Tobacco and Related Product Restrictions on University Property and Rental and Lease of Equipment: Difference between pages

From Appalachian State University Policy Manual
(Difference between pages)
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Policy 507.14
Policy 509.15
== Introduction ==
== Introduction ==
Appalachian State University (the "University") is dedicated to maintaining a healthy work and learning environment. Research findings show that tobacco use in general, including smoking and breathing second hand smoke, constitutes a significant health hazard. In addition to causing direct health hazards, smoking contributes to institutional costs in other ways, including fire damage, cleaning and maintenance costs, and costs associated with employee absenteeism, health care, and medical insurance.
While the University has prohibited smoking inside its buildings and facilities since January 1, 2008, the policy now prohibits smoking in outdoor areas controlled by the University within 50 feet from University facilities.
Specifically, this policy is intended to eliminate the potential for exposure to secondhand smoke and the practical effect of this policy is that the campus should be smoke free. The University supports employees' and students' efforts to quit smoking and offers resources for smoking cessation. For all employees (state health plan information) go to: http://www.shpnc.org/pdf/SmokingCessationflyer.pdf
For anyone interested in quitting smoking (a compilation of smoking-cessation resources) go to:
http://www.ihhs.appstate.edu/Outreach%20Programs/cessation.html


== Scope ==
== Scope ==
The smoking policy applies to all students, university employees, visitors and guests of the University.


== Definitions  ==
== Definitions  ==


=== Definition phrase or word ===
== Policy and Procedure Statements  ==
 
=== Smoking ===
Smoking is defined as the use or possession of a lighted cigarette, lighted cigar, lighted pipe, or any other lighted tobacco product.


=== Building ===
=== Necessary Bidding and Approval ===
A building is defined as any permanent or temporary structure utilized for the support, shelter or enclosure of people, animals, or property. A "University Building" is defined as any building owned, supervised or occupied by Appalachian State University.
4.1.1 The purchase of equipment is encouraged, in lieu of leasing or rental when feasible. Departmental requests to lease equipment are submitted to the Purchasing Office on a procurement request. The request should be accompanied by a memorandum explaining the need for leasing rather than purchasing, a copy of the leasing agreement, and any other communication available concerning the request. The Purchasing office will forward the procurement request and other material to the State Purchase and Contract Division for review.
 
=== University Property ===
University Property means University Buildings and grounds owned, leased, operated, controlled, or supervised by Appalachian State University. "University Buildings" include, but are not limited to: residence halls, classroom and office buildings, workshops, gymnasiums, Appal Cart stops, athletic fields, parking decks, stairwells, inside and outside dining areas, vending areas, breezeways, and connectors.
 
=== University Vehicle ===
A University Vehicle is defined as a passenger carrying vehicle owned, leased, or otherwise controlled by the University and assigned permanently or temporarily to a University employee or to the University for official University business.
 
== Policy and Procedure Statements  ==
=== Smoking is Prohibited ===


* Smoking is prohibited within any University Building.
=== Lease/Purchase Agreements ===
* Smoking is prohibited within 50 feet of any University Building (Affected areas).
4.2.1 Lease agreements are for a definite period of time, usually one to three years, and cannot be canceled during the life of the lease. However, a lease may be entered into with the option to purchase the equipment during the life of the leased or at the end of the lease period. If it is determined that the leased equipment will be needed on a continuing basis, it is usually more economical to exercise the option to purchase, provided funds are available to make the purchase.
* Smoking in University Vehicles is prohibited.
* The sale of tobacco products on campus is prohibited.
* The free distribution of tobacco products on campus is prohibited.
* All Appalachian groups and organizations are prohibited from accepting event sponsorship from tobacco brand companies.
* Littering is prohibited on campus. Smoking butts must be disposed of properly.


=== Implementation and Enforcement ===
=== Rental Agreements ===
4.3.1 Rental requests should be submitted to the Purchasing Department on a procurement request with an explanation justifying the need for the rental, a copy of the rental agreement, and any other communication concerning the request. The Purchasing Office will forward this material to the State Purchase and Contract Division for review and action.


* Enforcement of this policy will depend upon the cooperation of all faculty, staff, and students not only to comply with this policy but also to encourage others to comply with the policy in order to provide a healthy environment in which to work, study, and live.
=== Reasons for Renting ===
* Violators of this policy are subject to a $25 fine pursuant to N.C.G.S. § 143-598(b). Repeated or intentional non-compliance with the policy will be managed according to the following guidelines. Faculty members who violate this policy will be subject to the same disciplinary actions that accompany infraction of other university policies. Staff members who violate the policy will be subject to the same disciplinary actions that accompany infraction of other work rules or polices. Students who violate the policy will be subject to sanctions outlined in the Code of Student Conduct.
4.4.1 It may be desirable to rent equipment for a short duration for a specific requirement. Rental agreements are similar to lease agreements, except that rental agreements are normally for an indefinite period and can be terminated by the rentee after giving notice, usually thirty days in advance. The initial cost of some equipment, such as computers, is so great that when this type of equipment is required, it may be more economical to rent on a continuing but indefinite basis. Also, new, updated versions of this type of equipment are constantly placed on the market, making it unwise to invest large sums in equipment which may soon be obsolete.


== Additional References ==
== Additional References ==
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== Effective Date ==
== Effective Date ==
The policy is effective July 1, 2009


== Revision Dates ==
== Revision Dates ==

Revision as of 16:19, 6 January 2012

Policy 509.15

Introduction

Scope

Definitions

Policy and Procedure Statements

Necessary Bidding and Approval

4.1.1 The purchase of equipment is encouraged, in lieu of leasing or rental when feasible. Departmental requests to lease equipment are submitted to the Purchasing Office on a procurement request. The request should be accompanied by a memorandum explaining the need for leasing rather than purchasing, a copy of the leasing agreement, and any other communication available concerning the request. The Purchasing office will forward the procurement request and other material to the State Purchase and Contract Division for review.

Lease/Purchase Agreements

4.2.1 Lease agreements are for a definite period of time, usually one to three years, and cannot be canceled during the life of the lease. However, a lease may be entered into with the option to purchase the equipment during the life of the leased or at the end of the lease period. If it is determined that the leased equipment will be needed on a continuing basis, it is usually more economical to exercise the option to purchase, provided funds are available to make the purchase.

Rental Agreements

4.3.1 Rental requests should be submitted to the Purchasing Department on a procurement request with an explanation justifying the need for the rental, a copy of the rental agreement, and any other communication concerning the request. The Purchasing Office will forward this material to the State Purchase and Contract Division for review and action.

Reasons for Renting

4.4.1 It may be desirable to rent equipment for a short duration for a specific requirement. Rental agreements are similar to lease agreements, except that rental agreements are normally for an indefinite period and can be terminated by the rentee after giving notice, usually thirty days in advance. The initial cost of some equipment, such as computers, is so great that when this type of equipment is required, it may be more economical to rent on a continuing but indefinite basis. Also, new, updated versions of this type of equipment are constantly placed on the market, making it unwise to invest large sums in equipment which may soon be obsolete.

Additional References

Authority

Contact Information

Effective Date

Revision Dates

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