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: 100 [[Introduction to Manual]]
 +
 +
: 200 Governance and Administration (formerly Administrative)
 +
:: 201 [[Policy on Policies]]
 +
:: 202 University Organization and Administration
 +
:: 203 Board of Trustees
 +
::: 203.1 Bylaws
 +
::: 203.2 Audit Committee Charter
 +
::: 203.3 Naming of Facilities and Programs
 +
::: 203.4 Honors and Awards
 +
:: 204 Facility Use, Solicitation, Distribution of Printed Materials, Unscheduled Public Speaking Areas, and Peaceful Assembly
 +
:: 205 Records
 +
::: 204.1 Records Retention Schedule
 +
::: 204.2 University Archives
 +
::: 204.3 Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended
 +
::: 204.4 Use of Social Security Numbers
 +
::: 204.5 Identity Theft Prevention Plan
 +
:: 206 Alcoholic Beverages
 +
::: 206.1 Possession and Use of Alcoholic Beverages
 +
::: 206.2 Events Involving Possession or Consumption of Alcoholic Beverages Procedural Checklist
 +
::: 206.3 Tailgating
 +
:: 207 Parking and Traffic  
 +
::: 207.1 Rules & Regulations
 +
 +
: 200 Academic Affairs
 +
:: 201 Faculty Handbook
 +
:: 202 Undergraduate Bulletin
 +
:: 203 Graduate Bulletin
 +
:: 204 Academic Governance Handbook
 +
:: 205 Academic Integrity Code
 +
:: 206 Final Grade Appeal Procedure
 +
:: 207 Intellectual Property Transfer
 +
::: 207.1 Invention Disclosure Form
 +
:: 208 Textbook Rental Policy
 +
:: 209 Export Control Management Plan
 +
:: 210 Guidelines for the Review of Research Involving Human Subjects
 +
:: 211 Payments to Human Subjects
 +
:: 212 Radiation Safety Manual
 +
::: 212.1 Radiation Safety Forms
 +
:: 213 Radiation Safety Laboratory Rules
 +
:: 214 Integrity in Scholarship and Scientific Research
 +
: 300 Public Safety
 +
:: 301 Police
 +
::: 301.1 Office of Public Safety/University Police
 +
::: 301.2 Special Services
 +
::: 301.3 University Police Services
 +
::: 301.4 Vehicle Registration and Parking
 +
::: 301.5 Criminal Trespass Warning
 +
::: 301.6 Campus Security and Fire Safety Annual Report
 +
:: 302 Emergency Management
 +
::: 302.1 Emergency Response Plan
 +
::: 302.2 Communication Guidelines for Emergencies and Campus Issues
 +
::: 302.3 Emergency Operations Plan - Basic Plan
 +
::: 302.4 Building Emergency Response Plan Template
 +
::: 302.5 Pandemic Infectious Disease Plan
 +
::: 302.6 International Crisis Management
 +
:: 303 Occupational Safety and Health
 +
::: 303.1 Office of Occupational Safety and Health Introduction
 +
::: 303.2 OSHA Regulations
 +
::: 303.3 Safety Committees
 +
::: 303.4 Personal Protective Equipment
 +
::: 303.5 Accident Reports
 +
::: 303.6 Safety Hazards
 +
::: 303.7 Hazardous Communication Program
 +
::: 303.8 Exposure Control Plan for Bloodborne Pathogens
 +
::: 303.9 Chemical Hygiene Plan
 +
::: 303.10 Open Flame Policy
 +
::: 303.11 Fall Protection Plan
 +
::: 303.12 Respiratory Protection Program
 +
::: 303.13 15-Seat Vans
 +
::: 303.14 Lockout/Tagout Procedures
 +
::: 303.15 Pre-Purchase Review of Products
 +
::: 303.16 Hazardous Chemical Spill Response
 +
::: 303.17 Automated External Defibrillator Protocol
 +
::: 303.18 Safety Inspections
 +
::: 303.19 Fire Prevention & Emergency Action
 +
::: 303.20 Fire and Safety Exit Drill Report
 +
::: 303.21 Industrial Hygiene Assistance Request Form
 +
::: 303.22 Emergency Telephone Numbers
 +
::: 303.23 Radiation Safety Manual
 +
: 400 Students
 +
:: 401 Administrative Health Officer
 +
:: 402 Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors
 +
:: 403 Medical Withdrawals
 +
:: 404 Right of Entry/Search and Seizure Policy for University Housing Rental Property
 +
:: 405 Code of Student Conduct
