Dual Employment and Renovations and Alterations: Difference between pages

Revision as of 21:48, 5 January 2012

Policy 507.6

Introduction

Scope

Definitions

Policy and Procedure Statements

Planning Renovations

4.1.1 The general standard used in planning renovations is that they must be accomplished in a manner that will minimize the overall impact on the existing facility as originally designed, and will function as an integral part of the facility. Alterations to any facility on campus should be the type that will assure acceptable and economical service from the facility for a long period of time.

Program Requirements and Design Criteria

4.2.1 As program needs change, every effort should be made to accommodate the activity within existing space. When this is not feasible, the using department should develop the following written documentation to support any requested alteration to the present facility and present it to the dean of that department to insure approval and availability of funds:

Justification statement to support the need for different or additional space.
Description of the requested space requirements and approval of the University Space Committee.
Source of funds for accomplishing the changes.

4.2.2 An approved budget code must accompany the REQUEST FOR PHYSICAL PLANT SERVICES when requesting renovations or alterations to a University building. This requirement also applies to projects having a minimal impact on a facility, such as:

Installation of window air conditioning.
Provisions for servicing electrical equipment such as copy machines.
Repainting a particular room.
Computer terminal needs.
Conduit for telephone relocations.
Replacement of furnishings.

Requesting Alteration to Present Facility

4.3.1 Requests for renovations or alterations are made by submitting a REQUEST FOR PHYSICAL PLANT SERVICES, supported by the above documentation.

4.3.2 A request of this nature should be submitted through normal organizational channels, accompanied by a memo indicating the administrative approval of the department chairperson, dean and vice chancellor, or their administrative equivalents.

4.3.3 After the Physical Plant has completed its preliminary study and estimates, the request is forwarded to the Physical Plant for consideration and approval/disapproval and determine if the design and construction of the project can best be accomplished by University personnel or outside contractors. Program needs are then translated into plans which can be followed throughout construction. Since the University maintenance and operations function is funded for maintenance purposes only, more and more renovation type work must be accommodated by outside contractors. This work must be controlled through detailed plans and specifications, adequate supervision, and payment procedures.

Funding

4.4.1 As a general rule, alterations and renovations of an existing facility required to maintain it in suitable operating condition are the responsibility of the maintenance and operations function of the University. However, alterations required by a department to accommodate a change or expansion of its program is the responsibility of the department, assuming that specific Capital Improvement funds have not been made available through the budget process. Regardless of the source of funds, the policies and procedures outlined herein must be followed.

Proper Planning

Whether renovations are accomplished by University personnel or outside contractors, substantial lead time is required for consideration of the feasibility of a project, the design, and construction.

Only through long range planning can future space needs be anticipated and occur on a timely basis.

