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Welcome to the Appalachian State University Online Resource Manual. These policies and procedures are periodically updated or revised. Efforts are made to keep this online version current. If any questions arise about the authenticity of the online version, please contact the Office of General Counsel (828-262-2751). In the event of any discrepancy between the online version and printed documents approved by the Chancellor, the printed documents shall govern. Departments have forms on their web pages and at the ASU Electronic Forms Page. Many departments have provided the forms related to the associated policies and procedures in Portable Document Format (.pdf). To view PDF documents, you must have Acrobat Reader installed on your computer. Acrobat Reader is available from Appalachian State University's application explorer icon on university-owned computers.
__NOTOC__
Welcome to the Appalachian State University Online Policy Manual. These policies and procedures are periodically updated or revised. Efforts are made to keep this online version current. If any questions arise about the authenticity of the online version, please contact the Office of General Counsel (828-262-2751). In the event of any discrepancy between the online version and printed documents approved by the Chancellor, the printed documents shall govern.


Comments, suggestions or questions regarding the Resource Manual should be directed to Kathy Deas at [mailto:[email protected] deaskc@appstate.edu] or to the department with primary responsibility for implementation. Please see below responsible parties for each department.
Comments, suggestions or questions regarding the Policy Manual should be directed to the Office of General Counsel at ogc@appstate.edu or to the department with primary responsibility for implementation.


Mike Stanley, Interim Controller
(Accounting, Cashier, Payroll, Travel & Transportation)


Dayton Cole, General Counsel
''':NOTE:  For purposes of all Appalachian State University policies, references to SPA (subject to the State Personnel Act [former terminology]) shall be interchangeable with SHRA (subject to the State Human Resources Act [current terminology]); and references to EPA (exempt from the State Personnel Act [former terminology]) shall be interchangeable with EHRA (exempt from the State Human Resources Act [current terminology]).'''
(Administrative)


Mike Coston, Director
(Bookstore)


