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From Appalachian State University Policy Manual

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Policy 505.1

1 Introduction

The purpose of this policy is to provide administrative oversight and direction for issuing Appalachian State University (“Appalachian”) identification cards (“AppCards”), or campus credentials. AppCard credentials serve as the official campus identification and facility access card.

2 Scope

The policy applies to individuals who are required or permitted by Appalachian to obtain an AppCard, including students, faculty, staff, and other visitors of the University.

3 Definitions

4 Policy and Procedure Statements

4.1 AppCards

4.1.1 AppCards are electronically encoded identification cards issued to all students, faculty, and staff. AppCards are customarily issued to students during orientation and employees upon employment verification from Appalachian’s Office of Human Resources.

4.1.2 AppCards provide students, faculty, and staff with access to University resources, including facilities and fee-supported services.

4.1.3 Campus Services is responsible for working with Business Affairs, Student Affairs, Human Resources, and Information Technology Services (“ITS”) to develop procedures and guidelines for determining when University visitors may obtain AppCards.

4.2 AppCard Components

AppCards contain the following items:

  • The name of the University;
  • The legal first and last name of the cardholder;
  • A headshot of the cardholder;
  • A description that describes the university affiliation of the cardholder (e.g., student or staff); and
  • A magnetic stripe or other similar card technology for access to University resources.

4.3 Meal Accounts

4.3.1 Faculty, staff and off-campus students may open a meal account with a minimum deposit of $20. The account can be opened in the APPCARD Office. Students living in residence halls are required to choose from four meal options depending on individual meal patterns. The charge for the meal option is included in the subsistence charge.

4.3.2 Appalachian Express Accounts - Faculty, staff or students may open an Appalachian Express Account with a minimum deposit of $20. (See FDS Appendix 7). Additional deposits may be made in the APPCARD Office. An individual's APPCARD will access this account.

4.3.3 Faculty or staff may also open a charge account through the APPCARD Office following approval of the application. (See FDS Appendix 8). This is an increasing account and is taken out of the individual's check at the end of each month. The APPCARD will access this account.

4.3.4 Appalachian Express Accounts can be used in Campus Dining, Bookstore, Vending, Crossroads Coffee Shop, Laundry, Student Accounts, Student Programs, Infirmary, Athletic Ticket Office, and Broyhill Inn's Jackson Dining Room.

4.3.5 The cashiers will accept either cash or a valid APPCARD with account balances as payment for any purchase in the Campus Dining facilities.

4.4 If Card is Lost or Stolen

4.4.1 If an APPCARD is lost or stolen, it should be reported immediately to the APPCARD Office or to any Food Service Cashier from 8:00 a.m. to 5:00 p.m. A lost or stolen card may be reported to the University Police from 11:00 p.m. to 7:00 a.m. The APPCARD will be invalidated in the computer, and for a nominal charge another card will be issued. APPCARDS found are returned to the APPCARD Office and may be picked-up in the APPCARD Office. (See FDS Procedure 2?.)

4.5 Obtaining APPCARDS

4.5.1 Photographs for Appalachian State University APPCARD are made in the APPCARD Office. Faculty and staff must have a notice from the Office of Human Resource Services.

4.5.2 The dependents/spouse of University employees are eligible for Appalachian State University APPCARDS. The appropriate notice can be obtained from the Office of Human Resource Services.

4.5.3 The dependents of Appalachian State University students are eligible for Appalachian State University APPCARDS. The appropriate form can be obtained from the APPCARD Office located in Trivette Hall.

4.5.4 The student must accompany the dependent and both must sign the form. Also, the student must be currently enrolled at Appalachian State University. If the dependent is 16 years old, he/she will be identified as a dependent and issued an APPCARD. However, if the dependent is under 16 years old, he/she will be issued an APPCARD but must be accompanied by an adult before using University facilities.

4.5.5 An APPCARD will be issued when the photograph is taken. There is a nominal charge for replacement cards.

5 Additional References

6 Authority

7 Contact Information

8 Original Effective Date

9 Revision Dates