Policy Manual and Renovations and Alterations: Difference between pages

From Appalachian State University Policy Manual
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Policy 507.6
Welcome to the Appalachian State University Online Policy Manual. These policies and procedures are periodically updated or revised. Efforts are made to keep this online version current. If any questions arise about the authenticity of the online version, please contact the Office of General Counsel (828-262-2751). In the event of any discrepancy between the online version and printed documents approved by the Chancellor, the printed documents shall govern. Departments have forms on their web pages and at the [https://www.webapp.appstate.edu/electronicforms/newdefault.asp ASU Electronic Forms page]. Many departments have provided the forms related to the associated policies and procedures in Portable Document Format (.pdf). To view PDF documents, you must have Acrobat Reader installed on your computer. [http://get.adobe.com/reader/ Acrobat Reader] is available from Appalachian State University's application explorer icon on university-owned computers.
== Introduction ==


Comments, suggestions or questions regarding the Policy Manual should be directed to [mailto:[email protected] Kathy Deas] or to the department with primary responsibility for implementation.
== Scope ==




''':NOTE: For purposes of all Appalachian State University policies, references to SPA (subject to the State Personnel Act [former terminology]) shall be interchangeable with SHRA (subject to the State Human Resources Act [current terminology]); and references to EPA (exempt from the State Personnel Act [former terminology]) shall be interchangeable with EHRA (exempt from the State Human Resources Act [current terminology]).'''
== Definitions ==




