Storage and Safeguarding of Funds: Difference between revisions

From Appalachian State University Policy Manual
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== Policy and Procedure Statements  ==
== Policy and Procedure Statements  ==


'''GUIDELINES FOR SAFE STORAGE'''
=== GUIDELINES FOR SAFE STORAGE ===


'''Department Responsibility''' - Departments are responsible for making sure that funds are kept safe. The following guidelines should be followed when storing funds:
Department Responsibility - Departments are responsible for making sure that funds are kept safe. The following guidelines should be followed when storing funds:


*Currency, coin, and checks must be stored overnight in a safe or vault.
*Currency, coin, and checks must be stored overnight in a safe or vault.
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*Never leave money in a cash register overnight.
*Never leave money in a cash register overnight.


'''Collections Outside Regular Working Hours'''
=== Collections Outside Regular Working Hours ===


'''Use of Bank Night Depository''' - If your department collects money outside the regular working hours and does not have access to a safe or vault, arrangements can be made to store the money overnight in the night depository at the First Union Bank on campus located in the University Bookstore building. The money should be picked up at the bank the following workday and deposited with the University Cashier.
Use of Bank Night Depository - If your department collects money outside the regular working hours and does not have access to a safe or vault, arrangements can be made to store the money overnight in the night depository at the First Union Bank on campus located in the University Bookstore building. The money should be picked up at the bank the following workday and deposited with the University Cashier.


'''Conditions for Use''' - In order to use the bank night depository, the following conditions must be met:
Conditions for Use - In order to use the bank night depository, the following conditions must be met:


*A key to the night depository must be obtained from the bank's head teller.
*A key to the night depository must be obtained from the bank's head teller.

Revision as of 19:53, 18 July 2011

Policy 503.4

Introduction

Scope

Definitions

Definition phrase or word

Definition summary


Policy and Procedure Statements

GUIDELINES FOR SAFE STORAGE

Department Responsibility - Departments are responsible for making sure that funds are kept safe. The following guidelines should be followed when storing funds:

  • Currency, coin, and checks must be stored overnight in a safe or vault.
  • Safes and vaults should not be left unlocked or in a "set" position when unattended.
  • Do not leave money in files, desks, or cabinets; these can be opened even though they are locked.
  • Never leave money in a cash register overnight.

Collections Outside Regular Working Hours

Use of Bank Night Depository - If your department collects money outside the regular working hours and does not have access to a safe or vault, arrangements can be made to store the money overnight in the night depository at the First Union Bank on campus located in the University Bookstore building. The money should be picked up at the bank the following workday and deposited with the University Cashier.

Conditions for Use - In order to use the bank night depository, the following conditions must be met:

  • A key to the night depository must be obtained from the bank's head teller.
  • Money must be secured in a locked money bag.
  • Locked bag should be picked up the following workday and the night depository key returned to the head teller.

Additional References

Authority

Contact Information

Effective Date

Revision Dates

Last modified 05/01/2009 09:17:07 AM by Matt McNaney

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