2''' While summer school courses for academic credit are eligible for tuition waiver at App State, no other for-credit or not-for-credit courses at App State that are receipt-supported are eligible for such waiver without the advance written approval of the Provost.<br />
:'''4.2.3''' Managers are responsible for stewarding employee development and holding employees accountable for completing their required employment obligations. When an Employee/Student submits a Tuition Waiver application to their manager for review, the manager should respond in a timely manner (e.g. within 2 business days). The manager should base their decision upon whether or not enrollment in the course will interfere with the satisfactory performance of the employee’s normal employment obligations. The table below provides guidance for the manager.<br />
::'''4.2.3.1''' Enrollment in courses by a campus law enforcement officer shall be subject to approval by the officer’s campus police chief or director of campus safety and security. Enrollment in courses by the campus police chief or director of campus safety and security is subject to approval by the chief’s or director’s immediate supervisor.<br />
<br />
{| border="1" style="border-collapse:collapse;"<br />
! style="width:50%" | Managers should APPROVE the Tuition Waiver application when...<br />
! Managers should DENY the Tuition Waiver application when...<br />
|-<br />
| the course meets DURING the employee’s regularly scheduled work hours, but their schedule CAN be adjusted to accommodate the course meeting times, and doing so will NOT adversely affect department operations.<br />
| he course meets DURING the employee’s regularly scheduled work hours, but their schedule CAN NOT be adjusted to accommodate the course meeting times because doing so WOULD adversely affect department operations.<br />
|-<br />
|the course meets ONLINE or OUTSIDE the employee’s regularly scheduled work hours.<br />
|&nbsp;<br />
|-<br />
|the manager will APPROVE other such requests for a tuition waiver for employees similarly situated, in accordance with the University’s non-discrimination policy.<br />
|the manager will DENY other such requests for a tuition waiver for employees similarly situated, in accordance with the University’s non-discrimination policy.<br />
|}<br />
<br />
=== Tuition and Fees Covered ===<br />
:The waiver of fees for an employee may be limited according to institutional policy determined by the board of trustees of each institution within the UNC System. The Enrolling Institution may adopt a policy that specifies under what circumstances, if any, the Employee/Student may receive a waiver of fees and a waiver for receipts‐supported courses. Therefore, the Employee/Student is advised to find and follow the academic calendar and tuition waiver policies, processes, and procedures established by the enrolling institution.<br />
<br />
:'''4.3.1''' Tuition Waiver covers the student fees required for the course(s) in which the employee has enrolled as well as the tuition charged for credit instruction, regardless of when the instruction occurs or by what means it is delivered.<br />
<br />
:'''4.3.2''' Because tuition and fees are waived, no money changes hands. As such, the Employee/Student using a tuition waiver has not made the financial contribution necessary to participate in receipt-supported student services and programs such as student health services, and campus fitness centers.<br />
<br />
:'''4.3.3''' The Employee/Student using Tuition Waiver must continue their employment status for the entire semester during which the course is taken and is required to complete the full schedule of normal work obligations. Upon termination or other changes in employment status, which would make the employee ineligible for the Tuition Waiver Program, the employee will be responsible for payment of all applicable tuition and fees for the entire semester. However, this payment requirement shall NOT apply to an employee who is eligible under this policy at the time of enrollment in a course when they officially drop or withdraw from the course within the time frame designated by the enrolling institution; are later reduced in force (SHRA), or separated for budgetary reasons (EHRA) prior to completion of the course. This exception does not apply to the end of a time‐limited or term position.<br />
<br />
=== Usage ===<br />
:'''4.4.1''' Each institution within the UNC System is entitled to establish its own policy on tuition waiver usage by semester. Approved Tuition Waiver requests must be submitted no later than the Drop/Add deadline of the enrolling institution.<br />
<br />
