Public Records Requests

Policy 105.6

Introduction

1.1 Appalachian State University, as a constituent institution of the University of North Carolina and instrumentality of the State of North Carolina, is open and responsive to information requests from the public and the news media. The university is committed to a policy of openness, honesty and cooperation with members of the public and the news media. This policy will be implemented in accordance with the North Carolina Public Records Act, N.C.G.S. Chapter 132, and other applicable state and federal laws.

1.2 Compilation of records that have been requested requires the expenditure of resources. This policy is established in an effort to fairly recover the non-appropriated cost of responding to public records requests.

Scope

2.2 This policy applies to all requests for public records and all university employees who, in the course of their employment duties, have access to public records.

Definitions

Custodian

means the person in charge of an office having public records.

Public record, public records, and public information

mean all documents, papers, letters, maps, books, photographs, films, sound recordings, magnetic or other tapes, electronic data processing records, artifacts, or other documentary material, regardless of physical form or characteristics, made or received pursuant to law or ordinance in connection with the transaction of public business by the university.