Services Provided by the Physical Plant and Tailgating: Difference between pages

From Appalachian State University Policy Manual
(Difference between pages)
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Policy 507.3
Policy 106.3
 
== Introduction ==
== Introduction ==
You may copy this page's source to start a new policy page. Be sure to remove or overwrite the examples. Second level headings should NOT be altered.


== Scope ==
== Scope ==
 
2.1 This policy applies to all faculty, staff, students, as well as visitors to campus or non-campus property.


== Definitions  ==
== Definitions  ==


=== Definition phrase or word ===
: Definition summary


=== Tailgating ===
:Tailgating is defined as parking in a designated location or area and/or setting up non- permanent facilities (such as tents and tables) to consume food and beverages prior to an officially sanctioned University event to which the public is invited and the event has been approved for tailgating. If the Chancellor or his designee pre-approves the consumption of alcohol for a specific tailgating event, only malt beverages and unfortified wine may be consumed by individuals twenty-one (21) years of age or older.


== Policy and Procedure Statements  ==
== Policy and Procedure Statements  ==
=== Services of Physical Plant ===
The Physical Plant provides a wide variety of services for University departments either on a routine maintenance basis or by special request. All requests for services are made by electronically submitting a REQUEST FOR PHYSICAL PLANT SERVICES, see Policy Four, to the Physical Plant Cost Control Center with the departmental budget code. The costs for any changes or additions to a building are the responsibility of the requesting department. If the repair is the responsibility of the Physical Plant the departmental budget code will not be charged. For emergency requests follow the instructions in Policy Five, OBTAINING EMERGENCY MAINTENANCE AND REPAIR SERVICE. For assistance call the Physical Plant between 8:00 a.m. and 5:00 p.m. at extension 3190. Between the hours of 5:00 p.m. and 8:00 a.m. emergencies should be reported to the Office of Public Safety and University Police telephone number 262-2150.
==== Carpentry ====
#Minor repairs and alterations to buildings, both interior and exterior. Changes to the building are the responsibility of the requesting department. Repairs of the originally constructed building are the responsibility of the Physical Plant.
#Furniture repairs: Regular classroom furniture is maintained by the Physical Plant Services; all other furniture is the property of the department concerned and can be repaired as a departmental service only.
#Minor furniture construction, such as work benches, book shelves, book drops, bulletin boards, cabinets, chalk boards, portable stages, etc. are charged to the department.
==== Housekeeping Services ====
Housekeeping services are rendered to academic areas on campus as a Physical Plant Service. Any housekeeping service performed for self-supporting activities is billed to those activities as a departmental service.
#Routine cleaning: Vacuuming, dusting, emptying trash containers and outside ashtrays, dust mopping, restroom cleaning, stripping, waxing and spray buffing.
#Supplying such items as toilet tissue, paper towels, hand soap, trash can liners, door matting and runners, light bulbs and tubes.
#Cleaning of elevator interiors and minor cleaning of vents in the ventilating system.* Exterior window washing is done (depending on height) once a year.
#Interior window washing is done once a year.
#Snow removal within approximately 10 feet of the main building entries steps and walks.
#Major floor maintenance: Finishing or refinishing tile, terrazzo and concrete floors.
#Maintenance and monthly inspection of fire extinguishers: Fire extinguishers are purchased through the Physical Plant departmental budget and furnished to the academic areas.
#Classrooms, hallways and entrances are cleaned daily, Monday through Friday. Stairs are done twice weekly. Restrooms are cleaned daily and are given a complete cleaning once weekly. Office trash cans are emptied daily and a general cleaning is done once a week.
'''CUSTODIANS ARE NOT PERMITTED TO PERFORM PERSONAL OR UNAUTHORIZED SERVICES.'''
==== Lock Shop Services ====
The Physical Plant Lock Shop is charged with maintaining physical security for all University buildings and properties, and maintaining all fire exit-ways to code.
Specific areas for which services are provided:
#Estimates for lock and key related work.
#Cylinder recombinations.
#Providing duplicate keys.
#Maintenance to doors and all related hardware.
#Safe recombinations.
==== Painting Services ====
#General interior and exterior painting resulting from routine maintenance, alterations, renovations, and damages due to leaks.
#All University buildings are painted on a regular cycle according to the availability of funding and personnel.
The desired goal for:
# Academic Building Public Areas: Every ten years.
# Offices: Every ten years when requested.
# Classrooms: Every ten years.
Painting buildings at any time other than when regularly scheduled or painting buildings considered to be self-supporting is handled as a departmental service with the requesting department being billed for the cost.
#Painting and finishing of items constructed by the carpentry shop.
#Drywall finishing
#Paper hanging
#Graffiti removal
==== Campus Signs ====
Exterior Signs:
Building signs are furnished by the Design & Construction Department or the Physical Plant for all campus buildings except self-supporting areas. For these buildings, signs may be furnished as a departmental service and the area involved billed for the service.
As a general practice, one sign per building is installed on the main entrance side of the building. Signs contain the building name and are consistent in design throughout the campus.