 +
:: 406 Student Organization Judicial Review/Discipline Process
 +
:: 407 Developing and Posting World Wide Web Sites for Recognized Student Organizations
 +
:: 408 Tunnel Painting
 +
:: 409 Illegal or Abusive Use of Alcohol and Other Drugs
 +
:: 410 Student Housing Policies
 +
: 500 Business Operations
 +
:: 501 Accounting
 +
::: 501.1 Introduction
 +
::: 501.2 Budget Administration
 +
::: 501.3 Non-Appropriated Budgets
 +
::: 501.4 Account Numbers
 +
::: 501.5 Accounting Terminology
 +
::: 501.6 Funds Verification and Encumbrance Control
 +
::: 501.7 Budget and Expenditure Reports
 +
::: 501.8 Intracampus Billing
 +
::: 501.9 Departmental Bookkeeping
 +
::: 501.10 Contractual Obligations of University Services
 +
::: 501.11 Collection and Write-Off of University Accounts Receivable
 +
::: 501.12 Disbursements
 +
::: 501.13 Requesting Payments through a University Procurement Request
 +
::: 501.14 Purchasing Through the University Procurement Request
 +
::: 501.15 University Procurement Request
 +
::: 501.16 Check Request Procedure Policy
 +
::: 501.17 Purchases Through Petty Disbursing Funds
 +
::: 501.18 Backup Withholding Requirements Policy
 +
::: 501.19 Fund/Organization (ORG) Administration
 +
::: 501.20 New Vendor Set Up for Banner Finance
 +
::: 501.21 Journal Entry Guidelines
 +
::: 501.22 Basic Spending Guidelines by Fund Source
 +
::: 501.23 Fixed Asset System
 +
:: 502 Bookstore
 +
::: 502.1 University Bookstore Introduction
 +
::: 502.2 Textbook Department
 +
::: 502.3 Merchandise Department
 +
::: 502.4 Paperback Department
 +
::: 502.5 Sporting Goods Department
 +
::: 502.6 Returned Checks
 +
::: 502.7 Desk Copies
 +
::: 502.8 Textbook Rental Policy
 +
::: 502.9 Departmental Charges
 +
:: 503 Cashier
 +
::: 503.1 Cashier's Office Introduction
 +
::: 503.2 State Policies Regarding the Receipt of Funds
 +
::: 503.3 Receipting and Depositing Funds
 +
::: 503.4 Collection of Cash Outside University Cashier's Office
 +
::: 503.5 Storage and Safeguarding of Funds
 +
::: 503.6 Imprest Change Funds
 +
::: 503.7 Collection of Accounts Receivable
 +
::: 503.8 Collection of Checks Returned for Insufficient Funds
 +
:: 504 Central Warehouse
 +
::: 504.1 Central Warehouse Introduction
 +
::: 504.2 Warehouse Stock Items
 +
::: 504.3 Central Receiving
 +
::: 504.4 Central Shipping
 +
::: 504.5 Purchasing Items from the Central Warehouse
 +
:: 505 Food Services
 +
::: 505.1 Introduction Statements
 +
::: 505.2 APPCARDS
 +
::: 505.3 Cafeteria
 +
::: 505.4 Catering Service and Special Events
 +
::: 505.5 The Food Court
 +
::: 505.6 McAlister's Deli
 +
::: 505.7 Cascades Cafe
 +
::: 505.8 Park Place Cafe
 +
::: 505.9 Pizzeria
 +
::: 505.10 The Market-Trivette Hall
 +
::: 505.11 Vending
 +
:: 506 Payroll
 +
::: 506.1 Introduction – Payroll Function
 +
::: 506.2 ASU Payroll Policies
 +
::: 506.3 Manual Check Policy
 +
::: 506.4 ME_MN Banner Time Sheet Instructions
 +
::: 506.5 ME MN Exempt Employee Time Sheet
 +
::: 506.6 MN Subject to Overtime Time Sheet
 +
::: 506.7 ME MN Payroll Department Totals
 +
::: 506.8 Semi Monthly Payroll Instructions
 +
::: 506.9 SM Time Sheet
 +
::: 506.10 SM Department Total Sheet
 +
::: 506.11 Payroll Adjustment Form
 +
::: 506.12 Payroll Direct Deposit
 +
::: 506.13 Leave Payout Procedure
 +
::: 506.14 Instructions for Payroll Time Entry Security Requests
 +
:: 507 Facilities and Property Management
 +
::: 507.1 Introduction 1 - Physical Plant Department
 +
::: 507.2 Association with other University Departments
 +
::: 507.3 Funding and Types of Services
 +
::: 507.4 Services Provided by the Physical Plant
 +
::: 507.5 Requests for Physical Plant Services
