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Welcome to the Appalachian State University Online Resource Manual. These policies and procedures are periodically updated or revised. Efforts are made to keep this online version current. If any questions arise about the authenticity of the online version, please contact the Office of General Counsel (828-262-2751). In the event of any discrepancy between the online version and printed documents approved by the Chancellor, the printed documents shall govern. Departments have forms on their web pages and at the [https://www.webapp.appstate.edu/electronicforms/newdefault.asp ASU Electronic Forms page]. Many departments have provided the forms related to the associated policies and procedures in Portable Document Format (.pdf). To view PDF documents, you must have Acrobat Reader installed on your computer. [http://get.adobe.com/reader/ Acrobat Reader] is available from Appalachian State University's application explorer icon on university-owned computers.
Welcome to the Appalachian State University Online Policy Manual. These policies and procedures are periodically updated or revised. Efforts are made to keep this online version current. If any questions arise about the authenticity of the online version, please contact the Office of General Counsel (828-262-2751). In the event of any discrepancy between the online version and printed documents approved by the Chancellor, the printed documents shall govern.
 
Comments, suggestions or questions regarding the Policy Manual should be directed to the Office of General Counsel at ogc@appstate.edu or to the department with primary responsibility for implementation.
 
 
''':NOTE:  For purposes of all Appalachian State University policies, references to SPA (subject to the State Personnel Act [former terminology]) shall be interchangeable with SHRA (subject to the State Human Resources Act [current terminology]); and references to EPA (exempt from the State Personnel Act [former terminology]) shall be interchangeable with EHRA (exempt from the State Human Resources Act [current terminology]).'''


Comments, suggestions or questions regarding the Policy Manual should be directed to [mailto:[email protected] Kathy Deas] or to the department with primary responsibility for implementation.


== Table of Contents ==
== Table of Contents ==
<div id="no-bullet">
* [[:Category:Governance and Administration|100 Governance and Administration]]
** [[Policy on Policies|101 Policy on Policies]]
** [[University Contracts and Delegation of Signature Authority|102 University Contracts and Delegation of Signature Authority]]
*** [[Legal Services Policy|102.1 Legal Services Policy]]
** [[Board of Trustees|103 Board of Trustees]]
*** [[Bylaws|103.1 Bylaws]]
*** [[Naming of Facilities and Programs|103.3 Naming of Facilities and Programs]]
*** [[Honorary Degrees|103.4 Honorary Degrees]]
** [[Facility Use|104 Facility Use]]
** [[:Category:Records|105 Records]]
*** [[Record Retention Policy|105.1 Record Retention Policy]]
*** [[Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended|105.3 Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended]]
*** [[Identity Theft Prevention Plan|105.5 Identity Theft Prevention Plan]]
*** [[Public Records Requests|105.6 Public Records Requests]]
** [[Drugs and Alcohol|106 Drugs and Alcohol]]
*** [[Alcohol at University Events|106.1 Alcohol at University Events]]
*** [[Tailgating|106.2 Tailgating]]
**[[Substantive Change for Accreditation Purposes|107 Substantive Change for Accreditation Purposes]]
**[[Equal Opportunity|108 Equal Opportunity]]
**[[Debt Management|109 Debt Management]]
**[[Discrimination_and_Harassment|110 Discrimination and Harassment]]
**[[:Category:Protection of Minors|111 Protection of Minors]]
***[[Protection of Minors|111.1 Protection of Minors]]
***[[Reporting Suspected Child Abuse and Neglect|111.2 Reporting Suspected Child Abuse and Neglect]]
**[[Chalking|113 Chalking]]
* [[:Category:Academic Affairs|200 Academic Affairs]]
