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Policy 210
 
Policy 210
 
== Introduction ==
 
== Introduction ==
1.1 Appalachian State University has a responsibility and a requirement to maintain confidentiality, and in some instances, total anonymity, in research involving the use of human subjects. In addition, it is important to maintain appropriate business practices while making payments to these subjects. The University has set practices for handling various types of payments and the Internal Revenue Service (IRS) may require reporting of these payments. Payment is defined as any type of remuneration, including, but not limited to: cash, gift certificates, or other items of value.
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1.1 Appalachian State University has a responsibility and a requirement to maintain a specified level of confidentiality, and in some instances, total anonymity, in research involving the use of human subjects. In addition, it is important to maintain appropriate business practices while making payments to these subjects. The University has established procedures for handling various types of payments and the Internal Revenue Service (IRS) may require reporting of these payments.
 
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1.2 In order to conform to IRS reporting requirements, the University may need to obtain the subject’s name, Social Security number/Banner ID and address. The informed consent document and process for research studies involving payment to human subjects must provide information to the subject regarding the need to disclose the subject’s name, Social Security number/Banner ID, and address to the University for payment purposes when applicable.
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1.3 During the 2005 legislative session, the General Assembly enacted the North Carolina Identity Theft Protection Act. The Act imposes restrictions upon the collection and segregation of SSNs and upon the disclosure and security of SSNs and other personal identifying information. Appalachian State University established an Identity Theft Prevention Plan which researchers must follow when collecting personally identifying information in order to compensate subjects.
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== Scope ==
 
== Scope ==
2.1 This policy applies to all faculty, staff and students and all payments to human subjects by Appalachian State University.
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2.1 This policy applies to all human subject research conducted by Appalachian State University faculty, staff and/or students.
  
 
== Definitions  ==
 
== Definitions  ==
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=== Payment ===
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:is defined as any type of remuneration including, but not limited to: cash, gift certificates, or other items of value.
  
 
== Policy and Procedure Statements  ==
 
== Policy and Procedure Statements  ==
=== Compensation ===
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4.1 The Office of Research Protections, in conjunction with the Office of Special Funds Accounting, is responsible for maintaining policies and procedures related to human subject research and compensation.
4.1.1 The Office of Special Funds Accounting, in consultation with the Office of Research Protections, is responsible for maintaining procedures related to human subject compensation.  
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=== Institutional Review Board ===
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4.2 Before human subjects are recruited or data is collected from human subjects, the Institutional Review Board (IRB) must review and approve all human subject research, regardless of funding, conducted by Appalachian State University faculty, staff or students.
4.2.1 Before human subjects are recruited or data is collected from human subjects, the Institutional Review Board (IRB) must review and approve all human subject research, regardless of funding, conducted by Appalachian State University faculty, staff or students.
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4.3 In order to conform to certain IRS reporting requirements, the University may need to obtain the subject’s name, Social Security number/Banner ID and address. The informed consent document and process for research studies involving payment to human subjects must provide information to the subject regarding the need to disclose name, Social Security number/Banner ID, and address to the University for payment purposes when applicable.
  
 
== Additional References ==
 
== Additional References ==
[http://policy.appstate.edu/Identity_Theft_Prevention_Plan Identity Theft Prevention Plan]
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:[http://orsp.appstate.edu/about  Office of Research]
 
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:[http://orsp.appstate.edu/about/research-protections  Office of Research Protections]
[http://policy.appstate.edu/Review_of_Research_Involving_Human_Subjects Institutional Review Board Policy]
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:[http://orsp.appstate.edu/management/funds-manage/paying-subjects Grants and Contract Management:  Payments to Human Subjects]
  
 
== Authority ==
 
== Authority ==
The UNC Policy Manual, Section 500.7
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:[http://www.northcarolina.edu/policy/index.php?pg=vs&id=s414 The UNC Policy Manual, Section 500.7]
  
 
== Contact Information ==
 
== Contact Information ==
Controller’s Office, 340 BB Dougherty Admin Building, 828-262-6419
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:Research Protections, 232 JET Building, x7981, irb@appstate.edu
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:Controller’s Office, 340 BB Dougherty Admin Building, x6419
  
Research and Sponsored Programs, 384 JET Building, 828-262-7981, irb@appstate.edu
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== Original Effective Date ==
  
== Effective Date ==
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:October 31, 2011
 
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October 31, 2011
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== Revision Dates ==
 
== Revision Dates ==
July 9, 2012
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:September 5, 2012
 
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:July 13, 2012
  
 
[[Category:Contents]]
 
[[Category:Contents]]
 
[[Category:Academic Affairs]]
 
[[Category:Academic Affairs]]

Latest revision as of 19:42, 25 January 2018

Policy 210

1 Introduction

1.1 Appalachian State University has a responsibility and a requirement to maintain a specified level of confidentiality, and in some instances, total anonymity, in research involving the use of human subjects. In addition, it is important to maintain appropriate business practices while making payments to these subjects. The University has established procedures for handling various types of payments and the Internal Revenue Service (IRS) may require reporting of these payments.

2 Scope

2.1 This policy applies to all human subject research conducted by Appalachian State University faculty, staff and/or students.

3 Definitions

3.1 Payment

is defined as any type of remuneration including, but not limited to: cash, gift certificates, or other items of value.

4 Policy and Procedure Statements

4.1 The Office of Research Protections, in conjunction with the Office of Special Funds Accounting, is responsible for maintaining policies and procedures related to human subject research and compensation.

4.2 Before human subjects are recruited or data is collected from human subjects, the Institutional Review Board (IRB) must review and approve all human subject research, regardless of funding, conducted by Appalachian State University faculty, staff or students.

4.3 In order to conform to certain IRS reporting requirements, the University may need to obtain the subject’s name, Social Security number/Banner ID and address. The informed consent document and process for research studies involving payment to human subjects must provide information to the subject regarding the need to disclose name, Social Security number/Banner ID, and address to the University for payment purposes when applicable.

5 Additional References

Office of Research
Office of Research Protections
Grants and Contract Management: Payments to Human Subjects

6 Authority

The UNC Policy Manual, Section 500.7

7 Contact Information

Research Protections, 232 JET Building, x7981, irb@appstate.edu
Controller’s Office, 340 BB Dougherty Admin Building, x6419

8 Original Effective Date

October 31, 2011

9 Revision Dates

September 5, 2012
July 13, 2012