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Welcome to the Appalachian State University Online Resource Manual. These policies and procedures are periodically updated or revised. Efforts are made to keep this online version current. If any questions arise about the authenticity of the online version, please contact the Office of General Counsel (828-262-2751). In the event of any discrepancy between the online version and printed documents approved by the Chancellor, the printed documents shall govern. Departments have forms on their web pages and at the [https://www.webapp.appstate.edu/electronicforms/newdefault.asp ASU Electronic Forms page]. Many departments have provided the forms related to the associated policies and procedures in Portable Document Format (.pdf). To view PDF documents, you must have Acrobat Reader installed on your computer. [http://get.adobe.com/reader/ Acrobat Reader] is available from Appalachian State University's application explorer icon on university-owned computers.
Welcome to the Appalachian State University Online Policy Manual. These policies and procedures are periodically updated or revised. Efforts are made to keep this online version current. If any questions arise about the authenticity of the online version, please contact the Office of General Counsel (828-262-2751). In the event of any discrepancy between the online version and printed documents approved by the Chancellor, the printed documents shall govern. Departments have forms on their web pages and at the [https://www.webapp.appstate.edu/electronicforms/newdefault.asp ASU Electronic Forms page]. Many departments have provided the forms related to the associated policies and procedures in Portable Document Format (.pdf). To view PDF documents, you must have Acrobat Reader installed on your computer. [http://get.adobe.com/reader/ Acrobat Reader] is available from Appalachian State University's application explorer icon on university-owned computers.


Comments, suggestions or questions regarding the Policy Manual should be directed to [mailto:[email protected] Kathy Deas] or to the department with primary responsibility for implementation.
Comments, suggestions or questions regarding the Policy Manual should be directed to [mailto:[email protected] Kathy Deas] or to the department with primary responsibility for implementation.


== Table of Contents ==
== Table of Contents ==
<div id="no-bullet">
* [[:Category:Governance and Administration|100 Governance and Administration]]
** [[Policy on Policies|101 Policy on Policies]]
** [[University Organization and Administration|102 University Organization and Administration]]
** [[Board of Trustees|103 Board of Trustees]]
*** [[Bylaws|103.1 Bylaws]]
*** [[Audit Committee Charter|103.2 Audit Committee Charter]]
*** [[Naming of Facilities and Programs|103.3 Naming of Facilities and Programs]]
*** [[Honorary Degrees|103.4 Honorary Degrees]]
** [[Facility Use|104 Facility Use, Solicitation, Distribution of Printed Materials, Unscheduled Public Speaking Areas, and Peaceful Assembly]]
** [[:Category:Records|105 Records]]
*** [[Records Retention Schedule|105.1 Records Retention Schedule]]
*** [[University Archives|105.2 University Archives]]
*** [[Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended|105.3 Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended]]
*** [[Identity Theft Prevention Plan|105.5 Identity Theft Prevention Plan]]
*** [[Public Records Requests|105.6 Public Records Requests]]
** [[Drugs and Alcohol|106 Drugs and Alcohol]]
*** [[Alcoholic Beverages|106.1 Alcoholic Beverages]]
*** [[Tailgating|106.2 Tailgating]]
**[[Substantive Change|107 Substantive Change]]
<!-- **[[Planning, Budgeting and Assessment Cycle|108 Planning, Budgeting and Assessment Cycle]] -->
* [[:Category:Academic Affairs|200 Academic Affairs]]
** [[Faculty Handbook|201 Faculty Handbook]]
** [[Undergraduate Bulletin|202 Undergraduate Bulletin]]
** [[Graduate Bulletin|203 Graduate Bulletin]]
** [[Academic Governance Handbook|204 Academic Governance Handbook]]
** [[Academic Integrity Code|205 Academic Integrity Code]]
** [[Final Grade Appeal Procedure|206 Final Grade Appeal Procedure]]
** [[Intellectual Property Transfer|207 Intellectual Property Transfer]]
** [[Export Controls Compliance|208 Export Controls Compliance]]
** [[Review of Research Involving Human Subjects|209 Review of Research Involving Human Subjects]]
** [[Payments to Human Subjects|210 Payments to Human Subjects]]
** [[Integrity in Scholarship and Scientific Research|211 Integrity in Scholarship and Scientific Research]]
** [[Use of Recombinant DNA in Research and Teaching Laboratories|212 Use of Recombinant DNA in Research and Teaching Laboratories]]
** [[Care and Use of Animals for Research Teaching or Demonstration|213 Care and Use of Animals for Research Teaching or Demonstration]]
** [[Credit Hour Policy|214 Credit Hour Policy]]
** [[Policy on Internet/Web-Based Courses|215 Policy on Internet/Web-Based Courses]]
** [[Human Subject Research Recruitment|216 Human Subject Research Recruitment]]
** [[Export Controls Compliance|217 Export Controls Compliance]]
** [[Policy on Independent Studies|218 Policy on Independent Studies]]
** [[Policy on Faculty Workload|219 Policy on Faculty Workload]]
* [[:Category:Public Safety| 300 Public Safety]]