** [[Faculty Handbook|201 Faculty Handbook]]
** [[Buyout Policy for Externally Sponsored Projects|204 Buyout Policy for Externally Sponsored Projects]]
** [[Academic Integrity Code|205 Academic Integrity Code]]
** [[Intellectual Property Transfer|207 Intellectual Property Transfer]]
** [[Research Involving Human Subjects|209 Research Involving Human Subjects]]
** [[Research Misconduct|211 Research Misconduct]]
** [[Use of Recombinant DNA in Research and Teaching Laboratories|212 Use of Recombinant DNA in Research and Teaching Laboratories]]
** [[Care and Use of Animals for Research Teaching or Demonstration|213 Care and Use of Animals for Research Teaching or Demonstration]]
** [[Credit Hours|214 Credit Hours]]
** [[Internet/Web-Based Courses|215 Internet/Web-Based Courses]]
** [[Human Subject Research Recruitment|216 Human Subject Research Recruitment]]
** [[Export Controls Compliance|217 Export Controls Compliance]]
** [[Policy on Independent Studies|218 Policy on Independent Studies]]
** [[Facilities and Administrative Cost Policy|220 Facilities and Administrative Cost Policy]]
** [[Global Learning Management System Policy|222 Global Learning Management System Policy]]
** [[Campus Survey Policy|223 Campus Survey Policy]]
* [[:Category:Public Safety| 300 Public Safety]]
** [[:Category:Police|301 Police]]
*** [[Criminal Trespass|301.3 Criminal Trespass Warning]]
*** [[Clery_Act_Compliance_Policy|301.4 Clery Act Compliance Policy]]
*** [[Bicycle Helmets|301.5 Bicycle Helmets]]
*** [[University Security Camera Policy|301.6 University Security Camera Policy]]
** [[:Category:Emergency Management|302 Emergency Management]]
*** [[Emergency Management Program|302.1 Emergency Management Program]]
*** [[Building Emergency Plans|302.4 Building Emergency Plans]]
*** [[Emergency Notification System|302.7 Emergency Notification System]]
** [[:Category:Environmental Health and Safety|303 Environmental Health and Safety]]
*** [[Office of Occupational Safety and Health Introduction|303.1 Office of Occupational Safety and Health Introduction]]
*** [[Safety Committees|303.3 Safety Committees]]
*** [[Personal Protective Equipment|303.4 Personal Protective Equipment]]
*** [[Accident Reports|303.5 Accident Reports]]
*** [[Safety Hazards|303.6 Safety Hazards]]
*** [[Hazardous Communication Program|303.7 Hazardous Communication Program]]
*** [[Exposure Control Plan For Bloodborne Pathogens|303.8 Exposure Control Plan for Bloodborne Pathogens]]
*** [[Chemical Hygiene Plan|303.9 Chemical Hygiene Plan]]
*** [[Open Flame Policy|303.10 Open Flame Policy]]
*** [[Fall Protection Plan|303.11 Fall Protection Plan]]
*** [[Respiratory Protection Program|303.12 Respiratory Protection Program]]
*** [[Multi-Passenger Vehicles|303.13 Multi-Passenger Vehicles]]
*** [[Lockout/Tagout Procedures|303.14 Lockout/Tagout Procedures]]
*** [[Pre-Purchase Review of Products|303.15 Pre-Purchase Review of Products]]
*** [[Hazardous Chemical Spill Response|303.16 Hazardous Chemical Spill Response]]
*** [[Automated External Defibrillator Protocol|303.17 Automated External Defibrillator Protocol]]
*** [[Safety Inspections|303.18 Safety Inspections]]
*** [[Fire Prevention and Emergency Action|303.19 Fire Prevention and Emergency Action]]
*** [[Industrial Hygiene Assistance Request Form|303.20 Industrial Hygiene Assistance Request Form]]
*** [[Radiation Safety Manual|303.22 Radiation Safety Manual]]
*** [[Confined Space Program|303.23 Confined Space Program]]
*** [[Animals on Campus|303.24 Animals On Campus]]
*** [[Tobacco_and_Related_Product_Restrictions_on_University_Property|303.25 Tobacco and Related Product Restrictions on University Property]]
*** [[Unmanned Aircraft Systems Policy|303.26 Unmanned Aircraft Systems Policy]]
*** [[Theatrical Simulated Firearms Policy|303.27 Theatrical Simulated Firearms Policy]]
*** [[Controlled Substance Research Policy|303.28 Controlled Substance Research Policy]]
*** [[Laboratory Safety Policy|303.29 Laboratory Safety Policy]]
** [[:Category:Parking and Traffic|304 Parking and Traffic]]
*** [[Rules and Regulations|304.1 Rules and Regulations]]
*** [[Use of Skateboards and Similar Devices|304.2 Use of Skateboards and Similar Devices]]
* [[:Category:Students|400 Students]]
