Policy Manual

Welcome to the Appalachian State University Online Policy Manual. These policies and procedures are periodically updated or revised. Efforts are made to keep this online version current. If any questions arise about the authenticity of the online version, please contact the Office of General Counsel (828-262-2751). In the event of any discrepancy between the online version and printed documents approved by the Chancellor, the printed documents shall govern.

Comments, suggestions or questions regarding the Policy Manual should be directed to the Office of General Counsel at ogc@appstate.edu or to the department with primary responsibility for implementation.

:NOTE: For purposes of all Appalachian State University policies, references to SPA (subject to the State Personnel Act [former terminology]) shall be interchangeable with SHRA (subject to the State Human Resources Act [current terminology]); and references to EPA (exempt from the State Personnel Act [former terminology]) shall be interchangeable with EHRA (exempt from the State Human Resources Act [current terminology]).

Table of Contents

• 100 Governance and Administration
  • 101 Policy on Policies
  • 102 University Contracts and Delegation of Signature Authority
    • 102.1 Legal Services Policy
  • 103 Board of Trustees
    • 103.1 Bylaws
    • 103.3 Naming of Facilities and Programs
    • 103.4 Honorary Degrees
  • 104 Facility Use Policy
  • 105 Records
    • 105.1 Record Retention Policy
    • 105.3 Policy Statement on the Family Educational Rights and Privacy Act of 1974, as Amended
    • 105.5 Identity Theft Prevention Plan
    • 105.6 Public Records Requests
  • 106 Drugs and Alcohol
    • 106.1 Alcohol at University Events
    • 106.2 Tailgating
  • 107 Substantive Change for Accreditation Purposes
  • 108 Equal Opportunity
  • 109 Debt Management
  • 110 Discrimination and Harassment
  • 111 Protection of Minors
    • 111.1 Protection of Minors
    • 111.2 Reporting Suspected Child Abuse and Neglect
  • 113 Chalking
• 200 Academic Affairs
  • 201 Faculty Handbook
  • 204 Buyout Policy for Externally Sponsored Projects
  • 205 Academic Integrity Code
  • 207 Intellectual Property Transfer
  • 209 Research Involving Human Subjects
  • 211 Research Misconduct
  • 212 Use of Recombinant DNA in Research and Teaching Laboratories
  • 213 Care and Use of Animals for Research Teaching or Demonstration
  • 214 Credit Hours
  • 215 Internet/Web-Based Courses
  • 216 Human Subject Research Recruitment
  • 217 Export Controls Compliance
  • 218 Policy on Independent Studies
  • 220 Facilities and Administrative Cost Policy
  • 222 Global Learning Management System Policy
  • 223 Campus Survey Policy
  • 224 Program Review Policy
• 300 Public Safety
  • 301 Police
    • 301.3 Criminal Trespass Warning
    • 301.4 Clery Act
    • 301.5 Bicycle Helmets
    • 301.6 University Security Camera Policy
    • 301.7 Behavioral Threat Assessment Team Policy
  • 302 Emergency Management
    • 302.1 Emergency Management Program
    • 302.4 Building Emergency Plans
    • 302.7 Emergency Notification System
  • 303 Environmental Health and Safety
    • 303.1 Office of Occupational Safety and Health Introduction
    • 303.3 Safety Committees
    • 303.4 Personal Protective Equipment
    • 303.5 Accident Reports
    • 303.6 Safety Hazards
    • 303.7 Hazardous Communication Program
    • 303.8 Exposure Control Plan for Bloodborne Pathogens
    • 303.9 Chemical Hygiene Plan
    • 303.10 Open Flame Policy
    • 303.11 Fall Protection Plan
    • 303.12 Respiratory Protection Program
    • 303.13 Multi-Passenger Vehicles
    • 303.14 Lockout/Tagout Procedures
    • 303.15 Pre-Purchase Review of Products
    • 303.16 Hazardous Chemical Spill Response
    • 303.17 Automated External Defibrillator Protocol
    • 303.18 Safety Inspections
    • 303.19 Fire Prevention and Emergency Action
    • 303.20 Industrial Hygiene Assistance Request Form
    • 303.22 Radiation Safety Manual
    • 303.23 Confined Space Program
    • 303.24 Animals On Campus
    • 303.25 Tobacco and Related Product Restrictions on University Property
    • 303.26 Unmanned Aircraft Systems Policy
    • 303.27 Theatrical Simulated Firearms Policy
    • 303.28 Controlled Substance Research Policy
    • 303.29 Laboratory Safety Policy
  • 304 Parking and Traffic
    • 304.1 Rules and Regulations
    • 304.2 Use of Skateboards and Similar Devices
• 400 Students
  • 401 Code of Student Conduct
  • 402 Student Organizations
    • 402.1 Organizational Student Conduct Policy
    • 402.2 Student Organization Web Sites
    • 402.3 Recognized Student Organization Food Sales
  • 403 Student Health
    • 403.1 Administrative Health Officer
