Catering Service and Special Events: Difference between revisions

From Appalachian State University Policy Manual
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Policy 505.3
Policy 505.2


== Introduction ==
== Introduction ==
1.1 To describe the process and procedures in place for catering service provided by Grandview Catering & Events (formerly App Catering).


== Scope ==
== Scope ==
2.1 This policy shall apply to all Appalachian University faculty, staff, students, or patrons.


 
== Definitions ==
== Definitions ==
 
=== Definition phrase or word ===
: Definition summary
 
 
== Policy and Procedure Statements  ==
 
=== Catering ===
=== Catering ===
:Grandview Catering & Events at Appalachian State University


The University Food Services Department offers a wide range of catering services to meet the needs of students, faculty and staff. These services range from coffee breaks, teas, receptions, picnics and served banquets.
== Policy and Procedure Statements ==


Catering services can be obtained by calling 262-6143.
=== Catering on Campus ===


Sufficient lead time should be allowed for Food Services to prepare for special functions. Two days is the minimum for coffee, punch, donuts or cookies, etc. Two weeks should be allowed for a major banquet (70 - 400 guests). The following information will be needed by Food Services:
4.1.1 Grandview Catering & Events (formerly App Catering) serves the entire Appalachian State University campus as well as off-site events for alumni, local businesses, community members and more.


*Type of Service
4.1.2 Recognized student organizations will be permitted to engage in the sale of certain foods on the campus of the University for the purpose of fundraising. All sales of food by student organizations must comply with the Food Sale Policy. No permitted food service establishments, other than Grandview Catering & Events, are allowed to make direct sales on campus through the Recognized Student Organization Food Sales Policy.
*Number to be served
*Date and time service will be needed
*Place
*Menu - if applicable*
*Other supplies needed


Set menus are available or menus can be customized to accommodate the requesting party.
4.1.3 Campus activities shall maintain a list of food and beverages which may be sold by student organizations. Any food or beverage which has not been approved prior to sale will be removed from the fundraising event and the Student Organization may be subject to discipline. (Alternatively: Any Student Organization found to sell food or beverages which have not been pre-approved may be subject to discipline.)


At this time, arrangements for payment are indicated by either a budget code, cash or check. Proper authorization must be given from the Controller's Office for any charges against a budget code.
=== First Right of Refusal ===
4.2.1 The preparation and sale of food and beverages on campus is reserved exclusively for Grandview Catering & Events.


Chancellor's Dining Room - The Chancellor's Dining Room may be scheduled by members of the Appalachian Family. The user should contact the Catering Office x6143 for scheduling of the function on the calendar.
4.2.2 Any request for exceptions must be completed through the form provided on the Grandview Catering & Events website. Unauthorized private vendors in violation of this policy will be required to comply or vacate the campus.


This room is not available as strictly meeting space and its use requires that a meal service function be included.
4.2.3 Individual purchases of food paid for with non-University funds and delivered from outside vendors to a residence or off-campus location is not governed by this policy.


=== Bake Shop Services ===  
=== Grandview Ballroom ===
Bake Shop - The bake shop features cakes, pies, cookies, sweet rolls, pastries and bread made daily. Birthday or other special occasion cakes may be ordered with only a 24-hour notice on most items. Some special occasion cakes require a 48-hour notice. Orders are taken 8:00 a.m. to 5:00 p.m. weekdays at 262-3061.
4.3.1 The Grandview Ballroom is a special event venue located in the North End Zone building at Kidd Brewer Stadium at Appalachian State University. This venue exists separate and apart from Appalachian State Athletics operations. It is available to rent by Appalachian State faculty, staff and student groups as well as alumni and the general public.


Bake shop items are picked up in the Food Court and paid for at that time or charged to a budget code.
4.3.2 Grandview Catering & Events is the exclusive caterer for the Grandview Ballroom. Potential event hosts must reach out to Grandview Catering & Events for pricing and availability of the venue.
 
Bake shop items to be charged to a budget code must be approved prior to pick up by the Director of Food Services Office (262-3062).


== Additional References ==
== Additional References ==
 
[https://grandview.appstate.edu Grandview website]
== Authority ==
 


== Contact Information ==
== Contact Information ==
 
Catering and Events | 828-262-8314 | [mailto:[email protected] [email protected]]


== Effective Date ==
== Effective Date ==
8/11/2022


== Revision Dates ==
== Revision Dates ==
Last modified 05/01/2009 11:32:57 AM by Matt McNaney

Latest revision as of 15:35, 11 August 2022

Policy 505.2

Introduction

1.1 To describe the process and procedures in place for catering service provided by Grandview Catering & Events (formerly App Catering).

Scope

2.1 This policy shall apply to all Appalachian University faculty, staff, students, or patrons.

Definitions

Catering

Grandview Catering & Events at Appalachian State University

Policy and Procedure Statements

Catering on Campus

4.1.1 Grandview Catering & Events (formerly App Catering) serves the entire Appalachian State University campus as well as off-site events for alumni, local businesses, community members and more.

4.1.2 Recognized student organizations will be permitted to engage in the sale of certain foods on the campus of the University for the purpose of fundraising. All sales of food by student organizations must comply with the Food Sale Policy. No permitted food service establishments, other than Grandview Catering & Events, are allowed to make direct sales on campus through the Recognized Student Organization Food Sales Policy.

4.1.3 Campus activities shall maintain a list of food and beverages which may be sold by student organizations. Any food or beverage which has not been approved prior to sale will be removed from the fundraising event and the Student Organization may be subject to discipline. (Alternatively: Any Student Organization found to sell food or beverages which have not been pre-approved may be subject to discipline.)

 First Right of Refusal

4.2.1 The preparation and sale of food and beverages on campus is reserved exclusively for Grandview Catering & Events.

4.2.2 Any request for exceptions must be completed through the form provided on the Grandview Catering & Events website. Unauthorized private vendors in violation of this policy will be required to comply or vacate the campus.

4.2.3 Individual purchases of food paid for with non-University funds and delivered from outside vendors to a residence or off-campus location is not governed by this policy.

 Grandview Ballroom

4.3.1 The Grandview Ballroom is a special event venue located in the North End Zone building at Kidd Brewer Stadium at Appalachian State University. This venue exists separate and apart from Appalachian State Athletics operations. It is available to rent by Appalachian State faculty, staff and student groups as well as alumni and the general public.

4.3.2 Grandview Catering & Events is the exclusive caterer for the Grandview Ballroom. Potential event hosts must reach out to Grandview Catering & Events for pricing and availability of the venue.

Additional References

Grandview website

Contact Information

Catering and Events | 828-262-8314 | [email protected]

Effective Date

8/11/2022

Revision Dates