Key and Lock Security: Difference between revisions

Latest revision as of 15:56, 8 March 2023

Policy 507.7

Purpose

This policy serves to dictate University key and lock regulations

Scope

This policy applies to all University faculty, staff, students, and visitors.

Definitions

Policy and Procedure Statements

Master Key File

Facilities Operations’ Lock Shop maintains a master key file for all University buildings and properties owned or controlled by the university. The Lock Shop will make and provide all necessary keys to meet departments’ requirements for access to the building and rooms. University Police will be issued keys as needed to maintain emergency access to all buildings and rooms.

In order to maintain access in emergency situations, no lock should be removed from the campus master key system. Any exception to this policy must have the approval of the Vice Chancellor of Finance and Operations.

Responsibility

Each department head is responsible for the issuance and control of keys provided employees under his/her supervision.

Facilities Operations provides its maintenance and building services personnel the required keys to perform their functions and is responsible for the issuance and control of these keys.

Lost Keys

When University keys are lost or misplaced, they should be reported to the ASU Police Department immediately. The location or locations where the keys had access should be provided at this time. Failure to report lost University keys could jeopardize another person's physical safety and personal property. Please return all lost keys that you find to the ASU Police Department.

Lock Changes

Costs for lock changes are charged to the requesting department unless the change is required as a result of malfunction, defective parts, or a lock that is inoperable due to no fault of the department concerned.

No one other than the Facilities Operations Lock Shop is authorized to add, change or modify locks on University owned or controlled properties and spaces. It is also a strict University policy that no keys are made by outside organizations but are requested through the Facilities Operations Lock Shop in the interest of security.

Additional References

Authority

Contact Information

Facilities Operations | 828.262.3190 | Facilities Operations

Original Effective Date

Revision Dates

January 24, 2022

@@ Line 1: / Line 1: @@
-Policy 507.14
+Policy 507.7
-== Introduction ==
+== Purpose ==
-You may copy this page's source to start a new policy page. Be sure to remove or overwrite the examples. Second level headings should NOT be altered.
+This policy serves to dictate University key and lock regulations
 == Scope ==
+This policy applies to all University faculty, staff, students, and visitors.
 == Definitions  ==
-=== Definition phrase or word ===
-: Definition summary
 == Policy and Procedure Statements  ==
-Master Key File - The Physical Plant maintains a master key file for all University buildings and properties owned by the university. This permits the Physical Plant to provide additional keys upon written requests from a department head or authorized representative. Before a new building is completed and accepted, the Locksmith Supervisor will meet with the departments that are to occupy this building and develop a master key system that will work best for this building. The Physical Plant Lock Shop will make and provide all necessary keys to meet the departments requirements for access to the building and rooms. ASU Police Department will be issued keys as needed to maintain emergency access to all buildings and rooms.
+=== Master Key File ===
+Facilities Operations’ Lock Shop maintains a master key file for all University buildings and properties owned or controlled by the university. The Lock Shop will make and provide all necessary keys to meet departments’ requirements for access to the building and rooms. University Police will be issued keys as needed to maintain emergency access to all buildings and rooms.
-Responsibility - Each department head is responsible for the issuance and control of keys provided employees under his/her supervision.
+In order to maintain access in emergency situations, no lock should be removed from the campus master key system. Any exception to this policy must have the approval of the Vice Chancellor of Finance and Operations.
-The Physical Plant provides its maintenance and building services personnel the required keys to perform their functions and is responsible for the issuance and control of these keys.
+=== Responsibility ===
+Each department head is responsible for the issuance and control of keys provided employees under his/her supervision.
-Lost Keys - When University keys are lost or misplaced, they should be reported to the ASU Police Department immediately. The location or locations where the keys had access should be provided at this time. Failure to report lost University keys could jeopardize another persons physical safety and personal property. Please return all lost keys that you find to the ASU Police.
+Facilities Operations provides its maintenance and building services personnel the required keys to perform their functions and is responsible for the issuance and control of these keys.
-Lock Changes - Costs for lock changes are charged to the requesting department unless the change is required as a result of malfunction, defective parts, or a lock that is inoperable due to no fault of the department concerned.
+=== Lost Keys ===
+When University keys are lost or misplaced, they should be reported to the ASU Police Department immediately. The location or locations where the keys had access should be provided at this time. Failure to report lost University keys could jeopardize another person's physical safety and personal property. Please return all lost keys that you find to the ASU Police Department.
-When it becomes necessary to replace a lock for security reasons or to request additional keys, a REQUEST FOR PHYSICAL PLANT SERVICES should be submitted to the Physical Plant. No one other than the Physical Plant is authorized to change or modify locks on the University campus. It is also a strict University policy that no keys are made by outside organizations, but are requested through the Physical Plant in the interest of security.
+=== Lock Changes ===
+Costs for lock changes are charged to the requesting department unless the change is required as a result of malfunction, defective parts, or a lock that is inoperable due to no fault of the department concerned.
-In order to maintain access in emergency situations, no lock should be removed from the campus master key system. Exceptions to this policy must have the approval of the Business Affairs Office.
+No one other than the Facilities Operations Lock Shop is authorized to add, change or modify locks on University owned or controlled properties and spaces. It is also a strict University policy that no keys are made by outside organizations but are requested through the Facilities Operations Lock Shop in the interest of security.
-Receipt of Keys - The Physical Plant Lock Shop cuts the keys requested and delivers them to the departmental office. Upon delivery the secretary or an authorized representative of the department is requested to sign for receipt.
 == Additional References ==
@@ Line 35: / Line 34: @@
 == Contact Information ==
+Facilities Operations | 828.262.3190 | Facilities Operations
+== Original Effective Date ==
-== Effective Date ==
+== Revision Dates ==
+January 24, 2022
-== Revision Dates ==
+[[Category:Contents]]
+[[Category:Business Operations]]
+[[Category:Facilities and Property Management]]