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Difference between revisions of "Key and Lock Security"

From Appalachian State University Policy Manual

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Policy 507.7
 
Policy 507.7
 
== Purpose ==
 
== Purpose ==
1.1 This policy serves to dictate University key and lock regulations
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This policy serves to dictate University key and lock regulations
  
 
== Scope ==
 
== Scope ==
2.1 This policy applies to all University faculty, staff, students, and visitors.
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This policy applies to all University faculty, staff, students, and visitors.
  
 
== Definitions  ==
 
== Definitions  ==
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=== Master Key File ===
 
=== Master Key File ===
4.1.1 The Physical Plant maintains a master key file for all University buildings and properties owned by the university. This permits the Physical Plant to provide additional keys upon written requests from a department head or authorized representative. Before a new building is completed and accepted, the Locksmith Supervisor will meet with the departments that are to occupy this building and develop a master key system that will work best for this building. The Physical Plant Lock Shop will make and provide all necessary keys to meet the departments requirements for access to the building and rooms. ASU Police Department will be issued keys as needed to maintain emergency access to all buildings and rooms.
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Facilities Operations’ Lock Shop maintains a master key file for all University buildings and properties owned or controlled by the university. The Lock Shop will make and provide all necessary keys to meet departments’ requirements for access to the building and rooms. University Police will be issued keys as needed to maintain emergency access to all buildings and rooms.
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In order to maintain access in emergency situations, no lock should be removed from the campus master key system. Any exception to this policy must have the approval of the Vice Chancellor for Business Affairs.
  
 
=== Responsibility ===
 
=== Responsibility ===
4.2.1 Each department head is responsible for the issuance and control of keys provided employees under his/her supervision.
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Each department head is responsible for the issuance and control of keys provided employees under his/her supervision.
  
4.2.2 The Physical Plant provides its maintenance and building services personnel the required keys to perform their functions and is responsible for the issuance and control of these keys.
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Facilities Operations provides its maintenance and building services personnel the required keys to perform their functions and is responsible for the issuance and control of these keys.
  
 
=== Lost Keys ===
 
=== Lost Keys ===
4.3.1 When University keys are lost or misplaced, they should be reported to the ASU Police Department immediately. The location or locations where the keys had access should be provided at this time. Failure to report lost University keys could jeopardize another person's physical safety and personal property. Please return all lost keys that you find to the ASU Police Department.
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When University keys are lost or misplaced, they should be reported to the ASU Police Department immediately. The location or locations where the keys had access should be provided at this time. Failure to report lost University keys could jeopardize another person's physical safety and personal property. Please return all lost keys that you find to the ASU Police Department.
  
 
=== Lock Changes ===
 
=== Lock Changes ===
4.4.1 Costs for lock changes are charged to the requesting department unless the change is required as a result of malfunction, defective parts, or a lock that is inoperable due to no fault of the department concerned.
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Costs for lock changes are charged to the requesting department unless the change is required as a result of malfunction, defective parts, or a lock that is inoperable due to no fault of the department concerned.
 
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4.4.2 When it becomes necessary to replace a lock for security reasons or to request additional keys, a REQUEST FOR PHYSICAL PLANT SERVICES should be submitted to the Physical Plant. No one other than the Physical Plant is authorized to change or modify locks on the University campus. It is also a strict University policy that no keys are made by outside organizations, but are requested through the Physical Plant in the interest of security.
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4.4.4 In order to maintain access in emergency situations, no lock should be removed from the campus master key system. Exceptions to this policy must have the approval of the Business Affairs Office.
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4.4.5 Receipt of Keys - The Physical Plant Lock Shop cuts the keys requested and delivers them to the departmental office. Upon delivery the secretary or an authorized representative of the department is requested to sign for receipt.
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No one other than the Facilities Operations Lock Shop is authorized to add, change or modify locks on University owned or controlled properties and spaces. It is also a strict University policy that no keys are made by outside organizations but are requested through the Facilities Operations Lock Shop in the interest of security.
  
 
== Additional References ==
 
== Additional References ==
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== Contact Information ==  
 
== Contact Information ==  
Physical Plant Department; 828.262.3190
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Facilities Operations | 828.262.3190 | Facilities Operations
  
 
== Original Effective Date ==
 
== Original Effective Date ==
  
 
== Revision Dates ==
 
== Revision Dates ==
 +
January 24, 2022
  
 
[[Category:Contents]]
 
[[Category:Contents]]
 
[[Category:Business Operations]]
 
[[Category:Business Operations]]
 
[[Category:Facilities and Property Management]]
 
[[Category:Facilities and Property Management]]

Revision as of 18:54, 27 January 2022

Policy 507.7

1 Purpose

This policy serves to dictate University key and lock regulations

2 Scope

This policy applies to all University faculty, staff, students, and visitors.

3 Definitions

4 Policy and Procedure Statements

4.1 Master Key File

Facilities Operations’ Lock Shop maintains a master key file for all University buildings and properties owned or controlled by the university. The Lock Shop will make and provide all necessary keys to meet departments’ requirements for access to the building and rooms. University Police will be issued keys as needed to maintain emergency access to all buildings and rooms.

In order to maintain access in emergency situations, no lock should be removed from the campus master key system. Any exception to this policy must have the approval of the Vice Chancellor for Business Affairs.

4.2 Responsibility

Each department head is responsible for the issuance and control of keys provided employees under his/her supervision.

Facilities Operations provides its maintenance and building services personnel the required keys to perform their functions and is responsible for the issuance and control of these keys.

4.3 Lost Keys

When University keys are lost or misplaced, they should be reported to the ASU Police Department immediately. The location or locations where the keys had access should be provided at this time. Failure to report lost University keys could jeopardize another person's physical safety and personal property. Please return all lost keys that you find to the ASU Police Department.

4.4 Lock Changes

Costs for lock changes are charged to the requesting department unless the change is required as a result of malfunction, defective parts, or a lock that is inoperable due to no fault of the department concerned.

No one other than the Facilities Operations Lock Shop is authorized to add, change or modify locks on University owned or controlled properties and spaces. It is also a strict University policy that no keys are made by outside organizations but are requested through the Facilities Operations Lock Shop in the interest of security.

5 Additional References

6 Authority

7 Contact Information

Facilities Operations | 828.262.3190 | Facilities Operations

8 Original Effective Date

9 Revision Dates

January 24, 2022