Interior Signs:
=== Conduct ===
4.1.1 Individuals attending events at Appalachian State University are expected to conduct themselves in a manner respectful of the nature and character of the university. Persons acting in a disruptive, disrespectful or disorderly manner may be asked to leave the premises or be subject to citation. Students may also be charged with a violation of the Code of Student Conduct.


Name plates and signs for doors, etc., denoting occupants of offices, labs, and other specific areas in buildings on campus must be in accordance with established University standards; these signs should be requested through the Physical Plant and charged to the department.
4.1.2 '''APPALACHIAN STATE UNIVERSITY DOES NOT SANCTION THE CONSUMPTION OR POSSESSION OF ALCOHOLIC BEVERAGES BY UNDERAGE PERSONS; NOR DOES IT SANCTION THE VIOLATION OF FEDERAL, STATE OR LOCAL LAW.'''


==== Motor Pool Services ====
=== Tailgating Areas/Times ===
The Motor Pool is located in the Physical Plant Complex on Dale St. off State Farm Road. The office dispatching hours are from 7:00 a.m. to 5:00 p.m., and the garage hours are from 7:00 a.m. to 4:00 p.m.
4.2.1 Tailgating with food and non-alcoholic beverages is permitted on all areas of campus.


The Motor Pool provides vehicle rentals, van and bus services, and on occasion, local shuttle service for seminars, conventions, etc. The following types of vehicles are available through the Motor Pool:
4.2.2 Possession and consumption of alcoholic beverages while tailgating will be permitted in the following areas, or those parking lots adjacent to the facilities listed below, unless otherwise stipulated by the University Administration:


{|
{|
|Sedans
|Broyhill Music Building Lot                       
|For up to five passengers; recommended for extended field trips.
|Chemistry and Physics (CAP) Lot
|-
|Champions Lot                                   
|Duck Pond Field
|-
|-
|Station Wagons
|Durham Park
|For up to nine passengers or light, clean cargo.
|East Stands Lot
|-
|-
|Passenger Vans
|Edwin Duncan Hall Lot                           
|For up to 15 passengers.
|Farthing Auditorium Lot
|-
|-
|Cargo Vans
|Greenwood Lot                                     
|For light, clean cargo.
|Holmes Center Lot
|-
|-
|Buses (with University driver provided)
|John Thomas Hall Lot                             
|For up to 47 passengers.
|Justice/Coltrane Halls Lots
|-
|Katharine Harper Hall Lot
|Legends Lot                       
|-
|Raley Lot
|Rivers Street Parking Deck                       
|-
|South Lot
|Stadium Lot
|-                                     
|Student Recreation Center Lot                     
|University Drive Parking Spaces
|-
|New Parking Deck next to the Carol Grotnes Belk Library and Information Commons
|}
|}


Charges made to departments for the use of University or Department of Administration vehicles provide for the operation and maintenance of vehicles and are adjusted periodically to more accurately reflect current costs.
4.2.3 '''THE ABOVE DESIGNATED AREAS ARE THE ONLY LOCATIONS APPROVED FOR TAILGATING WITH ALCOHOL. Consumption of alcohol outside designated areas and/or time periods constitutes a violation of Appalachian State University tailgating policy. Violators are subject to prosecution under the
Appalachian State University Code of Student Conduct, the laws of The Town of Boone, and/or the laws of the State of North Carolina.'''


