Personal and Professional Service Contracts

Policy 509.20

Introduction

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Definitions

Definition phrase or word

Definition summary

Policy and Procedure Statements

Personal - Personal services are those performed by a professional individual on a temporary or occasional basis, including (by way of illustration, not limitation) those provided by a doctor, dentist, attorney, architect, professional engineer, scientist, or performer of the fine arts and similar professions.

Contracts - Personal service contracts are not reviewed by the Purchasing Office unless the services are consulting in nature, in which case they will be forwarded to Raleigh for review and approval by the Department of Administration. Care must be taken to ensure that personal service contracts are not used to circumvent personnel procedures and that the appearance of an employer/employee relationship is not created. It is the policy of Appalachian State University that goods or services will not be purchased from Appalachian State University employees or State employees. Prior to initiating a personal service contract, the responsible individual should contact the Controller to verify that the person performing the service can legally be paid for contracted services and is not classified as an Appalachian State University employee.

The contract is to include the following information:

• The name, address, and social security number of the person with whom the contract has been made.
• The services to be performed by the individual contracted with and the dates the services begin and end.
• The total amount of compensation for the services performed (an all inclusive amount, unless otherwise approved by the Controller).
• Signatures by: The person contracted with, the chairperson of the department for which the services are performed, the dean of the appropriate college, and the applicable vice chancellor. The vice chancellor, if he or she desires, may delegate his or her signature authority.

Such delegation must be in writing (to the Controller), and it may not be delegated below Assistant Vice Chancellor level.

Payment for Services - Persons paid for services performed will be paid from the contract.