Renovations and Alterations and Tobacco and Related Product Restrictions on University Property: Difference between pages

From Appalachian State University Policy Manual
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Policy 303.25
== Introduction ==
== Introduction ==
You may copy this page's source to start a new policy page. Be sure to remove or overwrite the examples. Second level headings should NOT be altered.
1.1 Appalachian State University (the "University") is dedicated to maintaining a healthy work and learning environment. Research findings show that tobacco use in general, including smoking and breathing second hand smoke, constitutes a significant health hazard. In addition to causing direct health hazards, smoking contributes to institutional costs in other ways, including fire damage, cleaning and maintenance costs, and costs associated with employee absenteeism, health care, and medical insurance.


== Scope ==
1.2 While the University has prohibited smoking inside its buildings and facilities since January 1, 2008, the policy now prohibits smoking in outdoor areas except those places where smoking is expressly allowed.


1.3 Specifically, this policy is intended to eliminate the potential for exposure to secondhand smoke and the practical effect of this policy is that the campus should be smoke free. The University supports employees' and students' efforts to quit smoking and offers resources for smoking cessation. For all employees (state health plan information) go to: http://statehealthplan.state.nc.us/library/pdf/tobacco-cessation-benefits.pdf


== Definitions  ==
1.4 For anyone interested in quitting smoking (a compilation of smoking-cessation resources) go to: http://www.ihhs.appstate.edu/Outreach%20Programs/cessation.html


=== Definition phrase or word ===
== Scope ==
: Definition summary
2.1 This policy applies to all students, university employees, visitors and guests of the University.


== Definitions  ==
=== Smoking ===
:Smoking is defined as the use or possession of a lighted cigarette, lighted cigar, lighted pipe, or any other lighted tobacco product.


== Policy and Procedure Statements  ==
=== Building ===
:A building is defined as any permanent or temporary structure utilized for the support, shelter or enclosure of people, animals, or property. A "University Building" is defined as any building owned, supervised or occupied by Appalachian State University.


The general standard used in planning renovations is that they must be accomplished in a manner that will minimize the overall impact on the existing facility as originally designed, and will function as an integral part of the facility. Alterations to any facility on campus should be the type that will assure acceptable and economical service from the facility for a long period of time.
=== University Property ===
:University Property means University Buildings and grounds owned, leased, operated, controlled, or supervised by Appalachian State University. "University Buildings" include, but are not limited to: residence halls, classroom and office buildings, workshops, gymnasiums, AppalCart stops, athletic fields, parking decks, stairwells, inside and outside dining areas, vending areas, breezeways, and connectors.


PROGRAM REQUIREMENTS AND DESIGN CRITERIA
=== University Vehicle ===
:A University Vehicle is defined as a passenger carrying vehicle owned, leased, or otherwise controlled by the University and assigned permanently or temporarily to a University employee or to the University for official University business.


As program needs change, every effort should be made to accommodate the activity within existing space. When this is not feasible, the using department should develop the following written documentation to support any requested alteration to the present facility and present it to the dean of that department to insure approval and availability of funds:
== Policy and Procedure Statements  ==
 
*Justification statement to support the need for different or additional space.
*Description of the requested space requirements and approval of the University Space Committee.
*Source of funds for accomplishing the changes.
 
An approved budget code must accompany the REQUEST FOR PHYSICAL PLANT SERVICES when requesting renovations or alterations to a University building. This requirement also applies to projects having a minimal impact on a facility, such as:


*Installation of window air conditioning.
4.1 Smoking is prohibited within any University Building except in [http://policy.appstate.edu/File:Smoking_Map_2013.pdf designated areas] in parking decks.
*Provisions for servicing electrical equipment such as copy machines.
*Repainting a particular room.
*Computer terminal needs.
*Conduit for telephone relocations.
*Replacement of furnishings.


REQUESTING ALTERATION TO PRESENT FACILITY
4.2 Smoking is prohibited on University Property except where expressly allowed ([http://policy.appstate.edu/File:Smoking_Map_2013.pdf See map].) (Affected areas).


Requests for renovations or alterations are made by submitting a REQUEST FOR PHYSICAL PLANT SERVICES, supported by the above documentation.
4.3 Smoking in University Vehicles is prohibited.


A request of this nature should be submitted through normal organizational channels, accompanied by a memo indicating the administrative approval of the department chairperson, dean and vice chancellor, or their administrative equivalents.
4.4 The sale of tobacco products on University Property is prohibited.


After the Physical Plant has completed its preliminary study and estimates, the request is forwarded to the Physical Plant for consideration and approval/disapproval and determine if the design and construction of the project can best be accomplished by University personnel or outside contractors. Program needs are then translated into plans which can be followed throughout construction. Since the University maintenance and operations function is funded for maintenance purposes only, more and more renovation type work must be accommodated by outside contractors. This work must be controlled through detailed plans and specifications, adequate supervision, and payment procedures.
4.5 The free distribution of tobacco products on University Property is prohibited.


FUNDING
4.6 All Appalachian groups and organizations are prohibited from accepting event sponsorship from tobacco brand companies.