The Motor Pool operates an automotive garage as a related function and provides the following garage services for their rental vehicles and other University and State owned vehicles:
4.2.3.1 Alcohol consumption will not be permitted in any area during or after the game.
#Fuel - 24 hours a day with key access
#Oil - 7:00 a.m. to 4:00 p.m.
#Washing/waxing
#Lubrication and oil change
#Battery service
#Motor tune-up
#Brake service
#Minor repairs
#Complete tire service
#State inspection
#Automatic transmission repair/rebuild
#Complete overhaul on engine and standard transmissions
#Body repair and painting for all University vehicles
#Making arrangements for major repairs on heavy equipment


Complete and continuing records are kept on individual vehicles serviced. Charges cover labor and material costs only.
4.2.3.2 Tailgating is limited to directly behind your parked vehicle. '''Roadways cannot be blocked for any reason and more than one parking spot cannot be used.'''


Each department is responsible for identifying from their departmental budget adequate funds to cover Motor Pool services requested.
4.2.3.3 Motor homes will not be allowed to park in campus parking lots the night before a game.  


==== Mechanical Services ====
4.2.3.4 <u>Tailgating sites will not open prior to 9:00 A.M. before the official beginning of the event.</u>
#Steam heat and hot water distribution.
#Distribution and maintenance of Potable water lines. Water treatment is the responsibility of the Water Plant.
#Sewage disposal.
#Maintenance and repair of heating, ventilating, air conditioning and refrigeration systems.
#Maintenance and repair of plumbing systems.
#Installation of plumbing involved with minor repairs, alterations, and renovations.
#Metal fabrications involved with mechanical systems.


==== Electrical Services ====
4.2.3.5 Tailgating will not be permitted during the event.
#Electrical repair and maintenance within the buildings.
#Maintenance of secondary electrical systems which include switchgear, interior circuitry, panels, etc.
#Installation of interior electrical wiring.
#Emergency generators.
#Oversees the operation of all campus elevators.
#Maintenance of exterior lighting connected to and adjacent to University buildings.


==== Electronics/Telecommunication Services ====
=== Consumption of Alcohol ===
#Maintenance and repair of bells and clocks.
#Installation and maintenance of data and television cables within the building walls.
#Maintenance and repair of public address systems.
#Telephone repairs and line checks for noise or other problems.
#Maintenance and repair of fire alarm systems.
#Services outside the basic utilities can be provided; however, the requesting department will be billed for these services. Examples include: installation, testing and maintenance of department equipment and new installations.


==== Landscape Services ====
4.3.1 Consistent with North Carolina State Law, <u>only malt beverages and unfortified wine may be possessed or consumed. Spirituous liquor (including mixed drinks) is NOT permitted.</u>


*Campus clean-up.
4.3.2 Kegs and other common containers are not allowed at any time.
*Landscape Design.
*Operation of Physical Plant Greenhouse.
*Trash and garbage removal from dumpsters, outside trash receptacles, and grounds.
*Maintenance and repair to steps, walks, decorative and retaining rock, block walls and brick work.
*Cleaning, grading and repairs to roads, sidewalks, parking lots, ditches, catch basins and campus street sweeping..
*Removal of snow and ice from steps, sidewalks, curb cuts, campus streets, parking lot lanes, handicapped parking spaces and ramps.
*Maintenance of athletic fields (i.e. mowing, fertilize aerating, top dressing, overseeding, herbicides, pesticides control, insects, fungi).
*Planting of shrubs, trees and plants around buildings and in campus gardens.
*Mulching of new and existing landscaped areas.
*Pruning shrubs and trees and tree removal as necessary.
*Plant Health Care and Integrated Pest Management (i.e. spraying, fertilization of shrubs, trees, ground covers and lawns).
*Mowing of campus lawns, removal of leaves, limbs and other debris from campus.
*Sign installation and hanging of banners.
*Moving services with five work day notice (Major moves related to new construction or renovations should be contracted):
**Furniture and equipment within buildings, departments, etc.
**Bulk materials and furniture from warehouse to departments involved.
**Delivery and set up of furniture and equipment after receiving a work order with the departmental budget code.
**Installation and/or setup of a significant amount of equipment or furniture should be included in the vendor's contract price.
**Areas to be carpeted with a significant amount of furniture to be moved in and out should have the moving included in the vendor's contract price.