:'''4.4.2''' When App State is the Enrolling Institution, no more than two of the three courses permitted each Academic Year may be taken during any single semester, and not more than one of the three courses may be taken during any single summer instructional period (first summer session, second summer session, and other periods of instruction falling between spring commencement and the first day of classes for the following fall semester).<br />
<br />
:'''4.4.3''' Law enforcement officers employed at constituent institutions or affiliated entities, excluding student employees who are working as part‐time law enforcement officers, may enroll in an unlimited number of courses per academic year.<br />
<br />
=== Residency ===<br />
:An employee of the UNC System who is a legal resident of North Carolina qualifies as a resident for tuition purposes irrespective of the length of legal residency in the state.<br />
<br />
:Employees who do NOT live in North Carolina when their application for tuition waiver is approved, tuition will be waived at the out of state rate. If/when the employee’s residency does change to NC AFTER an approved tuition waiver is applied, employees must contact the Office of Student Accounts to discuss options.<br />
<br />
:Employees who DO live in North Carolina, in accordance with N.C.G.S. 116-143.1(m), permanent full-time employees of App State, as well as spouses and children of such, who are legal residents of NC qualify as residents for tuition purposes even if they have not maintained legal residency for the required 12 consecutive months prior to residence classification.<br />
<br />
=== Eligible Courses ===<br />
Any course, graduate certificate program, distance education, and extension program offered by an institution within the UNC System that earns academic credit is eligible for tuition waiver.<br />
<br />
NOT eligible - Continuing education workshops and seminars that provide continuing education units (CEU) are not eligible for tuition waiver.<br />
<br />
Courses registered for via [https://online.northcarolina.edu/ UNC Online] are not eligible for tuition waiver. (Please note, UNC Online is NOT the same as UNC Chapel Hill online courses, or online degree programs within the UNC System)<br />
<br />
=== Tax Implications ===<br />
:'''Undergraduate courses''' covered by tuition waiver are NOT taxed. Qualified tuition reduction is the amount of any reduction in tuition provided to an employee of an organization for education below the graduate level at a university. Gross income shall not include any qualified tuition reduction in accordance with IRC §117. Specifically, IRC §117(d)(2) states that any qualified tuition reduction provided to an employee of an educational institution for undergraduate courses is excludable from gross income.<br />
<br />
:'''Graduate courses''' covered by tuition waiver that are valued under $5,250 are NOT taxed. Under IRC §127(a), graduate level tuition waivers provided by a university to its employees are excludable from taxation in the amount up to $5,250 per calendar year if the tuition waivers are provided as part of an educational assistance program described in IRC §127(b). Under IRC §117(d)(5), in the case of graduate students who are engaged in teaching or research activities at the educational institution, tuition reduction for graduate level education is considered qualified tuition reduction. This section applies only to teaching and research assistants who are graduate students and not faculty or staff engaged in research or teaching. Tuition waiver or reduction provided over $5,250 is considered a taxable fringe benefit for income tax purposes, unless the education is necessary for the employee to maintain or acquire skills necessary for current employment or the education meets an explicit requirement by the employer, law, or regulations and, therefore, would qualify as a deductible business expense under IRC §162 had the employee paid the tuition out of pocket.<br />
<br />
== Authority ==<br />
<br />
:[https://www.ncleg.gov/Laws/GeneralStatuteSections/Chapter116 North Carolina General Statute 116-143(d)]<br />
:[https://www.northcarolina.edu/apps/policy/index.php?tab=policy The UNC System Policy Manual and Code, Chapter 1000.2 on Tuition Waivers]<br />
:[https://www.northcarolina.edu/apps/policy/index.php?pg=vs&id=483&added=1#policy-tab Administrative regulations (10002.2.1[R])]<br />
<br />
[[Category:Contents]]<br />
[[Category:Human Resources]]<br />
[[Category:Benefits]]</div>Mcnaneymhttps://policy.appstate.edu/index.php?title=Tuition_Waiver&diff=12363Tuition Waiver2022-06-24T12:32:54Z<p>Mcnaneym: /* Residency */</p>
<hr />
<div>Policy 603.4<br />
<br />
== Purpose ==<br />
1.1 The purpose of this policy is to outline potential tuition privileges for faculty and staff.<br />
<br />
== Scope ==<br />
