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Difference between revisions of "Policy Manual"
From Appalachian State University Policy Manual
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*** [[Collection and Write-Off of University Accounts Receivable|501.10 Collection and Write-Off of University Accounts Receivable]] | *** [[Collection and Write-Off of University Accounts Receivable|501.10 Collection and Write-Off of University Accounts Receivable]] | ||
*** [[Disbursements|501.11 Disbursements]] | *** [[Disbursements|501.11 Disbursements]] | ||
| − | *** [[ | + | *** [[Direct Payments Policy|501.12 Direct Payments Policy]] |
| − | + | *** [[Petty Disbursing Fund Purchases|501.13 Purchases Through Petty Disbursing Funds]] | |
| − | + | *** [[Backup Withholding Requirements|501.14 Backup Withholding Requirements Policy]] | |
| − | + | *** [[Fund/Organization (ORG) Administration|501.15 Fund/Organization (ORG) Administration]] | |
| − | *** [[Petty Disbursing Fund Purchases|501. | + | *** [[New Vendor Set Up for Banner Finance|501.16 New Vendor Set Up for Banner Finance]] |
| − | *** [[Backup Withholding Requirements|501. | + | *** [[Journal Entry Guidelines|501.17 Journal Entry Guidelines]] |
| − | *** [[Fund/Organization (ORG) Administration|501. | + | *** [[Basic Spending Guidelines by Fund Source|501.18 Basic Spending Guidelines by Fund Source]] |
| − | *** [[New Vendor Set Up for Banner Finance|501. | + | *** [[Fixed Asset System|501.19 Fixed Asset System]] |
| − | *** [[Journal Entry Guidelines|501. | + | *** [[Taxation of Gifts|501.20 Taxation of Gifts]] |
| − | *** [[Basic Spending Guidelines by Fund Source|501. | + | *** [[International and Domestic Wire Transfer|501.21 International and Domestic Wire Transfer]] |
| − | *** [[Fixed Asset System|501. | + | |
| − | *** [[Taxation of Gifts|501. | + | |
| − | *** [[International and Domestic Wire Transfer|501. | + | |
** [[Bookstore|502 Bookstore]] | ** [[Bookstore|502 Bookstore]] | ||
*** [[Textbook Department|502.1 Textbook Department]] | *** [[Textbook Department|502.1 Textbook Department]] | ||
Revision as of 19:30, 22 October 2012
Welcome to the Appalachian State University Online Policy Manual. These policies and procedures are periodically updated or revised. Efforts are made to keep this online version current. If any questions arise about the authenticity of the online version, please contact the Office of General Counsel (828-262-2751). In the event of any discrepancy between the online version and printed documents approved by the Chancellor, the printed documents shall govern. Departments have forms on their web pages and at the ASU Electronic Forms page. Many departments have provided the forms related to the associated policies and procedures in Portable Document Format (.pdf). To view PDF documents, you must have Acrobat Reader installed on your computer. Acrobat Reader is available from Appalachian State University's application explorer icon on university-owned computers.
Comments, suggestions or questions regarding the Policy Manual should be directed to Kathy Deas or to the department with primary responsibility for implementation.