** [[:Category:Police|301 Police]]
*** [[Special Services|301.1 Special Services]]
*** [[University Police Services|301.2 University Police Services]]
*** [[Criminal Trespass|301.3 Criminal Trespass Warning]]
*** [[2012_Campus_Security_and_Fire_Safety_Report|301.4 2012 Campus Security and Fire Safety Annual Report]]
**** [[Burke Center Annual Report|301.4.1 Burke Center Annual Report]]
**** [[2012_Caldwell_Center_Annual_Report|301.4.2 2012 Caldwell Center Annual Report]]
**** [[Hickory Center Annual Report|301.4.3 Hickory Center Annual Report]]
**** [[North Carolina Center for Engineering Technologies|301.4.4 North Carolina Center for Engineering Technologies]]
*** [[Bicycle Helmets|301.5 Bicycle Helmets]]
** [[:Category:Emergency Management|302 Emergency Management]]
*** [[Emergency Management Program|302.1 Emergency Management Program]]
*** [[Communication Guidelines|302.2 Communication Guidelines for Emergencies and Campus Issues]]
*** [[Emergency Operations Plan|302.3 Emergency Operations Plan]]
*** [[Emergency Response Template|302.4 Building Emergency Response Plan Template]]
*** [[Infectious Disease Plan|302.5 Pandemic Infectious Disease Plan]]
*** [[International Crisis Management|302.6 International Crisis Management]]
*** [[Emergency Notification System|302.7 Emergency Notification System]]
** [[:Category:Environmental Health and Safety|303 Environmental Health and Safety]]
*** [[Office of Occupational Safety and Health Introduction|303.1 Office of Occupational Safety and Health Introduction]]
*** [[OSHA Regulations|303.2 OSHA Regulations]]
*** [[Safety Committees|303.3 Safety Committees]]
*** [[Personal Protective Equipment|303.4 Personal Protective Equipment]]
*** [[Accident Reports|303.5 Accident Reports]]
*** [[Safety Hazards|303.6 Safety Hazards]]
*** [[Hazardous Communication Program|303.7 Hazardous Communication Program]]
*** [[Exposure Control Plan For Bloodborne Pathogens|303.8 Exposure Control Plan for Bloodborne Pathogens]]
*** [[Chemical Hygiene Plan|303.9 Chemical Hygiene Plan]]
*** [[Open Flame Policy|303.10 Open Flame Policy]]
*** [[Fall Protection Plan|303.11 Fall Protection Plan]]
*** [[Respiratory Protection Program|303.12 Respiratory Protection Program]]
*** [[15-Seat Vans|303.13 15-Seat Vans]]
*** [[Lockout/Tagout Procedures|303.14 Lockout/Tagout Procedures]]
*** [[Pre-Purchase Review of Products|303.15 Pre-Purchase Review of Products]]
*** [[Hazardous Chemical Spill Response|303.16 Hazardous Chemical Spill Response]]
*** [[Automated External Defibrillator Protocol|303.17 Automated External Defibrillator Protocol]]
*** [[Safety Inspections|303.18 Safety Inspections]]
*** [[Fire Prevention and Emergency Action|303.19 Fire Prevention and Emergency Action]]
*** [[Industrial Hygiene Assistance Request Form|303.20 Industrial Hygiene Assistance Request Form]]
*** [[Emergency Telephone Number|303.21 Emergency Telephone Numbers]]
*** [[Radiation Safety Manual|303.22 Radiation Safety Manual]]
*** [[Confined Space Program|303.23 Confined Space Program]]
*** [[Animals on Campus|303.24 Animals On Campus]]
*** [[Smoking_on_University_Property|303.25 Smoking on University Property]]
** [[:Category:Parking and Traffic|304 Parking and Traffic]]
*** [[Rules and Regulations|304.1 Rules and Regulations]]
* [[:Category:Students|400 Students]]
** [[:Category:Student Conduct|401 Student Conduct]]
*** [[Code of Student Conduct|401.1 Code of Student Conduct]]
*** [[Harassment and Discrimination|401.2 Harassment and Discrimination]]
*** [[Student Abuse of Alcohol and Other Drugs|401.3 Student Abuse of Alcohol and Other Drugs]]
** [[:Category:Student Organizations|402 Student Organizations]]
*** [[Student Organization Judicial Review/Discipline Process|402.1 Student Organization Judicial Review/Discipline Process]]
*** [[Student Organization Web Sites|402.2 Student Organization Web Sites]]
*** [[Recognized Student Organization Food Sales|402.3 Recognized Student Organization Food Sales]]
** [[:Category:Student Health|403 Student Health]]
*** [[Administrative Health Officer|403.1 Administrative Health Officer]]
*** [[Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors|403.2 Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors]]
*** [[Medical Withdrawals|403.3 Medical Withdrawals]]
** [[:Category:Housing|404 Housing]]
*** [[Right of Entry/Search and Seizure|404.1 Right of Entry/Search and Seizure]]
** [[:Category:Miscellaneous Student Policies|405 Miscellaneous Student Policies]]
*** [[Tunnel Painting|405.1 Tunnel Painting]]
* [[Business Operations|500 Business Operations]]
** [[Accounting| 501 Accounting]]
*** [[Budget Administration|501.1 Budget Administration]]
*** [[Non-Appropriated Budgets|501.2 Non-Appropriated Budgets]]
*** [[Account Numbers|501.3 Account Numbers]]
*** [[Accounting Terminology|501.4 Accounting Terminology]]
*** [[Funds Verification and Encumbrance Control|501.5 Funds Verification and Encumbrance Control]]
*** [[Budget and Expenditure Reports|501.6 Budget and Expenditure Reports]]
*** [[Intracampus Billing|501.7 Intracampus Billing]]
*** [[Departmental Bookkeeping|501.8 Departmental Bookkeeping]]
*** [[Contractual Obligations of University Services|501.9 Contractual Obligations of University Services]]
*** [[Collection and Write-Off of University Accounts Receivable|501.10 Collection and Write-Off of University Accounts Receivable]]
*** [[Disbursements|501.11 Disbursements]]
*** [[Direct Payments Policy|501.12 Direct Payments Policy]]
*** [[Petty Disbursing Fund Purchases|501.13 Purchases Through Petty Disbursing Funds]]
*** [[Backup Withholding Requirements|501.14 Backup Withholding Requirements Policy]]
*** [[Fund/Organization (ORG) Administration|501.15 Fund/Organization (ORG) Administration]]
*** [[New Vendor Set Up for Banner Finance|501.16 New Vendor Set Up for Banner Finance]]
*** [[Journal Entry Guidelines|501.17 Journal Entry Guidelines]]
*** [[Basic Spending Guidelines by Fund Source|501.18 Basic Spending Guidelines by Fund Source]]
*** [[Fixed Asset System|501.19 Fixed Asset System]]
*** [[Taxation of Gifts|501.20 Taxation of Gifts]]
*** [[International and Domestic Wire Transfer|501.21 International and Domestic Wire Transfer]]
*** [[Honorariums|501.22 Honorariums]]
** [[Bookstore|502 Bookstore]]
*** [[Textbook Department|502.1 Textbook Department]]
*** [[Merchandise Department|502.2 Merchandise Department]]
*** [[Paperback Department|502.3 Paperback Department]]
*** [[Sporting Goods Department|502.4 Sporting Goods Department]]
*** [[Returned Checks|502.5 Returned Checks]]
*** [[Desk Copies|502.6 Desk Copies]]
*** [[Textbook Rental Policy|502.7 Textbook Rental Policy]]
*** [[Departmental Charges|502.8 Departmental Charges]]
** [[Cashier|503 Cashier]]
*** [[State Policies Regarding The Receipt of Funds|503.1 State Policies Regarding the Receipt of Funds]]
*** [[Receipting and Depositing Funds|503.2 Receipting and Depositing Funds]]
*** [[Collection of Cash Outside University Cashier's Office|503.3 Collection of Cash Outside University Cashier's Office]]
*** [[Storage and Safeguarding of Funds|503.4 Storage and Safeguarding of Funds]]
*** [[Imprest Change Funds|503.5 Imprest Change Funds]]
*** [[Collection of Accounts Receivable|503.6 Collection of Accounts Receivable]]
*** [[Collection of Checks Returned for Insufficient Funds|503.7 Collection of Checks Returned for Insufficient Funds]]
** [[Central Warehouse|504 Central Warehouse]]
*** [[Warehouse Stock Items|504.1 Warehouse Stock Items]]
*** [[Central Receiving|504.2 Central Receiving]]
*** [[Central Shipping|504.3 Central Shipping]]
*** [[Purchasing Items from the Central Warehouse|504.4 Purchasing Items from the Central Warehouse]]
** [[Food Service|505 Food Services]] 
*** [[APPCARDS|505.1 APPCARDS]]
** [[Payroll|506 Payroll]]
*** [[ASU Payroll Policies|506.1 ASU Payroll Policies]]
*** [[Manual Check Policy|506.2 Manual Check Policy]]
*** [[ME MN Banner Time Sheet Instructions|506.3 ME MN Banner Time Sheet Instructions]]
*** [[Semi Monthly Payroll Instructions|506.4 Semi Monthly Payroll Instructions]]
*** [[Payroll Direct Deposit|506.5 Payroll Direct Deposit]]
*** [[Leave Payout Procedure|506.6 Leave Payout Procedure]]
*** [[Instructions for Payroll Time Entry Security Requests|506.7 Instructions for Payroll Time Entry Security Requests]]
** [[Facilities and Property Management|507 Facilities and Property Management]] 
*** [[Association with other University Departments|507.1 Association with other University Departments]]
*** [[Funding and Types of Services|507.2 Funding and Types of Services]]
*** [[Services Provided by the Physical Plant|507.3 Services Provided by the Physical Plant]]
*** [[Requests for Physical Plant Services|507.4 Requests for Physical Plant Services]]
*** [[Emergency Maintenance and Repair Service|507.5 Emergency Maintenance and Repair Service]]
*** [[Renovations and Alterations|507.6 Renovations and Alterations]]
*** [[Key and Lock Security|507.7 Key and Lock Security]]
*** [[Heating and Cooling/Environmental Control|507.8 Heating and Cooling/Environmental Control]]
*** [[Buildings and Grounds Regulations|507.9 Buildings and Grounds Regulations]]
*** [[University Motor Vehicles|507.10 University Motor Vehicles]]
*** [[Recycling Programs|507.11 Recycling Program]]
*** [[Surplus Property|507.12 Surplus Property]]
*** [[Borrowing Computer Equipment|507.13 Borrowing Computer Equipment]]
*** [[University Space Management|507.14 University Space Management]]
*** [[Campus Wayfinding and Signage|507.15 Campus Wayfinding and Signage]]
** [[Post Office|508 Post Office]]
*** [[University Postal Service|508.1 University Postal Service]]
*** [[Campus Mail Service|508.2 Campus Mail Service]]
*** [[U.S. Federal Postal Contract Station|508.3 U.S. Federal Postal Contract Station]]
*** [[Addressing Outgoing Mail|508.4 Addressing Outgoing Mail]]
*** [[United States Mail Rate Classifications|508.5 United States Mail Rate Classifications]]
*** [[Quantity Mailing|508.6 Quantity Mailing]]
*** [[Preparing Outgoing Mail|508.7 Preparing Outgoing Mail]]
*** [[Processing Bulk Mail|508.8 Processing Bulk Mail]]
** [[Purchasing|509 Purchasing]]
*** [[Purchasing Office|509.1 Purchasing Office]]
*** [[Purchase Authorizations|509.2 Purchase Authorizations]]
*** [[Solicitation by Salesmen|509.3 Solicitation by Salesmen]]
*** [[Product and Service Demonstrations by Vendors|509.4 Product and Service Demonstrations by Vendors]]
*** [[State Purchase Contracts|509.5 State Purchase Contracts]]
*** [[Solicitation of Bids and Quotations|509.6 Solicitation of Bids and Quotations]]
*** [[Single Source Purchases|509.7 Single Source Purchases]]
*** [[Purchases from Commercial Vendors|509.8 Purchases from Commercial Vendors]]
*** [[Changes to Purchase Orders|509.9 Changes to Purchase Orders]]
*** [[Correspondence with Vendors|509.10 Correspondence with Vendors]]
*** [[Return of Merchandise to Vendors|509.11 Return of Merchandise to Vendors]]
*** [[Purchases from University Facilities|509.12 Purchases from University Facilities]]
*** [[Emergency Purchases|509.13 Emergency Purchases]]
*** [[Blanket Purchase Orders|509.14 Blanket Purchase Orders]]
*** [[Rental and Lease of Equipment|509.15 Rental and