Ron Dubberly, Director
== Table of Contents ==
(Food Services)
<div id="no-bullet">
* [[:Category:Governance and Administration|100 Governance and Administration]]
** [[Policy on Policies|101 Policy on Policies]]
** [[University Contracts and Delegation of Signature Authority|102 University Contracts and Delegation of Signature Authority]]
*** [[Legal Services Policy|102.1 Legal Services Policy]]
** [[Board of Trustees|103 Board of Trustees]]
*** [[Bylaws|103.1 Bylaws]]
*** [[Naming of Facilities and Programs|103.3 Naming of Facilities and Programs]]
*** [[Honorary Degrees|103.4 Honorary Degrees]]
** [[Facility Use|104 Facility Use]]
** [[:Category:Records|105 Records]]
*** [[Record Retention Policy|105.1 Record Retention Policy]]
*** [[Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended|105.3 Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended]]
*** [[Identity Theft Prevention Plan|105.5 Identity Theft Prevention Plan]]
*** [[Public Records Requests|105.6 Public Records Requests]]
** [[Drugs and Alcohol|106 Drugs and Alcohol]]
*** [[Alcohol at University Events|106.1 Alcohol at University Events]]
*** [[Tailgating|106.2 Tailgating]]
**[[Substantive Change for Accreditation Purposes|107 Substantive Change for Accreditation Purposes]]
**[[Equal Opportunity|108 Equal Opportunity]]
**[[Debt Management|109 Debt Management]]
**[[Discrimination_and_Harassment|110 Discrimination and Harassment]]
**[[:Category:Protection of Minors|111 Protection of Minors]]
***[[Protection of Minors|111.1 Protection of Minors]]
***[[Reporting Suspected Child Abuse and Neglect|111.2 Reporting Suspected Child Abuse and Neglect]]
**[[Chalking|113 Chalking]]
* [[:Category:Academic Affairs|200 Academic Affairs]]
** [[Faculty Handbook|201 Faculty Handbook]]
** [[Buyout Policy for Externally Sponsored Projects|204 Buyout Policy for Externally Sponsored Projects]]
** [[Academic Integrity Code|205 Academic Integrity Code]]
** [[Intellectual Property Transfer|207 Intellectual Property Transfer]]
** [[Research Involving Human Subjects|209 Research Involving Human Subjects]]
** [[Research Misconduct|211 Research Misconduct]]
** [[Use of Recombinant DNA in Research and Teaching Laboratories|212 Use of Recombinant DNA in Research and Teaching Laboratories]]
** [[Care and Use of Animals for Research Teaching or Demonstration|213 Care and Use of Animals for Research Teaching or Demonstration]]
** [[Credit Hours|214 Credit Hours]]
** [[Internet/Web-Based Courses|215 Internet/Web-Based Courses]]
** [[Human Subject Research Recruitment|216 Human Subject Research Recruitment]]
** [[Export Controls Compliance|217 Export Controls Compliance]]
** [[Policy on Independent Studies|218 Policy on Independent Studies]]
** [[Facilities and Administrative Cost Policy|220 Facilities and Administrative Cost Policy]]
** [[Global Learning Management System Policy|222 Global Learning Management System Policy]]
** [[Campus Survey Policy|223 Campus Survey Policy]]
* [[:Category:Public Safety| 300 Public Safety]]
** [[:Category:Police|301 Police]]
*** [[Criminal Trespass|301.3 Criminal Trespass Warning]]
*** [[Clery_Act_Compliance_Policy|301.4 Clery Act Compliance Policy]]
*** [[Bicycle Helmets|301.5 Bicycle Helmets]]
*** [[University Security Camera Policy|301.6 University Security Camera Policy]]
** [[:Category:Emergency Management|302 Emergency Management]]
*** [[Emergency Management Program|302.1 Emergency Management Program]]
*** [[Building Emergency Plans|302.4 Building Emergency Plans]]
*** [[Emergency Notification System|302.7 Emergency Notification System]]
** [[:Category:Environmental Health and Safety|303 Environmental Health and Safety]]
*** [[Office of Occupational Safety and Health Introduction|303.1 Office of Occupational Safety and Health Introduction]]
*** [[Safety Committees|303.3 Safety Committees]]
*** [[Personal Protective Equipment|303.4 Personal Protective Equipment]]
*** [[Accident Reports|303.5 Accident Reports]]
*** [[Safety Hazards|303.6 Safety Hazards]]
*** [[Hazardous Communication Program|303.7 Hazardous Communication Program]]
*** [[Exposure Control Plan For Bloodborne Pathogens|303.8 Exposure Control Plan for Bloodborne Pathogens]]
*** [[Chemical Hygiene Plan|303.9 Chemical Hygiene Plan]]
*** [[Open Flame Policy|303.10 Open Flame Policy]]
*** [[Fall Protection Plan|303.11 Fall Protection Plan]]
*** [[Respiratory Protection Program|303.12 Respiratory Protection Program]]
*** [[Multi-Passenger Vehicles|303.13 Multi-Passenger Vehicles]]
*** [[Lockout/Tagout Procedures|303.14 Lockout/Tagout Procedures]]
*** [[Pre-Purchase Review of Products|303.15 Pre-Purchase Review of Products]]
*** [[Hazardous Chemical Spill Response|303.16 Hazardous Chemical Spill Response]]
*** [[Automated External Defibrillator Protocol|303.17 Automated External Defibrillator Protocol]]
*** [[Safety Inspections|303.18 Safety Inspections]]
*** [[Fire Prevention and Emergency Action|303.19 Fire Prevention and Emergency Action]]