    • 403.2 Rendering Assistance to Students Who Have Attempted Suicide or Who Exhibit Other Life-Threatening Behaviors
    • 403.4 Student Death Policy
    • 403.5 Awarding Degrees Posthumously
  • 404 Housing
    • 404.1 Right of Entry/Search and Seizure
  • 405 Miscellaneous Student Policies
    • 405.1 Free Expression Tunnel Policy
  • 406 Student Withdrawal
    • 406.1 Withdrawal Policy
  • 407 Military Call to Service
• 500 Business Operations
  • 501 Management and Use of University Funds
    • 501.7 Departmental Bookkeeping
    • 501.17 Fixed Asset System
  • 502 Bookstore
  • 503 University Treasurer
    • 503.1 State Policies Regarding the Receipt of Funds
    • 503.2 Accounts Receivable
    • 503.3 Collection of Cash Outside University Cashier's Office
    • 503.4 Storage and Safeguarding of Funds
    • 503.5 Imprest Change Funds
    • 503.7 Collection of Checks Returned for Insufficient Funds
    • 503.8 Payment Card Services Policy
  • 504 Central Warehouse
    • 504.1 Warehouse Stock Items
    • 504.2 Central Receiving
    • 504.3 Central Shipping
    • 504.4 Purchasing Items from the Central Warehouse
  • 505 Campus Dining
    • 505.1 APPCARDS
    • 505.2 Catering Service and Special Events
  • 506 Payroll
    • 506.1 ASU Payroll Policies
  • 507 Facilities and Property Management
    • 507.2 Funding and Types of Services
    • 507.3 Services Provided by the Physical Plant
    • 507.4 Requests for Physical Plant Services
    • 507.5 Emergency Maintenance and Repair Service
    • 507.6 Renovations and Alterations
    • 507.7 Key and Lock Security
    • 507.8 Heating and Cooling/Environmental Control
    • 507.9 Buildings and Grounds Regulations
    • 507.11 Recycling Program
    • 507.12 Surplus Property
    • 507.13 Borrowing Computer Equipment
    • 507.14 University Space Management
    • 507.15 Campus Wayfinding and Signage
    • 507.17 Sales and Solicitation on Campus
    • 507.18 Electronic Building Access Control and Door Security Policy
    • 507.19 Motor Vehicle Procurement Policy
    • 507.20 Motor Vehicle Acceptable Use Policy
  • 508 Post Office
  • 509 Purchasing
  • 510 Travel, Transportation, and Expense Reimbursements
    • 510.1 Travel and Expense Reimbursement Policy
    • 510.2 Travel to Destinations of Elevated Risk
    • 510.3 International Travel Insurance
    • 510.4 Accompanying Guests on Study Abroad Programs
  • 512 Budget Administration
• 600 Human Resources
  • 601 Hiring and Separation
    • 601.4 SHRA Employee Separation from Service
    • 601.5 SHRA Employee Terminating Employment
    • 601.6 SHRA Grievance and Appeal
    • 601.7 SHRA Employee Reduction-in-Force
    • 601.10 Administrative Separation/Retreat to Faculty Position
  • 602 Terms and Conditions of Employment
    • 602.3 Employee Abuse of Alcohol and Other Drugs
    • 602.4 Use of Software on Non-State Owned Personal Computers
    • 602.10 Supplemental Pay
    • 602.16 Disciplinary Action, Suspension and Dismissal
    • 602.21 Improper Relationships between Students and Employees
    • 602.23 Exempt Professional Staff Review of Personnel Actions
    • 602.26 Adverse Weather and Emergency Closing
    • 602.29 On-Call/Emergency Callback Pay
    • 602.30 Criminal Background Reports
    • 602.32 Workplace Violence
    • 602.34 Non-Salary and Deferred Compensation
    • 602.35 Employee Relocation Expenses
    • 602.36 Flexible Work Arrangements
    • 602.37 University Volunteers
  • 603 Benefits
    • 603.4 Tuition Waiver
    • 603.5 Tuition Reimbursement
    • 603.6 Filing the Supervisor's Accident Report Form
    • 603.10 Vacation Leave
    • 603.11 Sick Leave
    • 603.12 Leave without Pay Administration
    • 603.13 Holiday Leave Administration
    • 603.14 FMLA Leave Administration
    • 603.15 Family Illness Leave Administration
    • 603.16 Community Service Leave
    • 603.17 Military Service Leave and Differential Pay Procedures
    • 603.18 Emergency Loan Fund
  • 604 Conflicts of Interest and Commitment
    • 604.1 Dual Employment
    • 604.3 External Professional Activities of Faculty and Other Professional Staff
    • 604.4 Secondary Employment
    • 604.5 Staff (SHRA) Employee Request for Approval to Engage in Outside Work
    • 604.6 Conflict of Interest and Commitment
    • 604.7 Political Activities and Public Office Holding
• 900 Information Technology
  • 901 Information Technology Governance Policy
  • 902 Data Governance
  • 903 Information Security Policy
  • 904 Infrastructure and Architecture Policy
  • 905 Identity and Access Management Policy
  • 906 Acceptable Use of Computing and Electronic Resources Policy
  • 908 E-Mail As Official Means of Communication
  • 909 Digital Accessibility
  • 910 Statement of Confidentiality
  • 911 Privacy and Confidentiality of Individually Identifiable Health Care Information under HIPAA