 +
::: 507.6 Emergency Maintenance and Repair Service
 +
::: 507.7 Renovations and Alterations
 +
::: 507.8 Key and Lock Security
 +
::: 507.9 Heating and Cooling/Environmental Control
 +
::: 507.10 Buildings and Grounds Regulations
 +
::: 507.11 University Motor Vehicles
 +
::: 507.12 Recycling Program
 +
::: 507.13 Surplus Property
 +
::: 507.14 Borrowing Computer Equipment
 +
::: 507.15 Smoking on University Property
 +
:: 508 Post Office
 +
::: 508.1 University Postal Service
 +
::: 508.2 Campus Mail Service
 +
::: 508.3 U. S. Federal Postal Contract Station
 +
::: 508.4 Addressing Outgoing Mail
 +
::: 508.5 United States Mail Rate Classifications
 +
::: 508.6 Quantity Mailing
 +
::: 508.7 Preparing Outgoing Mail
 +
::: 508.8 Processing Bulk Mail
 +
:: 509 Purchasing
 +
::: 509.1 Purchasing Office
 +
::: 509.2 Purchase Authorizations
 +
::: 509.3 Solicitation by Salesmen
 +
::: 509.4 Product and Service Demonstrations by Vendors
 +
::: 509.5 State Purchase Contracts
 +
::: 509.6 Solicitation of Bids and Quotations
 +
::: 509.7 Single Source Purchases
 +
::: 509.8 Purchases from Commercial Vendors
 +
::: 509.9 Changes to Purchase Orders
 +
::: 509.10 Correspondence with Vendors
 +
::: 509.11 Return of Merchandise to Vendors
 +
::: 509.12 Purchases from University Facilities
 +
::: 509.13 Emergency Purchases
 +
::: 509.14 Blanket Purchase Orders
 +
::: 509.15 Rental and Lease of Equipment
 +
::: 509.16 Purchase and Rental of Office Machines
 +
::: 509.17 Service Contracts/Maintenance Agreements
 +
::: 509.18 Purchase or Rental of EDP and Computer Related Equipment
 +
::: 509.19 Excise and Sales Tax
 +
::: 509.20 Personal Service Contracts
 +
::: 509.21 Indefinite Quantity Contracts
 +
::: 509.22 Small Purchase Policy
 +
::: 509.23 Procurement Card Program
 +
:: 510 Travel and Transportation
 +
::: 510.1 Travel and Transportation Authorization
 +
::: 510.2 Travel and Transportation Fiscal Accounting
 +
::: 510.3 Definition of Terms
 +
::: 510.4 State Policies Regarding Travel
 +
::: 510.5 Travel Allowances for State Officers and Employees
 +
::: 510.6 Authorization Required for Travel
 +
::: 510.7 Non-State Employees
 +
::: 510.8 University Travel Advances
 +
::: 510.9 Reimbursement of Travel Expenses
 +
::: 510.10 Registration Fees
 +
::: 510.11 Subsistence
 +
::: 510.12 Transportation
 +
::: 510.13 Assemblies Sponsored by State Agencies
 +
::: 510.14 Informal Meetings
 +
::: 510.15 Travel Accounting Compliance
 +
:: 511 Printing and Publications
 +
::: 511.1 Introduction
 +
::: 511.2 Printing Responsibilities
 +
::: 511.3 Printing Services and Charges
 +
::: 511.4 Graphic Identity Program
 +
: 600 Employment
 +
:: 601 Human Resource Services Introduction
 +
:: 602 Hiring and Separation
 +
::: 602.1 General
 +
::: 602.2 SPA Employees
 +
::: 602.3 EPA Employees
 +
::: 602.4 Students
 +
:: 603 Terms and Conditions of Employment
 +
::: 603.1 Equal Employment Opportunity
 +
::: 603.2 Equal Opportunity Policy
 +
::: 603.3 Prohibiting Harassment (03-17-:: 04)
 +
::: 603.4 Illegal or Abusive Use of Alcohol and Other Drugs
 +
::: 603.5 Use of Software on Non-State Owned Personal Computers
 +
::: 603.6 Age Limitation for Employment and Employee Retention
 +
::: 603.7 Position Management
 +
::: 603.8 Personnel Records and Disclosure of Information
 +
::: 603.9 Pay and Compensation
 +
::: 603.10 In-Range Adjustment Policy
 +
::: 603.11 Supplemental Pay Policy
 +
::: 603.12 Employee Responsibilities
 +
::: 603.13 Work Schedule
 +
::: 603.14 Changes Affecting Employment
 +
::: 603.15 Employee Relations
 +
::: 603.16 Employee Safety
 +
::: 603.17 Disciplinary Action, Suspension and Dismissal
