SHRA Employee Terminating Employment: Difference between revisions
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Policy | Policy 601.5 | ||
:NOTE: For purposes of all Appalachian State University policies, references to SPA (subject to the State Personnel Act [former terminology]) shall be interchangeable with SHRA (subject to the State Human Resources Act [current terminology]); and references to EPA (exempt from the State Personnel Act [former terminology]) shall be interchangeable with EHRA (exempt from the State Human Resources Act [current terminology]). | |||
== Introduction == | == Introduction == | ||
== Scope == | == Scope == | ||
This policy applies to all SHRA employees. | |||
== Definitions == | == Definitions == | ||
University employment is '''terminated''' by resignation, reduction in force, dismissal, retirement, or death. When a permanent or temporary staff employee terminates University employment for any of these reasons, Human Resource Services must be notified. | === Terminated === | ||
:University employment is '''terminated''' by resignation, reduction in force, dismissal, retirement, or death. When a permanent or temporary staff employee terminates University employment for any of these reasons, Human Resource Services must be notified. | |||
== Policy and Procedure Statements == | == Policy and Procedure Statements == | ||
=== Termination by Resignation === | |||
4.1.1 If an employee terminates employment by resignation, he or she must give written notice to the immediate supervisor. The resignation notice should include: | |||
#The effective date of separation | |||
#The reason(s) for separation | |||
4.1.2 The employee is expected to give a two week notice prior to the last day of work. | |||
The employee is expected to give a two week notice prior to the last day of work. | |||
=== Prepare Separation Notice for Staff Employees === | === Prepare Separation Notice for Staff Employees === | ||
Procedure Steps - Complete Separation Notice for Staff Employees, and send to Human Resource Services as soon as possible after separation or the intent of separation becomes known. | 4.2.1 Procedure Steps - Complete Separation Notice for Staff Employees, and send to Human Resource Services as soon as possible after separation or the intent of separation becomes known. | ||
#Fill out Separation Notice. | |||
#Record any vacation leave to be taken before the last day of work. If after the form has been completed a change occurs in this number, notify Human Resource Services immediately. This must be done no later than the 19th of each month. | |||
#Give exact reasons for employee's separation. This is especially important in light of unemployment insurance which has been effective on all University employees since July 1, 1972. | |||
#Evaluate the employee as accurately as possible; this information is used in answering inquiries from other employers and for possible "rehire" purposes. | |||
#If separation is due to a resignation, attach the employee's resignation memo to the completed form. | |||
=== Schedule Employee for Exit Interview === | === Schedule Employee for Exit Interview === | ||
Each employee is required to have an exit interview with Human Resource Services before the last date of employment. Schedule an appointment for the separating employee with Human Resource Services for sometime during the last week of employment. | 4.3.1 Each employee is required to have an exit interview with Human Resource Services before the last date of employment. Schedule an appointment for the separating employee with Human Resource Services for sometime during the last week of employment. | ||
== Additional References == | == Additional References == | ||
Human Resource Services | 5.1 [https://hr.appstate.edu/ Human Resource Services] | ||
== Authority == | == Authority == | ||
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== Contact Information == | == Contact Information == | ||
== Effective Date == | == Original Effective Date == | ||
== Revision Dates == | == Revision Dates == | ||
[[Category:Contents]] | |||
[[Category:Human Resources]] | |||
[[Category:Hiring and Separation]] | |||
Latest revision as of 20:04, 21 March 2019
Policy 601.5
- NOTE: For purposes of all Appalachian State University policies, references to SPA (subject to the State Personnel Act [former terminology]) shall be interchangeable with SHRA (subject to the State Human Resources Act [current terminology]); and references to EPA (exempt from the State Personnel Act [former terminology]) shall be interchangeable with EHRA (exempt from the State Human Resources Act [current terminology]).
Introduction
Scope
This policy applies to all SHRA employees.
Definitions
Terminated
- University employment is terminated by resignation, reduction in force, dismissal, retirement, or death. When a permanent or temporary staff employee terminates University employment for any of these reasons, Human Resource Services must be notified.
Policy and Procedure Statements
Termination by Resignation
4.1.1 If an employee terminates employment by resignation, he or she must give written notice to the immediate supervisor. The resignation notice should include:
- The effective date of separation
- The reason(s) for separation
4.1.2 The employee is expected to give a two week notice prior to the last day of work.
Prepare Separation Notice for Staff Employees
4.2.1 Procedure Steps - Complete Separation Notice for Staff Employees, and send to Human Resource Services as soon as possible after separation or the intent of separation becomes known.
- Fill out Separation Notice.
- Record any vacation leave to be taken before the last day of work. If after the form has been completed a change occurs in this number, notify Human Resource Services immediately. This must be done no later than the 19th of each month.
- Give exact reasons for employee's separation. This is especially important in light of unemployment insurance which has been effective on all University employees since July 1, 1972.
- Evaluate the employee as accurately as possible; this information is used in answering inquiries from other employers and for possible "rehire" purposes.
- If separation is due to a resignation, attach the employee's resignation memo to the completed form.
Schedule Employee for Exit Interview
4.3.1 Each employee is required to have an exit interview with Human Resource Services before the last date of employment. Schedule an appointment for the separating employee with Human Resource Services for sometime during the last week of employment.