Acceptable Use of Computing and Electronic Resources Policy

Policy 901

Introduction

1.1. The purpose of this policy is to outline the acceptable uses and specific prohibitions that are inherent to the access and use of Information Technology and Information Resources owned or provided by Appalachian State University (hereinafter “the University”).

1.2. Individuals subject to this policy are responsible for exercising reasonable good judgment with respect to specific expectations regarding the use of Information Resources. Each user is expected to understand that Information Technology represents a shared service with finite resources. Users should exercise reasonable efforts to avoid impacting others’ efficient use of Information Technology and Resources.

Scope

Individuals Covered by this Policy

This policy applies to all users of Information Resources owned or provided by the University, including: 1) devices provided by the University, 2) services provided by the University, or 3) data that belongs to the University regardless of the location. This applies to any cloud services employed to conduct University business or provide University services.

Definitions

Administrative Control

protecting an information system through policy, procedure, training, directives from an authority, or similar efforts that instruct and require individuals to take corrective actions.

Authorized Personnel

an employee with assigned responsibilities to support Information Resources, or approved by the Office of General Counsel, Director of Human Resources or the Chief Information Officer or designee(s) to perform a specific duty or duties in regards to Information Resources.

Information Resources

information owned or possessed by the University, or related to the business of the University, regardless of form or location, and the hardware and software resources used to electronically store, process, or transmit that information.

Information Technology

hardware and software resources owned, leased, or used by the University and its partners to store, process or transmit University information. Information technology is a subset of the University’s Information Resources.

ITS

the University’s Office of Information Technology Services.

IT Infrastructure

the system of enterprise hardware, software, networks, facilities, and service components used to develop, test, operate, monitor, manage, and/or support information technology services.

University

Appalachian State University.

User

a person who uses Information Resources.

Policy and Procedure Statements

Acceptable Uses

4.1.1 Individuals subject to this policy are responsible for exercising good reasonable judgment regarding what is the acceptable use of Information Technology and Information Resources. Generally, acceptable uses include, but are not limited to, the following:

1. Lawful uses not otherwise prohibited by UNC System or University policies.
2. Use of Information Technology and Information Resources to conduct University business.
3. Personal use of University maintained Information Technology that does not violate prohibitions listed in 4.2.7.
   1. The University shall not be responsible for any personal material or information stored on University Information Technology. The University assumes no responsibility for backing up personal material or personal information stored on University Information Technology and shall have no obligation to produce any such personal material or information at any point during or after an individual’s period of employment, enrollment, or other affiliation. The user accepts all responsibility of removing personal materials prior to their separation with the University. This provision does not apply to current students’ academic work stored on University Information Technology.

Prohibitions

4.2.1 Individuals subject to this policy are responsible for understanding that specific activities are prohibited unless a written exception is agreed to and provided by the Chief Information Officer or his delegate.

Authority

The UNC Policy Manual, Chapter 100.1, The Code, Section 502

Revision Dates

June 21, 2017