 +
::: 603.18 Disciplinary Suspension Without Pay
 +
::: 603.19 Demotion
 +
::: 603.20 Pre-Disciplinary Conference
 +
::: 603.21 Procedure for Appeal to the State Personnel Commission
 +
::: 603.22 Policy Concerning Improper Relationships between Students and Employees
 +
::: 603.23 Policy Prohibiting Workplace Harassment
 +
::: 603.24 Mediation for Faculty and EPA Administrative Personnel
 +
::: 603.25 EPA Non-Faculty Grievances
 +
::: 603.26 Evaluating Staff Employees
 +
::: 603.27 Daylight Savings Time Procedure
 +
::: 603.28 Adverse Weather and Emergency Closing
 +
::: 603.29 EPA Non-faculty Employment
 +
::: 603.30 Critical and Essential Staff
 +
:: 604 Benefits
 +
::: 604.1 Leave
 +
::: 604.2 Voluntary Shared Leave Program
 +
::: 604.3 Insurance and Retirement Benefits
 +
::: 604.4 Educational Opportunities
 +
::: 604.5 Services to Employees
 +
::: 604.6 Filing the Supervisor's Accident Report Form
 +
::: 604.7 Filing Worker's Compensation Claims
 +
::: 604.8 EPA Benefits
 +
::: 604.9 SPA Benefits
 +
::: 604.10 Vacation Leave
 +
::: 604.11 Sick Leave
 +
::: 604.12 Leave without Pay Administration
 +
::: 604.13 Holiday Leave Administration
 +
::: 604.14 FMLA Leave Administration
 +
::: 604.15 Family Illness Leave Administration
 +
::: 604.16 Community Service Leave
 +
::: 604.17 Military Service Leave and Differential Pay Procedures
 +
:: 605 Conflicts of Interest and Commitment
 +
::: 605.1 Dual Employment
 +
::: 605.2 Processing Dual Employment Assignments
 +
::: 605.3 External Professional Activities of Faculty and Other Professional Staff
 +
::: 605.4 Secondary Employment
 +
::: 605.5 Staff (SPA) Employee Request for Approval to Engage in Outside Work
 +
::: 605.6 Conflicts of Interest and Commitment Policies and Guidelines for Faculty/EPA Administrative Personnel
 +
::: 605.6.1 DISCLOSURE FORM - Faculty/EPA Administrative Personnel Report of Non-University Activities
 +
: 700 Athletics
 +
:: 701 Department of Athletics Policies and Procedures Manual
 +
:: 702 Trademark/Service Mark Licensing
 +
: 800 University Communications
 +
:: 801 Institutional Identity and Graphic Design Program
 +
:: 802 Responses to Requests
 +
::: 802.1 Requests for Public Records
 +
::: 802.2 Media Inquiries
 +
::: 802.3 Subpoenas
 +
: 900 Information Technology
 +
:: 901 Use of Computers and Data Communications
 +
:: 902 Statement of Confidentiality
 +
:: 903 Guidelines for Setting and Protecting Your Password
 +
: 1000 Office of Internal Audits
 +
:: 1001 Financial and Operational Audits
 +
:: 1002 Information Systems Audits
 +
:: 1003 Bank Accounts, Cash Funds, and Investments
 +
:: 1004 Policies and Procedures
 +
:: 1005 Changes in Accounting Equipment and Procedures
 +
:: 1006 Audit Follow-Up Policy

Revision as of 16:23, 24 January 2011

Welcome to the Appalachian State University Online Resource Manual. These policies and procedures are periodically updated or revised. Efforts are made to keep this online version current. If any questions arise about the authenticity of the online version, please contact the Office of General Counsel (828-262-2751). In the event of any discrepancy between the online version and printed documents approved by the Chancellor, the printed documents shall govern. Departments have forms on their web pages and at the ASU Electronic Forms page. Many departments have provided the forms related to the associated policies and procedures in Portable Document Format (.pdf). To view PDF documents, you must have Acrobat Reader installed on your computer. Acrobat Reader is available from Appalachian State University's application explorer icon on university-owned computers.

