Post Office: Difference between revisions

Latest revision as of 14:30, 21 January 2022

Policy 508

Purpose

The purpose of this policy is to provide an overview of the Appalachian State University Post Office.

Scope

This policy applies to all University staff responsible for creating, reviewing, or approving University policies.

Definitions

Policy and Procedure Statements

Post Office Manager Responsibilities

The Post Office Manager has overall administrative responsibilities for the daily operation of the Postal Service.

Services

Outgoing U.S. Mail
Outgoing U.S. Mail must be picked up from each office. Outgoing mail must be prepared for pickup when the mail carrier arrives. All mail must be in envelopes of regulation size or postcards of regulation size and thickness.
Change of Campus Address
The Postal Service must be notified of any campus address changes or corrections. Departments must notify the Post Office of each new staff employee and faculty member when they arrive on campus.
Forwarding Mail
The Postal Service maintains a central mark-up system for the purpose of forwarding mail after a student leaves the University community. Each student, who leaves the University must change their forwarding address through their Appalnet account.
Addressing Outgoing Mail
Outgoing mail must be specifically addressed to the place where the post office is to deliver it. Mail bearing both a street address and post office box number will be delivered to the address shown on the line immediately preceding the city and state of destination. All addresses for U.S. Mail must contain the correct zip code.

All outgoing U.S. Mail must have a return address. The return address must contain the name of the University department and must be in the upper left corner of the envelope.

Additional References

Contact Information

Post Office | 828-262-2246 | [email protected]

Original Effective Date

Revision Dates

Jan 20, 2022

@@ Line 1: / Line 1: @@
 Policy 508
-== Introduction ==
+== Purpose ==
-The University Postal Service is a service organization to the University community. Its operation is a function of the Administrative Support Services in the area of University Business Affairs.
+The purpose of this policy is to provide an overview of the Appalachian State University Post Office.
 == Scope ==
+This policy applies to all University staff responsible for creating, reviewing, or approving University
+policies.
 == Definitions  ==
-=== Definition phrase or word ===
-: Definition summary
@@ Line 15: / Line 13: @@
 === Post Office Manager Responsibilities ===
-The Post Office Manager has overall administrative responsibilities for the daily operation of the Postal Service. Specific duties include:
+The Post Office Manager has overall administrative responsibilities for the daily operation of the Postal
-#Interpreting and applying both Federal and University rules and regulations as they apply to the daily operation of the Postal Service.
+Service.
-#Recruiting, selecting, and training all postal personnel.
-#Developing and implementing policies related to the daily postal operation.
-#Serving as liaison between the University and Federal Postal Service.
-=== Goals ===
+=== Services ===
-The Postal Service's primary goal is to provide complete mail service to the University through the following activities:
+# '''Outgoing U.S. Mail'''<br />Outgoing U.S. Mail must be picked up from each office. Outgoing mail must be prepared for pickup when the mail carrier arrives. All mail must be in envelopes of regulation size or postcards of regulation size and thickness.
-#Provides interoffice or campus mail service to all departments on campus.
+# '''Change of Campus Address'''<br />The Postal Service must be notified of any campus address changes or corrections. Departments must notify the Post Office of each new staff employee and faculty member when they arrive on campus.
-#Receives all United States Post Office mail for the University.
+# '''Forwarding Mail'''<br />The Postal Service maintains a central mark-up system for the purpose of forwarding mail after a student leaves the University community. Each student, who leaves the University must change their forwarding address through their Appalnet account.
-#Meters and dispatches all outgoing U.S. Mail for the University.
+# '''Addressing Outgoing Mail'''<br />Outgoing mail must be specifically addressed to the place where the post office is to deliver it. Mail bearing both a street address and post office box number will be delivered to the address shown on the line immediately preceding the city and state of destination. All addresses for U.S. Mail must contain the correct zip code.<br /><br />All outgoing U.S. Mail must have a return address. The return address must contain the name of the University department and must be in the upper left corner of the envelope.
-#Receives and dispatches U.S. Mail for campus students and organizations.
-#Receives and dispatches State Courier mail for all departments.
-=== Purpose ===
-It is the intent of the Postal Service Section in this manual to acquaint University departments with services offered by this department as well as discuss ways in which departments can assist the Postal Service in meeting its responsibilities to the University community.
-=== Location ===
-The Postal Service is located on the first floor of the Miles Annas Student Services Building on East Howard Street.
-=== Assistance ===
-Any questions pertaining to the Postal Service or its responsibilities will be answered by the Post Office Manager or the Postal Supervisor at 262-2242, Monday through Friday, 8:00 a.m. to 5:00 p.m.
 == Additional References ==
-== Authority ==
 == Contact Information ==
+: Post Office | 828-262-2246 | [mailto:[email protected] [email protected]]
+== Original Effective Date ==
-== Effective Date ==
+== Revision Dates ==
+:Jan 20, 2022
-== Revision Dates ==
+[[Category:Contents]]
-Last modified 05/07/2009 10:09:44 AM by Matt McNaney
+[[Category:Business Operations]]
+[[Category:Post Office]]