Motor Vehicle Management and Office of Occupational Safety and Health Introduction: Difference between pages

Revision as of 20:35, 21 November 2011

Policy 303.1

Introduction

Occupational Safety & Health Office

1.1.1 Federal and State Legislation - As a result of the Congressional "Occupational Safety and Health Act of 1970," the North Carolina General Assembly enacted legislation on May 1, 1973 entitled "Occupational Safety and Health Act of North Carolina" (OSHANC). The North Carolina Department of Labor, OSHA Division, administers the requirements of these statutes, and compliance with Occupational Safety and Health Administration standards is mandatory under both Federal and State statutory requirements.

1.1.2 As chief administrative officer, the Chancellor has responsibility for the Occupational Safety and Health program at Appalachian State University. By the Chancellor's directive of March 4, 1974, a Safety Officer was appointed to administer that program.

Function

1.2.1 The University Occupational Safety & Health Office is a part of the general administrative organization of Appalachian State University. The Safety Director reports directly to the Associate Vice Chancellor for Administration, Office of Business Affairs. The Safety Director functions independently of any school or department and is responsible for the conduct of an effective safety program for the University. The Occupational Safety & Health Office is located in the Business Affairs Annex Building on State Farm Road, telephone number is 262-4007.

Responsibilities

1.3.1 The Safety Director is authorized to require adherence to all Federal, State, and University safety regulations. In addition, the Safety Director is authorized to carry out the following responsibilities:

Make inspections and investigate alleged violations. (For safety inspection and compliance procedures, see Safety, Procedure Statement 1.
Order cessation or modification of any actions or conditions which are considered unsafe.
Make timely reports of such violations to appropriate administrators or other employees.
Access all University areas and buildings at any time as needed.
Investigate all accidents, injuries and fatalities occurring on University property.
Maintain records of observations, inspections, and investigations of accidents, injuries and fatalities.
Serve as a source of information to University employees in matters relating to safety.
Provide effective safety instruction and transmit safety information to the University employees.
Submit periodic reports as required to the North Carolina Department of Labor, North Carolina Office of State Personnel, North Carolina Department of Insurance and other state regulatory agencies.

Scope

2.1 This procedure is established to provide a mechanism for the discipline of employees who repeatedly violate safety and health policies and procedures.

2.2 Safety and health policies and procedures are established and enforced to protect employees from injury and illness as well as to provide a safe and healthful place of employment.

2.3 ALL University employees, SPA, EPA Faculty and EPA Non-Faculty, are required, as a condition of their employment, to abide by all University safety and health policies and to follow all health and safety procedures. Violations of health and safety policies and procedures are considered to be serious violations of University policies.

2.4 Adherence to safety and health policies and procedures is enforced in a consistent manner according to the personnel policies in effect for the particular employee. Disciplinary procedures for SPA employees are located in the ASU Resource Manual , the Staff Handbook and the State of North Carolina Personnel Manual . Disciplinary procedures for EPA Non-Faculty employees are located in the Handbook for EPA Administrative Personnel . Disciplinary procedures for EPA Faculty employees are located in the Faculty Handbook .

Definitions

Occupational Health and Safety

is a cross-disciplinary area concerned with protecting the safety, health and welfare of people engaged in work or employment. The goal of all occupational health and safety programs is to foster a safe working environment.

Policy and Procedure Statements

First Aid

4.1.1 Every University building in which ten or more persons are housed or employed may have a first aid kit readily available, equipped and maintained with designated emergency supplies (example: band-aids, antiseptics, gauze pads). As a minimum, kits should be located in the administrative offices in campus buildings. All employees and other occupants should be aware of the kit locations and availablility of first aid supplies for injuries not requiring medical treatment.

4.1.2 Employees who are injured on the job should report to FastMed Urgent Care for treatment of non-life threatening injuries/illnesses. When FastMed Urgent Care is closed or in the event of a life threatening situation, the Watauga Medical Center Emergency Room is to be used. Contact the Environmental, Health, Safety and Emergency Management Department at 262-4008 for a list of designated emergency first aid supplies.