Lease of Equipment]]
*** [[Purchase and Rental of Office Machines|509.16 Purchase and Rental of Office Machines]]
*** [[Service Contracts/Maintenance Agreements|509.17 Service Contracts/Maintenance Agreements]]
*** [[Purchase or Rental of EDP and Computer Related Equipment|509.18 Purchase or Rental of EDP and Computer Related Equipment]]
*** [[Excise and Sales Tax|509.19 Excise and Sales Tax]]
*** [[Personal and Professional Service Contracts|509.20 Personal and Professional Service Contracts]]
*** [[Indefinite Quantity Contracts|509.21 Indefinite Quantity Contracts]]
*** [[Small Purchases|509.22 Small Purchases]]
*** [[Procurement Card Program|509.23 Procurement Card Program]]
*** [[Pre-Payments|509.24 Pre-Payments]]
** [[Travel and Transportation|510 Travel and Transportation]]
*** [[Travel and Transportation Authorization|510.1 Travel and Transportation Authorization]]
*** [[Travel and Transportation Fiscal Accounting|510.2 Travel and Transportation Fiscal Accounting]]
*** [[Definition of Terms|510.3 Definition of Terms]]
*** [[State Policies Regarding Travel|510.4 State Policies Regarding Travel]]
*** [[Travel Allowances for State Officers and Employees|510.5 Travel Allowances for State Officers and Employees]]
*** [[Authorization Required for Travel|510.6 Authorization Required for Travel]]
*** [[Non-State Employees|510.7 Non-State Employees]]
*** [[University Travel Advances|510.8 University Travel Advances]]
*** [[Reimbursement of Travel Expenses|510.9 Reimbursement of Travel Expenses]]
*** [[Registration Fees|510.10 Registration Fees]]
*** [[Subsistence|510.11 Subsistence]]
*** [[Transportation|510.12 Transportation]]
*** [[Assemblies Sponsored by State Agencies|510.13 Assemblies Sponsored by State Agencies]]
*** [[Informal Meetings|510.14 Informal Meetings]]
*** [[Travel Accounting Compliance|510.15 Travel Accounting Compliance]]
*** [[Third Party Lodging|510.16 Third Party Lodging]]
** [[Printing and Publications|511 Printing and Publications]]
*** [[Printing Responsibilities|511.1 Printing Responsibilities]]
*** [[Printing Services and Charges|511.2 Printing Services and Charges]]
*** [[Graphic Identity Program|511.3 Graphic Identity Program]]
* [[Human Resources|600 Human Resources]]
** [[Hiring and Separation|601 Hiring and Separation]]


: [[Governance and Administration|100 Governance and Administration]]
*** [[SPA Employee Hiring|601.1 SPA Employee Hiring]]
:: [[Policy on Policies|101 Policy on Policies]]
*** [[SPA Employee Merit-Based Recruitment and Selection Plan|601.2 SPA Employee Merit-Based Recruitment and Selection Plan]]
:: [[University Organization and Administration|102 University Organization and Administration]]
*** [[SPA Employee Requesting Position Actions|601.3 SPA Employee Requesting Position Actions]]
:: 103 Board of Trustees
*** [[SPA Employee Separation from Service|601.4 SPA Employee Separation from Service]]
::: 103.1 Bylaws
*** [[SPA Employee Terminating Employment|601.5 SPA Employee Terminating Employment]]
::: 103.2 Audit Committee Charter
*** [[SPA Grievance and Appeal|601.6 SPA Grievance and Appeal]]
::: 103.3 Naming of Facilities and Programs
*** [[SPA Employee Reduction-in-Force|601.7 SPA Employee Reduction-in-Force]]
::: 103.4 Honors and Awards
*** [[EPA Employees|601.8 EPA Employees]]
:: [[Facility Use|104 Facility Use, Solicitation, Distribution of Printed Materials, Unscheduled Public Speaking Areas, and Peaceful Assembly]]
*** [[Student Employees|601.9 Student Employees]]
:: 105 Records
** [[:Category:Terms and Conditions of Employment|602 Terms and Conditions of Employment]]
::: 105.1 Records Retention Schedule
*** [[Equal Opportunity|602.1 Equal Opportunity]]
::: 105.2 University Archives
*** [[Harassment, Discrimination and Retaliation|602.2 Harassment, Discrimination and Retaliation]]
::: 105.3 Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended
*** [[Employee Abuse of Alcohol and Other Drugs|602.3 Employee Abuse of Alcohol and Other Drugs]]
::: 105.4 Use of Social Security Numbers
*** [[Software Use on Non-State Computers|602.4 Use of Software on Non-State Owned Personal Computers]]
::: 105.5 Identity Theft Prevention Plan
*** [[Age Limitation for Employment and Employee Retention|602.5 Age Limitation for Employment and Employee Retention]]
:: [[Drugs and Alcohol|106 Drugs and Alcohol]]
*** [[Position Management|602.6 Position Management]]
::: [[Possession and Use of Alcoholic Beverages|106.1 Possession and Use of Alcoholic Beverages]]
*** [[Personnel Records and Information Disclosure|602.7 Personnel Records and Information Disclosure]]
::: 106.2 Events Involving Possession or Consumption of Alcoholic Beverages Procedural Checklist
*** [[Pay and Compensation|602.8 Pay and Compensation]]  
::: 106.3 Tailgating
*** [[In-Range Adjustment|602.9 In-Range Adjustment]]  
:: 107 Parking and Traffic  
*** [[Supplemental Pay|602.10 Supplemental Pay]]
::: 107.1 Rules & Regulations
*** [[Employee Responsibilities|602.11 Employee Responsibilities]]  
: 200 Academic Affairs
*** [[Work Schedule|602.12 Work Schedule]]  
:: 201 Faculty Handbook
*** [[Changes Affecting Employment|602.13 Changes Affecting Employment]]  
:: 202 Undergraduate Bulletin
*** [[Employee Relations|602.14 Employee Relations]]  
:: 203 Graduate Bulletin
*** [[Employee Safety|602.15 Employee Safety]]  
:: 204 Academic Governance Handbook
*** [[Disciplinary Action Suspension and Dismissal|602.16 Disciplinary Action, Suspension and Dismissal]]  
:: 205 Academic Integrity Code