== Table of Contents ==
== Policy and Procedure Statements ==
<div id="no-bullet">
=== Planning Renovations ===
* [[:Category:Governance and Administration|100 Governance and Administration]]
** [[Policy on Policies|101 Policy on Policies]]
** [[University Organization and Administration|102 University Organization and Administration]]
** [[Board of Trustees|103 Board of Trustees]]
*** [[Bylaws|103.1 Bylaws]]
*** [[Audit Committee Charter|103.2 Audit Committee Charter]]
*** [[Naming of Facilities and Programs|103.3 Naming of Facilities and Programs]]
*** [[Honorary Degrees|103.4 Honorary Degrees]]
** [[Facility Use|104 Facility Use, Solicitation, Distribution of Printed Materials, Unscheduled Public Speaking Areas, and Peaceful Assembly]]
** [[:Category:Records|105 Records]]
*** [[Records Retention Schedule|105.1 Records Retention Schedule]]
*** [[University Archives|105.2 University Archives]]
*** [[Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended|105.3 Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended]]
*** [[Identity Theft Prevention Plan|105.5 Identity Theft Prevention Plan]]
*** [[Public Records Requests|105.6 Public Records Requests]]
** [[Drugs and Alcohol|106 Drugs and Alcohol]]
*** [[Alcoholic Beverages|106.1 Alcoholic Beverages]]
*** [[Tailgating|106.2 Tailgating]]
**[[Substantive Change for Accreditation Purposes|107 Substantive Change for Accreditation Purposes]]
**[[Compliance Calendar|108 Compliance Calendar]]
* [[:Category:Academic Affairs|200 Academic Affairs]]
** [[Faculty Handbook|201 Faculty Handbook]]
** [[Undergraduate Bulletin|202 Undergraduate Bulletin]]
** [[Graduate Bulletin|203 Graduate Bulletin]]
** [[Academic Governance Handbook|204 Academic Governance Handbook]]
** [[Academic Integrity Code|205 Academic Integrity Code]]
** [[Final Grade Appeal Procedure|206 Final Grade Appeal Procedure]]
** [[Intellectual Property Transfer|207 Intellectual Property Transfer]]
** [[Export Controls Compliance|208 Export Controls Compliance]]
** [[Review of Research Involving Human Subjects|209 Review of Research Involving Human Subjects]]
** [[Payments to Human Subjects|210 Payments to Human Subjects]]
** [[Integrity in Scholarship and Scientific Research|211 Integrity in Scholarship and Scientific Research]]
** [[Use of Recombinant DNA in Research and Teaching Laboratories|212 Use of Recombinant DNA in Research and Teaching Laboratories]]
** [[Care and Use of Animals for Research Teaching or Demonstration|213 Care and Use of Animals for Research Teaching or Demonstration]]
** [[Credit Hour Policy|214 Credit Hour Policy]]
** [[Policy on Internet/Web-Based Courses|215 Policy on Internet/Web-Based Courses]]
** [[Human Subject Research Recruitment|216 Human Subject Research Recruitment]]
** [[Export Controls Compliance|217 Export Controls Compliance]]
** [[Policy on Independent Studies|218 Policy on Independent Studies]]
** [[Policy on Faculty Workload|219 Policy on Faculty Workload]]
** [[Facilities and Administrative Cost Policy|220 Facilities and Administrative Cost Policy]]
** [[Buyout Policy for Externally Sponsored Projects|221 Buyout Policy for Externally Sponsored Projects]]
* [[:Category:Public Safety| 300 Public Safety]]
** [[:Category:Police|301 Police]]
*** [[Special Services|301.1 Special Services]]
*** [[University Police Services|301.2 University Police Services]]
*** [[Criminal Trespass|301.3 Criminal Trespass Warning]]
*** [[2015_Campus_Security_and_Fire_Safety_Report|301.4 2015 Campus Security and Fire Safety Annual Report]]
*** [[Bicycle Helmets|301.5 Bicycle Helmets]]
** [[:Category:Emergency Management|302 Emergency Management]]
*** [[Emergency Management Program|302.1 Emergency Management Program]]
*** [[Communication Guidelines|302.2 Communication Guidelines for Emergencies and Campus Issues]]
*** [[Emergency Operations Plan|302.3 Emergency Operations Plan]]
*** [[Emergency Response Template|302.4 Building Emergency Response Plan Template]]
*** [[Infectious Disease Plan|302.5 Pandemic Infectious Disease Plan]]
*** [[International Crisis Management|302.6 International Crisis Management]]
*** [[Emergency Notification System|302.7 Emergency