4.1.3 If a job-related injury or illness necessitates transportation to FastMed Urgent Care or the Watauga Medical Center Emergency Room, contact University Police at 262-8000 or Watuaga Medics at 9-911 to arrange for transportation.

Student Health Services

4.2.1 Student Health Services, located in the Student Support Services Building, has a 12 bed capacity, and is staffed by a full-time staff of doctors and nurses. Services are primarily available to students since student fees support its operation.

Occupational Safety & Health Office

Questions or concerns relative to safety issues or Workers' Compensation should be reported to the Occupational Safety & Health Office at 262-4007. Questions or concerns relative to environmental issues should be reported to the Physical Plant at 262-3190.

Publication of Safety Information

Notices, announcements, and other matters relating to Occupational Safety & Health will be published in numbered Safety Bulletins, in numbered Business Affairs Memorandums, posted on the Safely & Workers' Compensation Web Page or distributed via E-Mail messages.

Organizational Chart

Vice Chancellor for Business Affairs Greg Lovins
Associate Vice Chancellor for Administration
Safety Director
Safety Trainer Ronnie Riddle	Fire and Life Safety Inspector Beth Clark	Industrial Hygienist Mary Cavanaugh	OSH Office Coordinator Debi Trivette

@@ Line 1: / Line 1: @@
-Policy 507.10
+Policy 303.1
 == Introduction ==
-== Scope ==
+=== Occupational Safety & Health Office ===
+.1.1 Federal and State Legislation - As a result of the Congressional "Occupational Safety and Health Act of 1970," the North Carolina General Assembly enacted legislation on May 1, 1973 entitled "Occupational Safety and Health Act of North Carolina" (OSHANC). The North Carolina Department of Labor, OSHA Division, administers the requirements of these statutes, and compliance with Occupational Safety and Health Administration standards is mandatory under both Federal and State statutory requirements.
+.1.2 As chief administrative officer, the Chancellor has responsibility for the Occupational Safety and Health program at Appalachian State University. By the Chancellor's directive of March 4, 1974, a Safety Officer was appointed to administer that program.
-== Definitions  ==
+=== Function ===
+.2.1 The University Occupational Safety & Health Office is a part of the general administrative organization of Appalachian State University. The Safety Director reports directly to the Associate Vice Chancellor for Administration, Office of Business Affairs. The Safety Director functions independently of any school or department and is responsible for the conduct of an effective safety program for the University. The Occupational Safety & Health Office is located in the Business Affairs Annex Building on State Farm Road, telephone number is 262-4007.
+=== Responsibilities ===
+.3.1 The Safety Director is authorized to require adherence to all Federal, State, and University safety regulations. In addition, the Safety Director is authorized to carry out the following responsibilities:
+#Make inspections and investigate alleged violations. (For safety inspection and compliance procedures, see Safety, Procedure Statement 1.
+#Order cessation or modification of any actions or conditions which are considered unsafe.
+#Make timely reports of such violations to appropriate administrators or other employees.
+#Access all University areas and buildings at any time as needed.
+#Investigate all accidents, injuries and fatalities occurring on University property.
+#Maintain records of observations, inspections, and investigations of accidents, injuries and fatalities.
+#Serve as a source of information to University employees in matters relating to safety.
+#Provide effective safety instruction and transmit safety information to the University employees.
+#Submit periodic reports as required to the North Carolina Department of Labor, North Carolina Office of State Personnel, North Carolina Department of Insurance and other state regulatory agencies.
-== Policy and Procedure Statements  ==
+== Scope ==
+.1 This procedure is established to provide a mechanism for the discipline of employees who repeatedly violate safety and health policies and procedures.
-=== Motor Vehicles ===
+.2 Safety and health policies and procedures are established and enforced to protect employees from injury and illness as well as to provide a safe and healthful place of employment.
-Motor vehicles owned by the University or by the Department of Administration are maintained by the University Motor Pool located in the Physical Plant Complex on Dale Street off State Farm Road, Boone, North Carolina 28607.
+.3 ALL University employees, SPA, EPA Faculty and EPA Non-Faculty, are required, as a condition of their employment, to abide by all University safety and health policies and to follow all health and safety procedures. Violations of health and safety policies and procedures are considered to be serious violations of University policies.