Table of Contents
- 100 Governance and Administration
- 101 Policy on Policies
- 102 University Organization and Administration
- 103 Board of Trustees
- 104 Facility Use, Solicitation, Distribution of Printed Materials, Unscheduled Public Speaking Areas, and Peaceful Assembly
- 105 Records
- 106 Drugs and Alcohol
- 107 Substantive Change
- 108 Planning, Budgeting and Assessment Cycle
- 200 Academic Affairs
- 201 Faculty Handbook
- 202 Undergraduate Bulletin
- 203 Graduate Bulletin
- 204 Academic Governance Handbook
- 205 Academic Integrity Code
- 206 Final Grade Appeal Procedure
- 207 Intellectual Property Transfer
- 208 Export Control Management Plan
- 209 Review of Research Involving Human Subjects
- 210 Payments to Human Subjects
- 211 Integrity in Scholarship and Scientific Research
- 212 Use of Recombinant DNA in Research and Teaching Laboratories
- 213 Care and Use of Animals for Research Teaching or Demonstration
- 214 Credit Hour Policy
- 215 Policy on Internet/Web-Based Courses
- 300 Public Safety
- 301 Police
- 302 Emergency Management
- 303 Environmental Health and Safety
- 303.1 Office of Occupational Safety and Health Introduction
- 303.2 OSHA Regulations
- 303.3 Safety Committees
- 303.4 Personal Protective Equipment
- 303.5 Accident Reports
- 303.6 Safety Hazards
- 303.7 Hazardous Communication Program
- 303.8 Exposure Control Plan for Bloodborne Pathogens
- 303.9 Chemical Hygiene Plan
- 303.10 Open Flame Policy
- 303.11 Fall Protection Plan
- 303.12 Respiratory Protection Program
- 303.13 15-Seat Vans
- 303.14 Lockout/Tagout Procedures
- 303.15 Pre-Purchase Review of Products
- 303.16 Hazardous Chemical Spill Response
- 303.17 Automated External Defibrillator Protocol
- 303.18 Safety Inspections
- 303.19 Fire Prevention and Emergency Action
- 303.20 Industrial Hygiene Assistance Request Form
- 303.21 Emergency Telephone Numbers
- 303.22 Radiation Safety Manual
- 303.23 Confined Space Program
- 303.24 Animals On Campus
- 303.25 Smoking on University Property
- 304 Parking and Traffic
- 400 Students
- 500 Business Operations
- 501 Accounting
- 501.1 Budget Administration
- 501.2 Non-Appropriated Budgets
- 501.3 Account Numbers
- 501.4 Accounting Terminology
- 501.5 Funds Verification and Encumbrance Control
- 501.6 Budget and Expenditure Reports
- 501.7 Intracampus Billing
- 501.8 Departmental Bookkeeping
- 501.9 Contractual Obligations of University Services
- 501.10 Collection and Write-Off of University Accounts Receivable
- 501.11 Disbursements
- 501.12 Direct Payments Policy
- 501.13 Purchases Through Petty Disbursing Funds
- 501.14 Backup Withholding Requirements Policy
- 501.15 Fund/Organization (ORG) Administration
- 501.16 New Vendor Set Up for Banner Finance
- 501.17 Journal Entry Guidelines
- 501.18 Basic Spending Guidelines by Fund Source
- 501.19 Fixed Asset System
- 501.20 Taxation of Gifts
- 501.21 International and Domestic Wire Transfer
- 502 Bookstore
- 503 Cashier
- 503.1 State Policies Regarding the Receipt of Funds
- 503.2 Receipting and Depositing Funds
- 503.3 Collection of Cash Outside University Cashier's Office
- 503.4 Storage and Safeguarding of Funds
- 503.5 Imprest Change Funds
- 503.6 Collection of Accounts Receivable
- 503.7 Collection of Checks Returned for Insufficient Funds
- 504 Central Warehouse
- 505 Food Services
- 506 Payroll
- 507 Facilities and Property Management
- 507.1 Association with other University Departments
- 507.2 Funding and Types of Services
- 507.3 Services Provided by the Physical Plant
- 507.4 Requests for Physical Plant Services
- 507.5 Emergency Maintenance and Repair Service
- 507.6 Renovations and Alterations
- 507.7 Key and Lock Security
- 507.8 Heating and Cooling/Environmental Control
- 507.9 Buildings and Grounds Regulations
- 507.10 University Motor Vehicles
- 507.11 Recycling Program
- 507.12 Surplus Property
- 507.13 Borrowing Computer Equipment
- 507.14 University Space Management
- 508 Post Office
- 509 Purchasing
- 509.1 Purchasing Office
- 509.2 Purchase Authorizations
- 509.3 Solicitation by Salesmen
- 509.4 Product and Service Demonstrations by Vendors
- 509.5 State Purchase Contracts
- 509.6 Solicitation of Bids and Quotations
- 509.7 Single Source Purchases
- 509.8 Purchases from Commercial Vendors