@@ Line 1: / Line 1: @@
-Policy 604.1
+Policy 507.6
 == Introduction ==
-.1 Dual Employment occurs when one State agency secures the services of an employee of another State agency on a part-time, consulting, or contractual basis. As a State agency, the University is subject to all rules and regulations set forth by the Uniform Statewide Policy outlined below on Dual Employment whether it is borrowing the services of an employee of another State agency or lending the services of one of its employees.
 == Scope ==
-This policy applies to all employees of the University EHRA Faculty, EHRA Non-Faculty, SHRA, and Non-Student Temporary employees).
 == Definitions  ==
-The University incorporates by reference all definitions as defined in the Office of State Human Resources policy below.  Definitions include:
-'''Parent Agency:'''  The State department, agency or institution having control over the services of the employee, and from which the employee receives his/her regular pay check.
-'''Borrowing Agency:'''  The State department, agency, or institution seeking on a temporary or part-time basis the services of an employee of another State agency.
+== Policy and Procedure Statements  ==
+=== Planning Renovations ===
+.1.1 The general standard used in planning renovations is that they must be accomplished in a manner that will minimize the overall impact on the existing facility as originally designed, and will function as an integral part of the facility. Alterations to any facility on campus should be the type that will assure acceptable and economical service from the facility for a long period of time.
-'''Straight-Time Employee''':  Normally, an employee with a 40-hour per week work schedule, including employees on rotating shifts and those with split shifts.  Permanent employees filling positions subject to the State Human Resources Act, with perhaps extremely rare exceptions, are straight-time employees for the purposes of this policy statement.  Such persons, except when working odd or split shifts, are considered to be on their own time between 5:00 p.m. and 8:00 a.m. and on Saturdays, Sundays, holidays, and while on vacation leave.
+=== Program Requirements and Design Criteria ===
-'''Variable-Time Employee:'''  an employee, though considered to be the incumbent in a full-time budgeted position, may be required to maintain on-duty status (normally, at a fixed work station) for only a limited number of hours per week.  An example of a variable-time employee is a teacher in an institution of higher education who for one semester might be scheduled to teach classes for fifteen hours a week, and for the next semester only ten hours but with the added duty of advising students.  The hours during which the employee advises might be fixed or the employee might have the option of scheduling their own appointments.  Variable-time employees are considered to be on their own time except at those hours when they are required to be in scheduled on-duty status.
+.2.1 As program needs change, every effort should be made to accommodate the activity within existing space. When this is not feasible, the using department should develop the following written documentation to support any requested alteration to the present facility and present it to the dean of that department to insure approval and availability of funds:
+#Justification statement to support the need for different or additional space.
+#Description of the requested space requirements and approval of the University Space Committee.
+#Source of funds for accomplishing the changes.
-'''Instructional Contractual Services:'''  The employment by one higher education institution of a teacher under contract to another institution.  An example of this practice is the exchange of teachers between two proximate institutions, such as the North Carolina School of the Arts and Winston Salem State University.
+.2.2 An approved budget code must accompany the REQUEST FOR PHYSICAL PLANT SERVICES when requesting renovations or alterations to a University building. This requirement also applies to projects having a minimal impact on a facility, such as:
+#Installation of window air conditioning.
+#Provisions for servicing electrical equipment such as copy machines.
+#Repainting a particular room.
+#Computer terminal needs.
+#Conduit for telephone relocations.
+#Replacement of furnishings.
-'''Honoraria:''' Notwithstanding any definitions previously given or henceforth to be given to the word "honorarium", any payment by one agency to an employee of another agency is subject to these procedures.
+=== Requesting Alteration to Present Facility ===
+.3.1 Requests for renovations or alterations are made by submitting a REQUEST FOR PHYSICAL PLANT SERVICES, supported by the above documentation.
-== Policy and Procedure Statements  ==
+.3.2 A request of this nature should be submitted through normal organizational channels, accompanied by a memo indicating the administrative approval of the department chairperson, dean and vice chancellor, or their administrative equivalents.
-=== Dual Employment ===
+.3.3 After the Physical Plant has completed its preliminary study and estimates, the request is forwarded to the Physical Plant for consideration and approval/disapproval and determine if the design and construction of the project can best be accomplished by University personnel or outside contractors. Program needs are then translated into plans which can be followed throughout construction. Since the University maintenance and operations function is funded for maintenance purposes only, more and more renovation type work must be accommodated by outside contractors. This work must be controlled through detailed plans and specifications, adequate supervision, and payment procedures.
+=== Funding ===
+.4.1 As a general rule, alterations and renovations of an existing facility required to maintain it in suitable operating condition are the responsibility of the maintenance and operations function of the University. However, alterations required by a department to accommodate a change or expansion of its program is the responsibility of the department, assuming that specific Capital Improvement funds have not been made available through the budget process. Regardless of the source of funds, the policies and procedures outlined herein must be followed.
+=== Proper Planning ===
+Whether renovations are accomplished by University personnel or outside contractors, substantial lead time is required for consideration of the feasibility of a project, the design, and construction.
-[http://oshr.nc.gov/policies-forms/employment-records/dual-employment OSHR Dual Employment Policy]
+Only through long range planning can future space needs be anticipated and occur on a timely basis.
 == Additional References ==
 == Authority ==
-''The UNC Policy Manual'', ''The Code'' 101.1, Section 502 Chancellors of Constituent Institutions.
 == Contact Information ==
-Office of Human Resources 828-262-3187
-== Original Effective Date ==
+== Effective Date ==
 == Revision Dates ==
-[[Category:Contents]]
-[[Category:Human Resources]]
-[[Category:Conflicts of Interest and Commitment]]