** [[Code of Student Conduct|401 Code of Student Conduct]]
** [[:Category:Student Organizations|402 Student Organizations]]
*** [[Organizational Student Conduct Policy|402.1 Organizational Student Conduct Policy]]
*** [[Student Organization Web Sites|402.2 Student Organization Web Sites]]
*** [[Recognized Student Organization Food Sales|402.3 Recognized Student Organization Food Sales]]
** [[:Category:Student Health|403 Student Health]]
*** [[Administrative Health Officer|403.1 Administrative Health Officer]]
*** [[Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors|403.2 Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors]]
*** [[Student Death Policy|403.4 Student Death Policy]]
*** [[Awarding Degrees Posthumously|403.5 Awarding Degrees Posthumously]]
** [[:Category:Housing|404 Housing]]
*** [[Right of Entry/Search and Seizure|404.1 Right of Entry/Search and Seizure]]
** [[:Category:Miscellaneous Student Policies|405 Miscellaneous Student Policies]]
*** [[Free Expression Tunnel Policy|405.1 Free Expression Tunnel Policy]]
** [[:Category:Student Withdrawal|406 Student Withdrawal]]
*** [[Withdrawal Policy|406.1 Withdrawal Policy]]
** [[Military Call to Service|407 Military Call to Service]]
* [[Business Operations|500 Business Operations]]
** [[Management and Use of University Funds| 501 Management and Use of University Funds]]
*** [[Departmental Bookkeeping|501.7 Departmental Bookkeeping]]
*** [[Fixed Asset System|501.17 Fixed Asset System]]
** [[Bookstore|502 Bookstore]]
** [[University Treasurer|503 University Treasurer]]
*** [[State Policies Regarding The Receipt of Funds|503.1 State Policies Regarding the Receipt of Funds]]
*** [[Receipting and Depositing Funds|503.2 Accounts Receivable]]
*** [[Collection of Cash Outside University Cashier's Office|503.3 Collection of Cash Outside University Cashier's Office]]
*** [[Storage and Safeguarding of Funds|503.4 Storage and Safeguarding of Funds]]
*** [[Imprest Change Funds|503.5 Imprest Change Funds]]
*** [[Collection of Checks Returned for Insufficient Funds|503.7 Collection of Checks Returned for Insufficient Funds]]
*** [[Payment Card Services Policy|503.8 Payment Card Services Policy]]
** [[Central Warehouse|504 Central Warehouse]]
*** [[Warehouse Stock Items|504.1 Warehouse Stock Items]]
*** [[Central Receiving|504.2 Central Receiving]]
*** [[Central Shipping|504.3 Central Shipping]]
*** [[Purchasing Items from the Central Warehouse|504.4 Purchasing Items from the Central Warehouse]]
** [[Campus Dining|505 Campus Dining]] 
*** [[APPCARDS|505.1 APPCARDS]]
*** [[Catering Service and Special Events|505.2 Catering Service and Special Events]]
** [[Payroll|506 Payroll]]
*** [[ASU Payroll Policies|506.1 ASU Payroll Policies]]
** [[Facilities and Property Management|507 Facilities and Property Management]] 
*** [[Funding and Types of Services|507.2 Funding and Types of Services]]
*** [[Services Provided by the Physical Plant|507.3 Services Provided by the Physical Plant]]
*** [[Requests for Physical Plant Services|507.4 Requests for Physical Plant Services]]
*** [[Emergency Maintenance and Repair Service|507.5 Emergency Maintenance and Repair Service]]
*** [[Renovations and Alterations|507.6 Renovations and Alterations]]
*** [[Key and Lock Security|507.7 Key and Lock Security]]
*** [[Heating and Cooling/Environmental Control|507.8 Heating and Cooling/Environmental Control]]
*** [[Buildings and Grounds Regulations|507.9 Buildings and Grounds Regulations]]
*** [[Recycling