*** [[Disciplinary Suspension Without Pay|602.17 Disciplinary Suspension Without Pay]]
:: 206 Final Grade Appeal Procedure
*** [[Demotion|602.18 Demotion]]
:: 207 Intellectual Property Transfer
*** [[Pre-Disciplinary Conference|602.19 Pre-Disciplinary Conference]]
::: 207.1 Invention Disclosure Form
*** [[Appeal to State Personnel Commission|602.20 Appeal to State Personnel Commission]]
:: 208 Textbook Rental Policy
*** [[Improper Relationships between Students and Employees|602.21 Improper Relationships between Students and Employees]]
:: 209 Export Control Management Plan
*** [[Mediation for Faculty and EPA Administrative Personnel|602.22 Mediation for Faculty and EPA Administrative Personnel]]  
:: 210 Guidelines for the Review of Research Involving Human Subjects
*** [[EPA Non-Faculty Grievances|602.23 EPA Non-Faculty Grievances]]
:: 211 Payments to Human Subjects
*** [[Evaluating Staff Employees|602.24 Evaluating Staff Employees]]
:: 212 Radiation Safety Manual
*** [[Daylight Savings Time|602.25 Daylight Savings Time]]
::: 212.1 Radiation Safety Forms
*** [[Adverse Weather and Emergency Closing|602.26 Adverse Weather and Emergency Closing]]
:: 213 Radiation Safety Laboratory Rules
*** [[EPA Non-faculty Employment|602.27 EPA Non-faculty Employment]]
:: 214 Integrity in Scholarship and Scientific Research
*** [[Critical and Essential Staff|602.28 Critical and Essential Staff]]
: [[Public Safety| 300 Public Safety]]
*** [[On-Call/Emergency Callback Pay|602.29 On-Call/Emergency Callback Pay]]
:: [[Police/Parking & Traffic| 301 Police/Parking & Traffic]]  
*** [[Criminal Background Reports|602.30 Criminal Background Reports]]
::: [[301.1 Special Services]]  
*** [[EPA Non-Faculty Performance Management|602.31 EPA Non-Faculty Performance Management]]
::: [[301.2 University Police Services]]  
*** [[Workplace Violence|602.32 Workplace Violence]]
::: [[301.3 Vehicle Registration and Parking]]
** [[:Category:Benefits|603 Benefits]]
::: [[301.4 Criminal Trespass Warning]]  
*** [[Leave|603.1 Leave]]
::: [[301.5 Campus Security and Fire Safety Annual Report]]
*** [[Voluntary Shared Leave Program|603.2 Voluntary Shared Leave Program]]
::: [[301.6 Bicycle Helmets]]
*** [[Insurance and Retirement Benefits|603.3 Insurance and Retirement Benefits]]
:: [[Emergency Management|302 Emergency Management]]
*** [[Educational Opportunities|603.4 Educational Opportunities]]
::: [[302.1 Emergency Response Plan]]
*** [[Services to Employees|603.5 Services to Employees]]
::: [[302.2 Communication Guidelines for Emergencies and Campus Issues]]
*** [[Filing the Supervisor's Accident Report Form|603.6 Filing the Supervisor's Accident Report Form]]
::: [[302.3 Emergency Operations Plan - Basic Plan]]
*** [[Filing Worker's Compensation Claims|603.7 Filing Worker's Compensation Claims]]
::: [[302.4 Building Emergency Response Plan Template]]
*** [[EPA Benefits|603.8 EPA Benefits]]
::: [[302.5 Pandemic Infectious Disease Plan]]
*** [[SPA Benefits|603.9 SPA Benefits]]
::: [[302.6 International Crisis Management]]
*** [[Vacation Leave|603.10 Vacation Leave]]
:: 303 Occupational Safety and Health
*** [[Sick Leave|603.11 Sick Leave]]
::: 303.1 Office of Occupational Safety and Health Introduction
*** [[Leave without Pay Administration|603.12 Leave without Pay Administration]]
::: 303.2 OSHA Regulations
*** [[Holiday Leave Administration|603.13 Holiday Leave Administration]]
::: 303.3 Safety Committees
*** [[FMLA Leave Administration|603.14 FMLA Leave Administration]]
::: 303.4 Personal Protective Equipment
*** [[Family Illness Leave Administration|603.15 Family Illness Leave Administration]]
::: 303.5 Accident Reports
*** [[Community Service Leave|603.16 Community Service Leave]]
::: 303.6 Safety Hazards
*** [[Military Service Leave and Differential Pay Procedures|603.17 Military Service Leave and Differential Pay Procedures]]
::: 303.7 Hazardous Communication Program
*** [[Emergency Loan Fund|603.18 Emergency Loan Fund]]
::: 303.8 Exposure Control Plan for Bloodborne Pathogens
** [[:Category:Conflicts of Interest and Commitment|604 Conflicts of Interest and Commitment]]
::: 303.9 Chemical Hygiene Plan
*** [[Dual Employment|604.1 Dual Employment]]  
::: 303.10 Open Flame Policy
*** [[Processing Dual Employment Assignments|604.2 Processing Dual Employment Assignments]]
::: 303.11 Fall Protection Plan
*** [[External Professional Activities of Faculty and Other Professional Staff|604.3 External Professional Activities of Faculty and Other Professional Staff]]  
::: 303.12 Respiratory Protection Program  
*** [[Secondary Employment|604.4 Secondary Employment]]  
::: 303.13 15-Seat Vans
*** [[Staff (SPA) Employee Request for Approval to Engage in Outside Work|604.5 Staff (SPA) Employee Request for Approval to Engage in Outside Work]]
::: 303.14 Lockout/Tagout Procedures
*** [[Conflict of Interest and Commitment|604.6 Conflict of Interest and Commitment]]
::: 303.15 Pre-Purchase Review of Products
* [[Athletics|700 Athletics]]  
::: 303.16 Hazardous Chemical Spill Response
** [[Department of Athletics Policies and Procedures Manual|701 Department of Athletics Policies and Procedures Manual]]
::: 303.17 Automated External Defibrillator Protocol
** [[Trademark/Service Mark Licensing|702 Trademark/Service Mark Licensing]]
::: 303.18 Safety Inspections
* [[University Communications|800 University Communications]]
::: 303.19 Fire Prevention & Emergency Action
** [[Responses to Requests|801 Responses to Requests]]  
::: 303.20 Fire and Safety Exit Drill Report
