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Policy ____ [''Number from Table of Contents'']
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Policy 509.21
 
== Introduction ==
 
== Introduction ==
You may copy this page's source to start a new policy page. Be sure to remove or overwrite the examples. Second level headings should NOT be altered.
 
  
 
== Scope ==
 
== Scope ==
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== Definitions  ==
 
== Definitions  ==
 
=== Definition phrase or word ===
 
: Definition summary
 
  
  
 
== Policy and Procedure Statements  ==
 
== Policy and Procedure Statements  ==
  
'''General''' - An indefinite quantity contract will be established by the Purchasing Department for requests for repetitive purchases of specific types of supplies from a single vendor over a specified period of time where the total amount exceeds $5000.
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=== General ===
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4.1.1 An indefinite quantity contract will be established by the Purchasing Department for requests for repetitive purchases of specific types of supplies from a single vendor over a specified period of time where the total amount exceeds $5000.
  
Competition will be solicited where available and a contract established with the lowest responsive bidder.
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4.1.2 Competition will be solicited where available and a contract established with the lowest responsive bidder.
  
An indefinite quantity contract must not exceed the $150,000 university benchmark in total expenditures over a one year period. The contract will end when the benchmark is reached. A request for an indefinite quantity contract which exceeds, or is likely to exceed, $150,000 will be forwarded to Purchases and Contract Division for processing.
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4.1.3 An indefinite quantity contract must not exceed the $150,000 university benchmark in total expenditures over a one year period. The contract will end when the benchmark is reached. A request for an indefinite quantity contract which exceeds, or is likely to exceed, $150,000 will be forwarded to Purchases and Contract Division for processing.
  
'''Information Required''' - With the exception of the dollar amount, a request for an indefinite quantity contract is very similar to a blanket purchase order, and it requires the same type of information (see PURCHASING Policy 14) .
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=== Information Required ===
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4.2.1 With the exception of the dollar amount, a request for an indefinite quantity contract is very similar to a blanket purchase order, and it requires the same type of information (see PURCHASING Policy 14) .
  
'''Budgetary Action''' - Budgeting, invoicing and billing actions are also essentially the same as for a blanket purchase order (PURCHASING Policy 14).
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=== Budgetary Action ===
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4.3.1 Budgeting, invoicing and billing actions are also essentially the same as for a blanket purchase order (PURCHASING Policy 14).
  
 
== Additional References ==
 
== Additional References ==
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== Effective Date ==
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== Original Effective Date ==
  
 
== Revision Dates ==
 
== Revision Dates ==
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[[Category:Contents]]
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[[Category:Business Operations]]
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[[Category:Purchasing]]

Revision as of 14:32, 19 December 2014

Policy 509.21

1 Introduction

2 Scope

3 Definitions

4 Policy and Procedure Statements

4.1 General

4.1.1 An indefinite quantity contract will be established by the Purchasing Department for requests for repetitive purchases of specific types of supplies from a single vendor over a specified period of time where the total amount exceeds $5000.

4.1.2 Competition will be solicited where available and a contract established with the lowest responsive bidder.

4.1.3 An indefinite quantity contract must not exceed the $150,000 university benchmark in total expenditures over a one year period. The contract will end when the benchmark is reached. A request for an indefinite quantity contract which exceeds, or is likely to exceed, $150,000 will be forwarded to Purchases and Contract Division for processing.

4.2 Information Required

4.2.1 With the exception of the dollar amount, a request for an indefinite quantity contract is very similar to a blanket purchase order, and it requires the same type of information (see PURCHASING Policy 14) .

4.3 Budgetary Action

4.3.1 Budgeting, invoicing and billing actions are also essentially the same as for a blanket purchase order (PURCHASING Policy 14).

5 Additional References

6 Authority

7 Contact Information

8 Original Effective Date

9 Revision Dates