Notification System]]
** [[:Category:Environmental Health and Safety|303 Environmental Health and Safety]]
*** [[Office of Occupational Safety and Health Introduction|303.1 Office of Occupational Safety and Health Introduction]]
*** [[OSHA Regulations|303.2 OSHA Regulations]]
*** [[Safety Committees|303.3 Safety Committees]]
*** [[Personal Protective Equipment|303.4 Personal Protective Equipment]]
*** [[Accident Reports|303.5 Accident Reports]]
*** [[Safety Hazards|303.6 Safety Hazards]]
*** [[Hazardous Communication Program|303.7 Hazardous Communication Program]]
*** [[Exposure Control Plan For Bloodborne Pathogens|303.8 Exposure Control Plan for Bloodborne Pathogens]]
*** [[Chemical Hygiene Plan|303.9 Chemical Hygiene Plan]]
*** [[Open Flame Policy|303.10 Open Flame Policy]]
*** [[Fall Protection Plan|303.11 Fall Protection Plan]]
*** [[Respiratory Protection Program|303.12 Respiratory Protection Program]]
*** [[15-Seat Vans|303.13 15-Seat Vans]]
*** [[Lockout/Tagout Procedures|303.14 Lockout/Tagout Procedures]]
*** [[Pre-Purchase Review of Products|303.15 Pre-Purchase Review of Products]]
*** [[Hazardous Chemical Spill Response|303.16 Hazardous Chemical Spill Response]]
*** [[Automated External Defibrillator Protocol|303.17 Automated External Defibrillator Protocol]]
*** [[Safety Inspections|303.18 Safety Inspections]]
*** [[Fire Prevention and Emergency Action|303.19 Fire Prevention and Emergency Action]]
*** [[Industrial Hygiene Assistance Request Form|303.20 Industrial Hygiene Assistance Request Form]]
*** [[Emergency Telephone Number|303.21 Emergency Telephone Numbers]]
*** [[Radiation Safety Manual|303.22 Radiation Safety Manual]]
*** [[Confined Space Program|303.23 Confined Space Program]]
*** [[Animals on Campus|303.24 Animals On Campus]]
*** [[Tobacco_and_Related_Product_Restrictions_on_University_Property|303.25 Tobacco and Related Product Restrictions on University Property]]
** [[:Category:Parking and Traffic|304 Parking and Traffic]]
*** [[Rules and Regulations|304.1 Rules and Regulations]]
* [[:Category:Students|400 Students]]
** [[:Category:Student Conduct|401 Student Conduct]]
*** [[Code of Student Conduct|401.1 Code of Student Conduct]]
*** [[Harassment and Discrimination|401.2 Harassment and Discrimination]]
*** [[Student Abuse of Alcohol and Other Drugs|401.3 Student Abuse of Alcohol and Other Drugs]]
** [[:Category:Student Organizations|402 Student Organizations]]
*** [[Student Organization Judicial Review/Discipline Process|402.1 Student Organization Judicial Review/Discipline Process]]
*** [[Student Organization Web Sites|402.2 Student Organization Web Sites]]
*** [[Recognized Student Organization Food Sales|402.3 Recognized Student Organization Food Sales]]
** [[:Category:Student Health|403 Student Health]]
*** [[Administrative Health Officer|403.1 Administrative Health Officer]]
*** [[Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors|403.2 Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors]]
*** [[Medical Withdrawals|403.3 Medical Withdrawals]]
*** [[Student Death Policy|403.4 Student Death Policy]]
*** [[Awarding Degrees Posthumously|403.5 Awarding Degrees Posthumously]]
** [[:Category:Housing|404 Housing]]
*** [[Right of Entry/Search and Seizure|404.1 Right of Entry/Search and Seizure]]
** [[:Category:Miscellaneous Student Policies|405 Miscellaneous Student Policies]]
*** [[Tunnel Painting|405.1 Tunnel Painting]]
* [[Business Operations|500 Business Operations]]
** [[Accounting| 501 Accounting]]
*** [[Budget Administration|501.1 Budget Administration]]
*** [[Non-Appropriated Budgets|501.2 Non-Appropriated Budgets]]
*** [[Account Numbers|501.3 Account Numbers]]
*** [[Accounting Terminology|501.4 Accounting Terminology]]
*** [[Funds Verification and Encumbrance Control|501.5 Funds Verification and Encumbrance Control]]
*** [[Budget and Expenditure Reports|501.6 Budget and Expenditure Reports]]
*** [[Intracampus Billing|501.7 Intracampus Billing]]
*** [[Departmental Bookkeeping|501.8 Departmental Bookkeeping]]
*** [[Contractual Obligations of University Services|501.9 Contractual Obligations of University Services]]
*** [[Collection and Write-Off