<br />
:'''2.1''' This policy applies to full-time, permanent faculty, EHRA, SHRA, and ROTC employees on their first day of work who are regularly scheduled to work 30 hours or more each week, 9 months of the year or longer; meet normal work obligations and continue permanent employment status for the entire semester during which the course is taken; have been admitted to the UNC System school; have registered for course(s); and complete the full schedule of normal work obligations.<br />
<br />
:'''2.2''' It is also available to law enforcement officers with a probationary, time‐limited, or permanent appointment employed 20 or more hours per week on a continuing basis, regardless of eligibility for participation in either the North Carolina Teachers’ and State Employees’ Retirement System (TSERS) or the UNC Optional Retirement Program (ORP). Temporary staff, including student temporary staff, are not considered law enforcement officers for purposes of this regulation.<br />
<br />
== Definitions ==<br />
=== Academic Year ===<br />
:The academic school year begins with the first day of the fall semester,<br />
includes the winter and spring semesters, and ends on the last day of the summer semester.<br />
<br />
=== Employing Institution ===<br />
:As the employer of record, App State is responsible for managing<br />
the tuition waiver application policy and process including verification of eligibility, obtaining<br />
the manager's approval, and tracking usage.<br />
<br />
=== Enrolling Institution ===<br />
:Any one of the constituent institutions within the UNC System in<br />
which the employee is enrolled and receiving academic credit and to which tuition/fees would be<br />
paid if not covered under tuition/fee waiver. The enrolling institution is responsible for managing<br />
the student experience including enrollment, registration, degree requirements, student account<br />
activity, and the academic calendar (e.g. registration and drop/add deadlines) as well as enforcing<br />
the tuition waiver policies and processes for students therein.<br />
<br />
=== Eligible Employee ===<br />
:The Tuition Waiver Program is available to eligible students defined as:<br />
:# full-time, permanent faculty, EHRA, SHRA, and ROTC employees on their first day of work who are regularly scheduled to work 30 hours or more each week, 9 months of the year or longer;<br />
:# meet normal work obligations and continue permanent employment status for the entire semester during which the course is taken;<br />
:# have been admitted to the UNC-system school and registered for course(s); and<br />
:# complete the full schedule of normal work obligations.<br />
:# It is also available to law enforcement officers with a probationary, time‐limited, or permanent appointment employed 20 or more hours per week on a continuing basis, regardless of eligibility for participation in either the North Carolina Teachers’ and State Employees’ Retirement System (TSERS) or the UNC Optional Retirement Program (ORP). Temporary staff, including student temporary staff, are not considered law enforcement officers for purposes of this regulation.<br />
<br />
=== Employee/Student ===<br />
: The employee of the Employing Institution and the student of the Enrolling Institution is responsible for following the App State tuition waiver process and policies as well as finding and following the academic calendar and tuition waiver policies, processes, and procedures established by the enrolling institution.<br />
<br />
== Policy Statements ==<br />
<br />
=== Generally ===<br />
Full-time, permanent faculty, EHRA, SHRA, and ROTC employees who are regularly scheduled to work 30 hours or more each week, 9 months of the year or longer, are eligible for a waiver of tuition and fees during periods of normal employment, on their first day of employment not to exceed three courses per Academic Year, provided that the courses do not interfere with normal employment obligations.<br />
<br />
=== Approval Requirements ===<br />
Course Approval under this University Policy shall require all of the following:<br />
# the applicant must meet Board of Governors employment and eligibility requirements,<br />
# the applicant must be academically eligible to enroll in the pertinent course and there must be space available in the course,<br />
# the applicant’s supervisor must certify that such enrollment will not interfere with satisfactory performance of normal employment obligations, and<br />
# the applicant must continue their permanent employment status for the entire semester during which the course is taken, and is required to complete the full schedule of normal work obligations. Upon termination or other changes in employment status, which would make the employee ineligible under this policy or the Board of Governor’s Policy or Regulations, the employee will be billed for the tuition and fees for the entire semester unless they have officially withdrawn from the class within the time frame designated by the University.<br />
<br />
