Procurement Payment Request

500 Business Operations

501 Accounting

501.12 Requesting Payments through a University Procurement Request

Definitions

Definition phrase or word

Definition summary

Policy and Procedure Statements

In the interest of better cash management and reduced operating costs, no Purchase Order will be required for certain services where the desired service is not rendered until payment is made. These services are not procured through the University's purchasing function but instead are paid directly by the University Controller. These services should be procured using the University's Personal Service Contract Form rather than a procurement request. Personal service contracts should be paid after services have been performed pursuant to the Personal Service Contract Form.

A Procurement Request Form may be used for requesting payments for:

University membership dues, subscriptions to publications, certain service contracts (see RESOURCE MANUAL Purchasing Policy 23 for definition), registration fees required for employee education, and certain University insurance policy premium payments.

A Procurement Request form should be prepared for each membership, subscription, service, class/conference, or policy and submitted directly to the Controller's Office along with application form, subscription brochure, contract, registration form or other appropriate order form. Dues and subscriptions should be paid in the fiscal year in which the service begins.

See Accounting Procedure 6 for directions on preparing the University Procurement Request.

A copy of the University Procurement Request can be found on the ASU Electronic Forms - Controller's Office-Accounts Payable Section.