==== Sports Facilities Services =====
4.3.3 Glass containers are not allowed.


*Care of football stadium turf and gym floors.
4.3.4 Drinking games, including, but not limited to, beer pong, and the use of devices intended to accelerate the consumption of alcohol, including, but not limited to, funnels or beer bongs, are prohibited.
*Setup for athletic sporting events (equipment and furnishing are supplies by the user).
*Sports equipment maintenance, housekeeping and setup.
*Operation of swimming pool and care of stadium.


==== Zone Maintenance Services ====
4.3.5 Any participant who consumes alcoholic beverages at such events <u>must be able to produce a valid driver’s license or other photo ID that reflects the person’s age</u> upon request.


*Perform maintenance and repair to building heating, ventilation, air conditioning and refrigeration systems.
4.3.6 Consumption of alcoholic beverages is prohibited on any other part of the campus or on public streets that run through or are adjacent to the campus.
*Perform maintenance and repair to plumbing fixtures and water distribution system.
*Perform maintenance and repair to building electrical fixtures and distribution systems.
*Perform maintenance and repair to building structures, furnishings and fixtures.


===== Preventive Maintenance ====
4.3.7 Consumption of alcoholic beverages may begin no more than 3 ½ hours before the starting time of the event. Consumption of alcoholic beverages '''after''' commencement of the event is '''prohibited'''. ([http://policy.appstate.edu/Possession_and_Use_of_Alcoholic_Beverages Possession and Use of Alcoholic Beverages])


*Perform scheduled preventive maintenance on mechanical, electrical and plumbing systems.
=== Consumption and Preparation of Food ===
*Perform scheduled preventive maintenance, inspect and repair doors, locks and building interior structures.


==== Equipment Installation ====
4.4.1 No food may be sold without proper University permit (either Food Services and/or Athletics).


Work Requirements for Installing Special Equipment - The installation of special equipment ordered by a requesting department or activity for laboratories, offices, or classrooms usually imposes some work requirement on the Physical Plant. This may involve electrical and/or other utility connections and special controls peculiar to the particular equipment operation.
4.4.2 Propane and charcoal grills are the only permissible sources of heat for cooking. Burned coals and/or residue from cooking may not be permitted to make contact with the paved surface of the parking lot. Hot coals must be completely extinguished with water prior to leaving the tailgating site.


Location with respect to existing or required operation needs, physical space, and access to the area involved also must receive early consideration and coordination.
4.4.3 Open flame fires, including fire pits, are prohibited.


Requirements for additional power or electrical panels other than what is originally installed in the building will be a responsibility of the department.
=== Trash ===


Verifying Operational Characteristics - When the purchase of such special equipment is contemplated by a department or activity, the Physical Plant should be contacted to:
4.5.1 All groups and individuals participating in tailgating are responsible for proper disposal of their trash and other debris such as charcoal.
Recycling is strongly encouraged.


*Determine if the equipment to be ordered is compatible with existing utilities in the building.
4.5.2 Trash containers will be provided throughout campus.
*Determine what must be done to make the building compatible with the equipment.
*Determine what installation material will need to be provided by the Physical Plant.