*** [[Industrial Hygiene Assistance Request Form|303.20 Industrial Hygiene Assistance Request Form]]
*** [[Radiation Safety Manual|303.22 Radiation Safety Manual]]
*** [[Confined Space Program|303.23 Confined Space Program]]
*** [[Animals on Campus|303.24 Animals On Campus]]
*** [[Tobacco_and_Related_Product_Restrictions_on_University_Property|303.25 Tobacco and Related Product Restrictions on University Property]]
*** [[Unmanned Aircraft Systems Policy|303.26 Unmanned Aircraft Systems Policy]]
*** [[Theatrical Simulated Firearms Policy|303.27 Theatrical Simulated Firearms Policy]]
*** [[Controlled Substance Research Policy|303.28 Controlled Substance Research Policy]]
*** [[Laboratory Safety Policy|303.29 Laboratory Safety Policy]]
** [[:Category:Parking and Traffic|304 Parking and Traffic]]
*** [[Rules and Regulations|304.1 Rules and Regulations]]
*** [[Use of Skateboards and Similar Devices|304.2 Use of Skateboards and Similar Devices]]
* [[:Category:Students|400 Students]]
** [[Code of Student Conduct|401 Code of Student Conduct]]
** [[:Category:Student Organizations|402 Student Organizations]]
*** [[Organizational Student Conduct Policy|402.1 Organizational Student Conduct Policy]]
*** [[Student Organization Web Sites|402.2 Student Organization Web Sites]]
*** [[Recognized Student Organization Food Sales|402.3 Recognized Student Organization Food Sales]]
** [[:Category:Student Health|403 Student Health]]
*** [[Administrative Health Officer|403.1 Administrative Health Officer]]
*** [[Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors|403.2 Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors]]
*** [[Student Death Policy|403.4 Student Death Policy]]
*** [[Awarding Degrees Posthumously|403.5 Awarding Degrees Posthumously]]
** [[:Category:Housing|404 Housing]]
*** [[Right of Entry/Search and Seizure|404.1 Right of Entry/Search and Seizure]]
** [[:Category:Miscellaneous Student Policies|405 Miscellaneous Student Policies]]
*** [[Free Expression Tunnel Policy|405.1 Free Expression Tunnel Policy]]
** [[:Category:Student Withdrawal|406 Student Withdrawal]]
*** [[Withdrawal Policy|406.1 Withdrawal Policy]]
** [[Military Call to Service|407 Military Call to Service]]
* [[Business Operations|500 Business Operations]]
** [[Management and Use of University Funds| 501 Management and Use of University Funds]]
*** [[Departmental Bookkeeping|501.7 Departmental Bookkeeping]]
*** [[Fixed Asset System|501.17 Fixed Asset System]]
** [[Bookstore|502 Bookstore]]
** [[University Treasurer|503 University Treasurer]]
*** [[State Policies Regarding The Receipt of Funds|503.1 State Policies Regarding the Receipt of Funds]]
*** [[Receipting and Depositing Funds|503.2 Accounts Receivable]]
*** [[Collection of Cash Outside University Cashier's Office|503.3 Collection of Cash Outside University Cashier's Office]]
*** [[Storage and Safeguarding of Funds|503.4 Storage and Safeguarding of Funds]]
*** [[Imprest Change Funds|503.5 Imprest Change Funds]]
*** [[Collection of Checks Returned for Insufficient Funds|503.7 Collection of Checks Returned for Insufficient Funds]]
*** [[Payment Card Services Policy|503.8 Payment Card Services Policy]]
** [[Central Warehouse|504 Central Warehouse]]
*** [[Warehouse Stock Items|504.1 Warehouse Stock Items]]
*** [[Central Receiving|504.2 Central Receiving]]
*** [[Central Shipping|504.3 Central Shipping]]
*** [[Purchasing Items from the Central Warehouse|504.4 Purchasing Items from the Central Warehouse]]
** [[Campus Dining|505 Campus Dining]] 
*** [[APPCARDS|505.1 APPCARDS]]
*** [[Catering Service and Special Events|505.2 Catering Service and Special Events]]
** [[Payroll|506 Payroll]]
*** [[ASU Payroll Policies|506.1 ASU Payroll Policies]]
** [[Facilities and Property Management|507 Facilities and Property Management]] 
*** [[Funding and Types of Services|507.2 Funding and Types of Services]]
*** [[Services Provided by the Physical Plant|507.3 Services Provided by the Physical Plant]]
*** [[Requests for Physical Plant Services|507.4 Requests for Physical Plant Services]]
*** [[Emergency Maintenance and Repair Service|507.5 Emergency Maintenance and Repair Service]]
*** [[Renovations and Alterations|507.6 Renovations and Alterations]]
*** [[Key and Lock Security|507.7 Key and Lock Security]]
*** [[Heating and Cooling/Environmental Control|507.8 Heating and Cooling/Environmental Control]]
*** [[Buildings and Grounds Regulations|507.9 Buildings and Grounds Regulations]]
*** [[Recycling Programs|507.11 Recycling Program]]
*** [[Surplus Property|507.12 Surplus Property]]
*** [[Borrowing Computer Equipment|507.13 Borrowing Computer Equipment]]
*** [[University Space Management|507.14 University Space Management]]
*** [[Campus Wayfinding and Signage|507.15 Campus Wayfinding and Signage]]
*** [[Sales and Solicitation on Campus|507.17 Sales and Solicitation on Campus]]
*** [[Electronic Building Access Control and Door Security Policy|507.18 Electronic Building Access Control and Door