of University Accounts Receivable|501.10 Collection and Write-Off of University Accounts Receivable]]
*** [[Disbursements|501.11 Disbursements]]
*** [[Direct Payments Policy|501.12 Direct Payments Policy]]
*** [[Petty Disbursing Fund Purchases|501.13 Purchases Through Petty Disbursing Funds]]
*** [[Backup Withholding Requirements|501.14 Backup Withholding Requirements Policy]]
*** [[Fund/Organization (ORG) Administration|501.15 Fund/Organization (ORG) Administration]]
*** [[New Vendor Set Up for Banner Finance|501.16 New Vendor Set Up for Banner Finance]]
*** [[Journal Entry Guidelines|501.17 Journal Entry Guidelines]]
*** [[Basic Spending Guidelines by Fund Source|501.18 Basic Spending Guidelines by Fund Source]]
*** [[Fixed Asset System|501.19 Fixed Asset System]]
*** [[Taxation of Gifts|501.20 Taxation of Gifts]]
*** [[International and Domestic Wire Transfer|501.21 International and Domestic Wire Transfer]]
*** [[Honorariums|501.22 Honorariums]]
** [[Bookstore|502 Bookstore]]
*** [[Textbook Department|502.1 Textbook Department]]
*** [[Merchandise Department|502.2 Merchandise Department]]
*** [[Paperback Department|502.3 Paperback Department]]
*** [[Sporting Goods Department|502.4 Sporting Goods Department]]
*** [[Returned Checks|502.5 Returned Checks]]
*** [[Desk Copies|502.6 Desk Copies]]
*** [[Textbook Rental Policy|502.7 Textbook Rental Policy]]
*** [[Departmental Charges|502.8 Departmental Charges]]
** [[Cashier|503 Cashier]]
*** [[State Policies Regarding The Receipt of Funds|503.1 State Policies Regarding the Receipt of Funds]]
*** [[Receipting and Depositing Funds|503.2 Receipting and Depositing Funds]]
*** [[Collection of Cash Outside University Cashier's Office|503.3 Collection of Cash Outside University Cashier's Office]]
*** [[Storage and Safeguarding of Funds|503.4 Storage and Safeguarding of Funds]]
*** [[Imprest Change Funds|503.5 Imprest Change Funds]]
*** [[Collection of Accounts Receivable|503.6 Collection of Accounts Receivable]]
*** [[Collection of Checks Returned for Insufficient Funds|503.7 Collection of Checks Returned for Insufficient Funds]]
*** [[Payment Card Services Policy|503.8 Payment Card Services Policy]]
** [[Central Warehouse|504 Central Warehouse]]
*** [[Warehouse Stock Items|504.1 Warehouse Stock Items]]
*** [[Central Receiving|504.2 Central Receiving]]
*** [[Central Shipping|504.3 Central Shipping]]
*** [[Purchasing Items from the Central Warehouse|504.4 Purchasing Items from the Central Warehouse]]
** [[Food Service|505 Food Services]] 
*** [[APPCARDS|505.1 APPCARDS]]
** [[Payroll|506 Payroll]]
*** [[ASU Payroll Policies|506.1 ASU Payroll Policies]]
*** [[Manual Check Policy|506.2 Manual Check Policy]]
*** [[ME MN Banner Time Sheet Instructions|506.3 ME MN Banner Time Sheet Instructions]]
*** [[Semi Monthly Payroll Instructions|506.4 Semi Monthly Payroll Instructions]]
*** [[Payroll Direct Deposit|506.5 Payroll Direct Deposit]]
*** [[Leave Payout Procedure|506.6 Leave Payout Procedure]]
*** [[Instructions for Payroll Time Entry Security Requests|506.7 Instructions for Payroll Time Entry Security Requests]]
** [[Facilities and Property Management|507 Facilities and Property Management]]  
*** [[Association with other University Departments|507.1 Association with other University Departments]]
*** [[Funding and Types of Services|507.2 Funding and Types of Services]]
*** [[Services Provided by the Physical Plant|507.3 Services Provided by the Physical Plant]]
*** [[Requests for Physical Plant Services|507.4 Requests for Physical Plant Services]]
*** [[Emergency Maintenance and Repair Service|507.5 Emergency Maintenance and Repair Service]]
*** [[Renovations and Alterations|507.6 Renovations and Alterations]]
*** [[Key and Lock Security|507.7 Key and Lock Security]]
*** [[Heating and Cooling/Environmental Control|507.8 Heating and Cooling/Environmental Control]]
*** [[Buildings and Grounds Regulations|507.9 Buildings and Grounds Regulations]]
*** [[University Motor Vehicles|507.10 University Motor Vehicles]]
*** [[Recycling Programs|507.11 Recycling Program]]
*** [[Surplus Property|507.12 Surplus Property]]
*** [[Borrowing Computer Equipment|507.13 