Programs|507.11 Recycling Program]]
*** [[Surplus Property|507.12 Surplus Property]]
*** [[Borrowing Computer Equipment|507.13 Borrowing Computer Equipment]]
*** [[University Space Management|507.14 University Space Management]]
*** [[Campus Wayfinding and Signage|507.15 Campus Wayfinding and Signage]]
*** [[Sales and Solicitation on Campus|507.17 Sales and Solicitation on Campus]]
*** [[Electronic Building Access Control and Door Security Policy|507.18 Electronic Building Access Control and Door Security Policy]]
*** [[Motor Vehicle Procurement Policy|507.19 Motor Vehicle Procurement Policy]]
*** [[Motor Vehicle Acceptable Use Policy|507.20 Motor Vehicle Acceptable Use Policy]]
** [[Post Office|508 Post Office]]
** [[Purchasing|509 Purchasing]]
** [[:Category:Travel, Transportation, and Expense Reimbursements|510 Travel, Transportation, and Expense Reimbursements]]
*** [[Travel and Expense Reimbursement Policy|510.1 Travel and Expense Reimbursement Policy]]
*** [[Travel to Destinations of Elevated Risk|510.2 Travel to Destinations of Elevated Risk]]
*** [[International Travel Insurance|510.3 International Travel Insurance]]
*** [[Accompanying Guests on Study Abroad Programs|510.4 Accompanying Guests on Study Abroad Programs]]
** [[Budget Administration|512 Budget Administration]]
* [[Human Resources|600 Human Resources]]
** 601 Hiring and Separation
*** [[SHRA Employee Separation from Service|601.4 SHRA Employee Separation from Service]]
*** [[SHRA Employee Terminating Employment|601.5 SHRA Employee Terminating Employment]]
*** [[SHRA Grievance and Appeal|601.6 SHRA Grievance and Appeal]]
*** [[SHRA Employee Reduction-in-Force|601.7 SHRA Employee Reduction-in-Force]]
*** [[Administrative Separation/Retreat to Faculty Position|601.10 Administrative Separation/Retreat to Faculty Position]]
** 602 Terms and Conditions of Employment
*** [[Employee Abuse of Alcohol and Other Drugs|602.3 Employee Abuse of Alcohol and Other Drugs]]
*** [[Software Use on Non-State Computers|602.4 Use of Software on Non-State Owned Personal Computers]]
*** [[Supplemental Pay|602.10 Supplemental Pay]]
*** [[Disciplinary Action Suspension and Dismissal|602.16 Disciplinary Action, Suspension and Dismissal]]
*** [[Improper Relationships between Students and Employees|602.21 Improper Relationships between Students and Employees]]
*** [[EPS Grievances|602.23 EPS Grievances]]
*** [[Adverse Weather and Emergency Closing|602.26 Adverse Weather and Emergency Closing]]
*** [[On-Call/Emergency Callback Pay|602.29 On-Call/Emergency Callback Pay]]
*** [[Criminal Background Reports|602.30 Criminal Background Reports]]
*** [[Workplace Violence|602.32 Workplace Violence]]
*** [[Non-Salary and Deferred Compensation|602.34 Non-Salary and Deferred Compensation]]
*** [[Employee Relocation Expenses|602.35 Employee Relocation Expenses]]
*** [[Flexible Work Arrangements|602.36 Flexible Work Arrangements]]
*** [[University Volunteers|602.37 University Volunteers]]
** 603 Benefits
*** [[Tuition Waiver|603.4 Tuition Waiver]]
*** [[Tuition Reimbursement|603.5 Tuition Reimbursement]]
*** [[Filing the Supervisor's Accident Report Form|603.6 Filing the Supervisor's Accident Report Form]]
*** [[Vacation Leave|603.10 Vacation Leave]]
*** [[Sick Leave|603.11 Sick Leave]]
*** [[Leave without Pay Administration|603.12 Leave without Pay Administration]]
*** [[Holiday Leave Administration|603.13 Holiday Leave Administration]]
*** [[FMLA Leave Administration|603.14 FMLA Leave Administration]]
*** [[Family Illness Leave Administration|603.15 Family Illness Leave Administration]]
*** [[Community Service Leave|603.16 Community Service Leave]]
*** [[Military Service Leave and Differential Pay Procedures|603.17 Military Service Leave and Differential Pay Procedures]]
*** [[Emergency Loan Fund|603.18 Emergency Loan Fund]]
** 604 Conflicts of Interest and Commitment
*** [[Dual Employment|604.1 Dual Employment]]
