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Difference between revisions of "Indefinite Quantity Contracts"
From Appalachian State University Policy Manual
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== Policy and Procedure Statements == | == Policy and Procedure Statements == | ||
| − | + | '''General''' - An indefinite quantity contract will be established by the Purchasing Department for requests for repetitive purchases of specific types of supplies from a single vendor over a specified period of time where the total amount exceeds $5000. | |
| + | Competition will be solicited where available and a contract established with the lowest responsive bidder. | ||
| − | + | An indefinite quantity contract must not exceed the $150,000 university benchmark in total expenditures over a one year period. The contract will end when the benchmark is reached. A request for an indefinite quantity contract which exceeds, or is likely to exceed, $150,000 will be forwarded to Purchases and Contract Division for processing. | |
| + | '''Information Required''' - With the exception of the dollar amount, a request for an indefinite quantity contract is very similar to a blanket purchase order, and it requires the same type of information (see PURCHASING Policy 14) . | ||
| + | |||
| + | '''Budgetary Action''' - Budgeting, invoicing and billing actions are also essentially the same as for a blanket purchase order (PURCHASING Policy 14). | ||
== Additional References == | == Additional References == | ||
Revision as of 18:19, 31 May 2011
Policy ____ [Number from Table of Contents]
Contents
1 Introduction
You may copy this page's source to start a new policy page. Be sure to remove or overwrite the examples. Second level headings should NOT be altered.
2 Scope
3 Definitions
3.1 Definition phrase or word
- Definition summary
4 Policy and Procedure Statements
General - An indefinite quantity contract will be established by the Purchasing Department for requests for repetitive purchases of specific types of supplies from a single vendor over a specified period of time where the total amount exceeds $5000.
Competition will be solicited where available and a contract established with the lowest responsive bidder.
An indefinite quantity contract must not exceed the $150,000 university benchmark in total expenditures over a one year period. The contract will end when the benchmark is reached. A request for an indefinite quantity contract which exceeds, or is likely to exceed, $150,000 will be forwarded to Purchases and Contract Division for processing.
Information Required - With the exception of the dollar amount, a request for an indefinite quantity contract is very similar to a blanket purchase order, and it requires the same type of information (see PURCHASING Policy 14) .
Budgetary Action - Budgeting, invoicing and billing actions are also essentially the same as for a blanket purchase order (PURCHASING Policy 14).