-==== Department of Administration Vehicles ====
+.4 Adherence to safety and health policies and procedures is enforced in a consistent manner according to the personnel policies in effect for the particular employee. Disciplinary procedures for SPA employees are located in the ASU Resource Manual , the Staff Handbook and the State of North Carolina Personnel Manual . Disciplinary procedures for EPA Non-Faculty employees are located in the Handbook for EPA Administrative Personnel . Disciplinary procedures for EPA Faculty employees are located in the Faculty Handbook .
-As of January 1, 1982, the North Carolina General Statutes, as amended by the 1981 General Assembly, require that State owned motor vehicles (sedans and station wagons used primarily for transporting personnel) be centrally controlled by the State Department of Administration (D.O.A.). These vehicles fall into two categories: first, those automobiles which are housed and maintained at the Appalachian State University Motor Pool are available for dispatching on a daily or weekly basis. These passenger vehicles are used for official University business or travel. The second category is passenger automobiles allotted to the University by the Department of Administration which have been assigned to a department or an individual for carrying out official University business. These vehicles are not available to the Appalachian State University Motor Pool for daily dispatching.
-==== University Vehicles ====
+== Definitions  ==
-These vehicles are utility/delivery cars, maintenance trucks, vans, and buses which are owned and operated by the University.
-Regulations and Procedures Designation - Since procedures and regulations governing the operation of Department of Administration and University vehicles may vary slightly, it will be necessary for purpose of clarity to differentiate between the two in this section. Therefore, references to Department of Administration vehicles will be designated "D.O.A." and those to University vehicles will be designated "University" in the remainder of this section.
+=== Occupational Health and Safety ===
+: is a cross-disciplinary area concerned with protecting the safety, health and welfare of people engaged in work or employment. The goal of all occupational health and safety programs is to foster a safe working environment.
-''' ''The following rules and regulations apply to both University and Department of Administration vehicles.'' '''
+== Policy and Procedure Statements  ==
-=== Official Use ===
-#'''State owned passenger carrying vehicles''' - Only State employees shall drive State owned passenger-carrying vehicles and those vehicles shall only be used for official state business. It shall be unlawful for any state employee to use a state owned vehicle for any private purpose. Commuting privileges approved by the division are not considered a private purpose.
-#'''Passengers''' - Spouses and children of state employees or non-state personnel on official business may accompany them in State owned vehicles if sufficient space is available and all travel is strictly for official State business. No family pets are permitted in State owned vehicles. Leader dogs for the blind are excluded from this restriction.
-#'''Use of Seat Belts''' - The State of North Carolina requires that seat belts be used by all drivers and front seat passengers in most types of motor vehicles (North Carolina General Statutes §20-135.2A). All vehicles that display a State license plate require the use of seat belts for front and rear occupants. This requirement applies to persons in their status as either a driver or as a passenger (both employees and students).
-NOTE: An exception has been made for drivers or passengers of vehicles that do not exceed twenty (20) miles per hour (University wide speed limit), and they must frequently stop to deliver property from the vehicle. This exception applies to vehicles delivering on campus, and would include vehicles from the Physical Plant, Warehouse, and Post Office. When the vehicles are operated on public streets and highways the occupants must use seat belts. Failure to comply with this policy can result in a fine of $25.00, and at the option of the campus, the withdrawal of an individual's privilege of using State vehicles.
-#'''Use of Cellular Phone or Other Wireless Communication Devices''' - Drivers should refrain from using a cellular phone or other wireless communication device while driving. In emergency situations, drivers should make every effort to move to a safe place off the main traveled portion of the roadway before using a cellular phone or other wireless device. If it is necessary to call for assistance while the vehicle is moving and if a passenger is available, have the passenger make the call for assistance.
-=== Driver's Responsibilities ===
-==== Fines and Damage ====
