Procurement Purchasing Request and Police/Parking & Traffic: Difference between pages

From Appalachian State University Policy Manual
(Difference between pages)
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Policy 501.13
Policy 301
== Introduction ==
 
=== Function ===
The University Policy Department is responsible for protecting life and property at Appalachian by providing emergency and non-emergency law enforcement services, crime prevention, safety and criminal investigation services. The Department consists of 22 full time state commissioned police officers including a Chief of Police, 9 civilian support staff and 4 security guards.


== Introduction ==
=== Location and Hours ===
The University Police Department is currently located in the parking deck on Rivers Street. The professional and courteous staff is ready to assist faculty, staff and students 24 hours a day, 7 days a week, including holidays.


== Scope ==
== Scope ==
Line 11: Line 16:
: Definition summary
: Definition summary


== Policy and Procedure Statements ==
=== To Report A Crime ===
Any suspicious or criminal activity or other police emergencies should be reported to the University Police Department by dialing "8000" or by stopping in at the office. Reports of crimes made to other campus officials, such as Residence Life staff, professors and counselors should also be referred to the University Police. Crimes reported to the University Police will be investigated and the perpetrator(s) will either be prosecuted, referred to the Office of Student Judicial Affairs for discipline under the Student Code of Conduct, or both. Reports of felony violations and certain misdemeanor violations which occur on campus are reported monthly to the Division of Criminal Information of the State Bureau of Investigations.


== Policy and Procedure Statements  ==
=== University Police Authority and Jurisdiction ===
Appalachian State University police officers are state certified by the North Carolina Criminal Justice Training and Standards Division. The officers have complete police authority to apprehend and arrest anyone who violates North Carolina State law while on campus. When an Appalachian student commits minor offenses involving University rules or regulations, the officers may refer them to the Office of Student Judicial Affairs by issuing them a University citation. The North Carolina State Bureau of Investigation and other local law enforcement agencies may assist with investigations upon request. By mutual aid agreements with the Boone Police Department and the Watauga County Sheriff's Department, the officers may enforce violations of North Carolina law off campus when requested.


Refer to Accounting Policy Section 14 for details on the uses of requesting payment using the procurement request.
=== Community Policing Philosophy  ===
Public safety is a joint responsibility of both the Police and the community they serve. The Community Policing Philosophy emphasizes Crime Prevention and solving crime through partnerships, education and awareness programs, pro-active police patrols and quality officer training and education. The department's goal is to decrease crime and increase the quality of life on campus. To help achieve this goal, students, staff and faculty are encouraged to participate in the problem solving process.


'''This form requires a "minimum" of two signatures, one being the Department Head and then second being the Dean of College/ or Authorized Signature.'''
=== Crime Prevention ===
Crime Prevention is the anticipation, recognition, and appraisal of a crime risk and the initiation of some action to remove or reduce the risk. The University Police Department advocates a proactive approach to Crime Prevention. Various education and information programs provided for faculty, staff and students by the University community to be responsible for their own security as well as others. Our Crime Prevention Specialist is the liaison between the Police Department and the University community. Education and awareness programs are designed to make students more aware of crimes that happen both on and off campus and to educate them on crime prevention techniques.


=== Procedure Steps ===
=== Security of and Access to Campus Facilities ===
Academic buildings generally are closed at predetermined times each evening. Opening and closing times are scheduled by the deans of the colleges through the Office of Business Affairs. University police officers and security guards routinely check each building between 5:00pm and 5:00am. Campus residence halls are locked 24 hours a day and residents gain access with their student identification card. Resident hall rooms are secured by door locks. A student monitor is on duty in each hall from midnight to 5:00am. Safety and security checks are made periodically by student monitors who contact the University Police as needed. Additionally, residence assistants are available on all residence hall floors and a resident director lives in each resident hall on campus. If an ID card does not work, it should be reported to Appalachian State Food Services during their operating hours. After hours, contact the University Police Department. Report all lost or stolen cards immediately.


*Date of the request.
=== Criminal Activity Off-Campus ===
*Department Number, enter any departmental number required as a point of reference for your records.
Normally, the University does not regulate the off-campus conduct of students. The University relies on local law enforcement agencies to handle off-campus crimes. However, the University reserves the right to address allegations of off-campus crimes through the Code of Student Conduct when appropriate.
*Person Originating Request.
*Department, name of department requesting the service.
*Requested Date of Delivery, enter the date this service should be received by the department.
*Check Distribution, indicate the date the associated check should be received and the location where the check should be sent. Include any specific instructions needed on documents that should accompany the check to be written and sent to the payee.
*Vendor, enter the payee's official company/person's name and complete mailing address.
*Vendor Number, if known include the company's federal tax ID or individual's social security number because this is required before a University check can be written.
*Service(s) being Requested, enter the following information for each service being paid for:
**Item Number, consecutive number assigned to each requested service;
**Quantity, number of services being requested;
**Unit, unit of measure for the service being requested (each, dozen, pair, gross, etc.);
**Description, a detailed description of the service being requested on the item number/line;
**Unit Price, the actual unit price for this service;
**Total Prices, the extended price for each item number/line, and
**Total, a total of all extended prices on this Procurement Request.
*Enter the 12 digit ASU SL account number(s) that will be charged with this disbursement.
*Secure two signatures of the persons assigned the responsibility of approving all financial transactions that are to be posted to the SL account(s) indicated as well as the date that each approver signs this request.
*Secure the signature(s) of any other required approvers for the SL account(s) indicated.


Once the Procurement Request is completed it must be sent to the appropriate division of the ASU Controller's Office where the document will be reviewed for accuracy, completeness, validity, and for an adequate budget balance available to pay for the service.