:'''4.2.2''' While summer school courses for academic credit are eligible for tuition waiver at App State, no other for-credit or not-for-credit courses at App State that are receipt-supported are eligible for such waiver without the advance written approval of the Provost.<br />
:'''4.2.3''' Managers are responsible for stewarding employee development and holding employees accountable for completing their required employment obligations. When an Employee/Student submits a Tuition Waiver application to their manager for review, the manager should respond in a timely manner (e.g. within 2 business days). The manager should base their decision upon whether or not enrollment in the course will interfere with the satisfactory performance of the employee’s normal employment obligations. The table below provides guidance for the manager.<br />
::'''4.2.3.1''' Enrollment in courses by a campus law enforcement officer shall be subject to approval by the officer’s campus police chief or director of campus safety and security. Enrollment in courses by the campus police chief or director of campus safety and security is subject to approval by the chief’s or director’s immediate supervisor.<br />
<br />
{| border="1" style="border-collapse:collapse;"<br />
! style="width:50%" | Managers should APPROVE the Tuition Waiver application when...<br />
! Managers should DENY the Tuition Waiver application when...<br />
|-<br />
| the course meets DURING the employee’s regularly scheduled work hours, but their schedule CAN be adjusted to accommodate the course meeting times, and doing so will NOT adversely affect department operations.<br />
| he course meets DURING the employee’s regularly scheduled work hours, but their schedule CAN NOT be adjusted to accommodate the course meeting times because doing so WOULD adversely affect department operations.<br />
|-<br />
|the course meets ONLINE or OUTSIDE the employee’s regularly scheduled work hours.<br />
|&nbsp;<br />
|-<br />
|the manager will APPROVE other such requests for a tuition waiver for employees similarly situated, in accordance with the University’s non-discrimination policy.<br />
|the manager will DENY other such requests for a tuition waiver for employees similarly situated, in accordance with the University’s non-discrimination policy.<br />
|}<br />
<br />
=== Tuition and Fees Covered ===<br />
:The waiver of fees for an employee may be limited according to institutional policy determined by the board of trustees of each institution within the UNC System. The Enrolling Institution may adopt a policy that specifies under what circumstances, if any, the Employee/Student may receive a waiver of fees and a waiver for receipts‐supported courses. Therefore, the Employee/Student is advised to find and follow the academic calendar and tuition waiver policies, processes, and procedures established by the enrolling institution.<br />
<br />
:'''4.3.1''' Tuition Waiver covers the student fees required for the course(s) in which the employee has enrolled as well as the tuition charged for credit instruction, regardless of when the instruction occurs or by what means it is delivered.<br />
<br />
:'''4.3.2''' Because tuition and fees are waived, no money changes hands. As such, the Employee/Student using a tuition waiver has not made the financial contribution necessary to participate in receipt-supported student services and programs such as student health services, and campus fitness centers.<br />
<br />
:'''4.3.3''' The Employee/Student using Tuition Waiver must continue their employment status for the entire semester during which the course is taken and is required to complete the full schedule of normal work obligations. Upon termination or other changes in employment status, which would make the employee ineligible for the Tuition Waiver Program, the employee will be responsible for payment of all applicable tuition and fees for the entire semester. However, this payment requirement shall NOT apply to an employee who is eligible under this policy at the time of enrollment in a course when they officially drop or withdraw from the course within the time frame designated by the enrolling institution; are later reduced in force (SHRA), or separated for budgetary reasons (EHRA) prior to completion of the course. This exception does not apply to the end of a time‐limited or term position.<br />
<br />
=== Usage ===<br />