*** [[External Professional Activities of Faculty and Other Professional Staff|604.3 External Professional Activities of Faculty and Other Professional Staff]]
*** [[Secondary Employment|604.4 Secondary Employment]]
*** [[Staff (SHRA) Employee Request for Approval to Engage in Outside Work|604.5 Staff (SHRA) Employee Request for Approval to Engage in Outside Work]]
*** [[Conflict of Interest and Commitment|604.6 Conflict of Interest and Commitment]]
*** [[Political Activities and Public Office Holding|604.7 Political Activities and Public Office Holding]]
* [[:Category:Information Technology|900 Information Technology]]
** [[Information Technology Governance Policy|901 Information Technology Governance Policy]]
** [[Data Governance|902 Data Governance]]
** [[Information Security Policy|903 Information Security Policy]]
** [[Infrastructure and Architecture Policy|904 Infrastructure and Architecture Policy]]
** [[Identity and Access Management Policy|905 Identity and Access Management Policy]]
** [[Acceptable Use of Computing and Electronic Resources Policy|906 Acceptable Use of Computing and Electronic Resources Policy]]
** [[E-Mail As Official Means of Communication|908 E-Mail As Official Means of Communication]]
** [[Digital Accessibility|909 Digital Accessibility]]
** [[Statement of Confidentiality|910 Statement of Confidentiality]]
** [[Privacy and Confidentiality of Individually Identifiable Health Care Information under HIPAA | 911 Privacy and Confidentiality of Individually Identifiable Health Care Information under HIPAA]]
</div>


: [[Governance and Administration|100 Governance and Administration]]
[[Category:Contents]]
:: [[Policy on Policies|101 Policy on Policies]]
:: [[University Organization and Administration|102 University Organization and Administration]]
:: 103 Board of Trustees
::: 103.1 Bylaws
::: 103.2 Audit Committee Charter
::: 103.3 Naming of Facilities and Programs
::: 103.4 Honors and Awards
:: [[Facility Use|104 Facility Use, Solicitation, Distribution of Printed Materials, Unscheduled Public Speaking Areas, and Peaceful Assembly]]
:: 105 Records
::: 105.1 Records Retention Schedule
::: 105.2 University Archives
::: 105.3 Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended
::: 105.4 Use of Social Security Numbers
::: 105.5 Identity Theft Prevention Plan
:: [[Drugs and Alcohol|106 Drugs and Alcohol]]
::: [[Possession and Use of Alcoholic Beverages|106.1 Possession and Use of Alcoholic Beverages]]
::: 106.2 Events Involving Possession or Consumption of Alcoholic Beverages Procedural Checklist
::: 106.3 Tailgating
:: 107 Parking and Traffic  
::: 107.1 Rules & Regulations
: 200 Academic Affairs
:: 201 Faculty Handbook
:: 202 Undergraduate Bulletin
:: 203 Graduate Bulletin
:: 204 Academic Governance Handbook
:: 205 Academic Integrity Code
:: 206 Final Grade Appeal Procedure
:: 207 Intellectual Property Transfer
::: 207.1 Invention Disclosure Form
:: 208 Textbook Rental Policy
:: 209 Export Control Management Plan
:: 210 Guidelines for the Review of Research Involving Human Subjects
:: 211 Payments to Human Subjects
:: 212 Radiation Safety Manual
::: 212.1 Radiation Safety Forms
:: 213 Radiation Safety Laboratory Rules
:: 214 Integrity in Scholarship and Scientific Research
: 300 Public Safety
:: 301 Police
::: 301.1 Office of Public Safety/University Police
::: 301.2 Special Services
::: 301.3 University Police Services
::: 301.4 Vehicle Registration and Parking
::: 301.5 Criminal Trespass Warning
::: 301.6 Campus Security and Fire Safety Annual Report
:: 302 Emergency Management
::: 302.1 Emergency Response Plan
::: 302.2 Communication Guidelines for Emergencies and Campus Issues
::: 302.3 Emergency Operations Plan - Basic Plan
::: 302.4 Building Emergency Response Plan Template
::: 302.5 Pandemic Infectious Disease Plan
::: 302.6 International Crisis Management
:: 303 Occupational Safety and Health