- 509.9 Changes to Purchase Orders
- 509.10 Correspondence with Vendors
- 509.11 Return of Merchandise to Vendors
- 509.12 Purchases from University Facilities
- 509.13 Emergency Purchases
- 509.14 Blanket Purchase Orders
- 509.15 Rental and Lease of Equipment
- 509.16 Purchase and Rental of Office Machines
- 509.17 Service Contracts/Maintenance Agreements
- 509.18 Purchase or Rental of EDP and Computer Related Equipment
- 509.19 Excise and Sales Tax
- 509.20 Personal and Professional Service Contracts
- 509.21 Indefinite Quantity Contracts
- 509.22 Small Purchases
- 509.23 Procurement Card Program
- 510 Travel and Transportation
- 510.1 Travel and Transportation Authorization
- 510.2 Travel and Transportation Fiscal Accounting
- 510.3 Definition of Terms
- 510.4 State Policies Regarding Travel
- 510.5 Travel Allowances for State Officers and Employees
- 510.6 Authorization Required for Travel
- 510.7 Non-State Employees
- 510.8 University Travel Advances
- 510.9 Reimbursement of Travel Expenses
- 510.10 Registration Fees
- 510.11 Subsistence
- 510.12 Transportation
- 510.13 Assemblies Sponsored by State Agencies
- 510.14 Informal Meetings
- 510.15 Travel Accounting Compliance
- 510.16 Third Party Lodging
- 511 Printing and Publications
- 501 Accounting
- 600 Human Resources
- 601.1 SPA Employee Hiring
- 601.2 SPA Employee Merit-Based Recruitment and Selection Plan
- 601.3 SPA Employee Requesting Position Actions
- 601.4 SPA Employee Separation from Service
- 601.5 SPA Employee Terminating Employment
- 601.6 SPA Grievance and Appeal
- 601.7 SPA Employee Reduction-in-Force
- 601.8 EPA Employees
- 601.9 Student Employees
- 602 Terms and Conditions of Employment
- 602.1 Equal Opportunity
- 602.2 Harassment, Discrimination and Retaliation
- 602.3 Employee Abuse of Alcohol and Other Drugs
- 602.4 Use of Software on Non-State Owned Personal Computers
- 602.5 Age Limitation for Employment and Employee Retention
- 602.6 Position Management
- 602.7 Personnel Records and Information Disclosure
- 602.8 Pay and Compensation
- 602.9 In-Range Adjustment
- 602.10 Supplemental Pay
- 602.11 Employee Responsibilities
- 602.12 Work Schedule
- 602.13 Changes Affecting Employment
- 602.14 Employee Relations
- 602.15 Employee Safety
- 602.16 Disciplinary Action, Suspension and Dismissal
- 602.17 Disciplinary Suspension Without Pay
- 602.18 Demotion
- 602.19 Pre-Disciplinary Conference
- 602.20 Appeal to State Personnel Commission
- 602.21 Improper Relationships between Students and Employees
- 602.22 Mediation for Faculty and EPA Administrative Personnel
- 602.23 EPA Non-Faculty Grievances
- 602.24 Evaluating Staff Employees
- 602.25 Daylight Savings Time
- 602.26 Adverse Weather and Emergency Closing
- 602.27 EPA Non-faculty Employment
- 602.28 Critical and Essential Staff
- 602.29 On-Call/Emergency Callback Pay
- 602.30 Criminal Background Reports
- 602.31 EPA Non-Faculty Performance Management
- 603 Benefits
- 603.1 Leave
- 603.2 Voluntary Shared Leave Program
- 603.3 Insurance and Retirement Benefits
- 603.4 Educational Opportunities
- 603.5 Services to Employees
- 603.6 Filing the Supervisor's Accident Report Form
- 603.7 Filing Worker's Compensation Claims
- 603.8 EPA Benefits
- 603.9 SPA Benefits
- 603.10 Vacation Leave
- 603.11 Sick Leave
- 603.12 Leave without Pay Administration
- 603.13 Holiday Leave Administration
- 603.14 FMLA Leave Administration
- 603.15 Family Illness Leave Administration
- 603.16 Community Service Leave
- 603.17 Military Service Leave and Differential Pay Procedures
- 603.18 Emergency Loan Fund
- 604 Conflicts of Interest and Commitment
- 700 Athletics
- 800 University Communications
- 900 Information Technology
- 901 Use of Computers and Data Communications
- 902 Statement of Confidentiality
- 903 Guidelines for Setting and Protecting Your Password
- 904 Web Accessibility Standards
- 905 Computer Lab Policies and Procedures
- 906 Computer Purchasing Options
- 907 Open Servers VLAN Policy
- 908 Remote Access Policy
- 909 Network Risk Assessment Policy
- 910 Standards for Purchasing Classroom Technology Equipment
- 911 Trusted Access Policy
- 912 Virtual Private Network (VPN) Policy
- 913 General Web Standards
- 914 Wireless Networking Policy and Process
- 1000 Audits