Security Policy]]
*** [[Motor Vehicle Procurement Policy|507.19 Motor Vehicle Procurement Policy]]
*** [[Motor Vehicle Acceptable Use Policy|507.20 Motor Vehicle Acceptable Use Policy]]
** [[Post Office|508 Post Office]]
** [[Purchasing|509 Purchasing]]
** [[:Category:Travel, Transportation, and Expense Reimbursements|510 Travel, Transportation, and Expense Reimbursements]]
*** [[Travel and Expense Reimbursement Policy|510.1 Travel and Expense Reimbursement Policy]]
*** [[Travel to Destinations of Elevated Risk|510.2 Travel to Destinations of Elevated Risk]]
*** [[International Travel Insurance|510.3 International Travel Insurance]]
*** [[Accompanying Guests on Study Abroad Programs|510.4 Accompanying Guests on Study Abroad Programs]]
** [[Budget Administration|512 Budget Administration]]
* [[Human Resources|600 Human Resources]]
** 601 Hiring and Separation
*** [[SHRA Employee Separation from Service|601.4 SHRA Employee Separation from Service]]
*** [[SHRA Employee Terminating Employment|601.5 SHRA Employee Terminating Employment]]
*** [[SHRA Grievance and Appeal|601.6 SHRA Grievance and Appeal]]
*** [[SHRA Employee Reduction-in-Force|601.7 SHRA Employee Reduction-in-Force]]
*** [[Administrative Separation/Retreat to Faculty Position|601.10 Administrative Separation/Retreat to Faculty Position]]
** 602 Terms and Conditions of Employment
*** [[Employee Abuse of Alcohol and Other Drugs|602.3 Employee Abuse of Alcohol and Other Drugs]]
*** [[Software Use on Non-State Computers|602.4 Use of Software on Non-State Owned Personal Computers]]
*** [[Supplemental Pay|602.10 Supplemental Pay]]
*** [[Disciplinary Action Suspension and Dismissal|602.16 Disciplinary Action, Suspension and Dismissal]]
*** [[Improper Relationships between Students and Employees|602.21 Improper Relationships between Students and Employees]]
*** [[EPS Grievances|602.23 EPS Grievances]]
*** [[Adverse Weather and Emergency Closing|602.26 Adverse Weather and Emergency Closing]]
*** [[On-Call/Emergency Callback Pay|602.29 On-Call/Emergency Callback Pay]]
*** [[Criminal Background Reports|602.30 Criminal Background Reports]]
*** [[Workplace Violence|602.32 Workplace Violence]]
*** [[Non-Salary and Deferred Compensation|602.34 Non-Salary and Deferred Compensation]]
*** [[Employee Relocation Expenses|602.35 Employee Relocation Expenses]]
*** [[Flexible Work Arrangements|602.36 Flexible Work Arrangements]]
*** [[University Volunteers|602.37 University Volunteers]]
** 603 Benefits
*** [[Tuition Waiver|603.4 Tuition Waiver]]
*** [[Tuition Reimbursement|603.5 Tuition Reimbursement]]
*** [[Filing the Supervisor's Accident Report Form|603.6 Filing the Supervisor's Accident Report Form]]
*** [[Vacation Leave|603.10 Vacation Leave]]
*** [[Sick Leave|603.11 Sick Leave]]
*** [[Leave without Pay Administration|603.12 Leave without Pay Administration]]
*** [[Holiday Leave Administration|603.13 Holiday Leave Administration]]
*** [[FMLA Leave Administration|603.14 FMLA Leave Administration]]
*** [[Family Illness Leave Administration|603.15 Family Illness Leave Administration]]
*** [[Community Service Leave|603.16 Community Service Leave]]
*** [[Military Service Leave and Differential Pay Procedures|603.17 Military Service Leave and Differential Pay Procedures]]
*** [[Emergency Loan Fund|603.18 Emergency Loan Fund]]
** 604 Conflicts of Interest and Commitment
*** [[Dual Employment|604.1 Dual Employment]]
*** [[External Professional Activities of Faculty and Other Professional Staff|604.3 External Professional Activities of Faculty and Other Professional Staff]]
*** [[Secondary Employment|604.4 Secondary Employment]]
*** [[Staff (SHRA) Employee Request for Approval to Engage in Outside Work|604.5 Staff (SHRA) Employee Request for Approval to Engage in Outside Work]]
*** [[Conflict of Interest and Commitment|604.6 Conflict of Interest and Commitment]]
*** [[Political Activities and Public Office Holding|604.7 Political Activities and Public Office Holding]]
* [[:Category:Information Technology|900 Information Technology]]
** [[Information Technology Governance Policy|901 Information Technology Governance Policy]]
** [[Data Governance|902 Data Governance]]
** [[Information Security Policy|903 Information Security Policy]]
** [[Infrastructure and Architecture Policy|904 Infrastructure and Architecture Policy]]
** [[Identity and Access Management Policy|905 Identity and Access Management Policy]]
** [[Acceptable Use of Computing and Electronic Resources Policy|906 Acceptable Use of Computing and Electronic Resources Policy]]
** [[E-Mail As Official Means of Communication|908 E-Mail As Official Means of Communication]]
** [[Digital Accessibility|909 Digital Accessibility]]
** [[Statement of Confidentiality|910 Statement of Confidentiality]]
** [[Privacy and Confidentiality of Individually Identifiable Health Care Information under HIPAA | 911 Privacy and Confidentiality of Individually Identifiable Health Care Information under HIPAA]]
</div>