::: 303.1 Office of Occupational Safety and Health Introduction
::: 303.2 OSHA Regulations
::: 303.3 Safety Committees
::: 303.4 Personal Protective Equipment
::: 303.5 Accident Reports
::: 303.6 Safety Hazards
::: 303.7 Hazardous Communication Program
::: 303.8 Exposure Control Plan for Bloodborne Pathogens
::: 303.9 Chemical Hygiene Plan
::: 303.10 Open Flame Policy
::: 303.11 Fall Protection Plan
::: 303.12 Respiratory Protection Program
::: 303.13 15-Seat Vans
::: 303.14 Lockout/Tagout Procedures
::: 303.15 Pre-Purchase Review of Products
::: 303.16 Hazardous Chemical Spill Response
::: 303.17 Automated External Defibrillator Protocol
::: 303.18 Safety Inspections
::: 303.19 Fire Prevention & Emergency Action
::: 303.20 Fire and Safety Exit Drill Report
::: 303.21 Industrial Hygiene Assistance Request Form
::: 303.22 Emergency Telephone Numbers
::: 303.23 Radiation Safety Manual
: 400 Students
:: 401 Administrative Health Officer
:: 402 Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors
:: 403 Medical Withdrawals
:: 404 Right of Entry/Search and Seizure Policy for University Housing Rental Property
:: 405 Code of Student Conduct
:: 406 Student Organization Judicial Review/Discipline Process
:: 407 Developing and Posting World Wide Web Sites for Recognized Student Organizations
:: 408 Tunnel Painting
:: 409 Illegal or Abusive Use of Alcohol and Other Drugs
:: 410 Student Housing Policies
: 500 Business Operations
:: 501 Accounting
::: 501.1 Introduction
::: 501.2 Budget Administration
::: 501.3 Non-Appropriated Budgets
::: 501.4 Account Numbers
::: 501.5 Accounting Terminology
::: 501.6 Funds Verification and Encumbrance Control
::: 501.7 Budget and Expenditure Reports
::: 501.8 Intracampus Billing
::: 501.9 Departmental Bookkeeping
::: 501.10 Contractual Obligations of University Services
::: 501.11 Collection and Write-Off of University Accounts Receivable
::: 501.12 Disbursements
::: 501.13 Requesting Payments through a University Procurement Request
::: 501.14 Purchasing Through the University Procurement Request
::: 501.15 University Procurement Request
::: 501.16 Check Request Procedure Policy
::: 501.17 Purchases Through Petty Disbursing Funds
::: 501.18 Backup Withholding Requirements Policy
::: 501.19 Fund/Organization (ORG) Administration
::: 501.20 New Vendor Set Up for Banner Finance
::: 501.21 Journal Entry Guidelines
::: 501.22 Basic Spending Guidelines by Fund Source
::: 501.23 Fixed Asset System
:: 502 Bookstore
::: 502.1 University Bookstore Introduction
::: 502.2 Textbook Department
::: 502.3 Merchandise Department
::: 502.4 Paperback Department
::: 502.5 Sporting Goods Department
::: 502.6 Returned Checks
::: 502.7 Desk Copies
::: 502.8 Textbook Rental Policy
::: 502.9 Departmental Charges
:: 503 Cashier
::: 503.1 Cashier's Office Introduction
::: 503.2 State Policies Regarding the Receipt of Funds
::: 503.3 Receipting and Depositing Funds
::: 503.4 Collection of Cash Outside University Cashier's Office
::: 503.5 Storage and Safeguarding of Funds
::: 503.6 Imprest Change Funds
::: 503.7 Collection of Accounts Receivable
::: 503.8 Collection of Checks Returned for Insufficient Funds
:: 504 Central Warehouse
::: 504.1 Central Warehouse Introduction
::: 504.2 Warehouse Stock Items
::: 504.3 Central Receiving
::: 504.4 Central Shipping
::: 504.5 Purchasing Items from the Central Warehouse
:: 505 Food Services
::: 505.1 Introduction Statements
::: 505.2 APPCARDS
::: 505.3 Cafeteria
::: 505.4 Catering Service and Special Events
::: 505.5 The Food Court
::: 505.6 McAlister's Deli
::: 505.7 Cascades Cafe
::: 505.8 Park Place Cafe
::: 505.9 Pizzeria
::: 505.10 The Market-Trivette Hall
::: 505.11 Vending
:: 506 Payroll
::: 506.1 Introduction – Payroll Function
::: 506.2 ASU Payroll Policies
::: 506.3 Manual Check Policy
::: 506.4 ME_MN Banner Time Sheet Instructions
::: 506.5 ME MN Exempt Employee Time Sheet
::: 506.6 MN Subject to Overtime Time Sheet