Borrowing Computer Equipment]]
*** [[University Space Management|507.14 University Space Management]]
*** [[Campus Wayfinding and Signage|507.15 Campus Wayfinding and Signage]]
** [[Post Office|508 Post Office]]
*** [[University Postal Service|508.1 University Postal Service]]
*** [[Campus Mail Service|508.2 Campus Mail Service]]
*** [[U.S. Federal Postal Contract Station|508.3 U.S. Federal Postal Contract Station]]
*** [[Addressing Outgoing Mail|508.4 Addressing Outgoing Mail]]
*** [[United States Mail Rate Classifications|508.5 United States Mail Rate Classifications]]
*** [[Quantity Mailing|508.6 Quantity Mailing]]
*** [[Preparing Outgoing Mail|508.7 Preparing Outgoing Mail]]
*** [[Processing Bulk Mail|508.8 Processing Bulk Mail]]
** [[Purchasing|509 Purchasing]]
*** [[Purchasing Office|509.1 Purchasing Office]]
*** [[Purchase Authorizations|509.2 Purchase Authorizations]]
*** [[Solicitation by Salesmen|509.3 Solicitation by Salesmen]]
*** [[Product and Service Demonstrations by Vendors|509.4 Product and Service Demonstrations by Vendors]]
*** [[State Purchase Contracts|509.5 State Purchase Contracts]]
*** [[Solicitation of Bids and Quotations|509.6 Solicitation of Bids and Quotations]]
*** [[Single Source Purchases|509.7 Single Source Purchases]]
*** [[Purchases from Commercial Vendors|509.8 Purchases from Commercial Vendors]]
*** [[Changes to Purchase Orders|509.9 Changes to Purchase Orders]]
*** [[Correspondence with Vendors|509.10 Correspondence with Vendors]]
*** [[Return of Merchandise to Vendors|509.11 Return of Merchandise to Vendors]]
*** [[Purchases from University Facilities|509.12 Purchases from University Facilities]]
*** [[Emergency Purchases|509.13 Emergency Purchases]]
*** [[Blanket Purchase Orders|509.14 Blanket Purchase Orders]]
*** [[Rental and Lease of Equipment|509.15 Rental and Lease of Equipment]]
*** [[Purchase and Rental of Office Machines|509.16 Purchase and Rental of Office Machines]]
*** [[Service Contracts/Maintenance Agreements|509.17 Service Contracts/Maintenance Agreements]]
*** [[Purchase or Rental of EDP and Computer Related Equipment|509.18 Purchase or Rental of EDP and Computer Related Equipment]]
*** [[Excise and Sales Tax|509.19 Excise and Sales Tax]]
*** [[Personal and Professional Service Contracts|509.20 Personal and Professional Service Contracts]]
*** [[Indefinite Quantity Contracts|509.21 Indefinite Quantity Contracts]]
*** [[Small Purchases|509.22 Small Purchases]]
*** [[Procurement Card Program|509.23 Procurement Card Program]]
*** [[Pre-Payments|509.24 Pre-Payments]]
*** [[Payments to Students|509.25 Payments to Students]]
** [[:Category:Travel, Transportation, and_Expense Reimbursements|510 Travel, Transportation, and_Expense Reimbursements]]
*** [[Travel and Transportation Authorization|510.1 Travel and Transportation Authorization]]
*** [[Accountable Plan Defined|510.2 Accountable Plan Defined]]
*** [[Definition of Terms|510.3 Definition of Terms]]
*** [[Blanket Travel Authorizations|510.4 Blanket Travel Authorizations]]
*** [[Third Party Lodging Policy|510.5 Third Party Lodging Policy]]
*** [[Authorization Required for Travel|510.6 Authorization Required for Travel]]
*** [[Non-State Employees|510.7 Non-State Employees]]
*** [[University Travel Advances|510.8 University Travel Advances]]
*** [[Reimbursement of Travel Expenses|510.9 Reimbursement of Travel Expenses]]
*** [[Registration Fees|510.10 Registration Fees]]
*** [[Subsistence|510.11 Subsistence]]
*** [[Transportation|510.12 Transportation]]
*** [[Assemblies Sponsored by State Agencies|510.13 Assemblies Sponsored by State Agencies]]
*** [[Informal Meetings|510.14 Informal Meetings]]
*** [[Travel Accounting Compliance|510.15 Travel Accounting Compliance]]
*** [[Travel Warning Policy|510.17 Travel Warning Policy]]
** [[Printing and Publications|511 Printing and Publications]]
*** [[Printing Responsibilities|511.1 Printing Responsibilities]]
*** [[Printing Services and Charges|511.2 Printing Services and Charges]]
*** [[Graphic Identity Program|511.3 Graphic Identity Program]]
* [[Human Resources|600 Human Resources]]
** [[Hiring and Separation|601 Hiring and Separation]]