*** [[Requests for Public Recordes|801.1 Requests for Public Records]]
::: 303.21 Industrial Hygiene Assistance Request Form
*** [[Media Inquiries|801.2 Media Inquiries]]
::: 303.22 Emergency Telephone Numbers
*** [[Subpoenas|801.3 Subpoenas]]
::: 303.23 Radiation Safety Manual
* [[:Category:Information Technology|900 Information Technology]]
: 400 Students
** [[Use of Computers and Data Communications|901 Use of Computers and Data Communications]]
:: 401 Administrative Health Officer
** [[Statement of Confidentiality|902 Statement of Confidentiality]]
:: 402 Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors
** [[Guidelines for Setting and Protecting Your Password|903 Guidelines for Setting and Protecting Your Password]]
:: 403 Medical Withdrawals
** [[Web Accessibility Standards|904 Web Accessibility Standards]]
:: 404 Right of Entry/Search and Seizure Policy for University Housing Rental Property
** [[Computer Lab Policies and Procedures|905 Computer Lab Policies and Procedures]]
:: 405 Code of Student Conduct
** [[Computer Purchasing Options|906 Computer Purchasing Options]]
:: 406 Student Organization Judicial Review/Discipline Process
** [[Open Servers VLAN Policy|907 Open Servers VLAN Policy]]
:: 407 Developing and Posting World Wide Web Sites for Recognized Student Organizations
** [[Remote Access Policy|908 Remote Access Policy]]
:: 408 Tunnel Painting
** [[Network Risk Assessment Policy|909 Network Risk Assessment Policy]]
:: 409 Illegal or Abusive Use of Alcohol and Other Drugs
** [[Standards For Purchasing Classroom Technology Equipment|910 Standards for Purchasing Classroom Technology Equipment]]
:: 410 Student Housing Policies
** [[Trusted Access Policy|911 Trusted Access Policy]]
: [[Business Operations|500 Business Operations]]
** [[Virtual Private Network (VPN) Policy|912 Virtual Private Network (VPN) Policy]]
:: [[Accounting Introduction| 501 Accounting Introduction]]
** [[General Web Standards|913 General Web Standards]]
::: [[Budget Administration|501.1 Budget Administration]]
** [[Wireless Networking Policy and Process|914 Wireless Networking Policy and Process]]
::: [[501.2 Non-Appropriated Budgets]]
** [[E-Mail As Official Means of Communication|915 E-Mail As Official Means of Communication]]
::: [[501.3 Account Numbers]]  
* [[Audits|1000 Audits]]
::: [[501.4 Accounting Terminology]]  
** [[Financial and Operational Audits|1001 Financial and Operational Audits]]  
::: [[501.5 Funds Verification and Encumbrance Control]]
** [[Information Systems Audits|1002 Information Systems Audits]]  
::: [[501.6 Budget and Expenditure Reports]]  
** [[Bank Accounts, Cash Funds, and Investments|1003 Bank Accounts, Cash Funds, and Investments]]  
::: [[501.7 Intracampus Billing]]  
** [[Accounting_Systems_and_Procedures|1004 Accounting Systems and Procedures]]  
::: [[501.8 Departmental Bookkeeping]]
** [[Audit Follow-Up Policy|1005 Audit Follow-Up Policy]]
::: [[501.9 Contractual Obligations of University Services]]  
</div>
::: [[501.10 Collection and Write-Off of University Accounts Receivable]]  
 
::: [[501.11 Disbursements]]  
[[Category:Contents]]
::: [[501.12 Requesting Payments through a University Procurement Request]]  
::: [[501.13 Purchasing Through the University Procurement Request]]
::: [[501.14 University Procurement Request]]
::: [[501.15 Check Request Procedure Policy]]  
::: [[501.16 Purchases Through Petty Disbursing Funds]]  
::: [[501.17 Backup Withholding Requirements Policy]]  
::: [[501.18 Fund/Organization (ORG) Administration]]
::: [[501.19 New Vendor Set Up for Banner Finance]]
::: [[501.20 Journal Entry Guidelines]]
::: [[501.21 Basic Spending Guidelines by Fund Source]]
::: [[501.22 Fixed Asset System]]  
:: [[Bookstore|502 Bookstore]]
::: [[502.1 Textbook Department]]  
::: [[502.2 Merchandise Department]]  
::: [[502.3 Paperback Department]]  
::: [[502.4 Sporting Goods Department]]  
::: [[502.5 Returned Checks]]  
::: [[502.6 Desk Copies]]  
::: [[502.7 Textbook Rental Policy]]
::: [[502.8 Departmental Charges]]  
:: [[Cashier|503 Cashier]]  
::: [[State Policies Regarding The Receipt of Funds|503.1 State Policies Regarding the Receipt of Funds]]  
::: [[Receipting and Depositing Funds|503.2 Receipting and Depositing Funds]]
::: [[Collection of Cash Outside University Cashier's Office|503.3 Collection of Cash Outside University Cashier's Office]]  
::: [[Storage and Safeguarding of Funds|503.4 Storage and Safeguarding of Funds]]  
::: [[Imprest Change Funds|503.5 Imprest Change Funds]]
::: [[Collection of Accounts Receivable|503.6 Collection of Accounts Receivable]]
::: [[Collection of Checks Returned for Insufficient Funds|503.7 Collection of Checks Returned for Insufficient Funds]]
:: [[Central Warehouse|504 Central Warehouse]]
::: [[Warehouse Stock Items|504.1 Warehouse Stock Items]]
::: [[Central Receiving|504.2 Central Receiving]]
::: [[Central Shipping|504.3 Central Shipping]]
::: [[Purchasing Items from the Central Warehouse|504.4 Purchasing Items from the Central Warehouse]]
:: [[Food Service|505 Food Services]] 
::: [[APPCARDS|505.1 APPCARDS]]
::: [[Cafeteria|505.2 Cafeteria]]
::: [[Catering Service and Special Events|505.3 Catering Service and Special Events]]
::: [[The Food Court|505.4 The Food Court]]
::: [[McAlister's Deli|505.5 McAlister's Deli]]
::: [[Cascades Cafe|505.6 Cascades Cafe]]
::: [[Park Place Cafe|505.7 Park Place Cafe]]
::: [[Pizzeria|505.8 Pizzeria]]
::: [[The Market-Trivette Hall|505.9 The Market-Trivette Hall]]
::: [[Vending|505.10 Vending]]