::: 506.7 ME MN Payroll Department Totals
::: 506.8 Semi Monthly Payroll Instructions
::: 506.9 SM Time Sheet
::: 506.10 SM Department Total Sheet
::: 506.11 Payroll Adjustment Form
::: 506.12 Payroll Direct Deposit
::: 506.13 Leave Payout Procedure
::: 506.14 Instructions for Payroll Time Entry Security Requests
:: 507 Facilities and Property Management
::: 507.1 Introduction 1 - Physical Plant Department
::: 507.2 Association with other University Departments
::: 507.3 Funding and Types of Services
::: 507.4 Services Provided by the Physical Plant
::: 507.5 Requests for Physical Plant Services
::: 507.6 Emergency Maintenance and Repair Service
::: 507.7 Renovations and Alterations
::: 507.8 Key and Lock Security
::: 507.9 Heating and Cooling/Environmental Control
::: 507.10 Buildings and Grounds Regulations
::: 507.11 University Motor Vehicles
::: 507.12 Recycling Program
::: 507.13 Surplus Property
::: 507.14 Borrowing Computer Equipment
::: 507.15 Smoking on University Property
:: 508 Post Office
::: 508.1 University Postal Service
::: 508.2 Campus Mail Service
::: 508.3 U. S. Federal Postal Contract Station
::: 508.4 Addressing Outgoing Mail
::: 508.5 United States Mail Rate Classifications
::: 508.6 Quantity Mailing
::: 508.7 Preparing Outgoing Mail
::: 508.8 Processing Bulk Mail
:: 509 Purchasing
::: 509.1 Purchasing Office
::: 509.2 Purchase Authorizations
::: 509.3 Solicitation by Salesmen
::: 509.4 Product and Service Demonstrations by Vendors
::: 509.5 State Purchase Contracts
::: 509.6 Solicitation of Bids and Quotations
::: 509.7 Single Source Purchases
::: 509.8 Purchases from Commercial Vendors
::: 509.9 Changes to Purchase Orders
::: 509.10 Correspondence with Vendors
::: 509.11 Return of Merchandise to Vendors
::: 509.12 Purchases from University Facilities
::: 509.13 Emergency Purchases
::: 509.14 Blanket Purchase Orders
::: 509.15 Rental and Lease of Equipment
::: 509.16 Purchase and Rental of Office Machines
::: 509.17 Service Contracts/Maintenance Agreements
::: 509.18 Purchase or Rental of EDP and Computer Related Equipment
::: 509.19 Excise and Sales Tax
::: 509.20 Personal Service Contracts
::: 509.21 Indefinite Quantity Contracts
::: 509.22 Small Purchase Policy
::: 509.23 Procurement Card Program
:: 510 Travel and Transportation
::: 510.1 Travel and Transportation Authorization
::: 510.2 Travel and Transportation Fiscal Accounting
::: 510.3 Definition of Terms
::: 510.4 State Policies Regarding Travel
::: 510.5 Travel Allowances for State Officers and Employees
::: 510.6 Authorization Required for Travel
::: 510.7 Non-State Employees
::: 510.8 University Travel Advances
::: 510.9 Reimbursement of Travel Expenses
::: 510.10 Registration Fees
::: 510.11 Subsistence
::: 510.12 Transportation
::: 510.13 Assemblies Sponsored by State Agencies
::: 510.14 Informal Meetings
::: 510.15 Travel Accounting Compliance
:: 511 Printing and Publications
::: 511.1 Introduction
::: 511.2 Printing Responsibilities
::: 511.3 Printing Services and Charges
::: 511.4 Graphic Identity Program
;: 600 Human Resources
:: 601 Human Resource Services Introduction
:: 602 Hiring and Separation
::: 602.1 General
::: [[602.2 SPA Employees]]
::: 602.3 EPA Employees
::: 602.4 Students
:: [[603 Terms and Conditions of Employment]]
::: [[Equal Employment Opportunity|603.1 Equal Employment Opportunity]]
::: 603.2 Equal Opportunity Policy
::: 603.3 Prohibiting Harassment (03-17-:: 04)
::: 603.4 Illegal or Abusive Use of Alcohol and Other Drugs
::: 603.5 Use of Software on Non-State Owned Personal Computers
::: [[603.6 Age Limitation for Employment and Employee Retention]]
::: [[603.7 Position Management]]
::: [[603.8 Personnel Records and Disclosure of Information]]
::: [[603.9 Pay and Compensation]]
::: 603.10 In-Range Adjustment Policy
::: 603.11 Supplemental Pay Policy
::: [[603.12 Employee Responsibilities]]
::: [[603.13 Work Schedule]]