*** [[SPA Employee Hiring|601.1 SPA Employee Hiring]]
4.1.1 The general standard used in planning renovations is that they must be accomplished in a manner that will minimize the overall impact on the existing facility as originally designed, and will function as an integral part of the facility. Alterations to any facility on campus should be the type that will assure acceptable and economical service from the facility for a long period of time.
*** [[SPA Employee Merit-Based Recruitment and Selection Plan|601.2 SPA Employee Merit-Based Recruitment and Selection Plan]]
*** [[SPA Employee Requesting Position Actions|601.3 SPA Employee Requesting Position Actions]]
*** [[SPA Employee Separation from Service|601.4 SPA Employee Separation from Service]]
*** [[SPA Employee Terminating Employment|601.5 SPA Employee Terminating Employment]]
*** [[SPA Grievance and Appeal|601.6 SPA Grievance and Appeal]]
*** [[SPA Employee Reduction-in-Force|601.7 SPA Employee Reduction-in-Force]]
*** [[EPA Employees|601.8 EPA Employees]]
*** [[Student Employees|601.9 Student Employees]]
** [[:Category:Terms and Conditions of Employment|602 Terms and Conditions of Employment]]
*** [[Equal Opportunity|602.1 Equal Opportunity]]
*** [[Harassment, Discrimination and Retaliation|602.2 Harassment, Discrimination and Retaliation]]
*** [[Employee Abuse of Alcohol and Other Drugs|602.3 Employee Abuse of Alcohol and Other Drugs]]
*** [[Software Use on Non-State Computers|602.4 Use of Software on Non-State Owned Personal Computers]]
*** [[Age Limitation for Employment and Employee Retention|602.5 Age Limitation for Employment and Employee Retention]]
*** [[Position Management|602.6 Position Management]]
*** [[Personnel Records and Information Disclosure|602.7 Personnel Records and Information Disclosure]]
*** [[Pay and Compensation|602.8 Pay and Compensation]]
*** [[In-Range Adjustment|602.9 In-Range Adjustment]]
*** [[Supplemental Pay|602.10 Supplemental Pay]]
*** [[Employee Responsibilities|602.11 Employee Responsibilities]]
*** [[Work Schedule|602.12 Work Schedule]]
*** [[Changes Affecting Employment|602.13 Changes Affecting Employment]]
*** [[Employee Relations|602.14 Employee Relations]]
*** [[Employee Safety|602.15 Employee Safety]]
*** [[Disciplinary Action Suspension and Dismissal|602.16 Disciplinary Action, Suspension and Dismissal]]
*** [[Disciplinary Suspension Without Pay|602.17 Disciplinary Suspension Without Pay]]
*** [[Demotion|602.18 Demotion]]
*** [[Pre-Disciplinary Conference|602.19 Pre-Disciplinary Conference]]
*** [[Appeal to State Human Resource Commission|602.20 Appeal to State Human Resource Commission]]
*** [[Improper Relationships between Students and Employees|602.21 Improper Relationships between Students and Employees]]
*** [[Mediation for Faculty and EPA Administrative Personnel|602.22 Mediation for Faculty and EPA Administrative Personnel]]
*** [[EPA Non-Faculty Grievances|602.23 EPA Non-Faculty Grievances]]
*** [[Evaluating Staff Employees|602.24 Evaluating Staff Employees]]
*** [[Daylight Savings Time|602.25 Daylight Savings Time]]
*** [[Adverse Weather and Emergency Closing|602.26 Adverse Weather and Emergency Closing]]
*** [[EPA Non-faculty Employment|602.27 EPA Non-faculty Employment]]
*** [[Critical and Essential Staff|602.28 Critical and Essential Staff]]
*** [[On-Call/Emergency Callback Pay|602.29 On-Call/Emergency Callback Pay]]
*** [[Criminal Background Reports|602.30 Criminal Background Reports]]
*** [[EPA Non-Faculty Performance Management|602.31 EPA Non-Faculty Performance Management]]
*** [[Workplace Violence|602.32 Workplace Violence]]
** [[:Category:Benefits|603 Benefits]]
*** [[Leave|603.1 Leave]]
*** [[Voluntary Shared Leave Program|603.2 Voluntary Shared Leave Program]]
*** [[Insurance and Retirement Benefits|603.3 Insurance and Retirement Benefits]]
*** [[Educational Opportunities|603.4 Educational