-Drivers are personally responsible for cost incurred because of:
-#Fines for violations of laws.
-#Damage to vehicles resulting from negligence or abuse or while engaged in unauthorized or illegal use.
-#Restoration of vehicles to original condition when necessitated by installation or removal of personally owned accessories or equipment. (Any alterations to vehicles must be approved through the Motor Pool Supervisor.)
-==== Proper License ====
-The drivers of University owned and D.O.A. vehicles must have the appropriate driver?s license. Normally, the Class C license is all that is required. A xerox copy of a valid driver's license must be on file in the Motor Pool office before anyone can be allowed to operate a State vehicle.
-==== Student Drivers ====
-Students may drive state owned vehicles only as long as they are paid a wage or salary by the University. Students who are part-time or temporary are also permitted to drive state owned vehicles.
-==== Budget Code ====
-Requests for Motor Pool vehicles should be submitted three (3) weeks in advance of the intended travel. Approved Travel Request/Vehicle Request should be sent directly to the
-Motor Pool unless a Travel Advance is requested, or airline tickets are involved. In these two situations, Request for Travel must be sent to the Controller's Office and to the Motor Pool.
-==== Vehicle Selection ====
-Departments are responsible for selecting the proper vehicle according to the need and requirements.
-==== Highway Manners ====
-University and D.O.A. vehicles must not be driven in excess of legally authorized and posted speeds and must be driven at all times in a manner conducive to safety, economy, and good public relations.
-==== Purchase of Gasoline ====
-Gasoline, oil, and service will be obtained from Motor Fleet Management facilities or other State owned facilities except when circumstances are such that the use of state owned facilities is not practical. When commercial establishments are used for gasoline purchases, all drivers, except those whose physical handicaps prevent them from doing so, shall make purchases of regular (unleaded) gasoline from self service pumps only.
-==== Service Schedules ====
+=== First Aid ===
-Drivers of vehicles dispatched for an extended period of time are responsible for observance of service schedules posted on the lubrication sticker. Service must be performed at the Motor Pool garage whenever possible. Gasoline and oil are to be obtained from the University Motor Pool when in the local area.
-==== Security ====
+.1.1 Every University building in which ten or more persons are housed or employed may have a first aid kit readily available, equipped and maintained with designated emergency supplies (example: band-aids, antiseptics, gauze pads). As a minimum, kits should be located in the administrative offices in campus buildings. All employees and other occupants should be aware of the kit locations and availablility of first aid supplies for injuries not requiring medical treatment.
-Vehicle security is the responsibility of the driver. All doors are to be locked when the vehicle is not occupied.
-==== Tire Chains ====
+.1.2 Employees who are injured on the job should report to [http://www.fastmed.com/location/74-north-carolina/288-urgent-care-boone-nc FastMed Urgent Care] for treatment of non-life threatening injuries/illnesses. When FastMed Urgent Care is closed or in the event of a life threatening situation, the Watauga Medical Center Emergency Room is to be used.  Contact the Environmental, Health, Safety and Emergency Management Department at 262-4008 for a list of designated emergency first aid supplies.
-The cost of installation of tire chains may be charged to a University credit card. These costs are in turn billed to the using department. Damage caused by improper use of chains is also billed to the using department.
-==== Parking and Toll Expenses =====
+.1.3 If a job-related injury or illness necessitates transportation to FastMed Urgent Care or the [https://apprhs.org/locations/watauga-medical-center Watauga Medical Center Emergency Room], contact University Police at 262-8000 or [http://www.wataugamedics.com/ Watuaga Medics] at 9-911 to arrange for transportation.
-A request for reimbursement for parking and toll road expenses is made on the employee's personal travel reimbursement claim.
-==== Motor Pool Privileges ====
+=== Student Health Services ===
-Motor Pool privileges may be withdrawn if such action is in the best interest of the University or Department of Administration.
-==== Personal Property ====
+.2.1 Student Health Services, located in the Student Support Services Building, has a 12 bed capacity, and is staffed by a full-time staff of doctors and nurses. Services are primarily available to students since student fees support its operation.
-Personal property left in University or D.O.A. vehicles is retained in the Motor Pool office for a period of two weeks. At the end of two weeks, appropriate disposition is made.