::: [[603.14 Changes Affecting Employment]]
::: [[603.15 Employee Relations]]
::: [[603.16 Employee Safety]]
::: 603.17 Disciplinary Action, Suspension and Dismissal
::: 603.18 Disciplinary Suspension Without Pay
::: 603.19 Demotion
::: 603.20 Pre-Disciplinary Conference
::: 603.21 Procedure for Appeal to the State Personnel Commission
::: 603.22 Policy Concerning Improper Relationships between Students and Employees
::: 603.23 Policy Prohibiting Workplace Harassment
::: 603.24 Mediation for Faculty and EPA Administrative Personnel
::: 603.25 EPA Non-Faculty Grievances
::: 603.26 Evaluating Staff Employees
::: 603.27 Daylight Savings Time Procedure
::: 603.28 Adverse Weather and Emergency Closing
::: 603.29 EPA Non-faculty Employment
::: 603.30 Critical and Essential Staff
:: 604 Benefits
::: [[604.1 Leave]]
::: 604.2 Voluntary Shared Leave Program
::: [[604.3 Insurance and Retirement Benefits]]
::: 604.4 Educational Opportunities
::: 604.5 Services to Employees
::: 604.6 Filing the Supervisor's Accident Report Form
::: 604.7 Filing Worker's Compensation Claims
::: 604.8 EPA Benefits
::: 604.9 SPA Benefits
::: 604.10 Vacation Leave
::: 604.11 Sick Leave
::: 604.12 Leave without Pay Administration
::: 604.13 Holiday Leave Administration
::: 604.14 FMLA Leave Administration
::: 604.15 Family Illness Leave Administration
::: 604.16 Community Service Leave
::: 604.17 Military Service Leave and Differential Pay Procedures
:: 605 Conflicts of Interest and Commitment
::: [[605.1 Dual Employment]]
::: 605.2 Processing Dual Employment Assignments
::: 605.3 External Professional Activities of Faculty and Other Professional Staff
::: 605.4 Secondary Employment
::: 605.5 Staff (SPA) Employee Request for Approval to Engage in Outside Work
::: 605.6 Conflicts of Interest and Commitment Policies and Guidelines for Faculty/EPA Administrative Personnel
::: 605.6.1 DISCLOSURE FORM - Faculty/EPA Administrative Personnel Report of Non-University Activities
: 700 Athletics
:: 701 Department of Athletics Policies and Procedures Manual
:: 702 Trademark/Service Mark Licensing
: 800 University Communications
:: 801 Institutional Identity and Graphic Design Program
:: 802 Responses to Requests
::: 802.1 Requests for Public Records
::: 802.2 Media Inquiries
::: 802.3 Subpoenas
: 900 Information Technology
:: 901 Use of Computers and Data Communications
:: 902 Statement of Confidentiality
:: 903 Guidelines for Setting and Protecting Your Password
: 1000 Audits
:: 1001 Financial and Operational Audits
:: 1002 Information Systems Audits
:: 1003 Bank Accounts, Cash Funds, and Investments
:: 1004 Policies and Procedures
:: 1005 Changes in Accounting Equipment and Procedures
:: 1006 Audit Follow-Up Policy

Latest revision as of 21:19, 13 November 2024

Welcome to the Appalachian State University Online Policy Manual. These policies and procedures are periodically updated or revised. Efforts are made to keep this online version current. If any questions arise about the authenticity of the online version, please contact the Office of General Counsel (828-262-2751). In the event of any discrepancy between the online version and printed documents approved by the Chancellor, the printed documents shall govern.

Comments, suggestions or questions regarding the Policy Manual should be directed to the Office of General Counsel at [email protected] or to the department with primary responsibility for implementation.


:NOTE: For purposes of all Appalachian State University policies, references to SPA (subject to the State Personnel Act [former terminology]) shall be interchangeable with SHRA (subject to the State Human Resources Act [current terminology]); and references to EPA (exempt from the State Personnel Act [former terminology]) shall be interchangeable with EHRA (exempt from the State Human Resources Act [current terminology]).


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