As a general rule, alterations and renovations of an existing facility required to maintain it in suitable operating condition are the responsibility of the maintenance and operations function of the University. However, alterations required by a department to accommodate a change or expansion of its program is the responsibility of the department, assuming that specific Capital Improvement funds have not been made available through the budget process. Regardless of the source of funds, the policies and procedures outlined herein must be followed.
4.7 Littering is prohibited on campus. Smoking materials must be disposed of properly.


PROPER PLANNING
4.8 Enforcement of this policy will depend upon the cooperation of all faculty, staff, and students not only to comply with this policy but also to encourage others to comply with the policy in order to provide a healthy environment in which to work, study, and live.


Whether renovations are accomplished by University personnel or outside contractors, substantial lead time is required for consideration of the feasibility of a project, the design, and construction.
4.9 Violators of this policy are subject to a $25 fine pursuant to [http://www.ncleg.net/EnactedLegislation/Statutes/PDF/ByArticle/Chapter_143/Article_64.pdf N.C.G.S. § 143-598(b)]. Repeated or intentional non-compliance with the policy will be managed according to the following guidelines. Faculty members who violate this policy will be subject to the same disciplinary actions that accompany infraction of other university policies. Staff members who violate the policy will be subject to the same disciplinary actions that accompany infraction of other work rules or polices. Students who violate the policy will be subject to sanctions outlined in the Code of Student Conduct.


Only through long range planning can future space needs be anticipated and occur on a timely basis.
4.10 Map of Smoking Policy Affected Areas [insert hyperlink]


== Additional References ==
== Additional References ==
[http://policy.appstate.edu/File:Smoking_Map_2013.pdf 2013 Smoking Map]


== Authority ==
== Authority ==
Line 60: Line 57:


== Effective Date ==
== Effective Date ==
:August 15, 2013


== Revision Dates ==
== Revision Dates ==
:June 18, 2013
[[Category:Contents]]
[[Category:Public_Safety]]
[[Category:Environmental Health and Safety]]

Revision as of 15:25, 18 June 2013

Policy 303.25

Introduction

1.1 Appalachian State University (the "University") is dedicated to maintaining a healthy work and learning environment. Research findings show that tobacco use in general, including smoking and breathing second hand smoke, constitutes a significant health hazard. In addition to causing direct health hazards, smoking contributes to institutional costs in other ways, including fire damage, cleaning and maintenance costs, and costs associated with employee absenteeism, health care, and medical insurance.

1.2 While the University has prohibited smoking inside its buildings and facilities since January 1, 2008, the policy now prohibits smoking in outdoor areas except those places where smoking is expressly allowed.

1.3 Specifically, this policy is intended to eliminate the potential for exposure to secondhand smoke and the practical effect of this policy is that the campus should be smoke free. The University supports employees' and students' efforts to quit smoking and offers resources for smoking cessation. For all employees (state health plan information) go to: http://statehealthplan.state.nc.us/library/pdf/tobacco-cessation-benefits.pdf

1.4 For anyone interested in quitting smoking (a compilation of smoking-cessation resources) go to: http://www.ihhs.appstate.edu/Outreach%20Programs/cessation.html

Scope

2.1 This policy applies to all students, university employees, visitors and guests of the University.

Definitions

Smoking

Smoking is defined as the use or possession of a lighted cigarette, lighted cigar, lighted pipe, or any other lighted tobacco product.

Building

A building is defined as any permanent or temporary structure utilized for the support, shelter or enclosure of people, animals, or property. A "University Building" is defined as any building owned, supervised or occupied by Appalachian State University.

University Property

University Property means University Buildings and grounds owned, leased, operated, controlled, or supervised by Appalachian State University. "University Buildings" include, but are not limited to: residence halls, classroom and office buildings, workshops, gymnasiums, AppalCart stops, athletic fields, parking decks, stairwells, inside and outside dining areas, vending areas, breezeways, and connectors.

University Vehicle

A University Vehicle is defined as a passenger carrying vehicle owned, leased, or otherwise controlled by the University and assigned permanently or temporarily to a University employee or to the University for official University business.

Policy and Procedure Statements

4.1 Smoking is prohibited within any University Building except in designated areas in parking decks.

4.2 Smoking is prohibited on University Property except where expressly allowed (See map.) (Affected areas).

4.3 Smoking in University Vehicles is prohibited.

4.4 The sale of tobacco products on University Property is prohibited.

4.5 The free distribution of tobacco products on University Property is prohibited.

4.6 All Appalachian groups and organizations are prohibited from accepting event sponsorship from tobacco brand companies.

4.7 Littering is prohibited on campus. Smoking materials must be disposed of properly.

4.8 Enforcement of this policy will depend upon the cooperation of all faculty, staff, and students not only to comply with this policy but also to encourage others to comply with the policy in order to provide a healthy environment in which to work, study, and live.

4.9 Violators of this policy are subject to a $25 fine pursuant to N.C.G.S. § 143-598(b). Repeated or intentional non-compliance with the policy will be managed according to the following guidelines. Faculty members who violate this policy will be subject to the same disciplinary actions that accompany infraction of other university policies. Staff members who violate the policy will be subject to the same disciplinary actions that accompany infraction of other work rules or polices. Students who violate the policy will be subject to sanctions outlined in the Code of Student Conduct.

4.10 Map of Smoking Policy Affected Areas [insert hyperlink]

Additional References

2013 Smoking Map

Authority

Contact Information

Effective Date

August 15, 2013

Revision Dates

June 18, 2013