:: [[Payroll|506 Payroll]]
::: [[ASU Payroll Policies|506.1 ASU Payroll Policies]]
::: [[Manual Check Policy|506.2 Manual Check Policy]]
::: [[ME MN Banner Time Sheet Instructions|506.3 ME MN Banner Time Sheet Instructions]]
::: [[ME MN Exempt Employee Time Sheet|506.4 ME MN Exempt Employee Time Sheet]]
::: [[MN Subject to Overtime Time Sheet|506.5 MN Subject to Overtime Time Sheet]]
::: [[ME MN Payroll Department Totals|506.6 ME MN Payroll Department Totals]]
::: [[Semi Monthly Payroll Instructions|506.7 Semi Monthly Payroll Instructions]]
::: [[SM Time Sheet|506.8 SM Time Sheet]]
::: [[SM Department Total Sheet|506.9 SM Department Total Sheet]]
::: [[Payroll Adjustment Form|506.10 Payroll Adjustment Form]]
::: [[Payroll Direct Deposit|506.11 Payroll Direct Deposit]]
::: [[Leave Payout Procedure|506.12 Leave Payout Procedure]]
::: [[Instructions for Payroll Time Entry Security Requests|506.13 Instructions for Payroll Time Entry Security Requests]]
:: [[Facilities and Property Management|507 Facilities and Property Management]] 
::: [[Association with other University Departments|507.1 Association with other University Departments]]
::: [[Funding and Types of Services|507.2 Funding and Types of Services]]
::: [[Services Provided by the Physical Plant|507.3 Services Provided by the Physical Plant]]
::: [[Requests for Physical Plant Services|507.4 Requests for Physical Plant Services]]
::: [[Emergency Maintenance and Repair Service|507.5 Emergency Maintenance and Repair Service]]
::: [[Renovations and Alterations|507.6 Renovations and Alterations]]
::: [[Key and Lock Security|507.7 Key and Lock Security]]
::: [[Heating and Cooling/Environmental Control|507.8 Heating and Cooling/Environmental Control]]
::: [[Buildings and Grounds Regulations|507.9 Buildings and Grounds Regulations]]
::: [[University Motor Vehicles|507.10 University Motor Vehicles]]
::: [[Recycling Programs|507.11 Recycling Program]]
::: [[Surplus Property|507.12 Surplus Property]]
::: [[Borrowing Computer Equipment|507.13 Borrowing Computer Equipment]]
::: [[Smoking on University Property|507.14 Smoking on University Property]]
:: [[Post Office|508 Post Office]]
::: [[University Postal Service|508.1 University Postal Service]]
::: [[Campus Mail Service|508.2 Campus Mail Service]]
::: [[U.S. Federal Postal Contract Station|508.3 U.S. Federal Postal Contract Station]]
::: [[Addressing Outgoing Mail|508.4 Addressing Outgoing Mail]]
::: [[United States Mail Rate Classifications|508.5 United States Mail Rate Classifications]]
::: [[Quantity Mailing|508.6 Quantity Mailing]]
::: [[Preparing Outgoing Mail|508.7 Preparing Outgoing Mail]]
::: [[Processing Bulk Mail|508.8 Processing Bulk Mail]]
:: [[Purchasing|509 Purchasing]]
::: [[Purchasing Office|509.1 Purchasing Office]]
::: [[Purchase Authorizations|509.2 Purchase Authorizations]]
::: [[Solicitation by Salesmen|509.3 Solicitation by Salesmen]]
::: [[Product and Service Demonstrations by Vendors|509.4 Product and Service Demonstrations by Vendors]]
::: [[State Purchase Contracts|509.5 State Purchase Contracts]]
::: [[Solicitation of Bids and Quotations|509.6 Solicitation of Bids and Quotations]]
::: [[Single Source Purchases|509.7 Single Source Purchases]]
::: [[Purchases from Commercial Vendors|509.8 Purchases from Commercial Vendors]]
::: [[Changes to Purchase Orders|509.9 Changes to Purchase Orders]]
::: [[Correspondence with Vendors|509.10 Correspondence with Vendors]]
::: [[Return of Merchandise to Vendors|509.11 Return of Merchandise to Vendors]]
::: [[Purchases from University Facilities|509.12 Purchases from University Facilities]]
::: [[Emergency Purchases|509.13 Emergency Purchases]]
::: [[Blanket Purchase Orders|509.14 Blanket Purchase Orders]]
::: [[Rental and Lease of Equipment|509.15 Rental and Lease of Equipment]]
::: [[Purchase and Rental of Office Machines|509.16 Purchase and Rental of Office Machines]]
::: [[Service Contracts/Maintenance Agreements|509.17 Service Contracts/Maintenance Agreements]]
::: [[Purchase or Rental of EDP and Computer Related Equipment|509.18 Purchase or Rental of EDP and Computer Related Equipment]]
::: [[Excise and Sales Tax|509.19 Excise and Sales Tax]]
::: [[Personal Service Contracts|509.20 Personal Service Contracts]]
::: [[Indefinite Quantity Contracts|509.21 Indefinite Quantity Contracts]]
::: [[Small Purchase Policy|509.22 Small Purchase Policy]]
::: [[Procurement Card Program|509.23 Procurement Card Program]]
:: [[Travel and Transportation|510 Travel and Transportation]]
::: [[Travel and Transportation Authorization|510.1 Travel and Transportation Authorization]]
::: [[Travel and Transportation Fiscal Accounting|510.2 Travel and Transportation Fiscal Accounting]]
::: [[Definition of Terms|510.3 Definition of Terms]]
::: [[State Policies Regarding Travel|510.4 State Policies Regarding Travel]]
::: [[Travel Allowances for State Officers and Employees|510.5 Travel Allowances for State Officers and Employees]]
::: [[Authorization Required for Travel|510.6 Authorization Required for Travel]]
::: [[Non-State Employees|510.7 Non-State Employees]]
::: [[University Travel Advances|510.8 University Travel Advances]]
::: [[Reimbursement of Travel Expenses|510.9 Reimbursement of Travel Expenses]]
::: [[Registration Fees|510.10 Registration Fees]]
::: [[Subsistence|510.11 Subsistence]]
::: [[Transportation|510.12 Transportation]]
::: [[Assemblies Sponsored by State Agencies|510.13 Assemblies Sponsored by State Agencies]]
::: [[Informal Meetings|510.14 Informal Meetings]]