Advance Notice - As much advance notice as possible, as to expected delivery date and required operational date, should be furnished to the Physical Plant to facilitate scheduling of installation. This will not only assist the Physical Plant with timely scheduling, but will preclude undue delays in placing the equipment in service.
=== Solicitation ===


==== Setting Up for Special Events ====
4.6.1 No sales activities are allowed on the Appalachian State University campus, including any/all tailgating areas, without permission from the appropriate University office, i.e. Athletics and/or Center for Student Involvement and Leadership.  ([http://policy.appstate.edu/Facility_Use Facility Use Policy])


When a program or event requires special physical facilities, the setting up of the facilities may be accomplished by the Physical Plant as a departmental service. The services available from the Physical Plant include seating, stages, lighting, sound systems, and scenery, etc. The Physical Plant does not provide seating. The requesting department must locate the seating needed and then contact the Physical Plant for moving and arranging.
4.6.2 Only Appalachian State University Athletics or their designated representatives will be allowed to sell merchandise at athletics events.


This type of service is provided by each Physical Plant department supplying its qualified services in coordination with the other departments. The following example illustrates the services that could be required, and who would provide them:
=== Structures ===


{|
4.7.1 No permanent or semi-permanent structures may be constructed or placed for any activity on University grounds except by authority of the Vice Chancellor for Business Affairs or the Vice Chancellor for Student Development.  ([http://policy.appstate.edu/Facility_Use Facility Use Policy])
|'''Department'''                             
 
|'''Service Provided'''
=== Smoking Policy ===
|-
 
|Landscape Services
4.8.1 Smoking is not allowed inside Kidd Brewer Stadium or within 50 ft. of any university facility.
|Moving furniture and equipment; setting up seating; providing trash cans or dumpsters
|-
|Electrical                             
|Sound system; special lighting; special electrical
|-
|Electronics/Telecommunications         
|Electronic effects
|-
|Carpentry                             
|Construction of stage
|-
|Painting                               
|Painting items constructed by the carpentry shop
|-
|Housekeeping                           
|Cleaning of facility after special events
|-
|Motor Pool                           
|Transportation Services
|-
|Physical Plant                         
|Sports Facilities Preparation, setup and break down
|}


When special set-ups are required for an event on campus, a REQUEST FOR PHYSICAL PLANT SERVICES must be submitted. A sufficient amount of advance notice should be given so that the request does not disrupt regular scheduling. As in any departmental service, the department requesting the service is billed.
4.8.2 If smoking in a designated area, smoking residue must be placed in appropriate receptacles. ([http://policy.appstate.edu/Smoking_on_University_Property Smoking Policy])


== Additional References ==
== Additional References ==
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== Revision Dates ==
== Revision Dates ==
Last modified 12/04/2009 01:32:20 PM by Matt McNaney
 
[[Category:Contents]]
[[Category:Governance and Administration]]
[[Category:Drugs and Alcohol]]

Revision as of 16:59, 30 August 2012

Policy 106.3

Introduction

Scope

2.1 This policy applies to all faculty, staff, students, as well as visitors to campus or non-campus property.

Definitions

Tailgating

Tailgating is defined as parking in a designated location or area and/or setting up non- permanent facilities (such as tents and tables) to consume food and beverages prior to an officially sanctioned University event to which the public is invited and the event has been approved for tailgating. If the Chancellor or his designee pre-approves the consumption of alcohol for a specific tailgating event, only malt beverages and unfortified wine may be consumed by individuals twenty-one (21) years of age or older.

Policy and Procedure Statements

Conduct

4.1.1 Individuals attending events at Appalachian State University are expected to conduct themselves in a manner respectful of the nature and character of the university. Persons acting in a disruptive, disrespectful or disorderly manner may be asked to leave the premises or be subject to citation. Students may also be charged with a violation of the Code of Student Conduct.

4.1.2 APPALACHIAN STATE UNIVERSITY DOES NOT SANCTION THE CONSUMPTION OR POSSESSION OF ALCOHOLIC BEVERAGES BY UNDERAGE PERSONS; NOR DOES IT SANCTION THE VIOLATION OF FEDERAL, STATE OR LOCAL LAW.