Opportunities]]
*** [[Services to Employees|603.5 Services to Employees]]
*** [[Filing the Supervisor's Accident Report Form|603.6 Filing the Supervisor's Accident Report Form]]
*** [[Filing Worker's Compensation Claims|603.7 Filing Worker's Compensation Claims]]
*** [[EPA Benefits|603.8 EPA Benefits]]
*** [[SPA Benefits|603.9 SPA Benefits]]
*** [[Vacation Leave|603.10 Vacation Leave]]
*** [[Sick Leave|603.11 Sick Leave]]
*** [[Leave without Pay Administration|603.12 Leave without Pay Administration]]
*** [[Holiday Leave Administration|603.13 Holiday Leave Administration]]
*** [[FMLA Leave Administration|603.14 FMLA Leave Administration]]
*** [[Family Illness Leave Administration|603.15 Family Illness Leave Administration]]
*** [[Community Service Leave|603.16 Community Service Leave]]
*** [[Military Service Leave and Differential Pay Procedures|603.17 Military Service Leave and Differential Pay Procedures]]
*** [[Emergency Loan Fund|603.18 Emergency Loan Fund]]
** [[:Category:Conflicts of Interest and Commitment|604 Conflicts of Interest and Commitment]]
*** [[Dual Employment|604.1 Dual Employment]]
*** [[Processing Dual Employment Assignments|604.2 Processing Dual Employment Assignments]]
*** [[External Professional Activities of Faculty and Other Professional Staff|604.3 External Professional Activities of Faculty and Other Professional Staff]]
*** [[Secondary Employment|604.4 Secondary Employment]]
*** [[Staff (SPA) Employee Request for Approval to Engage in Outside Work|604.5 Staff (SPA) Employee Request for Approval to Engage in Outside Work]]
*** [[Conflict of Interest and Commitment|604.6 Conflict of Interest and Commitment]]
*** [[Political Activities and Public Office Holding|604.7 Political Activities and Public Office Holding]]
* [[Athletics|700 Athletics]]
** [[Department of Athletics Policies and Procedures Manual|701 Department of Athletics Policies and Procedures Manual]]
** [[Trademark/Service Mark Licensing|702 Trademark/Service Mark Licensing]]
* [[University Communications|800 University Communications]]
** [[Responses to Requests|801 Responses to Requests]]
*** [[Requests for Public Recordes|801.1 Requests for Public Records]]
*** [[Media Inquiries|801.2 Media Inquiries]]
*** [[Subpoenas|801.3 Subpoenas]]
* [[:Category:Information Technology|900 Information Technology]]
** [[Use of Computers and Data Communications|901 Use of Computers and Data Communications]]
** [[Statement of Confidentiality|902 Statement of Confidentiality]]
** [[Information Security Policy|903 Information Security Policy]]
** [[Web Accessibility Standards|904 Web Accessibility Standards]]
** [[Computer Lab Policies and Procedures|905 Computer Lab Policies and Procedures]]
** [[Computer Purchasing Options|906 Computer Purchasing Options]]
** [[Open Servers VLAN Policy|907 Open Servers VLAN Policy]]
** [[Remote Access Policy|908 Remote Access Policy]]
** [[Network Risk Assessment Policy|909 Network Risk Assessment Policy]]
** [[Standards For Purchasing Classroom Technology Equipment|910 Standards for Purchasing Classroom Technology Equipment]]
** [[Trusted Access Policy|911 Trusted Access Policy]]
** [[Virtual Private Network (VPN) Policy|912 Virtual Private Network (VPN) Policy]]
** [[General Web Standards|913 General Web Standards]]
** [[Wireless Networking Policy and Process|914 Wireless Networking Policy and Process]]
** [[E-Mail As Official Means of Communication|915 E-Mail As Official Means of Communication]]
* [[Audits|1000 Audits]]
** [[Financial and Operational Audits|1001 Financial and Operational Audits]]
** [[Information Systems Audits|1002 Information Systems Audits]]
** [[Bank Accounts, Cash Funds, and Investments|1003 Bank Accounts, Cash Funds, and Investments]]
** [[Accounting_Systems_and_Procedures|1004 Accounting Systems and Procedures]]
** [[Audit Follow-Up Policy|1005 Audit Follow-Up Policy]]
</div>