Comments, suggestions or questions regarding the Resource Manual should be directed to Kathy Deas at deaskc@appstate.edu or to the department with primary responsibility for implementation.

Table of Contents

100 Introduction to Manual
200 Governance and Administration
300 Academic Affairs
400 Public Safety
500 Students
600 Business Operations
700 Employment
800 Athletics
900 University Communications
1000 Information Technology
1100 Audits
100 Introduction to Manual
200 Governance and Administration (formerly Administrative)
201 Policy on Policies
202 University Organization and Administration
203 Board of Trustees
203.1 Bylaws
203.2 Audit Committee Charter
203.3 Naming of Facilities and Programs
203.4 Honors and Awards
204 Facility Use, Solicitation, Distribution of Printed Materials, Unscheduled Public Speaking Areas, and Peaceful Assembly
205 Records
204.1 Records Retention Schedule
204.2 University Archives
204.3 Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended
204.4 Use of Social Security Numbers
204.5 Identity Theft Prevention Plan
206 Alcoholic Beverages
206.1 Possession and Use of Alcoholic Beverages
206.2 Events Involving Possession or Consumption of Alcoholic Beverages Procedural Checklist
206.3 Tailgating
207 Parking and Traffic  
207.1 Rules & Regulations
200 Academic Affairs
201 Faculty Handbook
202 Undergraduate Bulletin
203 Graduate Bulletin
204 Academic Governance Handbook
205 Academic Integrity Code
206 Final Grade Appeal Procedure
207 Intellectual Property Transfer
207.1 Invention Disclosure Form
208 Textbook Rental Policy
209 Export Control Management Plan
210 Guidelines for the Review of Research Involving Human Subjects
211 Payments to Human Subjects
212 Radiation Safety Manual
212.1 Radiation Safety Forms
213 Radiation Safety Laboratory Rules
214 Integrity in Scholarship and Scientific Research
300 Public Safety
301 Police
301.1 Office of Public Safety/University Police
301.2 Special Services
301.3 University Police Services
301.4 Vehicle Registration and Parking
301.5 Criminal Trespass Warning
301.6 Campus Security and Fire Safety Annual Report
302 Emergency Management
302.1 Emergency Response Plan
302.2 Communication Guidelines for Emergencies and Campus Issues
302.3 Emergency Operations Plan - Basic Plan
302.4 Building Emergency Response Plan Template
302.5 Pandemic Infectious Disease Plan
302.6 International Crisis Management
303 Occupational Safety and Health
303.1 Office of Occupational Safety and Health Introduction
303.2 OSHA Regulations
303.3 Safety Committees
303.4 Personal Protective Equipment
303.5 Accident Reports
303.6 Safety Hazards
303.7 Hazardous Communication Program
303.8 Exposure Control Plan for Bloodborne Pathogens
303.9 Chemical Hygiene Plan
303.10 Open Flame Policy
303.11 Fall Protection Plan
303.12 Respiratory Protection Program
303.13 15-Seat Vans
303.14 Lockout/Tagout Procedures
303.15 Pre-Purchase Review of Products
303.16 Hazardous Chemical Spill Response
303.17 Automated External Defibrillator Protocol
303.18 Safety Inspections
303.19 Fire Prevention & Emergency Action
303.20 Fire and Safety Exit Drill Report
303.21 Industrial Hygiene Assistance Request Form
303.22 Emergency Telephone Numbers
303.23 Radiation Safety Manual
400 Students
401 Administrative Health Officer
402 Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors
403 Medical Withdrawals
404 Right of Entry/Search and Seizure Policy for University Housing Rental Property
405 Code of Student Conduct
406 Student Organization Judicial Review/Discipline Process
407 Developing and Posting World Wide Web Sites for Recognized Student Organizations
408 Tunnel Painting
409 Illegal or Abusive Use of Alcohol and Other Drugs
410 Student Housing Policies
500 Business Operations
501 Accounting
501.1 Introduction
501.2 Budget Administration
501.3 Non-Appropriated Budgets
501.4 Account Numbers
501.5 Accounting Terminology
501.6 Funds Verification and Encumbrance Control
501.7 Budget and Expenditure Reports