Tailgating Areas/Times

4.2.1 Tailgating with food and non-alcoholic beverages is permitted on all areas of campus.

4.2.2 Possession and consumption of alcoholic beverages while tailgating will be permitted in the following areas, or those parking lots adjacent to the facilities listed below, unless otherwise stipulated by the University Administration:

Broyhill Music Building Lot Chemistry and Physics (CAP) Lot
Champions Lot Duck Pond Field
Durham Park East Stands Lot
Edwin Duncan Hall Lot Farthing Auditorium Lot
Greenwood Lot Holmes Center Lot
John Thomas Hall Lot Justice/Coltrane Halls Lots
Katharine Harper Hall Lot Legends Lot
Raley Lot Rivers Street Parking Deck
South Lot Stadium Lot
Student Recreation Center Lot University Drive Parking Spaces
New Parking Deck next to the Carol Grotnes Belk Library and Information Commons

4.2.3 THE ABOVE DESIGNATED AREAS ARE THE ONLY LOCATIONS APPROVED FOR TAILGATING WITH ALCOHOL. Consumption of alcohol outside designated areas and/or time periods constitutes a violation of Appalachian State University tailgating policy. Violators are subject to prosecution under the Appalachian State University Code of Student Conduct, the laws of The Town of Boone, and/or the laws of the State of North Carolina.

4.2.3.1 Alcohol consumption will not be permitted in any area during or after the game.

4.2.3.2 Tailgating is limited to directly behind your parked vehicle. Roadways cannot be blocked for any reason and more than one parking spot cannot be used.

4.2.3.3 Motor homes will not be allowed to park in campus parking lots the night before a game.

4.2.3.4 Tailgating sites will not open prior to 9:00 A.M. before the official beginning of the event.

4.2.3.5 Tailgating will not be permitted during the event.

Consumption of Alcohol

4.3.1 Consistent with North Carolina State Law, only malt beverages and unfortified wine may be possessed or consumed. Spirituous liquor (including mixed drinks) is NOT permitted.

4.3.2 Kegs and other common containers are not allowed at any time.

4.3.3 Glass containers are not allowed.

4.3.4 Drinking games, including, but not limited to, beer pong, and the use of devices intended to accelerate the consumption of alcohol, including, but not limited to, funnels or beer bongs, are prohibited.

4.3.5 Any participant who consumes alcoholic beverages at such events must be able to produce a valid driver’s license or other photo ID that reflects the person’s age upon request.

4.3.6 Consumption of alcoholic beverages is prohibited on any other part of the campus or on public streets that run through or are adjacent to the campus.

4.3.7 Consumption of alcoholic beverages may begin no more than 3 ½ hours before the starting time of the event. Consumption of alcoholic beverages after commencement of the event is prohibited. (Possession and Use of Alcoholic Beverages)

Consumption and Preparation of Food

4.4.1 No food may be sold without proper University permit (either Food Services and/or Athletics).

4.4.2 Propane and charcoal grills are the only permissible sources of heat for cooking. Burned coals and/or residue from cooking may not be permitted to make contact with the paved surface of the parking lot. Hot coals must be completely extinguished with water prior to leaving the tailgating site.

4.4.3 Open flame fires, including fire pits, are prohibited.

Trash

4.5.1 All groups and individuals participating in tailgating are responsible for proper disposal of their trash and other debris such as charcoal. Recycling is strongly encouraged.

4.5.2 Trash containers will be provided throughout campus.

Solicitation

4.6.1 No sales activities are allowed on the Appalachian State University campus, including any/all tailgating areas, without permission from the appropriate University office, i.e. Athletics and/or Center for Student Involvement and Leadership. (Facility Use Policy)

4.6.2 Only Appalachian State University Athletics or their designated representatives will be allowed to sell merchandise at athletics events.

Structures

4.7.1 No permanent or semi-permanent structures may be constructed or placed for any activity on University grounds except by authority of the Vice Chancellor for Business Affairs or the Vice Chancellor for Student Development. (Facility Use Policy)

Smoking Policy

4.8.1 Smoking is not allowed inside Kidd Brewer Stadium or within 50 ft. of any university facility.

4.8.2 If smoking in a designated area, smoking residue must be placed in appropriate receptacles. (Smoking Policy)

Additional References

Authority

Contact Information

Effective Date

Revision Dates

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