-==== Vehicles Taken Home ====
+=== Occupational Safety & Health Office ===
-Vehicles may not be taken home unless employee has a trip the following workday and employee's home is closer to the destination than the regular work station, and the employee does not have to report to his/her regular work station before beginning the trip.
-=== Rental Vehicle Reservations ===
+Questions or concerns relative to safety issues or Workers' Compensation should be reported to the Occupational Safety & Health Office at 262-4007. Questions or concerns relative to environmental issues should be reported to the Physical Plant at 262-3190.
-==== Advance Reservations ====
+=== Publication of Safety Information ===
-Vehicle reservations should be made as far in advance as possible, and must be made in accordance with the policies and procedures outlined in the Travel and Transportation Section of the RESOURCE MANUAL. Should an emergency arise and the
-Request for Travel has not reached the Motor Pool office, the person picking up the car must provide the proper budget code in order to complete the paperwork.
-==== Schedule Changes ====
+Notices, announcements, and other matters relating to Occupational Safety & Health will be published in numbered Safety Bulletins, in numbered Business Affairs Memorandums, posted on the Safely & Workers' Compensation Web Page or distributed via E-Mail messages.
-The Motor Pool must be advised immediately if it becomes necessary to keep a vehicle beyond the return time indicated on the reservations. This is essential in order for the Motor Pool to make arrangements to accommodate the next scheduled user of the vehicle. ��
-Vehicles required for early morning or weekend departures, or any time other than regular dispatching hours, may be picked up between 4:30 and 5:00 p.m. of the preceding day.
-==== Returning Vehicles ====
+=== Organizational Chart ===
-Vehicles are returned to the Motor Pool at the end of a trip. During regular hours, the driver should return the vehicle keys and the travel log folder and its contents to the Motor Pool Office.
-==== After Hours ====
+{| border="1"
-During other than regular hours, the driver should deposit the above items in the locked box beside the Motor Pool Office entrance.
+!colspan="6"|Vice Chancellor for Business Affairs<br />Greg Lovins
+|-
+!colspan="6"|Associate Vice Chancellor for Administration
-==== Weekly Assignments ====
+|-
-Vehicles assigned on a weekly basis are returned to the Motor Pool on Friday unless required for official use during the weekend.
+!colspan="6"|Safety Director
-=== Mechanical Problems ===
+|-
+|Safety Trainer
-When mechanical problems occur with a University or Department of Administration vehicle, the driver should contact the Motor Pool for advice, information, and instructions at (828) 262-3195.
+Ronnie Riddle
+|Fire and Life Safety Inspector
-For emergencies after working hours, the driver should contact the University emergency number, (828) 262-2150. The person on duty will assist in getting the needed service.
+Beth Clark
+|Industrial Hygienist
-==== Repair Authorization ====
+Mary Cavanaugh
-Generally, authorization for repairs to a University or Department of Administration vehicle must be obtained from the Motor Pool; however, when independent action is required, drivers are expected to use sound judgment. For problems which develop in other parts of North Carolina, there may be a University or other State owned garage that may be able to offer assistance. A list of these garages can be found in the travel folder that is issued when a vehicle is picked up.
+|OSH Office Coordinator
+Debi Trivette
-Unnecessary charges to University or Department of Administration vehicles are charged to the using department. Drivers are responsible for reporting all operational defects to the Motor Pool when the vehicle is returned.
+|}
-==== Insurance ====
-Liability insurance, property damage coverage, and medical coverage for the person you hit are provided under a blanket policy contracted by the University. Call the University Motor Pool for the policy number. More detailed information is covered in Travel and Transportation Policy Statement 10, Transportation.
 == Additional References ==
@@ Line 124: / Line 90: @@
 == Revision Dates ==
-Last modified 12/04/2009 01:32:20 PM by Matt McNaney
+Revised July 1, 2008

Motor Vehicle Management and Office of Occupational Safety and Health Introduction: Difference between pages

Revision as of 20:35, 21 November 2011

Introduction

Occupational Safety & Health Office

Function

Responsibilities

Scope

Definitions

Occupational Health and Safety

Policy and Procedure Statements

First Aid

Student Health Services

Occupational Safety & Health Office

Publication of Safety Information

Organizational Chart

Additional References

Authority

Contact Information

Effective Date

Revision Dates