501.8 Intracampus Billing
501.9 Departmental Bookkeeping
501.10 Contractual Obligations of University Services
501.11 Collection and Write-Off of University Accounts Receivable
501.12 Disbursements
501.13 Requesting Payments through a University Procurement Request
501.14 Purchasing Through the University Procurement Request
501.15 University Procurement Request
501.16 Check Request Procedure Policy
501.17 Purchases Through Petty Disbursing Funds
501.18 Backup Withholding Requirements Policy
501.19 Fund/Organization (ORG) Administration
501.20 New Vendor Set Up for Banner Finance
501.21 Journal Entry Guidelines
501.22 Basic Spending Guidelines by Fund Source
501.23 Fixed Asset System
502 Bookstore
502.1 University Bookstore Introduction
502.2 Textbook Department
502.3 Merchandise Department
502.4 Paperback Department
502.5 Sporting Goods Department
502.6 Returned Checks
502.7 Desk Copies
502.8 Textbook Rental Policy
502.9 Departmental Charges
503 Cashier
503.1 Cashier's Office Introduction
503.2 State Policies Regarding the Receipt of Funds
503.3 Receipting and Depositing Funds
503.4 Collection of Cash Outside University Cashier's Office
503.5 Storage and Safeguarding of Funds
503.6 Imprest Change Funds
503.7 Collection of Accounts Receivable
503.8 Collection of Checks Returned for Insufficient Funds
504 Central Warehouse
504.1 Central Warehouse Introduction
504.2 Warehouse Stock Items
504.3 Central Receiving
504.4 Central Shipping
504.5 Purchasing Items from the Central Warehouse
505 Food Services
505.1 Introduction Statements
505.2 APPCARDS
505.3 Cafeteria
505.4 Catering Service and Special Events
505.5 The Food Court
505.6 McAlister's Deli
505.7 Cascades Cafe
505.8 Park Place Cafe
505.9 Pizzeria
505.10 The Market-Trivette Hall
505.11 Vending
506 Payroll
506.1 Introduction – Payroll Function
506.2 ASU Payroll Policies
506.3 Manual Check Policy
506.4 ME_MN Banner Time Sheet Instructions
506.5 ME MN Exempt Employee Time Sheet
506.6 MN Subject to Overtime Time Sheet
506.7 ME MN Payroll Department Totals
506.8 Semi Monthly Payroll Instructions
506.9 SM Time Sheet
506.10 SM Department Total Sheet
506.11 Payroll Adjustment Form
506.12 Payroll Direct Deposit
506.13 Leave Payout Procedure
506.14 Instructions for Payroll Time Entry Security Requests
507 Facilities and Property Management
507.1 Introduction 1 - Physical Plant Department
507.2 Association with other University Departments
507.3 Funding and Types of Services
507.4 Services Provided by the Physical Plant
507.5 Requests for Physical Plant Services
507.6 Emergency Maintenance and Repair Service
507.7 Renovations and Alterations
507.8 Key and Lock Security
507.9 Heating and Cooling/Environmental Control
507.10 Buildings and Grounds Regulations
507.11 University Motor Vehicles
507.12 Recycling Program
507.13 Surplus Property
507.14 Borrowing Computer Equipment
507.15 Smoking on University Property
508 Post Office
508.1 University Postal Service
508.2 Campus Mail Service
508.3 U. S. Federal Postal Contract Station
508.4 Addressing Outgoing Mail
508.5 United States Mail Rate Classifications
508.6 Quantity Mailing
508.7 Preparing Outgoing Mail
508.8 Processing Bulk Mail
509 Purchasing
509.1 Purchasing Office
509.2 Purchase Authorizations
509.3 Solicitation by Salesmen
509.4 Product and Service Demonstrations by Vendors
509.5 State Purchase Contracts
509.6 Solicitation of Bids and Quotations
509.7 Single Source Purchases
509.8 Purchases from Commercial Vendors
509.9 Changes to Purchase Orders
509.10 Correspondence with Vendors
509.11 Return of Merchandise to Vendors
509.12 Purchases from University Facilities
509.13 Emergency Purchases
509.14 Blanket Purchase Orders
509.15 Rental and Lease of Equipment
509.16 Purchase and Rental of Office Machines
509.17 Service Contracts/Maintenance Agreements
509.18 Purchase or Rental of EDP and Computer Related Equipment
509.19 Excise and Sales Tax
509.20 Personal Service Contracts
509.21 Indefinite Quantity Contracts
509.22 Small Purchase Policy