::: [[Travel Accounting Compliance|510.15 Travel Accounting Compliance]]
:: [[Printing and Publications|511 Printing and Publications]]
::: [[Printing Responsibilities|511.1 Printing Responsibilities]]
::: [[Printing Services and Charges|511.2 Printing Services and Charges]]
::: [[Graphic Identity Program|511.3 Graphic Identity Program]]
;: [[600 Human Resources]]
:: [[601 Human Resource Services Introduction]]
:: [[602 Hiring and Separation]]
::: [[602.1 General]]
::: [[602.2 SPA Employees]]
::: [[602.3 EPA Employees]]
::: [[602.4 Students]]
:: [[603 Terms and Conditions of Employment]]
::: [[Equal Employment Opportunity|603.1 Equal Employment Opportunity]]
::: [[603.2 Equal Opportunity Policy]]
::: [[603.3 Prohibiting Harassment]]
::: [[603.4 Illegal or Abusive Use of Alcohol and Other Drugs]]
::: [[603.5 Use of Software on Non-State Owned Personal Computers]]
::: [[603.6 Age Limitation for Employment and Employee Retention]]
::: [[603.7 Position Management]]
::: [[603.8 Personnel Records and Disclosure of Information]]
::: [[603.9 Pay and Compensation]]
::: [[603.10 In-Range Adjustment Policy]]
::: [[603.11 Supplemental Pay Policy]]
::: [[603.12 Employee Responsibilities]]
::: [[603.13 Work Schedule]]
::: [[603.14 Changes Affecting Employment]]
::: [[603.15 Employee Relations]]
::: [[603.16 Employee Safety]]
::: [[603.17 Disciplinary Action, Suspension and Dismissal]]
::: [[603.18 Disciplinary Suspension Without Pay]]
::: [[603.19 Demotion]]
::: [[603.20 Pre-Disciplinary Conference]]
::: [[603.21 Procedure for Appeal to the State Personnel Commission]]
::: [[603.22 Policy Concerning Improper Relationships between Students and Employees]]
::: [[603.23 Policy Prohibiting Workplace Harassment]]
::: [[603.24 Mediation for Faculty and EPA Administrative Personnel]]
::: [[603.25 EPA Non-Faculty Grievances]]
::: [[603.26 Evaluating Staff Employees]]
::: [[603.27 Daylight Savings Time Procedure]]
::: [[603.28 Adverse Weather and Emergency Closing]]
::: [[603.29 EPA Non-faculty Employment]]
::: [[603.30 Critical and Essential Staff]]
:: [[604 Benefits]]
::: [[604.1 Leave]]
::: [[604.2 Voluntary Shared Leave Program]]
::: [[604.3 Insurance and Retirement Benefits]]
::: [[604.4 Educational Opportunities]]
::: [[604.5 Services to Employees]]
::: [[604.6 Filing the Supervisor's Accident Report Form]]
::: [[604.7 Filing Worker's Compensation Claims]]
::: [[604.8 EPA Benefits]]
::: [[604.9 SPA Benefits]]
::: [[Vacation Leave|604.10 Vacation Leave]]
::: [[Sick Leave|604.11 Sick Leave]]
::: [[Leave without Pay Administration|604.12 Leave without Pay Administration]]
::: [[Holiday Leave Administration|604.13 Holiday Leave Administration]]
::: [[FMLA Leave Administration|604.14 FMLA Leave Administration]]
::: [[Family Illness Leave Administrtion|604.15 Family Illness Leave Administration]]
::: [[Community Service Leave|604.16 Community Service Leave]]
::: [[Military Science Leave and Differential Pay Procedures|604.17 Military Service Leave and Differential Pay Procedures]]
:: [[Conflicts of Interest and Commitment|605 Conflicts of Interest and Commitment]]
::: [[605.1 Dual Employment]]
::: 605.2 Processing Dual Employment Assignments
::: [[605.3 External Professional Activities of Faculty and Other Professional Staff]]
::: [[605.4 Secondary Employment]]
::: 605.5 Staff (SPA) Employee Request for Approval to Engage in Outside Work
::: 605.6 Conflicts of Interest and Commitment Policies and Guidelines for Faculty/EPA Administrative Personnel
::: 605.6.1 DISCLOSURE FORM - Faculty/EPA Administrative Personnel Report of Non-University Activities
: 700 Athletics
:: 701 Department of Athletics Policies and Procedures Manual
:: 702 Trademark/Service Mark Licensing
: 800 University Communications
:: 801 Institutional Identity and Graphic Design Program
:: 802 Responses to Requests
::: 802.1 Requests for Public Records
::: 802.2 Media Inquiries
::: 802.3 Subpoenas
: 900 Information Technology
:: 901 Use of Computers and Data Communications
:: 902 Statement of Confidentiality
:: 903 Guidelines for Setting and Protecting Your Password
: 1000 Audits
:: 1001 Financial and Operational Audits
:: 1002 Information Systems Audits
:: 1003 Bank Accounts, Cash Funds, and Investments
:: 1004 Policies and Procedures
:: 1005 Changes in Accounting Equipment and Procedures
:: 1006 Audit Follow-Up Policy

Revision as of 19:27, 13 June 2014

Welcome to the Appalachian State University Online Policy Manual. These policies and procedures are periodically updated or revised. Efforts are made to keep this online version current. If any questions arise about the authenticity of the online version, please contact the Office of General Counsel (828-262-2751). In the event of any discrepancy between the online version and printed documents approved by the Chancellor, the printed documents shall govern. Departments have forms on their web pages and at the ASU Electronic Forms page. Many departments have provided the forms related to the associated policies and procedures in Portable Document Format (.pdf). To view PDF documents, you must have Acrobat Reader installed on your computer. Acrobat Reader is available from Appalachian State University's application explorer icon on university-owned computers.

Comments, suggestions or questions regarding the Policy Manual should be directed to Kathy Deas or to the department with primary responsibility for implementation.

Table of Contents

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