The Controller's Office will have the check written to arrive at the desired location at the desired date if everything on the request is in order. If there are problems with the request, the Controller's Office will either call or return the document noting the problem found and any action required on the part of the requestor in order to have the check written.
=== Organizational Chart ===


== Additional References ==
{| border="1" align="center"
!colspan="6"|Vice Chancellor Business Affairs
|-
!colspan="6"|Director University Policy
|-
!Patrol Commander Police Officer III
!Investigator Police Officer III
!Operations Manager
|-
|Police Officer II
|Police Officer II
|Police Officer II
|Police Officer II
|Assistant Investigator
|Crime Prevention Police Officer I
|Police Telecommunicator
|Police Telecommunicator
|-
|Police Officer I
|Police Officer I
|Police Officer I
|Police Officer I
|
|
|Police Telecommunicator
|Processing Assistant IV
|-
|Police Officer I
|Police Officer I
|Police Officer I
|Police Officer I
|
|
|Police Telecommunicator
|Records Clerk IV
|-
|Police Officer I
|Police Officer I
|Police Officer I
|Police Officer I
|
|
|Police Telecommunicator
|Records Clerk IV
|}


== Authority ==
== Authority ==
Line 51: Line 90:
== Contact Information ==
== Contact Information ==


=== Telephone Number ===
The administrative telephone number for the University Police Department is 262-2150.


== Effective Date ==
== Effective Date ==


== Revision Dates ==
== Revision Dates ==

Revision as of 14:41, 1 September 2011

Policy 301

Introduction

Function

The University Policy Department is responsible for protecting life and property at Appalachian by providing emergency and non-emergency law enforcement services, crime prevention, safety and criminal investigation services. The Department consists of 22 full time state commissioned police officers including a Chief of Police, 9 civilian support staff and 4 security guards.

Location and Hours

The University Police Department is currently located in the parking deck on Rivers Street. The professional and courteous staff is ready to assist faculty, staff and students 24 hours a day, 7 days a week, including holidays.

Scope

Definitions

Definition phrase or word

Definition summary

Policy and Procedure Statements

To Report A Crime

Any suspicious or criminal activity or other police emergencies should be reported to the University Police Department by dialing "8000" or by stopping in at the office. Reports of crimes made to other campus officials, such as Residence Life staff, professors and counselors should also be referred to the University Police. Crimes reported to the University Police will be investigated and the perpetrator(s) will either be prosecuted, referred to the Office of Student Judicial Affairs for discipline under the Student Code of Conduct, or both. Reports of felony violations and certain misdemeanor violations which occur on campus are reported monthly to the Division of Criminal Information of the State Bureau of Investigations.

University Police Authority and Jurisdiction

Appalachian State University police officers are state certified by the North Carolina Criminal Justice Training and Standards Division. The officers have complete police authority to apprehend and arrest anyone who violates North Carolina State law while on campus. When an Appalachian student commits minor offenses involving University rules or regulations, the officers may refer them to the Office of Student Judicial Affairs by issuing them a University citation. The North Carolina State Bureau of Investigation and other local law enforcement agencies may assist with investigations upon request. By mutual aid agreements with the Boone Police Department and the Watauga County Sheriff's Department, the officers may enforce violations of North Carolina law off campus when requested.

Community Policing Philosophy

Public safety is a joint responsibility of both the Police and the community they serve. The Community Policing Philosophy emphasizes Crime Prevention and solving crime through partnerships, education and awareness programs, pro-active police patrols and quality officer training and education. The department's goal is to decrease crime and increase the quality of life on campus. To help achieve this goal, students, staff and faculty are encouraged to participate in the problem solving process.

Crime Prevention

Crime Prevention is the anticipation, recognition, and appraisal of a crime risk and the initiation of some action to remove or reduce the risk. The University Police Department advocates a proactive approach to Crime Prevention. Various education and information programs provided for faculty, staff and students by the University community to be responsible for their own security as well as others. Our Crime Prevention Specialist is the liaison between the Police Department and the University community. Education and awareness programs are designed to make students more aware of crimes that happen both on and off campus and to educate them on crime prevention techniques.

Security of and Access to Campus Facilities

Academic buildings generally are closed at predetermined times each evening. Opening and closing times are scheduled by the deans of the colleges through the Office of Business Affairs. University police officers and security guards routinely check each building between 5:00pm and 5:00am. Campus residence halls are locked 24 hours a day and residents gain access with their student identification card. Resident hall rooms are secured by door locks. A student monitor is on duty in each hall from midnight to 5:00am. Safety and security checks are made periodically by student monitors who contact the University Police as needed. Additionally, residence assistants are available on all residence hall floors and a resident director lives in each resident hall on campus. If an ID card does not work, it should be reported to Appalachian State Food Services during their operating hours. After hours, contact the University Police Department. Report all lost or stolen cards immediately.

Criminal Activity Off-Campus

Normally, the University does not regulate the off-campus conduct of students. The University relies on local law enforcement agencies to handle off-campus crimes. However, the University reserves the right to address allegations of off-campus crimes through the Code of Student Conduct when appropriate.


Organizational Chart

Vice Chancellor Business Affairs
Director University Policy
Patrol Commander Police Officer III Investigator Police Officer III Operations Manager
Police Officer II Police Officer II Police Officer II Police Officer II Assistant Investigator Crime Prevention Police Officer I Police Telecommunicator Police Telecommunicator
Police Officer I Police Officer I Police Officer I Police Officer I Police Telecommunicator Processing Assistant IV
Police Officer I Police Officer I Police Officer I Police Officer I Police Telecommunicator Records Clerk IV
Police Officer I Police Officer I Police Officer I Police Officer I Police Telecommunicator Records Clerk IV

Authority

Contact Information

Telephone Number

The administrative telephone number for the University Police Department is 262-2150.

Effective Date

Revision Dates