Patrick McCoy, Director
[[Category:Contents]]
(Human Resource Services & Workers' Compensation)
 
Dalene Mast, Interim Director
(Internal Audits)
 
Barry Sauls, Director
(Parking & Traffic)
 
Mike O'Connor, Director
(Physical Plant)
 
Gunther Doerr, Chief
(Police & Emergency Management)
 
Greg Foster, Director
(Post Office)
 
Joyce Mahaffey, Director
(Printing & Publications)
 
Jeff Talbot, Interim Director, Materials Management
(Purchasing, Central Warehouse)
 
Tom Kane, Director, Housing & Residence Life
(Rental Property)
 
Evan Rowe, Director
(Occupational Safety & Health Department)

Latest revision as of 21:19, 13 November 2024

Welcome to the Appalachian State University Online Policy Manual. These policies and procedures are periodically updated or revised. Efforts are made to keep this online version current. If any questions arise about the authenticity of the online version, please contact the Office of General Counsel (828-262-2751). In the event of any discrepancy between the online version and printed documents approved by the Chancellor, the printed documents shall govern.

Comments, suggestions or questions regarding the Policy Manual should be directed to the Office of General Counsel at [email protected] or to the department with primary responsibility for implementation.


:NOTE: For purposes of all Appalachian State University policies, references to SPA (subject to the State Personnel Act [former terminology]) shall be interchangeable with SHRA (subject to the State Human Resources Act [current terminology]); and references to EPA (exempt from the State Personnel Act [former terminology]) shall be interchangeable with EHRA (exempt from the State Human Resources Act [current terminology]).


Table of Contents

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