:'''4.4.1''' Each institution within the UNC System is entitled to establish its own policy on tuition waiver usage by semester. Approved Tuition Waiver requests must be submitted no later than the Drop/Add deadline of the enrolling institution.<br />
<br />
:'''4.4.2''' When App State is the Enrolling Institution, no more than two of the three courses permitted each Academic Year may be taken during any single semester, and not more than one of the three courses may be taken during any single summer instructional period (first summer session, second summer session, and other periods of instruction falling between spring commencement and the first day of classes for the following fall semester).<br />
<br />
:'''4.4.3''' Law enforcement officers employed at constituent institutions or affiliated entities, excluding student employees who are working as part‐time law enforcement officers, may enroll in an unlimited number of courses per academic year.<br />
<br />
=== Residency ===<br />
:An employee of the UNC System who is a legal resident of North Carolina qualifies as a resident for tuition purposes irrespective of the length of legal residency in the state.<br />
<br />
:Employees who do NOT live in North Carolina when their application for tuition waiver is approved, tuition will be waived at the out of state rate. If/when the employee’s residency does change to NC AFTER an approved tuition waiver is applied, employees must contact the Office of Student Accounts to discuss options.<br />
<br />
:Employees who DO live in North Carolina, in accordance with N.C.G.S. 116-143.1(m), permanent full-time employees of App State, as well as spouses and children of such, who are legal residents of NC qualify as residents for tuition purposes even if they have not maintained legal residency for the required 12 consecutive months prior to residence classification.<br />
<br />
=== Eligible Courses ===<br />
Any course, graduate certificate program, distance education, and extension program offered by an institution within the UNC System that earns academic credit is eligible for tuition waiver.<br />
<br />
NOT eligible - Continuing education workshops and seminars that provide continuing education units (CEU) are not eligible for tuition waiver.<br />
<br />
Courses registered for via [https://online.northcarolina.edu/ UNC Online] are not eligible for tuition waiver. (Please note, UNC Online is NOT the same as UNC Chapel Hill online courses, or online degree programs within the UNC System)<br />
<br />
=== Tax Implications ===<br />
'''Undergraduate courses''' covered by tuition waiver are NOT taxed. Qualified tuition reduction is the amount of any reduction in tuition provided to an employee of an organization for education below the graduate level at a university. Gross income shall not include any qualified tuition reduction in accordance with IRC §117. Specifically, IRC §117(d)(2) states that any qualified tuition reduction provided to an employee of an educational institution for undergraduate courses is excludable from gross income.<br />
<br />
'''Graduate courses''' covered by tuition waiver that are valued under $5,250 are NOT taxed. Under IRC §127(a), graduate level tuition waivers provided by a university to its employees are excludable from taxation in the amount up to $5,250 per calendar year if the tuition waivers are provided as part of an educational assistance program described in IRC §127(b). Under IRC §117(d)(5), in the case of graduate students who are engaged in teaching or research activities at the educational institution, tuition reduction for graduate level education is considered qualified tuition reduction. This section applies only to teaching and research assistants who are graduate students and not faculty or staff engaged in research or teaching. Tuition waiver or reduction provided over $5,250 is considered a taxable fringe benefit for income tax purposes, unless the education is necessary for the employee to maintain or acquire skills necessary for current employment or the education meets an explicit requirement by the employer, law, or regulations and, therefore, would qualify as a deductible business expense under IRC §162 had the employee paid the tuition out of pocket.<br />
<br />
== Authority ==<br />
<br />
:[https://www.ncleg.gov/Laws/GeneralStatuteSections/Chapter116 North Carolina General Statute 116-143(d)]<br />
:[https://www.northcarolina.edu/apps/policy/index.php?tab=policy The UNC System Policy Manual and Code, Chapter 1000.2 on Tuition Waivers]<br />
:[https://www.northcarolina.edu/apps/policy/index.php?pg=vs&id=483&added=1#policy-tab Administrative regulations (10002.2.1[R])]<br />
<br />
[[Category:Contents]]<br />
[[Category:Human Resources]]<br />
[[Category:Benefits]]</div>Mcnaneym