[[Category:Contents]]
=== Program Requirements and Design Criteria ===
 
4.2.1 As program needs change, every effort should be made to accommodate the activity within existing space. When this is not feasible, the using department should develop the following written documentation to support any requested alteration to the present facility and present it to the dean of that department to insure approval and availability of funds:
#Justification statement to support the need for different or additional space.
#Description of the requested space requirements and approval of the University Space Committee.
#Source of funds for accomplishing the changes.
 
4.2.2 An approved budget code must accompany the REQUEST FOR PHYSICAL PLANT SERVICES when requesting renovations or alterations to a University building. This requirement also applies to projects having a minimal impact on a facility, such as:
#Installation of window air conditioning.
#Provisions for servicing electrical equipment such as copy machines.
#Repainting a particular room.
#Computer terminal needs.
#Conduit for telephone relocations.
#Replacement of furnishings.
 
=== Requesting Alteration to Present Facility ===
4.3.1 Requests for renovations or alterations are made by submitting a REQUEST FOR PHYSICAL PLANT SERVICES, supported by the above documentation.
 
4.3.2 A request of this nature should be submitted through normal organizational channels, accompanied by a memo indicating the administrative approval of the department chairperson, dean and vice chancellor, or their administrative equivalents.
 
4.3.3 After the Physical Plant has completed its preliminary study and estimates, the request is forwarded to the Physical Plant for consideration and approval/disapproval and determine if the design and construction of the project can best be accomplished by University personnel or outside contractors. Program needs are then translated into plans which can be followed throughout construction. Since the University maintenance and operations function is funded for maintenance purposes only, more and more renovation type work must be accommodated by outside contractors. This work must be controlled through detailed plans and specifications, adequate supervision, and payment procedures.
 
=== Funding ===
 
As a general rule, alterations and renovations of an existing facility required to maintain it in suitable operating condition are the responsibility of the maintenance and operations function of the University. However, alterations required by a department to accommodate a change or expansion of its program is the responsibility of the department, assuming that specific Capital Improvement funds have not been made available through the budget process. Regardless of the source of funds, the policies and procedures outlined herein must be followed.
 
=== Proper Planning ===
 
Whether renovations are accomplished by University personnel or outside contractors, substantial lead time is required for consideration of the feasibility of a project, the design, and construction.
 
Only through long range planning can future space needs be anticipated and occur on a timely basis.
 
== Additional References ==
 
== Authority ==
 
 
== Contact Information ==
 
 
== Effective Date ==
 
== Revision Dates ==

Revision as of 21:19, 5 January 2012

Policy 507.6

Introduction

Scope

Definitions

Policy and Procedure Statements

Planning Renovations

4.1.1 The general standard used in planning renovations is that they must be accomplished in a manner that will minimize the overall impact on the existing facility as originally designed, and will function as an integral part of the facility. Alterations to any facility on campus should be the type that will assure acceptable and economical service from the facility for a long period of time.

Program Requirements and Design Criteria

4.2.1 As program needs change, every effort should be made to accommodate the activity within existing space. When this is not feasible, the using department should develop the following written documentation to support any requested alteration to the present facility and present it to the dean of that department to insure approval and availability of funds:

  1. Justification statement to support the need for different or additional space.
  2. Description of the requested space requirements and approval of the University Space Committee.
  3. Source of funds for accomplishing the changes.

4.2.2 An approved budget code must accompany the REQUEST FOR PHYSICAL PLANT SERVICES when requesting renovations or alterations to a University building. This requirement also applies to projects having a minimal impact on a facility, such as:

  1. Installation of window air conditioning.
  2. Provisions for servicing electrical equipment such as copy machines.
  3. Repainting a particular room.
  4. Computer terminal needs.
  5. Conduit for telephone relocations.
  6. Replacement of furnishings.

Requesting Alteration to Present Facility

4.3.1 Requests for renovations or alterations are made by submitting a REQUEST FOR PHYSICAL PLANT SERVICES, supported by the above documentation.

4.3.2 A request of this nature should be submitted through normal organizational channels, accompanied by a memo indicating the administrative approval of the department chairperson, dean and vice chancellor, or their administrative equivalents.

4.3.3 After the Physical Plant has completed its preliminary study and estimates, the request is forwarded to the Physical Plant for consideration and approval/disapproval and determine if the design and construction of the project can best be accomplished by University personnel or outside contractors. Program needs are then translated into plans which can be followed throughout construction. Since the University maintenance and operations function is funded for maintenance purposes only, more and more renovation type work must be accommodated by outside contractors. This work must be controlled through detailed plans and specifications, adequate supervision, and payment procedures.

Funding

As a general rule, alterations and renovations of an existing facility required to maintain it in suitable operating condition are the responsibility of the maintenance and operations function of the University. However, alterations required by a department to accommodate a change or expansion of its program is the responsibility of the department, assuming that specific Capital Improvement funds have not been made available through the budget process. Regardless of the source of funds, the policies and procedures outlined herein must be followed.

Proper Planning

Whether renovations are accomplished by University personnel or outside contractors, substantial lead time is required for consideration of the feasibility of a project, the design, and construction.

Only through long range planning can future space needs be anticipated and occur on a timely basis.

Additional References

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Contact Information

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