509.23 Procurement Card Program
510 Travel and Transportation
510.1 Travel and Transportation Authorization
510.2 Travel and Transportation Fiscal Accounting
510.3 Definition of Terms
510.4 State Policies Regarding Travel
510.5 Travel Allowances for State Officers and Employees
510.6 Authorization Required for Travel
510.7 Non-State Employees
510.8 University Travel Advances
510.9 Reimbursement of Travel Expenses
510.10 Registration Fees
510.11 Subsistence
510.12 Transportation
510.13 Assemblies Sponsored by State Agencies
510.14 Informal Meetings
510.15 Travel Accounting Compliance
511 Printing and Publications
511.1 Introduction
511.2 Printing Responsibilities
511.3 Printing Services and Charges
511.4 Graphic Identity Program
600 Employment
601 Human Resource Services Introduction
602 Hiring and Separation
602.1 General
602.2 SPA Employees
602.3 EPA Employees
602.4 Students
603 Terms and Conditions of Employment
603.1 Equal Employment Opportunity
603.2 Equal Opportunity Policy
603.3 Prohibiting Harassment (03-17-:: 04)
603.4 Illegal or Abusive Use of Alcohol and Other Drugs
603.5 Use of Software on Non-State Owned Personal Computers
603.6 Age Limitation for Employment and Employee Retention
603.7 Position Management
603.8 Personnel Records and Disclosure of Information
603.9 Pay and Compensation
603.10 In-Range Adjustment Policy
603.11 Supplemental Pay Policy
603.12 Employee Responsibilities
603.13 Work Schedule
603.14 Changes Affecting Employment
603.15 Employee Relations
603.16 Employee Safety
603.17 Disciplinary Action, Suspension and Dismissal
603.18 Disciplinary Suspension Without Pay
603.19 Demotion
603.20 Pre-Disciplinary Conference
603.21 Procedure for Appeal to the State Personnel Commission
603.22 Policy Concerning Improper Relationships between Students and Employees
603.23 Policy Prohibiting Workplace Harassment
603.24 Mediation for Faculty and EPA Administrative Personnel
603.25 EPA Non-Faculty Grievances
603.26 Evaluating Staff Employees
603.27 Daylight Savings Time Procedure
603.28 Adverse Weather and Emergency Closing
603.29 EPA Non-faculty Employment
603.30 Critical and Essential Staff
604 Benefits
604.1 Leave
604.2 Voluntary Shared Leave Program
604.3 Insurance and Retirement Benefits
604.4 Educational Opportunities
604.5 Services to Employees
604.6 Filing the Supervisor's Accident Report Form
604.7 Filing Worker's Compensation Claims
604.8 EPA Benefits
604.9 SPA Benefits
604.10 Vacation Leave
604.11 Sick Leave
604.12 Leave without Pay Administration
604.13 Holiday Leave Administration
604.14 FMLA Leave Administration
604.15 Family Illness Leave Administration
604.16 Community Service Leave
604.17 Military Service Leave and Differential Pay Procedures
605 Conflicts of Interest and Commitment
605.1 Dual Employment
605.2 Processing Dual Employment Assignments
605.3 External Professional Activities of Faculty and Other Professional Staff
605.4 Secondary Employment
605.5 Staff (SPA) Employee Request for Approval to Engage in Outside Work
605.6 Conflicts of Interest and Commitment Policies and Guidelines for Faculty/EPA Administrative Personnel
605.6.1 DISCLOSURE FORM - Faculty/EPA Administrative Personnel Report of Non-University Activities
700 Athletics
701 Department of Athletics Policies and Procedures Manual
702 Trademark/Service Mark Licensing
800 University Communications
801 Institutional Identity and Graphic Design Program
802 Responses to Requests
802.1 Requests for Public Records
802.2 Media Inquiries
802.3 Subpoenas
900 Information Technology
901 Use of Computers and Data Communications
902 Statement of Confidentiality
903 Guidelines for Setting and Protecting Your Password
1000 Office of Internal Audits
1001 Financial and Operational Audits
1002 Information Systems Audits
1003 Bank Accounts, Cash Funds, and Investments
1004 Policies and Procedures
1005 Changes in Accounting Equipment and Procedures
1006 Audit Follow-Up Policy
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